Panchayat Samiti Office, Kusumi, Mayurbhanj

Introduction

   MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1.  Aim & Objectives of the Organization:

The Aim & Objectives of the Organization is for planning, execution & supervision of development programmes & implementation of various schemes and works in the block relating to community development.

2. Mission/ Vision:

The mission is to work for the economic development & social justice of the people.

3. Brief History & Background for its Establishment:

Rural India is where three-forth countrymen live. For all round development of the rural people, the block is started functioning with effect from the year, 1960.

4. Organization Structure:

The Organization Consists of the Following Sections and Accommodations:

i. Development Section
ii. Establishment Section
iii. Issue and Dispatch section
iv. Engineering Section
v. Computer Section
vi. Gram Panchayat Section
vii . Anty Poverty Programme Section
viii. Social Welfare Section
ix. Welfare (ST & SC Development) Section
x . Fishery Section
xi. Industry Section
xii . Education Section
xiii . Co-operative Section
xiv. Civil Supply Section
xv. Conference Hall
xvi . Block Godown
xvii . Stock & Store

xviii. OLM Section

5. Allocation of Business:

The Block is function having the following business:

i. Development
ii. Social Welfare
iii. Anty Poverty Programme
iv . Welfare (ST & SC Development) Programme
v . Computer
vi. Education
vii. Civil Supply
viii. Co-operative
ix. Fishery
x. Industry
xi. Gram Panchayat

6. Duties to be performed to achieve the Mission:

Work culture, punctuality, timely performance, avoidance of all corrupt practices and sensitivity to public needs are duties to be performed to achieve the mission.

7. Details of Services Rendered:

The Service Rendered to the Public is as Follows:

a. Distributions of pension under OAP/ NOAP/ ODP are made to the beneficiaries on 15th of each month. Free rice Under AY and subsidised rice under AAY and BPL are distributed on 5, 6,7th. & 20, 21, 22nd of each month at G.P. Headquarters.

b . Distribution assistance under NFBS is made to bereaved Households.
c . Free house is provided to the poor, distress, fire and flood victims & SC/ ST and other beneficiaries of BPL categories under IAY.
d. Loan is provided to SHGs and Physically handicapped persons of BPL families under SGSY & MMLP (OSFDC) for creation of self employment to the self sufficient.
e. Employment opportunities are provided to the rural poor under different wage employment and NREGA programme.
f. Permanent assets are created under  development programmes for infrastructure development programmes.
g . Control commodities are supplied to the public at the Govt. Fair price through retailers and SHGs.
h. Free cooked food is supplied to the school children up to class VIII under MDM programme.
i . Distribution of Pre-Matric Scholarship is made to SC/ ST students from Class VI to X.
j. Merit-cum-Poverty Scholarship is distributed to the meritious students of SEBC category from Class IX to X.

8. Citizen Interaction:

     Interactions with citizens are made in the Pallisabha/ Gram Sabha & other meetings held at Village, G.P. and Block level.

9. Postal Address of the Main Office Attached, Sub-ordinate Office, Field Units etc.:

Postal Address of main office:
Panchayat Samiti Office,
At./ Po-Badampahar
Dist. -Mayurbhanj,
PIN-757047, Odisha

10. Working Hours Both for Office & Public:

10 A.M to 5 P.M (Except Holidays) In Day Office and 7 A.M. to 1 P.M. in Morning Office

11. Public Interaction, if any:

    Public Interaction is made by the field staff during their tour to village & at Pallisabha/ Gramsabha and other meetings and also at the hearing of grievance of public at Block Office.

12. Grievance Redress Mechanism:

Grievances of public of the block are entertained during office hours.

MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.
1	Designation	Block Development Officer
	Powers	Administrative	Supervise and Administrative Control over all staff in the Block
		Financial	Drawing and Disbursing Officer of allotment & grant-in-Aids of the different Schemes and Programmes and salary of the staff
		Statutory	Accord Administrative approval of projects of development work upto 10 lakhs  executed  at  Samiti  level
			Inspection, supervision    of    all development works   at   P.S.   &  G.P. level
			Inspection of Block Office
			Inspection and supervision & control over the exercise of powers, discharge of duties & performance of sections of P.S. and G.P.
		Others	To advise the Samiti on passing any regulation of the nature referred to section 38 of the Act.  & on  the purposes methods of implementation of    schemes    assigned to Samiti
			To sign and authenticate all letters &   documents   for   &   on   behalf   of  Samiti
	Duties	To   attend   all    meetings of P.S. and the standing committees.
		To formulate schemes and programmes assigned to the P.S. for implementation.
		To attend   all   meetings   at   Sub-Divisional/  Dist. Level
		To implement instructions issued by Higher authorities.
		To ensure maintenance of accounts of all schemes Implemented trough Samiti
		To ensure timely submission of reports and returns
		Supervision of all schemes.
		Admin. Sanction of development works.
2	Designation	Additional  Block Development Officer
	Powers	Administrative	Exercise   powers of  BDO in the absence of  B.D.O.
		Financial	Inspection, supervision and control over the exercise of powers, discharge of duties, performance & functions of G.Ps
		Statutory	Inspection, supervision and control over the exercise of powers, discharge of duties, performance & functions of G.Ps.
			Half yearly inspection   of   Block Office.
			Approve the tour diary of VLWs
		Others	Officer - in-Charge    of   Social Welfare  and  Anty  Poverty  Schemes.
			To verify the stock and store and cash of the Office.
			To verify the supply & maintenance of assets   and   repayment   of   loans under Anti Poverty programme.
	Duties	Monitoring   of  implementation   of  all anti poverty and  Social Welfare Programmes
		To assist BDO in performance of his duties.

