District Industries Centre, Phulbani, Kandhamal

Introduction

Background of this Hand-Book (Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-books?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

MANUAL-1

Particulars of Organization, Functions & Duties

[section-4 (1) (b) (I)]

1. Vision Statement:

The vision of dic, Phulbani is for changing of industrial scenario in Kandhaml District shall be an integrated approach by capacity building for development Of entrepreneurship for generating sustainable employment to the local people By making clusterization under MSME sector through optimum utilization of Available local raw materials .

2. Brief History of Organization:

District Industries Centre, Phulbani has been established during 1978 with an aim to fulfill the following objectives & catering to the need of the Industrial development of Boudh Kandhamal District. Later on, after bifurcation of Boudh District as a Revenue District, DIC,Phulbani is looking after the industrial activities of Kandhamal District with effect from 01.01.1994.
i) Promotion of Micro, Small & Medium Enterprises.
ii) Implementation of Self Employment Programme like PMEGP, Handicrafts.
iii) DIC aims at to adopt a Professional approach, work pro actively, problem solving and create entrepreneurship at the field level so as to accelerate the process of Industrialization in the District.
iv) DIC will act as a catalyst in the process of Industrialization so as to help the people to enjoy direct benefit in terms of employment, improved income level and multiplier effects.

3. Staffing Pattern:

DIC constituted a cutting edge field organization where General Manager, DIC is the first person with whom a Small Entrepreneurs interacts at root level .The present staffing pattern of DIC, Phulbani is given below:

4. Organization Chart: [Click Here]

5. Function & duties :

a. Promotion of Micro, Small & Medium Enterprises.

The District of Kandhamal is yet to achieve the desired level of growth in MSME sector despite having huge potential for development of this sector. The most important problem in our society is the problem of unemployment and stagnation in growth. As promotion and development of MSME Sector is a better solution of problem of ever rising unemployment and giving a push to economic growth. So the following action plan is suggested for the promotion and development of MSME Sector in this district considering the Bottlenecks.

i) Road Show:

Different seminars/workshops highlighting the need & Govt Policy for development of MSME sector should be organized at the various schools and colleges/Technical Institution of the district/Block level/Dist. level/ Even in neighboring District to inculcate the attitude of entrepreneurship in the minds of the students and youths of the district and to motivate them to take to self employment ventures particularly in Micro, Small Enterprises as a means of livelihood to face the challenge of unemployment & economic growth of Self/District /State as a whole.

ii) Intensive Industrial Motivational Campaign.:

Intensive Industrial Motivational Campaigns need to be organized at the Block Levels to motivate the educated unemployed youths of the areas to take up Micro, Small activities based on resources available, skill and demand factor etc. to make them self employed besides creating employment opportunities for others. The facilities and opportunities available should also be told to the educated unemployed to utilize these for their ventures.

iii) Entrepreneurial Development Programmes:

The people of Kandhamal are lagging behind in Enterprise. As there is no Industrial climate in the District. As it has been observed that the youths of different areas have no mind set on management skills of entrepreneurship so there is need of organizing intensive EDP in different parts of the district. The persons before taking of any enterprise should be aware of the basics of the art of entrepreneurship and also the risk taking ability through systematic training. The promotional agencies of the district as well as the state level and financial institutions should speed up their efforts in organizing the EDPs as well as making follow up to get the desired results in this direction.

iv) Credit Flow:

The credit flow in MSME sector is not encouraging since the entrepreneur of the District are not pro active avoiding to take risk as well as their credit absorption capacity is also less due to want of knowledge of entrepreneurship/Assured marketing /Road connectivity etc.

v) State Initiative for Cluster Development under MSME:

Initiative shall be made to adopt the cluster approach as a key strategy for enhancing the productivity and competitiveness as well as capacity building of small enterprise including micro/small scale manufacturing & service sector/business entities and their collectives. Among other things, cluster approach shall facilitates substantial economics of scale in terms of deployment of available resources for effective implementation and more sustainable results in the medium to long term. It is decided to initiate cluster approach for development of the following products.
i) Turmeric
ii) Leaf cup & plate manufacturing (Siali/Sal leaves).
iii) Agarbati.

vi) District Single Window Concept:

