Introduction
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (I)]
1) Aim & Objectives of the Public Authority: Kanpur Anchalika Mahavidyalaya, Kanpur is a Private-Aided-College imparting education at Higher Secondary (+2) in Arts & Science and at graduation levels. The main objectives of the Institution are: a. To provide access of qualitative higher education to the girls students. 2) Mission/ Vision Statement of the College: The vision of the Institution is to produce rural youth force of high talent and morality.women's forces of high talent and morality. 3) Brief History of its Organization: The Kanpur Anchalika Mahavidyalaya is affiliated to the Utkal University. It was established in the year 1978 by sincere and organized efforts of the people of this licality. Passing through many vicissitudes, trials and tribulations ups and downs during these years the College has grown into a a matrure and healthy institution. The history of this college stand as a testimony to its growth and development form an intermediate College in Arts to a Degree College with Arts and Science streams with provisions for Honours teaching facilities in History, Political Science and Education subjects. The efforts are going on to make up the deficiency. Despite certain communication problem, the college has been able to attract a good number of students for its quality teaching, congenial academic atmosphere an healthy teacher student relationship. The organized zeal and collective efforts of the inmates of the institution- the teacher and the students and all have made this institution academically advanced and a prosperous temple of learing. 4) Duties of the Principal: i. Administration of the College. 5) Main Activities/ Functions of the Principal: a. Collection of educational policy documents, circulars of Governments/ University/ CHSE, Odisha, courses, teaching aids, books, etc. 6) List of Services being provided by the Public Authority: a. Providing qualitative higher education to the students of the area. 7) Organizational Structure Diagram at various levels: i. Department of Higher Education, Government of Odisha (Secretary, Higher Education). 8) Expectation of the Public Authority from the public for enhancing its Effectiveness and Efficiency: To co-operate the process of running the college towards better development of the college
b. Disseminate Knowledge to the students in Arts at Higher Education level.
c. To promote values in the women's students.
d. To promote higher education of girls.
ii. Management of College Office, Meetings and examinations.
iii. Supervision of Activities of students, Teachers, other employees and all the Curricular and Co-curricular activities of the college.
iv. Coordination between College and College Governing Body (G.B), College and the Govt., College and the Public/ Parents.
v. Teaching the students.
b. Admission of students, distribution of powers /charges among the staff, conducting.
c. Supervision different curricular and co-curricular activities, conduct of seminars, workshops, exams.
d. Establishing relationship with the Public, the Govt./ University/ CHSE, Odisha.
b. Teaching the students directly.
c. Making arrangement for stipend/ scholarship for poor and meritorious students of the area.
ii. Directorate of Higher Education Government of Odisha (Director of Higher Education).
iii. College:
9) Arrangements and methods made for seeking Public Participation/ Contribution:
i. Conduct of Parents-cum-public meetings.
ii. Inviting the public to the college-functions/ important events/ observation of important Days.
iii. Correspondence through letters (informing parents about the performance of the students).
10) Mechanism available for Monitoring the service Delivery and Public Grievance Resolution:
Public Grievance is settled with the help of College Advisory Board, College Governing Body and College Grievance Cell.
11) Address of the Main Office and other Offices at different levels:
a. Department of Higher Edn., Government of Odisha, state Secretariat, BBSR.
b. Directorate of Higher Edn., Government of Odisha, Directorate of Government of Odisha, BBSR
c. Regional Directorate of Odisha, BBSR.
d. Utkal University, BBSR.
e. Council of Higher Secondary, EDN, Government of Odisha, BBSR.
f. Office of the Sub-Collector, Athagarh.
12) Working Hours both for Office & Public:
Morning Hours : 10.00 A.M.
Closing Hours : 04.00 P.M.
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
Sl. No. 1 Name Sri Manmohan Biswal Designation Reader in Economics Powers Administrative All administrative Affairs. Others Matter incliuding all development Affairs Duties 2 Name Sri Prasanta Kumar Adhikari Designation Reader in History (Administrative Bursar) Powers Administrative in charge of All college administrative, all administrative matters are routed through him. Duties 3 Name Sri Bijay Ku. Das Designation Lect. In Economics (Accounts Bursar) Powers Financial In charge of all college accounts. Duties To assist the D.D.O-cum-Principal in Account Matters 4 Name Sri Naresh Chandra Sahoo Designation Sr. Lect. In Odia (Academic Bursar) Powers Others Co-coordinating thepreparation of syllabus, Time-table, Attendance, and all curricular transaction. Duties 5 Name Sri Dhaneswar Barik Designation Lect. In Economics (Officers-in-charge, Examinations) Powers Others Conduct of of House & Public Examinations and publication of results Duties To assist the Principal in conduction Examination.