 

Sl. No.
3	Designation	Assistant Engineer
	Power	Statutory	Check   the measurement of works upto 10 lakhs(in case of NREGA)and upto 6 lakhs (in case of non NREGA) at P.S. level.
		Others	Up to date maintenance of work register
			Countersigned all case records of development works up to 5 lakhs.
			Check the measurement of works   above 50 thousands at G.P. level.
	Duties
4	Designation	Junior Engineer
	Power	Statutory	Preparation   of   Plan   and   Estimates of Development works.
			Technical supervision   of all works upto 3 lakhs.(in case of non NREGA) and 2 lakhs in case of NREGA
		Others	Supervision of development works and preparation of bills.
	Duties	Supervision and Measurement of works.
		Functioning as Nodal.
		Disbursement of Pension.
5	Designation	S.E.O.
	Powers
	Duties	Act as Nodal Officer.
		Disbursement of Pension
		Preparation of pension Bills.
		To assist BDO in implementing Social Welfare Schemes.
		Submission of   reports and returns
6	Designation	C.E.O.
	Power	Statutory	Aviation of Dispute Cases.
			Execution of E.P. Cases.
			Inspection SCS and Mini Banks.
		Others	To act as an Election Officer of SCS.
			To attend board meetings of SCS.
			Verification of loan disbursement of SCS.
			Annual Stock Verification of SCS.
	Duties	Act as Nodal Officer.
		Disbursement of Pension.
		Submission of  reports and returns.
7	Designation	F.E.O.
	Power	Others	Fry & prawn seed indent collection & distribution.
			Collection of loan application forms for excavation of new tank & renovation old tank under FFDA.
	Duties	Act as Nodal Officer.
		Disbursement of Pension.
		Submission of reports and returns.

Sl. No.
8	Designation	W.E.O.
	Power	Statutory	Issue of Caste certificate to SC/ ST students for the purpose of Pre metric and Scholarship.
			Inspection and Visit of Sevashram schools of ST & SC Dev. Deptt.
			Detection of OLR cases and cases under Forest right act.
	Duties	Disbursement of Pre-Matric scholarship to the SC/ST    students    of    Education     Deptt. Schools.
		To assist BDO for implementation of OSFDC schemes.
		Disbursement of  S&EBC scholarship
		Implementation Individual Benefit Oriented and Community benefit Oriented Schemes under Cluster Approach.
		Act as Nodal Officer.
		Disbursement of Pension.
		Submission of  reports and returns.
9	Designation	P.A.
	Power	Statutory	Inspection, supervision & control over the exercise of powers, discharge of duties & performance of functions by the G.Ps
	Duties	To assist BDO for smooth implementation of SGSY programme.
		Functioning as Nodal officer.
		Disbursement of Pension.
		Submission of reports and returns.
10	Designation	G.P.E.O.
	Power	Statutory	Inspection, supervision & control over the exercise of  powers, discharge of duties & performance of functions by the G.Ps.
			To Scrutinize the G.P. Accounts
		Others	To Conduct auction sale of Public Properties
	Duties	To assist BDO dor implementation monitoring all grants of NREGS, 13FCA,SFC..
		To assist BDO in sale of public properties of GP
		To assist BDO in Election matters.
		Submission of reports and returns.
		Act as nodal officer.
11	Designation	I.P.O.
	Power	Others	Supervise & monitoring of various schemes of Industries Dept. including PMRY Programmes..
			To   act. As Election   Officer   of industrial Co-Op. Society
			Inspection and Cash Stock verification of AMICS
	Duties	To assist G.M., DIC for smooth implementation of various industries programmes including PMRY schemes.
		Act as nodal Officer.
		Distribution of OAP pensions.

Sl. No.
12	Designation	S.I. of Schools
	Power	Statutory	Inspection & Visit of Primary Schools
		Others	Sanction of C.L. of H.Ms. Of Pry. Schools..
			Conduct of monthly Sect oral meetings
			Approval of VEC/SMC.
	Duties	Preparation of salary bills of  P.S. teachers..
		Act as nodal Officer & routine officer of MDM.
		Distribution OAP pensions
		Submission of returns and reports
13	Designation	Computer Programmer
	Power	Statutory	Overall in charge of implementation of E-Governance projects.
	Duties	Receiving and transmitting E-mail.
		Reply of data in prescribed format to the Govt.
		Maintenance   of   Hardware   and    Soft   ware ,VSAT,DRS   equipments,   Monitoring   of data   entry work.
		Entry of Data of Block, GPs & SHGs in Priasoft
		Entry of Projects of Block, GPs, into Rural soft.
		Maintaining official Cash book using PAMIS, PRIA Soft.
		Receiving and transmitting E-mai
		Reply of data in prescribed format to the Govt.
		NREGA, IAY, Ruralsoft data entry.
		Preparing Betan of all staffs using BETAN Software.=
		Uploading information of  web site of the Block & GP using NPP
14	Designation	M.I.
	Power	Statutory	Prevention of Black Marketing of PDS Commodities.
			Search and seizer of control commodities etc. for prevention of black marketing.
			Lifting uptake visit of retail shops. Inspection shops and sub-wholesalers godown
	Duties	Enforcement of prices & supervision of  different control  under  procurement  of  paddy.
		Enforcement of all orders, rules, notifications & prosecution of offence.
		Issue of control Commodities to retailers.
		Submission of reports and returns.
		Checking of malpractices.