In order to implement " The Odisha Industries (facilitation ) Act 2004" and "The Odisha Industries (facilitation) Rules 2005, "District Single Window Clearance Authority " has been formed under the Chairmanship of "Collector & District Magistrate" which will facilitate the prospective entrepreneur for providing various parameter required to set up an Enterprise.

vii) Incentives:

District Industries centre shall facilitate for recommendation of different incentives declared by the Govt. from time to time for strengthening & growth of eligible MSME as per provision of IPR and Odisha MSMED Rule'2009. The MSME unit not eligible for fiscal incentive shall also be encouraged by providing different facilities required by the entrepreneur to set up the unit as per normal provision of rules in force.

viii) Silpa Adalat:

In order to redressal the grievance of entrepreneur under MSME, "District Level Silpa Adalat" constituted under the Chairmanship of Collector & District Magistrate, Kandhamal shall take care up it.

ix) Industrial Exhibitions :

In the district hqrs. and other urban center of the district Industrial Exhibitions, exhibiting the products manufactured shall be conducted at regular intervals for the information of the people who are the ultimate buyers besides development taking place in industrial fields like technology, quality etc. shall be displayed.

x) Exposure Visit/ Study Tour:

The existing as well as prospective entrepreneurs of the district should be taken to various industrial units/clusters in the state and outside for study tour to have the spot exposure on information about the running enterprises. The DIC shall take initiatives in this regard.

xi) Development of Infrastructure:

The industrial estates should be equipped with all requisite infrastructural facilities or smooth running of the MSME units. Steps shall be taken to select suitable Growth Centre for development of Micro, small enterprise in the district. Besides the road connectivity, electricity, telecommunication etc. needs to be strengthened for attracting the entrepreneurs of other area of State/Country to set up small , medium, mega enterprises.

xii) Setting up of Large/Medium Industries:

In the present liberalized and globalize era steps needs to be taken to invite the entrepreneurs from outside to set up the medium/large scale industry inside the district. This in turn will give a boost to the morale of the local entrepreneurs to set up ancillary and downstream SSIs basing on the requirements of the large/medium scale industries. While promoting mega project "Environment Aspect" should be considered since 70% of area of Kandhamal comes under "Forest Area/Reserved Forest".

(B) Implementation of Self Employment Programme like pmegp, Handicrafts:

The new Scheme has been named as "Prime Minister's Employment Generation Programme".

As per data available from the District Employment Exchange, Kandhamal, it is seen that 18607 no.of Youths are waiting for a job as on 31.3.2011.

Inspite of different Govt. intervention this unemployment problem is growing day by day. In order to arrest the growth of unemployment problem, the self employment scheme like PMRY/ REGP has been discontinued and an "Prime Minister's Employment Generation " scheme has been started for generating employment through promote of manufacturing/service sectors under MSME. The detail guidelines is available in KVIC website www.kvic.org.in

C) Promotion of Handicraft Artisan in the District:

In order to develop the skill of Handicraft artisans for enhancing the productivity/ competitiveness by producing attractive marketable product according to demand of the market, steps is being taken as follows.

i. Craft village has been organized for development of Bamboo Crafts/ Terracotta/ Dhokracasting/ Applique.

ii. Rehabilitation of handicraft artisan (RHA)

iii. Promotion of Handicraft enterprise (PHE)

iv. Skill development/Design Development training programme.

v. Exposure visit of the Artisan.

vi. Exhibition for marketing support.

vii. Issue of identity card to artisans.

viii. Coverage of handicraft artisan under Janashree Bima Yojana/Rajiv Gandhi Swasthya Bima Yojana.

ix. DIC aims at to adopt a Professional approach, work pro actively, problem solving and create entrepreneurship at the field level so as to accelerate the process of Industrialization in the District.

x. DIC will act as a catalyst in the process of Industrialization so as to help the people to enjoy direct benefit in terms of employment, improved income level and multiplier effects.

6. Funding Agency :

In order to implement the development of MSME/ Handicraft/ Employment Generation, convergence of scheme of different support Institutions as mentioned below shall be explored.

i. State Govt. Industries Deptt./(Director of Industries/Director, H&CI).

ii. MSME Department, Govt. of India

iii. KVIC

iv. NABARD.

v. Banks.

vi. DRDA.