Financial
DDO.
Superintendent of all examination.
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Sl. No. |
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6 |
Name |
Sri Rabi Sankar Rana |
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Designation |
Head Clerk |
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Powers |
Head of all sections and Menial staff of the College Office. |
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Duties |
Preparing notices, budget and statement of Expenditure and Audit Compliance, Maintaining Office, Coordinating Official works & office Staff, establishment, permission, Recognition, Affiliation, RTI etc. of the College & as desired by the Principal from time to time. Supervision of all Official transaction & as desired by the Principal from time to time. |
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7 |
Name |
Sri Kailash Chandra Sahoo |
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Designation |
Accounts Clerk |
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Powers |
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Duties |
Maintaining all records of college accounts and preparing college annual budget, statement of Expenditure and audit compliance, etc. of the college & as desired by the Principal by the from time to time. YRC, students Scholarship, preparation of Salary Bills |
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8 |
Name |
Sri Biranchi Narayan Behera |
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Designation |
Librarian |
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Powers |
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Duties |
To maintain the Library of the College, issue of Books & ensure return of such Books. |
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9 |
Name |
Sri Trilochan Sahoo |
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Designation |
Sr. Clerk |
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Powers |
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Duties |
Admission, issue of Certificates, Students Union, Received and dispatch of Letters. |
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10 |
Name |
Sri Mangobinda Muduli |
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Designation |
Typist |
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Powers |
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Duties |
Stock & Store. |
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MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
1. What is the procedure followed to take a decision for various matters ? (A reference to Secretariat Manual and Rule of Business Manual, and other Rules/ Regulations etc. can be made). Decisions are taken: i. As per the Direction of the Dept. of Higher Education, Govt. of Odisha. 2. What are the documented procedures/ laid down procedures/ Defined Criteria/ Rules to arrive at a particular Decision for important matters ? What are different levels through which a Decision Process moves ? As per the Educational Manuals Govt. of Odisha, Service Rules, Govt. of Odisha, Circulars from the Dept. of Higher Education, Govt. of Odisha/ Directorate of H.E., Govt. of Odisha/ Regional Directorate of Education, Govt. of Odisha/ CHSE, Odisha. At the college level the principal places certain proposal in the College Advisory Board. Then the proposal is moved for the approval of the College G.B. Finally the same is sent for the approval of the Govt. through the Director of Higher Education. 3. What are the arrangements to communicate the decision to the Public ? Decisions are communicate to the public through College Notice Board, Wall-Notice, News Papers, Public Meetings and letters to the public/ parents. 4. Who are the Officers at various levels whose opinions are sought for the process of decision making ? a. President, College Governing Body. 5. Who is the Final Authority that waits the Decision ? President, College Governing Body, Sub-Collector, Cuttack, Sadar. 6. Decision taken by the Head of the Public Authority: a) Opening of +3 Classes in Arts .
ii. By the Governing Body of the College.
iii. By the principal in consultation with different internal committees/ Bodies of the College like: College Advisory Board & College Staff Council.
iv. In consultation with the public/ parents.
v. In consultation with the students
At the college level:
b. Administrative Bursar.
c. Accounts Bursar.
d. Academic Bursar.
e. Secretary, Staff Council.
b) Opening of Hons classes in History, Pol. Sc, Economics & Odia.
c) Opening of +3 Scieance
d) Submitting proposal for NAAC Accreditation of the College.
e) Proposal for Grant-in Aid to Staff.
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
All activities/ functions in the college are discharged as per the directions of the Dept. of Higher Education, Govt. of Odisha/ Directorate of H.E., Govt. of Odisha/ Regional Directorate of Education, Govt. of Odisha/ Utkal University/ CHSE, Odisha and college Governing Body.