Sl. No.
15	Designation	Head Clerk
	Power	Statutory	Check the records of O.B., entry in the received & payment side, Closing Balances, analysis of C.B. on the basis of supporting  documents.
			To checks admissibility of bills as per provision of   relevant rules and Govt. circulars.
			Submission of U.Cs of govt. funds utilized
			Maintenance     of    B.D/Cheque register
	Duties	Checking the   calculation in M.B. and   Bills. Put up Assembly questions, audit and inspection compliances, maintenance of reports and returns register, ensure timely n distribution do Daks, Checking of Issue and dispatch register.
		Supervision the work of the dealing assistants.
		Checking of Cash Books
16	Designation	Cashier
	Power	Statutory	Custodian of duplicate Keys of Iron Chest
			Maintanance of   records  relating to cash transitions in Cash Books
	Duties	To encash bills, Payment of Bills.
		Custodian old Cash Book, Pass Book and Cheque Books
		Submission of reports and returns
17	Designation	Sr. Clerk (Estt.)
	Power
	Duties	Prepare   Bill, Budget, Pension cases & disciplinary proceedings.
		Estt. Matters and other works assigned by BDO. Custodian of records relating to Estt. Matters.
		Submission of reports and returns.
18	Designation	Sr. Clerk (Dev.)
	Power
	Duties	Assist BDO in implementation of all development works under various schemes.
		Custodian of all work case records registers relating to Dev. Matters and other works assigned by BDO.
		Custodian of stock and store of segment.
		Submission of reports and returns.
19	Designation	Jr. Clerk
	Power
	Duties	Issue & dispatch section & other works assigned by BDO.
		In charge of forms and stationery and library section.

Sl. No.
20	Designation	Peon
	Duties	Work assigned by BDO
		Distribution of Dak
21	Designation	Night Watcher
	Duties	To watch the office
22	Designation	Driver
	Duties	To Drive the vehicle and custodian of the vehicle
23	Designation	VLW
	Duties	Attending Palli Sabha, Gramsabha, Collection of applications from beneficiaries under various any poverty programmes and contact beneficiaries for repayment of loans.
		Acting as Executive Officer of G.Ps.
24	Designation	CP & ACP
	Power
	Duties	Maintaining official Cash book using PAMIS, PRIA Soft.
		Receiving and transmitting E-mail
		Reply of data in prescribed format to the Govt.
		NREGA, IAY, Rural soft data entry.
		Preparing Betan of all staffs using BETAN Software
		uploading web page of the Block & GP using NPP overall

MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
Flow Process Chart for SGRY/ SGSY/ Spl. Component/ Interest Money/ K.L.Grant/ Cess/ Grant-in-Aid:
1	Preparation of Annual Action Plan	Meeting of G.P. / P.S. / Z.P.	In the month of June of every  Year
2	Selection of VLL in Palli Sabha	B.D.O.	One month before or after approval of action plan
3	Site visit and preparation of Estimate	JE/AE	5 days
4	Opening of Case record	Dev. Clerk	5 days
5	Checking of Plan Estimate & technical sanction	AE	7 days
6	Administrative approval of Estimate	BDO/ DRDA	7 days
7	Issue of work order	Dev. Clerk	7 days
8	Execution of work and supervision	JE/AE/BDO	As per agreement time fixed
9	Measurement and preparation of bill	JE	7 days
10	Check measurement and submission of bill	AE	2 days
11	Checking and passing of Bill	Head Clerk	1 day
12	Issue of Cheque	Cashier	Same day
13	Refund of Security Deposit	HC/Cashier/ BDO	After Receipt of Audit report
Flow Process Chart for Execution of I.A.Y:
14	Provision of preparation of IAY beneficiaries list	As per l No-10157dt 6/04/2010 of PR Deptt Govt of ODISHA, permanent wait list is being prepared and such list is being wave hosted as well as walling in the GP office building PEO/BDO	Same day(from Nov to March)
15	Enquiry of application	PEO/Extn Officer	In the month of april
16	Convening of Pallisabha/Gramsabha for sanction of IAY	PEO/Sarapanch/BDO	-do-
17	Submission of benf list by GP	PEO/Sarapanch	Within 7 days
18	Opening of case record and issue of work order	BDO/Dev Clerk	By 31st May

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
19	Submission of application in duplicate by the Applicant in respective G.P. office	Executive officer/Extn Officer/Dev Clerk	Same day (from the month of Nov. to March)
20	Issue of Money Receipt
21	Filling of I.A.Y. Register	Dev Clerk	Same day
22	Endorsement of one copy of application to the BDO by G.P.
23	Enquiry of application
24	Convening of pallisabha& Gram Sabha for sanction of IAY
25	Submission of selected beneficiaries list by G.P.
26	Publication of list of selected beneficiaries by Pallisabha
27	Publication of Final list of beneficiaries
28	Opening of Case record and issue of work orders	BDO/Dev. Clerk	By 31st. May
29	Submission of report to BDO for payment in 4 stage	Executive Officer/EO/JE	7 days
30	Payment of Bill in each stage	BDO/ HC/ Cashier/ABDO	On payment days soon after receipt of Bill
31	Submission of final bill of the 4th. Stage	JE/Extn Officer/PEO	7 days
32	Payment of final Bill	BDO/ HC/ Cashier/ABDO	On payment days soon after receipt of Bill
Flow Process Chart for Execution of MP/ MLA LAD:
33	Preparation of estimate after obtaining list of projects from Distt. Planing   Section	JE/AE/BDO	7 days
34	Submission of  Plan & Estimates for approval	BDO	Same day
35	Issue of work order after receipt of administrative approval	BDO/ Dev. Clerk	7 days
36	Recording of measurement and check measurement and preparation of bill	JE/AE	Within   7 days of receipt
37	Payment of Bill in each stage	BDO/ HC/ Cashier	On the payment day of the week
38	Refund of Security Deposit	BDO/ HC/ Cashier	After Receipt of Audit report

