Belpahar Junior College, Belpahar, Jharsuguda

Introduction

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Brief history of the Public Authority:

Established in 1985 as Belpahar College is situated in the heart of the Belpahar town in the district of Jharsuguda in Odisha. The college is striving hard to achieve its goal and mission since then.

2. Aim & Objective of the Public Authority:

Primarily the college aims at educating the weaker section of the society in Western Odisha.

3. Strength of the Pubic Authority:

From a small student strength of 121 in 1985 the college has made rapid strides over the periods of time and has grown into a reliable institution for higher education catering to the needs of about 1600 students by providing higher education in Arts, Science and Commerce at +2 level and Arts and Commerce at +3 level.

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.
1	Name	Dhyan Ranjan Dixit
	Designation	Principal
	Powers	Administrative	Sole Authority of all Administrative Affairs.
		Financial	Superintendent of all Examinations.
	Duties
2	Designation	Vice-Principal
	Power
	Duties
3	Name	Mr. L.Y. Sai Deo
	Designation	Lect. In English
	Powers	Administrative	In-charge of all College Administration.
			All Administrative matters are routed through him.
	Duties
4	Designation	Addl. Administrative Bursar
	Power
	Duties
5	Name	Mr. S.K. Bhoi
	Designation	Accounts Bursar
	Powers	Financial	In-charge of College Accounts.
	Duties
6	Designation	Academic Bursar
	Power
	Duties
7	Designation	Controller of Examination
	Power
	Duties
8	Designation	Asst. Controller of Examination
	Power
	Duties

Sl. No.
9	Designation	Office Superintendent
	Power
	Duties
10	Name	Mr. S.L. Pradhan
	Designation	Jr. Clerk
	Power
	Duties	In-charge of Cash. Maintains all files documents budget, expenditure and audit etc. of the college.
12	Designation	Accountant
	Power
	Duties

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

1. What is the Procedure followed to take a decision for various matters? (A reference to Secretariat Manual and Rule of Business Manual, and other Rules/ Regulations etc. can be made).

This is an Aided College and the Principal of the College takes decisions in various matters having discussions with different Committees like, Admission Committee, Examination Committee, Purchase Committee and Financial Aid Committee etc. as per the Government Rules/ University Rules/ UGC Guidelines.

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Any Letter, Public Application, Proposal received from Government Public Individual, Students and Staff are being entered in the Diary Register and referred to concerned Sections. Officer's in charge, Committees for examination and submission of the compliance in the related files. The file duly routed through the different Officers incharge/ Bursars/ Heads of the concerned Departments are put up before the Principal for approval/ sanctions after which being dispatched with number and date.

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Being an Aided, college is governed by Rules, Regulations etc presented by the Government of Odisha, Higher Education Department/ Finance Department/ Director Higher Education and Sambalpur University/ UGC etc.

Sl. No.	Name/ Title of the Document	Type of Documents	Brief write up of the Documents	From where one can get a Copy of Rules, Regulations, Instructions, Manual and Records	Address, Telephone No., FAX, E-mail & Others	Fee charged by the Department for a copy of Rules, Regulations, Instructions, Manual and Records (if any)
1	2	3	4	5	6	7
1	Admission Register	Permanent	Contains the complete Bio-data of the students admitted	General, Exam. Section	At/Po. Belphar, Po-Belpahar (R.S.) Dist. Jharsuguda, Pin-768217, Odisha, Fax & Tel. No 06645 250446 E-mail: belpahar_college @rediffmail.com	As per prescribed by Govt. College/ University

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Category of Documents	Name of the Document	Details of Information Available	Procedure to Obtain the Documents	Held by/ Under Control of
1	2	3	4	5	6
1	General Instructions	Administration related matter etc.		Through RTI	Under control of Public Authority
2	Information's on students matter (Examination)	Examination related Documents		-do-	-do-
3	Information on students matter (Academic)	Academic matters like admission etc		-do-	-do-
4	Information on accounts matter (Account section)	Bill, Budget, Return, Salary etc.		-do-	-do-

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl. No.	Subject/ Topic	Is it Mandatory to Ensure Public Participation (Yes/No)	Arrangements for Seeking Public Participation
1	2	3	4
1	Student's affairs regarding academic progress. For maintaining of interval discipline of the college.	No	By the Principal

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl. No.	Name	Type of Affiliated Body	Brief Introduction	Role	Structure and Member Composition	Head of the Body
1	2	3	4	5	6	7
1	Staff Council
2	Admission Committee
3	Anti Ragging Committee
4	Anti-Sexual Harassment Cell
5	Disciplinary Committee
6	Grievance Redressal Committee

