Deputy Registrar of Cooperative Societies, Keonjhar

Introduction

Office of the Deputy Registrar of Co-operative Societies, Keonjhar is located at  Keonjhar.

This office comes under the Department of Co-operation, Govt. of Odisha.

The main function of this mission is an independent self reliant Spontaneous and vibrant Cooperative movement concerned for the community in general and week in particular by inspiring mutual help and Coop. Values with honesty, Dignity, proactively, Responsiveness, Commitment and professonalisation for regeneration of sustained and planed economic growth and socio cultural upliftment of the people of Odisha.

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Objective/ Purpose of the Public Authority:

     The main objectives of the Public Authority is to organize different types of societies namely: Service Cooperative Societies (S.C.S) Large Sized agricultural Multipurpose Cooperative Societies (LAMPCS). House Building Cooperative Society (H.B.C.S). Regional Cooperative Marketing Society, (R.C.M.S) Cooperative Agricultural Rural Development Bank (C.A.R.D.B), Weaver Cooperative Society (W.C.S) Labour Contract Cooperative Society (L.C.C.S), Farm Mechanisation Cooperative Society (F.M.C.S) Multiple Cooperative Society, self help cooperative and other cooperative societies which are coming under the jurisdiction of the Deputy Registrar of Cooperative Societies (D.R.C.S) within its area of operation, i.e the entire revenue District of Keonjhar. The aim and objectives of formation of a such societies is to facilitate the members of such societies who are of homogeneous groups for their Socio-economic Development.

2. Mission/ Vision Statement of the Public Authority:

     An independent, self relient spontaneous and vibrant cooperative movement concerned for the community in general and the weak in particular by inspiring mutual help and cooperative values with honesty, Dignity, Proactive, Responsiveness, commitment and professionalization for regeneration of sustained and planned economic growth and socio cultural upliftment of the people of Odisha.

3. Brief History of the Public Authority and Context of its formation:

     The Deputy Registrar of Cooperative Societies, Keonjhar Division, Keonjhar has started functioning from 01.12.1969 within the revenue district of Keonjhar under which 2 (two) circle A.R.C.S offices are functioning. The Deputy to Supervise and administer the Circle offices and the entire cooperative sector with its financing Bank Ltd. Keonjhar and to supervise the functioning aspects, overall development of the societies and their members, adjudication of dispute cases arised in the societies specifically in the financial matter and over all management of the societies working under the jurisdiction of Deputy Registrar of Cooperative Societies as well as the Assistant Registrar of Cooperative Societies of the circles concerned. The New Circle i.e. ARCS, Champua Circle is functioning since 24.11.2011

4. Duties of the Public Authority:

     The duties of the Public Authority are to supervise the circle Administration and Administration of the cooperative societies and to guide the societies for their prospect and betterment and to chalk out suitable plan and programme for proper implementation of Government plan and program under the ambit of O.C.S. Act. 1962.

5. Main Objectives/ Functions of the Public Authority:

     The main activities of the public authority are to administer the cooperative societies as well as Circle Asst. Registrar of Cooperative societies functioning under the jurisdiction of Deputy Registrar of cooperative societies as per cooperative Act and Rules and to see the interest of the members of cooperative societies for their financial upliftment.

6. List of Services being provided by the Public Authority with a brief write-up on them:

i) To take steps for formation and registration of cooperative societies.
ii) To enroll new members through societies.
iii) To make available finance to the members of the service cooperative societies (S.C.S)/ large sized agricultural multipurpose cooperative societies (LAMPCS) through financing bank I.e. Keonjhar Central Cooperative Bank Ltd. Housing loan through Sub-divisional Housing Building Cooperative societies being the Odisha Cooperative housing Corporation Ltd. (O.C.H.C) Bhubaneswar the Apex body and medium term/ Long term loan through CARD Banks being OSCARD Bank Ltd., Bhubaneswar the Apex Body.
iv) Supply of fertilizer through MARKFED ti the farmer members of the Coop-Societies.
v) To promote the organization of self help group through K.C.C. Bank Ltd.