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.
1	Designation	General Manager
	Powers	Full Functional & Administrative Head
	Powers	Certificate Officer for OPDR cases.
	Duties	Issue of EM-I/EM-II for MSME. Supervision of MSME units / Monitoring of PMEGP Scheme/ Sanction Disbursement of Incentives to eligible MSME units / Assist entrepreneurs under Single Window/ Drawing & Disbursing Officer.
2	Designation	Manager (SS)
2	Powers & Duties	Post abolished by Government.
3	Designation	District Cottage Industries Officer
3	Powers & Duties	Post abolished by Government.
4	Designation	Asst. Manager (Two nos.)
4	Powers & Duties
5	Designation	Accountant
5	Powers & Duties
6	Designation	Industrial Supervisor
6	Powers & Duties
7	Designation	Economic Investigator
	Powers & Duties
	Powers & Duties
8	Designation	Industries Promotion Officer
	Powers & Duties	Principal contact officer in between DIC & Block Administration/ Prospective Entrepreneurs / Artisans.
	Powers & Duties	Promotion & monitoring of MSME/ PMEGP/ Indl. Coop. Societies at Block level.
9	Designation	Senior Clerk
	Powers & Duties	To assist the Accountant
	Powers & Duties	To deal files related to Establishment and Accounts/ Preparation of Bills, Budget etc. compliance of Audit Para/ Bench Clerk for certificate case.

Sl. No.
10	Designation	Junior Clerk
	Powers & Duties	To assist senior clerk.
	Powers & Duties	To deal files related to Establishment and Accounts/ Preparation of Bills, Budget etc. compliance of Audit Paras/Stock & Stores
11	Designation	Sr. Stenographer
	Powers & Duties	To maintain confidential files.
	Powers & Duties	Typing & shorthand and attach to General Manager.
12	Designation	Jr. Stenographer
12	Powers & Duties	Typing and shorthand and attached to different sections/ Computer incharge.
13	Designation	Supervisor, KVIB
13	Powers & Duties	Dealing with PMEGP as District Coordinator of OK&VIB, Bhubaneswar,all OKVIB related works.
14	Designation	Jr. Assistant KVIB
14	Powers & Duties	PMEGP/KVIB /Indl.Co-op. Societies / REGP/ KVIB activities
15	Designation	Driver
15	Powers & Duties	Post vacant
16	Designation	Peons/ Messenger
16	Powers & Duties	To deliver local Daks/ to attend all officers/ section & lift files from section to another and from one officer to another

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl. No.	Section	Activity	Level of Action	Time Frame
1	2	3	4	5
1	Diary	To receive letters and put diary number	Junior Clerk	Same day
2	Establishment	To mark the letters and to send the letters to different sections	Accountant	Same day
3	Small Scale/PMEGP/ Cottage & Village	Necessary scrutiny/ verification/ inspection to be made as required by the party	General Manager/ Asst. Manager/ EI & IPOs	Maximum one month depending upon the nature of work
4	Small Scale/ PMEG/ Cottage & Village	To prepare report/ Draft/ Certificates	-do-	-do-
5	General Manager	Approval/ Rejection of Applications	General Manager	One Day
6	Issue Section	Issue & Dispatch of all Letters/ Certificates	Junior Clerk	Same day
7	Type section	Typing & comparing of all the Letters/ Certificates	Sr. Steno/ Jr. Steno/ Clerks	One Day
8	Single Window	To scrutinize the CAFs received and assist to fill up the CAFs	Asst. Manager/ IPO	3 days

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.	Activity	Time Frame/ Norm	Remarks
1	2	3	4
1	Diary of Letters	One day	General Dak/ Registered Dak including entry in Messenger Book
2	Dispatch of Letter	Same day
3	Typing Job	30 pages per day

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name of the Act, Rules, Regulations etc.	Brief Gist of the Contents	Reference No., if any	Price in case of Priced Publications
1	2	3	4	5
1	IPR-2007,2015, 2022	Incentives to eligible MSME units	Available in Industries Directorate, Odisha/ Industries Deptt
2	Odisha Industrial Facilitation Act, 2004/ Odisha Industrial Facilitation Rule-2005	Single Window facilitation.	-do-
3	MSMD Act 2009, 2016, 2022	Regarding development of MSME units.	-do-
4	OCS Act/ Rule MSMED Act, 2009	Regarding development of MSME units	-do-