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
Sl. No. Name/ Title of the Document Type of Documents Brief write up of the Documents From where one can get a copy of Rules, Regulations, Instructions, Manual and Records Address, Telephone No., FAX, E-Mail & Others Fee charged by the Department for a copy of Rules, Regulations, Instructions, Manual and Records (if any) 1 2 3 4 5 6 7 1 Odisha Education Manual Permanent All Rules conducting service of employees in educational Front Book Stores & College Library KanppurAnchalika Mahavidyalaya, Kanpur, 06721-275446 kanpur4you@gmail.com As prescribed Government 2 Odisha Educational Service -do- All Rules conducting service of employees in educational Front Book Stores & College Library -do- -do- 3 G.B. Resolution -do- Written decision taken by G.B From Principal -do- -do- 4 Admission Register -do- Contains the completed Bio-Data of the Student Admitted -do- -do- -do- 5 Cash Book -do- All Accounts matters -do- -do- -do- 6 Attendance Registers (Students & Staff) -do- Daily attendance -do- -do- -do- 7 Service Books of Staff -do- All Service details -do- -do- -do- 8 Personal Files of Staff -do- Day to day Service Records of Staff -do- -do- -do- 9 Staff Council Resolution Books -do- Written decision taken by Staff -do- -do- -do-
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
Sl. No. Category of Document Name of the Document and its introduction in one line Procedure to Obtain the Documents Held by/ Under Control of 1 2 3 4 5 1 G.B. Resolution Written Decision taken by G.B. From Principal Principal 2 Admission Register Students Biodata From Principal Principal 3 Cash Books All Accounts From Principal Principal 4 Attendance Registers (Students & Staff) Daily attendance From Principal Principal 5 Service Books of Staff All Services details From Principal Principal 6 Personal files of Staff Day to day Records of Staff From Principal Principal 7 Staff council Resolution Book Written Decisions taken by staff From Principal Principal
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
Sl. No. Subject/ Topic Is it mandatory to ensure Public Participation (Yes/ No) Arrangements for seeking Public Participation 1 2 3 4 1 Atmosphere of the college & discipline No (because Public representatives are already in the college G.B.) Public meetings inviting parents to college. 2 Student's performance in exams No Letters to Parents & Parents meeting. 3 Developmental activities/ works No Public meetings.
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
Sl. No. Name Type of Affiliated Body Brief Introduction Role Structure and Member Composition Head of the Body Address 1 2 3 4 5 6 7 8 1 College Governing body Approved by Govt. Decision taken at college level Sub-Collector, Cuttack, Sadar as President & Principal as Secretary Sub-Collector, Athagarh, Sadar as President Sub-Collector, Cuttack 2 Staff Council Formed by Principal Internal Decision taken by staff Secretary & Staff Principal as Chairman College 3 Academic Council Formed by Principal Decisions on academics Academic Busar & Staff Principal as Chairman College 4 Admission Committee Formed by Principal Decision on admission Coordinator & Staff Principal as Chairman College 5 College Advisory Board Formed by Principal Decision on all administrative matters Coordinator & Staff Principal as Chairman College 6 Anti Ragging Committee Formed by Principal Decision on all ragging matters Coordinator & Staff Principal as Chairman College 7 Anti-Sexual Harassment Cell Formed by Principal Decision on sexual harassment matters Coordinator & Staff Principal as Chairman College 8 Disciplinary Committee Formed by Principal Decisions on matters of indiscipline Coordinator & Staff Principal as Chairman College 9 Grievance Redressal Committee etc. Formed by Principal Decision on students/ parents grievances Coordinator & Staff Principal as Chairman College
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
Sl. No. Name Designation Office Mobile No. Fax E-Mail Address 1 2 3 4 5 6 7 8 1 Manmohan Biswal Principal 06721 275446 9937898808 Kanpur Anchalika Mahavidyalaya, Kanpur, Cuttack 2 Naresh Chandra Sahoo Sr. Lect. In Odia -do- 9777399325 -do- 3 Surendra Kumar Das Lect. In Odia -do- 9437505827 -do- 4 Nirad Ku. Mohapatra Lect. In History -do- 9938807713 -do- 5 Pradipta Kishore Nanda Lect. In History -do- 9439848733 -do- 6 Satyabrata Acharya Lect. In Pol. Sc. -do- 9437667024 -do- 7 Gauranga Nayak Lect. In Pol. Sc. -do- 8658037165 -do- 8 Dhaneswar Barik Lect. In Economics -do- 9861775792 -do- 9 Bijaya Kumar Dash Lect. In Economics -do- 9778252307 -do- 10 Ajay Kishore Dash Lect. In English -do- 9178171343 -do- 11 Runubala Maharana Lect. In English -do- 8093130056 -do- 12 Paurnamasi Panda Lect. In Sanskrit -do- 9938653990 -do- 13 Naba Kishor Mishra Lect. In Sanskrit -do- 9438912032 -do- 14 Azit Kumar Panda Lect. In Logic -do- 9178164554 -do- 15 Sanjaya Kumar Mohanty Lect. In Education -do- 9937590246 -do- 16 Arun Kumar Sahu Lect. In Chem. -do- 9861605513 -do- 17 Rajani Kanta Sahoo Lect. In Physics -do- 9861638849 -do- 18 Nirmal Kumar Pani Lect. In Botany -do- 9437822784 -do- 19 Krupasindhu Sahoo Lect. In Zoology -do- 9937568431 -do- 20 Manas Kumar Rath Lect. In Math. -do- 9861602184 -do- 21 Prasanta Kumar Adhikari Reader in History -do- 9778799979 -do-
Ph. No.