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
Flow Process Chart Collection of  Fry/ Prawn Seed:
39	Collection of Fry indent from private Pisciculturist/ GP	FEO	May to June
40	Fry distribution to Pisciculturist /G.P.	FEO	05 days (July 15th  to end of October)
41	Prawn seed distribution to Private pisciculturist and GP	FEO	30 days in the month of October
42	Survey and collection of loan appl. for execution/ Renv. of Tank	FEO	3 days from collection of application
43	Preparation of Plan and estimates	ADF-cum-CEO, FFDA	15 days from receipt of Loan appls. From FEO
44	Recommendation to different banks for finance	ADF-cum-CEO, FFDA	3 days from collection of application
45	Sanction and finance of loan	Concerned Bank Branch	Within 15 days
46	Submission of applications to Sub-Collector for sanction	S.E.O./ B.D.O.	3 days
47	Disbursement of pension after sanction	Extension Officer/ E.O./ VLW	Extension Officer/ E.O./ VLW
NFBS:
48	Receiving of applications at Block Office	S.E.O. / B.D.O.	Same day
49	Enquiry of applications	VLWs/ P.E.Os.	15 days
50	Submission of applications to Sub-Collector for sanction	S.E.O./ B.D.O.	Same day
51	Disbursement of assistance to the beneficiary	B.D.O./ Cashier	Within 7 days after getting the Q.D.I Sanction
Flow Process Chart for Disbursement of Teachers Salary/ GPF/ Disposal of Pension Cases:
Teachers Salary:
52	Collection of absentee statement from teachers	S.I. S. (   Schools )	From 21st. to 25th of each month
53	Preparation of Bill	S.I.S./ Jr. Accountant	From 26th. to 29th of each month
54	Submission of bill to treasury	B.D.O./ Jr. Accountant	Last working day of each month
55	Payment of Salary to teachers	Bank	After passing of the bill by treasury

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
Drawl of G.P.F. of Teachers:
56	Receipt of application of teachers for temporary with drawl	B.D.O./ Jr. Accountant	Same day
57	Preparation of bill	S.I.S/ Jr. Accountant	7 days
58	Payment of G.P.F	Bank	After passing of the bill by treasury
59	Receipt of application of teachers for non refundable G.P.F	B.D.O./ Jr. Accountant	Same day
60	Sending of application to D.I. of Schools for sanction	B.D.O./ Jr. Accountant	3 days
61	Preparation and submission of Bill after sanction by D.I.S.	B.D.O./ Jr. Accountant	3 days
62	Payment of Bill	Bank	After passing of the bill by treasury
Pension Cases of Retired Primary School Teachers:
63	Receipt of application on Provisional pension, Gratuity & Unutilized Leave	B.D.O./ S.I.S	Same day
64	Submission to D.I. for sanction	B.D.O./ S.I.S	3 days
65	Preparation of the Bill after getting sanction from D.I.S	Junior Accountant	3 days
Flow Process Chart for Collection of Application for PRC/ PMT/ PMRY:
66	Receive of applications for provisional registration and permanent  registration of industrial Units	I.P.O.	Same day
67	Scrutiny of application	I.P.O.	Same day
68	Inspection of units (within one lakh)	I.P.O.	7 days
69	Forwarding of applications to the G.M., D.I.C	I.P.O.	One day

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
Flow Process Chart for Disposal of Dispute/ E.P.cases:
Dispute Cases:
70	Issue of notice for hearing after receipt of cases from ARCS	C.E.O.	Within 7 days
71	Hearing of cases	C.E.O.	Within 15 days
72	After hearing return the cases to ARCS	C.E.O.	3 days
E.P.Cases:
73	Issue of D-2 notice on the judgment debtor	C.E.O./ Sale Officer	On the spot of execution.
74	Attachment of movable properties	C.E.O./ Sale Officer	-do-
75	Issue of sale notice of attached properties	C.E.O./ Sale Officer	Within 15 days
76	Return of case records after closure of the proceedings	C.E.O./ Sale Officer	Within 3 days
Flow Process Chart for Sanction of OAP/ NOAP/ ODP/ MBPY/ NFBS:
77	Selection of beneficiaries Pallisabha/ Gramsabha	G.P. Level	By the end of march
78	Submission of list of beneficiaries by G.P.	Sarpanch/ Executive  Officer	1st. Week of April
80	Collection of applications	VLWs/ P.E.Os.	By 15th  April
81	Enquiry of application	Extension Officer of the Adopted G.P.	Within 15 days
82	Submission of application to Sub-Collector, for Sanction	S.E.O./ B.D.O.	3 days after enquiry
83	Disbursement of pension after sanction	Entension Officer/ E.O./ VLW	15th  of each month
ODP:
84	Selection of beneficiary by selection committee	B.D.O./ Tahasildar/ Medical Officer	Aries of vancy/ Receipt of target

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
Flow Process Chart for Disbursement of Teachers Salary/ GPF/ Disposal of Pension Cases:
85	Submission to Treasury	B.D.O./ Jr. Accountant/ Cashier	3 days
86	Payment of Bill	Bank	After passing of the bill by treasury
87	Receipt of pension paper from retired teachers	B.D.O./ S.I.S	Same day
88	Scrutiny of pension papers	S.I.S./ Jr. Accountant	7 days
89	Submission of pension papers to D.I.S.	B.D.O./ S.I.S	One day
Flow Process Chart for Issue of Caste Certificate/ Pre-Matric Scholarship for SC/ ST Students / Loan Under OSFDC:
Issue of Caste Certificate to SC/ST Students:
90	Receipt of applications from students	W.E.O.	Same day
91	Issue of caste certificate to SC/ST students	W.E.O.	Within two days
Disbursement of Pre-Matric Scholarship:
92	Issue of application forms to H.Ms. Of High/ U.P. schools	W.E.O.	By last week of May
93	Collection of applications from H.Ms.	W.E.O.	By 15th June.
94	Scrutiny of applications	W.E.O.	15 days
95	Sanction of  Scholarship	B.D.O./ W.E.O.	one day
96	Preparation of Bill and submission to Try., if allotment available	B.D.O./ W.E.O.	7 days
97	Issue of cheque to Headmasters	B.D.O./ Cashier/ W.E.O.	15 days
98	Collection of Acquaintance Rolls from H.Ms	W.E.O.	15 days