     Organization Structure diagram at various levels name: State, Directorate, Region district, Block etc(whichever is applicable)

Sl.	Govt. of Odisha	Odisha State Cooperative Bank Ltd. Bhubaneswar	Odisha State Cooperative Agricultural Rural Development Bank Ltd.	Odisha Cooperative Housing Corporation Ltd. Bhubaneswar
1	2	3	4	5
1	Cooperation Deptt. (State)	Central Coop. Bank Ltd. Bhubaneswar Ltd. Dist. Level	Cooperative Agril. Rural Development (Sub-Divn)	Sub-Divisional House Building Cooperative Societies (Sub-Divn)
1	2	3	4	5
2	Registrar of Coop-Societies, Odisha, Bhubaneswar	Branches of Central Coop. Bank Ltd
3	Deputy Regisrar of Coop-Societies (Division) Dist Level.	S.C.S/ LAMPCS/ Other C.S
4	Asst. Registrar of Coop-Societies (Circle). (circle-Wise)
5	Cooperative Extension Officer of Block (Block Level)

 

 

7. Expectation of the Public Authority from the Public for enhancing its effectiveness and efficiency:

     Cooperation of members with the societies, availing of finance for the societies and other facilities provided by the society to its members through Keonjhar C.C. Bank Ltd. Society being democratic set-up Board of Management actively participation in policy matter on behalf of its members,

8. Arrangements and methods made for seeking public participation/ Contribution:

     The Societies are formed exclusively for the benefit of their members. The societies are democratically set up with a managing committee duly elected by its members for 5 (Five) years term to look after the interest of members and also the society.

9. Mechanism available for monitoring the service delivery and public Grievance resolution:

      At Block Level, the societies are monitored by the cooperative Extension Officer, who is under the administrative control of Block development officer of the Block. The Asst. Registrar of Coop, societies being the head of the circle Administration takes care of society affairs and the Divisional Deputy Registrar of Coop. societies being administrative authority monitors the cooperative activities of the District.

      The grievances received from the members are being disposed off either by the cooperative extension officer or the circle ARCS, or by the Divisional Deputy Registrar of coop, societies as the case may be.

10. Address of the main office and other offices at different levels. (Please categories the addresses district wise for facilitating the understanding by the user).

Main office Officers:

For the District: D.R.C.S. (Deputy Registrar of coop, societies).
For the Circle : A.R.C.S. (Assistant Registrar of Coop. Societies).
For the Block : C.E.O. (Cooperative Extension Officer).

11. Morning hours of the office and closing hours of the office:

Morning hour of the office : 10 A.M.
Closing hour of the Office : 5.30 P.M With recreation from 1.30 P.M. to 2.00 P.M.

 

 

 

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl.
1	Designation	Deputy Registrar of Cooperative Societies, Keonjhar Division, Keonjhar
	Powers	Administrative	To initiate disciplinary action against the Ministerial and Class- IV employees.
			Disciplinary action against the Board of Management when irregularities are noticed as per O.C.S. Act and Rules.
			Disciplinary, enquiry and Arbitration of dispute cases filed by member, society or present/ past officer of the cooperative society.
			To initiate disciplinary action against the sub-ordinate staff of the office.
			Sanction of leave of the office staff.
			Over all supervision of the work of Primary coop. Instruction as per OCS Act 1962 & Rules 1965.
		Financial	Approval of construction work of societies up to 1 Lakhs.
			Drawal of financial claims of the office staff and drawal of other official expenditure.
			D.D.O drawl of financial claim of the office staff and drawal office expenditure towards construction work.
		Statutory	O.C.C, act-1962 of Rules, 1965.
		Others	To exercise Quasi Judicial powers under the O.C.S 1962 and Rules 1965 conferred by Govt.
	Duties	He is to ensure over all development of Coop. Societies as well as supervision of circle Administration. He is to exercise all powers conferred on him s per OCS, Act-1962 and Rules 1965.
2	Designation	S.A.R.C.S
	Powers
	Duties
3	Designation	Sub-Assistant Registrar Cooperative Societies
	Powers	Administrative	To act as Group office of Executive Staff.
	Duties	To perform the duties assigned to him by the DRCS of the Office.
4	Designation	Inspector of C.S
	Powers	Administrative	To assist the DRCS, in Divisional Administration.
	Duties	To Exercise as judicial power of Arbitrator and sale office as per OCS Act-1962 & Rules 1965.
		To perform duties as assigned by the office work and filed work.
5	Designation	Statistical Investigator
	Powers	Administrative	To assist the D.R.C.S in preparation/ maintenance/ submission of monthly/ annual/ periodical statistical data information and conducting monthly Divisional review meeting.
	Duties
6	Designation	Head Clerk
	Powers & Duties	To act as Group office of the Ministerial staff of the office.
7	Designation	Senior Clerk
	Powers & Duties	To manage the office establishment work assigned by the DRCS.
8	Designation	Sr. Stenographer
	Powers & Duties	To manage the office confidential work and assist to the DRCS, as assigned by him.
9	Designation	Junior Clerks
	Powers & Duties	To manage the office Establishment work and type work.
10	Designation	Daftary
	Powers & Duties	Attached to different section of the office.
11	Designation	Peons
	Powers & Duties	Attached to different section of the office.
12	Designation	Chowkidar-cum-Farash
	Powers & Duties	To watch the office at night.
13	Designation	Sweeper
	Powers & Duties	Sweeping the office rooms.