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Nature of Record	Details of Information available	Unit/ Section, where available	Retention Period, where available
1	2	3	4	5
1	EM-I Register	Information on EM-I units	MSME Section
2	EM-II Register	Information on EM-II units	-do-
3	PMRY Register/ OPDR Register.	Information on PMRY Section/ Disbursement	Credit Section
4	PMEGP Register.	All information PMEGP.	PMEGP Section
5	Register of letter receipts	Records of letters Received	Receipt Section/ Estt.
6	Register of letter issued	Record of letters issued	Issue Section/ Estt.
7	Index Register of files	Establishment	Establishment Section/ Estt
8	Peon Book	Delivery of local daks.	Issue Section
9	Register of Postage stamp	Issue Section	Issue Section
10	Register of Assembly Question	Record of Assembly Question	Jr. Steno
11	Cash Book	Maintain of Cash	Account Section
12	Acquaintance Roll	Payment of salary to staff	Account Section
13	Bill Register	Record of Bills	Account Section
14	Book of Drawal	Drawal of funds from Treasury	Account Section
15	Contingent Register	Maintain of contingent vouchers	Account Section
16	Bank Draft Register	Receipt of Bank Draft	Account Section
17	Register of Advances	Advance to staff	Account Section
18	Service Book & Service Roll	Maintain of service particulars of staff	Establishment Section
19	Increment Register	Due date of increment	Establishment Section
20	Guard Files	Different circulars of Govt	Establishment/Different Sect.
21	Stock & Store	Dead Stock goods.	Store in charge Estt. Section
22	Register of CAF's	Detail information on units under Single Window	Single Window Section/ MSME Section

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

https://diodisha.nic.in/PG_StateGovt.htm

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl. No.	Name of the Body/ Committee	Main Function	Constitution	Whether Meeting/ Minutes Accessible to Public	Frequency of Meeting
1	2	3	4	5	6
1	District Task Force on PMEGP	Implementation of PMEGP programme	Collector (Chairman) General Manager,DIC/ LDM/ State Director, KVIC/ Secretary, OK&VIB/ Director, MSME-DI// Dist. Welfare Officer /Dist. Employment Officer/ Principal, ITI/Dist. Youth Coordinator, NYK/ Sarapanch Tudipaju/ Mallickpodi/ Balliguda GP (Spl. Invitee) AGM, NABARD/ AllDist. Coordinator of Nationalized Banks/ RM, RBO, SBI, Phulbani	Yes	As & when required.
2	District Level Committee on Sick/ Revival	Rehabilitation of Sick MSME/SSI units	Collector (Chairman), G.M.DIC./ B.M of Commercial Banks concerned/ B.M. OSFC/ LDM/ Rep. of IDCO, Manager/ CM (LB)	Yes	As & when required.
3	Dist. Level Committee on incentives	Sanctions of incentives under different IPR	G.M,DIC(Chairman)/ B.M. OSFC/ B.M. Of Commercial Banks Concerned	Yes	As & when required.
4	Dist. Single Window Clearance Authority	To provide single window facilities to Indl. Units.	Collector (Chairman)/ G.M. DlC/ Sub- Collector, Phulbani &Balliguda / CTO, Phulbani/ Divisional Head. IDCO Berhampur/ Regional Officer, OSPCB/ Executive Engineer, W.R/ Executive Officer, Phulbani Municipality/ LDM, Phulbani / B.M,OSFC ,Phulbani	Yes	At least once in a year and as & when required
5	Shilpa Adalat	Solution problems of MSME units	Collector & D.M,Kandhamal (Chairman)/GM,DIC/BM, OSFC /IDCO, Berhampur/ concerned authorities as per problems/CM (LB).	Yes	As & when required.
6	District Monitoring Committee	Development & promotion of Handicrafts sector.	Dist. Collector, Chairman/ GM,DIC, Member -convener/ P.D,DRDA/CM(LB)/AGM, NABARD/Asst. Director(H).	Yes	As & when required.