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
Loan Under OSFDC:
99	Collection applications from eligible SC/ST SHGs.	VLW	7 days
100	Scrutiny of applications	W.E.O.	One day
101	Sponsoring of applications	BDO/ WEO	Same day
102	Sanction of loan and claim of subsidy by banks	Bank	15 days
103	Release of subsidy to Banks by   DM, OSFDC	D.M., OSFDC	Within   Seven days
104	Disbursement of loan to SHGs	Bank	Within Seven days
Flow Process Chart for Issue of Caste Certificate/ Pre-Matric Scholarship for SC/ ST Students/ Loan Under OSFDC:
Disbursement of Pre-Matric Scholarship
105	Issue of application forms to H.Ms. Of High/U.P. schools	W.E.O.	By last week of May
106	Collection of applications from H.Ms.	W.E.O.	By 15th June.
107	Scrutiny of applications	W.E.O.	15 days
108	Sanction of  Scholarship	B.D.O./ W.E.O.	one day
109	Preparation of Bill and submission to Try., if allotment available	B.D.O./ W.E.O.	7 days
110	Issue of cheque to Headmasters	B.D.O./Cashier/ W.E.O.	15 days
111	Collection of Acquaintance Rolls from H.Ms	W.E.O.	15 days
Loan Under OSFDC
112	Collection applications from eligible SC/ST SHGs.	VLW	7 days
113	Scrutiny of applications	W.E.O.	One day
114	Sponsoring of applications	BDO/ WEO	Same day
115	Sanction of loan and claim of subsidy by banks	Bank	15 days
116	Release of subsidy to Banks by   DM, OSFDC	D.M., OSFDC	Within   Seven days
117	Disbursement of loan to SHGs	Bank	Within Seven days

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
Flow Process Chart of S.G.S.Y:
118	1st. Grading of BPL SHGs in field	Block/ Bank/ B-MASS (Joint Committee)	One day
119	Sanction of Cash credit to grade-I groups	Bank/ B-MASS	15 days
Flow Process Chart of S.G.S.Y:
120	Release of Revolving funds to SHGs	B-MASS/ DRDA	7days
121	2nd grading of BPL SHGs in feld	Block/ Bank/ B-MASS (Joint Committee)	One day
122	Collection of Loan applications  from Grade-II passed SHGs	VLW	3 days
123	Sponsoring   of loan applications	BDO/ PA	one day
124	Sanction of Loan applications	Bank	15 days
125	Disbursement of loan to SHGs	Bank	15 days after Sanction
Flow Process Chart of Appointment of Retailers/ Issue of Ration Card/ Control Commodities:
Appointment of Retailers:
126	1st. Grading of BPL SHGs in field	BDO/ MI	Same day
127	Sanction of Cash credit to grade-I groups	MI	Seven days
128	Enquiry report put up at BLAC	Members of Committee	One day
129	Appointment of  Retailers	Sub-collector	After receipt of proceedings of BLAC
Issue of Ration Cards:
130	Receiving of application from applicants	BDO/ MI	Same day
131	Enquiry on eligibility of applicant	MI	7 days
132	Issue of Ration Cards	BDO/ MI	3 days
Issue of Control Commodities:
133	Lifting of food stuff	Storage Agent
134	Preparation of distribution list after receipt of allotment	BDO/ MI	3 days
135	Issue of control commodities to the retailers	MI	One day

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
Flow Process Chart of Preparation of Salary Bill/ Pension Papers:
Preparation of Salary Bill:
136	Preparation of Bill	Estt. Clerk	By 25th of Each month
137	Checking of Bill	BDO/ HC	One day
138	Presentation of Bill after signed by BDO at treasury	Cashier	One day
139	Disbursement of salary at bank Level	Bank	After passing of the bill by treasury
Preparation of Pension Papers:
140	Preparation of all documents of pension papers	Estt. Clerk	3 days
141	Checking of  Pension Papers	H.C	One day
142	Presentation of pension Papers to Dist. office	BDO/ HC	One day

MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.	Activity	Time Frame/ Norms	Remarks
1	2	3	4
Payment of Bill:
1	Checking of Bill by Head Clerk	1 Hour
2	Bill Passed by   BDO	10 Minutes
3	Counter signature of Bill by chairman (works above 25 thousands)	1 Day
4	Preparation of Cheque by Cashier	10 Minutes
5	Signature of Cheque by BDO	5 Minutes	Including Cheque  Register
6	Issue of Cheque by Cashier	5 Minutes
Issue of Caste Certificate:
7	Checking & Issue of Caste certificate	30 Minutes	Including entry in register
Issue of Ration Card:
8	Diary of application by Jr. Clerk (Issue Section	5 Minutes	Including entry in register
9	Dispatch of application to Civil Supply Section	5 Minutes
10	Preparation of  issue  of  Ration Card	15 Minutes

MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name of the Act, Rules, Regulation etc.	Briegf ist of Contents	Reference No., if Any	Price in Case of Priced Publication
1	2	3	4	5
1	Old Age Pension Revised Rule, 1989	Sanction of OAP /WP to   poor destitute	No 7448-II-SD. 1/89C.D/.22.7.1989
2	Odisha Disability Pension Rule, 1985	Sanction of  No. Disabled  pension to disable destitute	No. 225-C.D/ 15.1.1985
3	National Family Benefit Scheme	Assistance to bereaved house hold	15th August 1995
4	National Old age pension Scheme	Sanction of pension to destitute above 65 yr. age	15th August 1995
5	Odisha Co-op Societies Act & rule 1962	Management and inspection Co-Op. Societies
6	Odisha Co-op Societies Act & rule 1999	Election of Co- operative Societies
7	SGRY Guile Lines	Development works for creating additional employment opportunity, food security & creating  durable economically viable community assets
8	Guide lines of MP/ MLA LAD	Area  development Activities
9	Guide lines of IAY, PMGY, (GA)	Providing dwelling units  to BPL families
10	Odisha Land reforms Act, 1960 Registration,1956	Detection of illegal transfer of lands of SC/ ST persons
11	Guide lines PMRY 1992	Self   Employment Scheme
12	Essentials Commodities Act, 1955	Prevention of  Black marketing
13	Odisha Service Code	Service Matters
14	Odisha     Treasury Code, Vol. I & II	Transaction of Cash
15	Compilation of  Odisha  Pension Rule	Pension
16	GIS Rule	Insurance Matter
17	GPF Rule	Deals with GPF
18	Odisha Panchayat Samiti Manual	Panchayat Samiti Act, 1959
		Odisha Panchayat Samiti (Administration affairs) Rules, 1987

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Nature of Record	Details of Information Available	Unit/ Section where Available	Retention Period, where Available
1	2	3	4	5
1	Case Records	Plan, Estimate,Technical    Sanction, administrative approval, work order, bill forms and vouchers	Development section
2	Measurement Book	Measurement  of works, check measurement & pass for order	Development section
3	Work Register	Amount of work order No. & status of work	Development section
4	Stock Register	Receipt and Issue of Stocks	Development section
5	Guard File of Development works	Guidelines of Circulars and important letters	Development section
6	Guard File of Social Welfare	Sanction orders of OAP/ NOAP/ ODP	S.E.O.
7	Registers	Sanctioned beneficiary ist of Oap/ NOAP/ ODP	S.E.O.
8	Guard File	Important Circulars and guidelines of Social Welfare	S.E.O.
9	Stock Register	Stock and Issue of MDM rice	S.E.O.
10	Guard file	Important Circulars and guidelines of Co-Op. Sec.	C.E.O.
11	E.P. Register	List of Execution Proceedings register	C.E.O.
12	Dispute Case Register	List of arbitration cases	C.E.O.
13	Demand, collection,   Balance register	Collection of loans of societies	C.E.O.
14	Sanction    of    Pre- Matric   Scholarship register	Sanction of  Pre- Matric scholarship	W.E.O.
15	Acquaintance of Pre-Matric Scholarship	Acquaintance Roll of Pre-matric scholarship	W.E.O.
16	Caste       certificate   register	Issue of caste certificate	W.E.O.
17	Achievement register           under OSFDC	List of  beneficiaries assisted under OSFDC	W.E.O.
18	Proceedings of C.L.A.C. meetings	Preparation of Annual Action plan	W.E.O.
19	Register of AMICs	Cash  position, members share, stock of Goods	I.P.O

Sl. No.	Nature of Record	Details of Information Available	Unit/ Section where Available	Retention Period, where Available
1	2	3	4	5
20	PMRY  recovery register	Recovery of Loans	I.P.O
21	N.T.  Books stock register	Stock and Issue of N.T. Books	B.R.C.C.
22	Service Books	Service Books of Primary school Teachers	S.I. of Schools
23	Guird file of education section	Important  Circulars of primary education	S.I. of Schools
24	Ration Card register	List  of  beneficiaries under PDS	M.I
25	Service Books of employees	Service Particulars	Estt. Clerk
26	Increment register	Increment matters	Estt. Clerk	(contd.)
27	Register of G.I.S.	Insurance matters	Estt. Clerk
28	Guard File of Establishment	Important Circulars	Estt. Clerk
29	Guard File of SGSY	Important  Circulars on Implementation of SGSY	P.A/ PDO
30	BPL Register	Village wise list of BPL families	P.A/ PDO/S.E.O/Dev
31	Cash Book of Block	Maintenance of Cash transactions	Cashier
32	Advance ledger	Maintenance of Advance Cash	Cashier
33	Register of G.P. Tanks	Information of G.P. tanks	F.E.O.
34	Register of private tanks	Information of private tanks	F.E.O.
35	Register of  Developed tanks	List of beneficiaries, loan        sane. and disbursed	F.E.O.

Sl. No.	Nature of Record	Details of Information Available	Unit/ Section where Available	Retention Period, where Available
1	2	3	4	5
36	Guard  File of G.P. Section	Important Circulars on G.P. matters	G.P.E.O./P.D.O
		Proceedings of Palli Sabha, Gram Sabha
		Reservation of posts for GP, PS and ZP election
		Appointment of GP secretary and peons
		Grant-in-Aid on TS/DS and honorarium of PRI members
		Important Circulars & orders relating to PRI Election
37	Registers of G.P. Section	Management & Incomes of Public properties transferred to G.Ps.	G.P.E.O./ P.D.O