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

1. What is the Procedure followed to take a decision for various matters? (A reference to Secretariat Manual and Rule of Business Manual, and other Rules/ Regulations etc. can be made).

     The Decision are taken on various matters as per Odisha cooperative Act, 1962 and Odisha Cooperative Rules1965

2. What are the documented Procedures/ laid down Procedures/ Defined Criteria/ Rules to arrive at a particular decision for important matters? What are different levels through which a decision process moves?

    The process can be initiated by the C.E.O./ Inspecting officers at Block level and ARCS and at Circle level and DRCS at district level. In case of committee of management of primary C.S and Central C.S, the D.R.C.S., initiates action. In case of liquidation/winding up of cooperative societies by the ARCS, can also be reviewed by the DRCS. In case of appeal, Hon'ble Odisha the Coop. Tribunal is the appellate authority.

     Cases adjudicated under section : 68 can be reviewed in the same court of the D.R.C.S. In case of appeal, the Hon'ble Odisha Cooperative Tribunal is the proper forum.

3. What are the Arrangements to communicate the decision to the Public?

The decisions can be communicated only payment of requisite fees.

4. Who are the Officers at various levels whose opinions are sought for the process of decision making?

     The opinion of the Cooperative Extension Officer at Block level, the opinion of the A.R.C.S., at circle level and the opinion of the Deputy Registrar of Coop. Societies at district level are sought for the process of decision making.

5. Who is the Final Authority that waits the decision?

    In the circle level, the Asst. Registrar of C.S. and the District level the D.R.C.S is the final authority wets decision.

Sl.	Subject on which the decision is to be taken	Guidelines / Direction, if any	Process of Execution	Designation of the Officers involved in decision making	Contact information of above mentioned Officers	If not satisfied by the decision, Where and How to Appeal?
1	2	3	4	5	6	7
1	Winding up of C.S	Guide line and direction of O.C.S, Act-1962 and Rule-1965, as well as instructions issued by the R.C.S, Odisha Bhubaneswar and Govt. from time to time	As per Act:1962 and Rule 1965	Arbitrator of C.S. Appointed by the Asst. Registrar of C.S. or himself/ DRCS, or himself and the sale officers to deal Legal matter. For other Administrative work decisions are made by the A.R.C.S at Circle Level and D.R.C.S at Dist. Level.	Office of the Deputy Registrar of Cooperative Societies, Keonjhar Division, Keonjhar, Ph. No- 255514	In case of decision made under section-68, the Odisha, Appellate Authority.
	Disposal of Dispute under Section-68				Office of the Asst. Registrar of C.S. Keonjhar Circle, Keonjhar Ph. No- 255487
	Dissolution of Management under Section-32				Office of the Asst. Registrar of C.S, Anandpur Circle, Anandpur, Ph. No. 220271
	Disqualification of members of Committee				-
	Registration of Central C.S.				-
	Registration under Self Help Act-1				-
	Amalgamation/ Merger of C.S under Section-14				-