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.	Name of the Employee	Designation	Office Phone No.	Mobile No.	Office E-mail	Address
1	Smt.Bibhupriya Saktisudha Jena	General Manager	06842 253239		dicphb@nic.in	District Industries Centre, Phulbani
2	Sri Rama Chandra Majhi	IPO/ PIO	-do-		-do-	-do-
3	Sri Surendra Kumar Sahoo	AIO	-do-		-do-	-do-
4	Sri Banamali Mahapatra	AIO	-do-		-do-	-do-
5	Sri Pradeep Kumar Sahoo	IPO	-do-		-do-	-do-
6	Sri Pratap Kumar Maharana	Section Officer/APIO	-do-		-do-	-do-
7	Sri Soumitra Pattnayak	Senior Assistant(MSME)	-do-		-do-	-do-
8	Sri Mediniswar Kanhar	Messenger	-do-		-do-	-do-
9	Sri Anama Chandra Nayak	Peon	-do-		-do-	-do-

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.	Name of the Employee	Designation	Scale of Pay
1	Miss. Bibhupriya Saktisudha Jena	General Manager	15600-39100
2	Sri Pratap Kumar Maharana	Section Officer	9300-34800
3	Soumitra Pattnayak	Senior Assistant(MSME)	5200-20200
4	Sri Rama Chandra Majhi	IPO/ PIO	9300-34800
5	Sri Banamali Mahapatra	IPO	9300-34800
6	Sri Surendra Kumar Sahoo	IPO	9300-34800
7	Sri Pradeep Kumar Sahoo	IPO	9300-34800
8	Sri Mediniswar Kanhar	Peon	4930-14680
9	Sri Anama Chandra Nayak	Peon	4750-14680

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Sl. No.	Major Head	Name of the Activity	Actual Expenditure for 2009-2010	Budget Allotment for 2010-2011	Revised Estimate for 2010-2011
1	2	3	4	5	6
1	19-2851 V& S.I.	D.I.C	423067	4328644	4004343
1	19-2851 V& S.I.	BLEO (D.I.)	1258302	1764893	1963368

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

1. The eligible MSME unit shall be provided subsidy/incentives as per operational guidelines of IPR declared by Govt. of Odisha from time to time.

2. In case PMEGP Programme, the special category of beneficiary (SC/ST/OBC Women/ Physically handicapped & Ex-Serviceman) will be provided 35% of margin money subsidy in the rural area and 25% of margin money subsidy in Urban area for all category.The subsidy shall be claimed by the concerned bank after first disbursement of the loan component sanction under the programme.

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl. No.	Activities/ Schemes for which Electronic Data available	Type of Document	Can it be shared with Public?	Is it available on Website or is being used as Backend Database?
1	2	3	4	5
1	PRC/ PMT/ GIP of SSI Units/ EM-I / EM-II	Stored in the computer	Yes	No
2	List of PMEGP Beneficiaries	-do-	Yes	Yes, in Dist. Website as well as website of Directorate of Industries, Odisha
3	List of Single Window Clearance Authority	-do-	Yes	No

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Facility Available	Nature of Information Available	Working Hours
1	2	3	4
1	Information Counter	All basic information	10.00 A. M. to 5.00 PM Except Govt. Holidays
2	Library	Project Reports (Selected)	-do-
		PMEGP Guidelines
		IPR- 2007 /MSMED Rule-2009
		Legal Reference Book (Selected)
		Guard file containing different circulars as available.
3	Notice Board	As published from time to time	-do-

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

Sri Rama Chandra Majhi

IPO

06842 253239

8895234301

06842 253279

piodickandhamal@gmail.com

dicphb@nic.in

District Industries Centre, Phulbani

First Appellate Authority (FAA):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Bibhupriya Saktisudha Jena	General Manager	06842 253239	8144732112	06842 253279	dicphb@nic.in	District Industries Centre, Phulbani

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

i) The information disclosed proactively under RTI Act shall be subject to change from time to time.
ii) In order to collect further any other information / guidelines from the website of KVIC/Industries Directorate, Odisha/Industries Department, Odisha/District Website, Kandhamal may kindly be referred to.

Content for this page yet to be publishedContent for this page yet to be published