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl. No.	Name and Address of the Consultative Committees/ Bodies	Constitution of Committee	Role and Responsibility	Frequency of Meetings
1	2	3	4	5
1	BLAC for Appointment of  Retailers	Chairman-Chairman of P.S.		Every Month
		Members- MP, MLA, one PS member, one Sarpanch, consumer (Three) C.E.O., M.I.
2	Block Level  Vigilance Committee for  essential commodities	Chairman- MLA	Checking of Essential Commodities	Quarterly
		Members- MP, Chairman of PS, Members of ZP, Sarpanch (three) M.I
3	Retailer Level Advisory Committee	Chairman-Ward Member	Checking of arrival & distribution of Food stuff	Every Month
		Member- Nominee of MLA, One Consumer nominated by BDO, One SC/ST member, One Lady Consumer
4	Block Level SGSY Committee	Chairman-PD, DRDA	Review & monitoring of  SGSY	Every Month
		Members- All B.Ms. Of Banks, Block level Line Deptt. Officers , LDM,AGM , NABARD
5	Standing committee of Panchayat Samiti
	Finance,Planing & Budget	Chairman-Chairman Panchayat Samiti	To Furnish recommendations to P.S.	By monthly
		Members- Vice Chairman of PS,Five other members of PR institutions
	Agriculture, Veterinary & Anti Poverty	Chairman-Chairman of P.S.
		Members- Vice Chairman of PS,Five other members of PR institutions
	Education, Health,         Library, Electrification	Chairman- Vice Chairman of PS
		Members- Vice Chairman of PS,Five other members of PR institutions
	Development of Sc/ST & PDS	Chairman- Vice Chairman of PS
		Members- Vice Chairman of PS,Five other members of PR institutions
	Works Communication, Development Works	Chairman- Chairman of PS
		Members- Vice Chairman of PS, Five other members of PR institutions
	Forest,  Fishery, Co-ordination & Banking	Chairman- Chairman of PS
		Members- Vice Chairman of PS, Five other members of PR institutions

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Nil

 MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	Office Ph. No.	Mobile No	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Ms. Prajnya Hota, OAS-I(JB)	Block Dev. Officer	06794 282227	-	956796	ori-kusumi@nic.in	At/ Po: Badampahar, Dist: Mayurbhanj
2
3	Sanatan Das	APO	-do-				-do-
4	Deepak Ku. Samal	Asst. Engineer	-do-				-do-
5	Santosh Kumar Behera	Head Clerk	-do-				-do-
6	Sri Kishore Kumar Digar	Junior Engineer	-do-				-do-
7	Manoj Kumar Jena	GPTA	-do-				-do-
8	S K Pattanaik	GPTA	-do-				-do-
9	Premananda Chayani	GPTA	-do-				-do-
10	Anil Ku Naik	JE,RWS&S	-do-				-do-
11	Ludasini Nayak	WEO	-do-				-do-
12	Naba Kishore Mohanta	PA	-do-				-do-
13	Bikash Ku Singh	GPTA	-do-				-do-
14	-	IPO	-do-				-do-
15	Balaram Jena	MI	-do-				-do-
16	Swagimani Hembram	GPTA	-do-				-do-
17	Anup Ku Dagara	Senior Clerk	-do-				-do-
18	Sidharth Sankar Jena	Senior Clerk	-do-				-do-

 

Sl. No.	Name	Designation	Office Ph. No.	Mobile No	Fax	E-mail	Address
1	2	3	4	5	6	7	8
19	Ashis Kumar Basa	Junior Clerk	06794 278225				At/ Po: Badampahar, Dist: Mayurbhanj
20	Balaram Mohanta	Driver	-do-				-do-
21	Rabindranath Hembram	CP	-do-				-do-
22	Tapas Ku Sahu	ACP	-do-				-do-
23	Sanjiv Ku Mohanta	DEO	-do-				-do-
24	Debendra Ku Ghana	GPEO	-do-				-do-
25	Upendra Ku Barik	Peon	-do-				-do-
26	vacant	Watchman	-do-				-do-
27	Rabindranath Kumbhakar	VLW	-do-				-do-
28	Sushen Chandra Raj	VLW	-do-				-do-
29	Dillip Ku Mohanta	VLW	-do-				-do-
30	Salkhu Murmu	VLW	-do-				-do-
31	Laduram Naik	VLW	-do-				-do-
32	Hemanta Kumar Nath	VLW	-do-				-do-
33	Pravati Sethy	LVLW	-do-				-do-
34	Upendra Ku Mohanta	VLW	-do-				-do-
35	Dakhin Murmu	VLW	-do-				-do-
36		VLW	-do-				-do-
37	Jaichand Mohanta	FM	-do-				-do-
38	NandaKishore Marandi	SEO	-do-				-do-
39	Shakti Sinha	NREGA Asst.	-do-				-do-
40	Nirmal Kumar Dash	NREGA Asst.	-do-				-do-
41	Prakash Sethy	BPM	-do-
42	Kali Charan Baskey	DEO cum Office Asst.	-do-
43	Kalpana Jena	BLC-II	-do-				-do-
44	Ratnakanti Parida	BLC-II	-do-				-do-
45	Rupai Murmu	BC	-do-				-do-
46	Rameswar Singh	BC	-do-				-do-
47	Ramesh Ch Naik	AFO	-do-				-do-
48	Kamalakanta Behera	SFTA	-do-				-do-

MANUAL -10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Pay Scale (in Rs.)	Monthly Remuneration (in Rs.)
1	2	3	4	5
1	Ms. Prajnya Hota, OAS-I(JB)	Block Dev. Officer	15600-39100	77150
2		ABDO
3	Sanatan Das	APO	16500 (Consolidated)
4	Deepak Ku. Samal	Asst. Engineer	9300 (consolidated)
5	Santosh Ku Behera	Head Clerk	9300-34800	57297
6	kishore Ku Digar	Junior Engineer	9300-34800	32248
7	Swagimani Hembram	GPTA	13500 (Consolidated)
8	Sushanta Ku Pattanaik	GPTA	13500(Consolidated)
9	Bikash kumar Singh	GPTA	13500 (Consolidated)
10	Anil Ku Naik	JE,RWS&S	13500 (Consolidated)
11	Ludasini Naik	WEO	9300-34800	32270
12	Naba Kishore Mohanta	PA	9300-34800	54600
13	Debendra Ku Ghana	GPEO	9300-34800	36610
14	Anup Ku Dagara	SC	9300-34800	47153
15	Premananda Chayani	GPTA	13500	13500
16	Manoj Ku Jena	GPTA	13500	13500
17
18
19	Balaram Mohanta	Driver	5200-20200	37065
20	Rabindranath Hembram	CP	13500 (Consolidated)
21	Tapas Ku. Sahu	ACP	6500 (Consolidated)
22	Sanjiv Ku. Mohanta	DEO	4800 (Daily wage basis)