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl.	Activity	Time Frame/ Norms	Remarks
1	2	3	4
1	To receive letter and put up a diary number	Same day after signature of the authority.	-
2	To mark letter to concerned section	Same day after signature of the authority.	-
3	Disposal of letter by the employees in charge of concerned section.	The employee in-Charge of Concerned Section.	-
	Punishment/ penalties of delay in disposal of letters in due time	The head of office may call for an explanation/ level allegation and recommend to the employer for disciplinary proceedings.	-
4	Sanction and disposal of annual increment claims	On due date increment will be sanctioned subject to fulfillment of all terms and conditions.	-
5	Sanction of leave	After making all formalities	-
6	Pension Claims	7 days subject to up to date service book to service roll	-
7	Forwarding of Advancement and Ancendenting pay	7	-
8	Matters relating to draft charges and proceedings	15 days	-
9	Temporary advance/ part-final with drawal	03 days	-
10	T.A. Bills of staff and arrear claims	Within 15 days on availability if funds.	-
11	Draw of salary	In the 1st week of the Month	-
12	Dispatch of letters	After 2 P.M. Every day.	-
13	Type Printing	30 pages per day	-
14	Submission of M.P.R	1st week of every month	-
15	Annual allotment of Inspection	Commencement of financial year i.e. April	-
16	Annual Allotment of stock/ cash verification	Commencement of financial year i.e. April	-
17	Annual Compilation of coop. Statistics	Commencement of financial year i.e. April	-
18	Budget	06 days	-
19	Approval of Tour Dairy and Tour particulars	7 days	-

Sl.	Name/ Title of the Document	Type of Documents	Brief write up of the Documents	From where one can get a copy of Rules, Regulations, Instructions, Manual and Records	Address, Telephone No., FAX, E-Mail & Others	Fee charged by the Department for a copy of Rules, Regulations, Instructions, Manual and Records (if any)
1	2	3	4	5	6	7
26	Section-102, 103, 104, 105, 106	Execution of charges	-	-	-	-
27	Section-108	Properties from which sum due the Govt can be recorded	-	-	-	-
28	Section-114	Interlocutory Orders	-	-	-	-
29	Section-116(3)	Cognizance of offence	-	-	-	-
30	Section-120	Power of Civil Court	-	-	-	-
31	Section-123(A)	Power of inspect enquiry and to issue direction.	-	-	-	-
OCS Rules
32	Rules-7,9,10	Regarding registration of C.S.	-	-	-	-
33	Rules-12,13,14	Acqiosation and disposal of property	-	-	-	-
34	Rules-25	Manner of determining Value of Land	-	-	-	-
35	Rules-29(B)	Minutes of General Body Meeting	-	-	-	-
36	Rules-32	The first general body meeting	-	-	-	-
37	Rules-35	Meeting or Committee	-	-	-	-
38	Rules-41	Officer who will maintained account Books etc.	-	-	-	-
39	Rules-42	Annual return for verification of Stock	-	-	-	-
40	Rules-49	Restriction on borrowing by societies	-	-	-	-
41	Rules-54	Maintenance of decree amount	-	-	-	-
42	Rules-58 A	Attachment of decree amount	-	-	--	-
43	Rules-66	Inspection C.S. By financing bank, Apex or Central Societies	-	-	-	-
44	Rules-67	Access of Inspection officer in Books, records and other powers	-	-	-	-
45	Rules-81	Certified Copies	-	-	-	-
46	Rules-84	Funds for proceeding in liquidation	-	-	-	-
47	Rules-87	Reports and returns to be submitted by the liquidator	-	-	-	-
48	Rules-90	Final report of liquidator	-	-	-	-
49	Rules-91	Termination of liquidation proceedings	-	-	-	-
50	Rules-93	Disposal of surplus Assets	-	-	-	-
51	Rules-139	Conditional attachment of property	-	-	-	-
52	Rules-144	Filling and Disposal of Appeal	-	-	-	-
53	Rules-156	Reconstruction of Records	-	-	-	-