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Mr. Dhyan Ranjan Dixit	Principal	06645 250446	9437425377			Belpahar Junior, College, Belpahar
2	Dr. P.K. Baral	Lect. In Odia		9040648779
3	Mr. L.Y. Sai Deo	Lect. In Eng.		9437403108
4	Dr. N.K. Naik	Lect. In Edn.		9439464021
5	Mr. S.K. Bhoi	Lect. In Commerce		9437538728
6	Dr. S. Sahoo	Lect. In Oriya
7	Mrs. A. Dash	Lect. In Eco.
8	Mr. D.K. Pal	Lect. In Pol. Sc.
9	Mr. M. Panda	Lect. In Com.
10	Mrs. K. Sa	Lect. In Chem.
11	Mr. S.K. Palo	Lect. In Botany
12	Mr. S.C. Patel	Lect. In Math.
13	Mr. P.K. Sahoo	Lect. In Zoology
14	Mrs. M.B. Singh	Lect. in Hindi
15	Mr. R.K. Pandey	Lect. In Physics
16	Ms. C. Mazumdar	Lect. In Eng.
17	Mr. S.L. Pradhan	Head Clerk
18	Mr. S.R. Maharana	Jr. Clerk
19	Mr. S. Padhan	Jr. Clerk
20	Mr. D.K. Dash	Asst. Liberian
21	Mr. H. Pradhan	PET
22	Mrs. R. Patel	Lab. Asst.
23	Mrs. U. Bagar	Lab. Asst.
24	Mr. A.R. Biswal	Lab. Attendant
25	Mr. D.R. Passyat	Lab. Attendant

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
26	Mr. M.K. Sahu	Lab. Attendant
27	Mr. R.K. Sahis	Peon
28	Mr. S.G. Pradhan	Peon
29	Mr. G.C. Swain	Peon
30	Mr. K. Majhi	Peon
31	Mr. C. Kalet	Peon

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Monthly Remuneration ( in Rs.)
1	2	3	4
1	Mr. Dhyan Ranjan Dixit	Principal	35742
2	Dr. P.K. Baral	Lect. In Odia	35742
3	Mr. L.Y. Sai Deo	Lect. In Eng.	35742
4	Dr. N.K. Naik	Lect. In Edn	35742
5	Mr. S.K. Bhoi	Lect. In Commerce	35742
6	Dr. S. Sahoo	Lect. In Oriya	11139
7	Mrs. A. Dash	Lect. In Eco.	35742
8	Mr.D.K. Pal	Lect. In Pol. Sc.	35742
9	Mr. M. Panda	Lect. In Com.	30140
10	Mrs. K. Sa	Lect. In Chem.	11139
11	Mr. S.K. Palo	Lect. In Botany	11139
12	Mr. S.C. Patel	Lect. In Mathf	11139
13	Mr. P.K. Sahoo	Lect. In Zoology	7800
14	Mrs. M.B. Singh	Lect. in Hindi	5040
15	Mr. R.K. Pandey	Lect. In Physics	5400
16	Ms. C. Mazumdar	Lect. In Eng.	3000
17	Mr. S.L. Pradhan	Head Clerk	15734
18	Mr. S.R. Maharana	Jr. Clerk	5041
19	Mr. S. Padhan	Jr. Clerk	2580
20	Mr. D.K. Dash	Asst. Liberian	5341
21	Mr. H. Pradhan	PET	4020
22	Mrs. R. Patel	Lab. Asst.	3780
23	Mrs. R. Sahu	Lab. Asst.	3540
24	Ms. U. Bagar	Lab. Asst.	3240
25	Mr. A.R. Biswal	Lab. Attendant	4378

Sl. No.

Name

Designation

Monthly Remuneration
( in Rs.)

1

2

3

4

26

Mr. D.R. Passyat

Lab. Attendant

4378

27

Mr. M.K. Sahu

Lab. Attendant

4378

28

Mr. R.K. Sahis

Peon

12563

29

Mr. S.G. Pradhan

Peon

12563

30

Mr. G.C. Swain

Peon

4174

31

Mr. K. Majhi

Peon

2640

32

Mr. C. Kalet

Peon

1920

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

For Public Authorities:

Sl. No.	Head	Activity	Sanctioned Budget (in Rs.)	Amount Released/ Disbursed (in Rs.)	Total Expenditure (in Rs.)
1	2	3	4	5	6
1	For Science Students	Remedial Coaching Classes
1	For Science Students	Coaching Classes for Student of Minority communities

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Not Applicable

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Not Applicable

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Facilities Available	Nature of Information	Working Hour
1	2	3	4
1	News Paper
2	Notice Board
3	Inspection of Records in the office
4	System of issuing of copies of documents

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Asst. Public Information Officer (APIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Mr. R. Pandey	Lect. In Physics		9438607405			Belpahar Junior College, Belpahar

Public Information Officer (PIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Mr. M. Panda	Lect. In Commerce		9437348845			Belpahar Junior College, Belpahar

First Appellate Authority (FAA):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Mr. D.R. Dixit	Principal	06645 250446	9437425377			Belpahar Junior College, Belpahar

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

Up dated information will be provided time to time

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