Sl. No.	Name	Designation	Pay Scale	Monthly Remuneration (Gross)
1	2	3	4	5
23	Ashis Ku Basa	JC	5200-20200	9770
24	Upendra Ku Barik	Peon	5200-20200	30765
25		Watchman
26	Rabindranath Kumbhakar	VLW	9300-34800	36905
27	Hemanta Kumar Nath	VLW	5200-20200	24649
28	Pravati Sethy	VLW	5200-20200	24649
29	Laduram Naik	VLW	5200-20200	27300
30	Salkhu Murmu	VLW	5200-20200	20633
31		VLW	5200-20200
32		VLW	5200-20200
33		VLW	5200-20200
34	Upendra Ku Mohanta	VLW	5200-20200	25448
35	Dakhin Murmu	VLW	5200-20200	24490
36		VLW
37	Jaichand Mohanta	FM	5200-20200	14198
38	Shakti Sinha	NREGA Asst	6500
39	Kabitarani Sahu	NREGA Asst	6500

 

MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Non-Plan Budget:

Sl. No.	Major Head	Activities to be Performed	Sanctioned Budget (in Lakhs)	Budget Estimate (in Lakhs)	Revised Estimate (in Lakhs)	Expenditure for the Last Year 2010-11 (in Lakhs)
1	2	3	4	5	6	7
1	2515 (Gen. Staff)	Pay, DA, HRA, OA, TE, RCM
2	2501 (IRDP)	-do-
3	2515 (G.P)	-do-
4	2225-(W.E.O.)	-do-
5	10-2202 (Gen. Edn)	-do-
6	2515 ( Asst. Engineer)	-do-

Plan Budget:

Sl. No.	Name of the Plan Scheme	Activities to be Undertaken	Date of Commencement	Excepted Date for Completion	Amount Sanctioned for the Year 2010-11 (in Lakhs)	Amount Spent (in Lakhs)
1	2	3	4	5	6	7
1	NREGA	Rural connectivity/ Water Bodies	April of every Year	March of  every year
2	IAY	Dwelling house to BPL families	April of every Year	-do-
3	M.P.LAD	Infrastructure development	April of every Year	-do-
4	M.L.A.LAD	-do-	April of every Year	-do-
5	Moo Kudia	Dwelling house to BPL families	April of every Year	-do-
6	BRGF	Infrastructure development-Critical Gap	April of every Year	-do-
7	13th  FCA	Infrastructure Development	April of every Year	-do-

MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Nil

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Nil

MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl. No.	Activities/ Schemes for which Electronic Data Available	Nature of Information Available	Can it be shared with Public?	Is it available on website or is being used as backend Database?
1	2	3	4	5
1	Accounts	Priasoft	Yes	Yes
2	Action  Plan  PS,  ZP & G.P projects list & status of work such as PS 7P GP work & MP MLA Special component IAY, Moo kudia KL grant , SGSY infrastructure	Priasoft	Yes	Yes
3	Salary of employees	Betan	Yes	Yes
4	Block population Block at a glance	N.P.P	Yes	Yes

MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Facility Available	Nature of Information Available	Working Hours
1	2	3	4
1	Website	Information of PR Department	10.00 AM to 5 PM Except Holidays
2	Notice Board	Information of all Sections of the Book	10.00 AM to 5 PM Except Holidays

MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Assistant Public Information Officer (APIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Naba kishore Mohanta	PA	06794 278225			ori-kusum i@nic.in	Panchayat Samiti Office, Kusumi,  At/ Po.- Badampahar Dist.- Mayurbhanj

Public Information Officer (PIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Santosh Ku Behera	HC	06794 278225			ori-kusu mi@nic.in	Panchayat Samiti Office, Kusumi,  At/ Po.- Badampahar, Dist.- Mayurbhanj

First Appellate Authority (FAA):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Ms. Prajnya Hota, OAS-I(JB)	Block Development Officer	06794  282227	-		ori-kusu mi@nic.in	Panchayat Samiti Office, Kusumi,  At/ Po.- Badampahar, Dist.- Mayurbhanj

List of Public Information Officers at G.P. Level:

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Pravati Sethy	VLW					Dhangidimuta
2	Dillip Kumar Mohanta	VLW					Hatbadra
3	Hemanta Kumar Nath	VLW					Chuapani/Jarda(I/C)
4	Sushen Kumar Raj	VLW					Talapati
5	Salkhu Murmu	VLW					Kusumi
6	Laduram Naik	VLW					Aharbandh/Talokpokhari(I/C)
7	Rabindranath Kumbhakar	VLW					Mayurdar/Uparbeda
8	Upendra Nath Mohanta	VLW					Badhatnabeda/Jhipabandh
9	Dakhin Murmu	VLW					Jaipur/Bhutkabadi

 

List of Public Information Officers at G.P. Level:

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
9	Upendra Ku Mohanta	VLW					Badhatnabeda
10	Dakhin Murmu	VLW					Jaipur

First Appellate Authority for G.P. Level:

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Debendra Kumar Ghana	PA-cum-GPEO(I/C)	06794 278225			Ori-kusu mi@nic.in	Panchayat Samiti Office, Kusumi, At/ Po.- Badampahar, Dist.- Mayurbhanj PIN- 757047

MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

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