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

1. DRCS-1 (One)- Sri Parsuram Patra, O.C.S-I Head of the Office.
2. SARCS-2  a. Sri Sushil Chandra Naik- Group Officer of the executive staff.

                   b. SARCS- Sri Bimbadhar Naik
3. Inspector of C.S.-3(Three)- 1 Post vacant
a) Sri Ranjan Kumar Naik- Marketing.
Inspector of C.S..
b) Miss Debasmita Lenka - Credit .
Inspector of C.S..
4. Statistical Investigator-1 (One)  ( Vacant)

5. Establishment Officer- 1 (One)  Vacant

6. Section Officer-1Sri Jatin Kumar Mohanta

7. Senior Clerk-1 (One)- Smt. Mitrabinda Das, Sr. Clerk-Accounta Section.

8. Sr. Stenographer-1 (One) Post Vacant) - Confidential section of O/O/ the DRCS, Keonjhar Divn. Keonjhar

9. Jr. Clerk-5 (Five) (01- Vacant)
a) Sri Dibya Ranjan Sethi, Junior Clerk- TP & TD, Acc-II, All Computer works
b)Sri Trilochan Palei, Junior Clerk - Esst.I Section
c) Sri Bibhutibhusan Naik, Estt-II
d) Sk Khiurul Alam, Junior Clerk- Issue Despatch Section

 

Sl.	Category of Documents	Name of the document and its introduction in one line	Procedures to obtain the documents	Held by/ under Control of
1	2	3	4	5
1	Certified Copy	Registration certificate of Central C.S.	One requisition and deposit of prescribed fees @RS 20/- for bye-law and @Rs.4/ for each hundred words for other documents and copy extracts as per Act.1962, Rules 1965	D.R.C.S Keonjhar Div. Keonjhar
2	-
3	Copy of decree, decision, award passed by DRCS, under section-68	-	-	-
4	Enquiry report under section-65	-	-	-
5	Copy of Inspection report made by DRCS under section-64	-	-	-

  MANUAL-7 

Particulars of Arrangement in Formulatin of Policy

[Section-4 (1) (b) (vii)]

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

 MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Parsuram Patra	DR.C.S.	06766-299939	-	-	-	Deputy Registrar of Cooperative Societies, Keonjhar
2	Bimbadhar Naik	S.A.R.C.S	-do-	-	-	-	-do-
3	Sushil Chandra Naik	S.A.R.C.S	-do-	-	-	-	-do-
4	Ranjan Kumar Naik	Insp. Of C.S	-do-	-	-	-	-do-
5	Debasmita Lenka	Insp. Of C.S	-do-	-	-	-	-do-
6	Vacant	Statistical Investigator	-do-	-	-	-	-do-
7	Vacant	Establishment Officer	-do-				-do-
8	Jatin Kumar Mohanta	Section Officer	-do-	-	-	-	-do-
9	Dibya Ranjan Sethi	Jr. Clerk	-do-	-	-	-	-do-
10	Trilochan Palei	Jr. Clerk	-do-	-	-	-	-do-
11	Bibhuti Bhusan Naik	Jr. Clerk	-do-	-	-	-	-do-
12	Pravakar Ray	Daftray	-do-	-	-	-	-do-
13	Nirashi Marandi	Peon	-do-	-	-	-	-do-

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

 

 

 

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

 

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

No. of Subsidy Programme has been executed under this Public Authority.

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

No. such Programme has been executed under this Public Authority.

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

No Electronic term Available with this Public Authority

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl.	Facility Available	Nature of Information Available	Working Hours
1	2	3	4
1	Notice Board	-	-
2	Issuing copy of documents	-	-
3	Printed manual available	-	-

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Assistant Public Information Officer (APIO):

Sl.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Trilochan Palei	Junior Assistant	06766-299939	-	-	-	Deputy Registrar of Cooperative Societies, Keonjhar

Public Information Officer (PIO):

Sl.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Bimbadhar Naik	SARCS	06766-299939	-	-	-	Deputy Registrar of Cooperative Societies, Keonjhar

First Appellate Authority (FAA):

Sl.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Parsuram Patra	D.R.C.S.	06766-299939	-	-	-	Deputy Registrar of Cooperative Societies, Keonjhar

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

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