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Sl. No. |
Name |
Designation |
Office |
Mobile No. |
Fax |
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Address |
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1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
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22 |
Dillip Ku. Sahoo |
Computer Instructor |
06721 275446 |
9861958425 |
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Kanpur Anchalika Mahavidyalaya, Kanpur, Cuttack |
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23 |
Namita Moharana |
Demonstrator Physics |
-do- |
9692103454 |
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-do- |
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24 |
Pravat Kumar Muduli |
Demonstrator Chem |
-do- |
9778451517 |
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-do- |
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25 |
Rabi Sankar Rana |
Head Clerk |
-do- |
9778665889 |
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-do- |
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26 |
Trilochan Sahoo |
Sr. Clerk |
-do- |
9439047871 |
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-do- |
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27 |
Managobinda Muduli |
Typist |
-do- |
9861824529 |
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-do- |
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28 |
Biranchi Narayan Behera |
N.G. Librarian |
-do- |
9778750241 |
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-do- |
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29 |
Binod Ku. Mohapatra |
P.E.T |
-do- |
9861823401 |
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-do- |
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30 |
Kailash Ch. Sahoo |
Jr. Clerk |
-do- |
9438141325 |
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-do- |
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31 |
Prasanta Kumar Sahoo |
Peon |
-do- |
9938755827 |
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-do- |
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32 |
Gopal Chandra Pradhan |
Peon |
-do- |
9861824534 |
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-do- |
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33 |
Shyama Sundar Prusty |
Peon |
-do- |
9861278885 |
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-do- |
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34 |
Netrananda Mishra |
Peon |
-do- |
9778510105 |
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-do- |
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35 |
Sarat Chandra Sahoo |
Peon |
-do- |
9040736734 |
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-do- |
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36 |
Purna Ch. Behera |
Peon |
-do- |
9938059194 |
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-do- |
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37 |
Swapneswar Sahoo |
Lib. Attendant |
-do- |
9778394907 |
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-do- |
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38 |
Narayan Jena |
Gardner |
-do- |
9692168625 |
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-do- |
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39 |
Bharat Bhuasand Sahoo |
Laboratory bearer |
-do- |
8093135240 |
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-do- |
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40 |
Prasanna Kumar Sarangi |
Laboratory bearer |
-do- |
9692077347 |
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-do- |
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41 |
Naresh Ku. Muduli |
Laboratory bearer |
-do- |
9937620095 |
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-do- |
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42 |
Dambarudhar Nail |
Watchman |
-do- |
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-do- |
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43 |
Akshya Naik |
Sweeper |
-do- |
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-do- |
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44 |
Basanti Behera |
Lady Atten. |
-do- |
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-do- |
MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
Sl. No. Name Designation Monthly Remuneration (In Rs.) Compensation/ Compensatory Allowance The Procedure to Determine the Remuneration as Given in the Regulation 1 2 3 4 5 6 1 Manmohan Biswal Principal 87822 As per Govt. rules/ Norms 2 Naresh Chandra Sahoo Sr. Lect. In Odia 10066 -do- 3 Surendra Kumar Das Lect. In Odia 35742 -do- 4 Nirad Ku. Mohapatra Lect. In History 11139 -do- 5 Pradipta Kishore Nanda Lect. In History 3700 -do- 6 Satyabrata Acharya Lect. In Pol. Sc. 11139 -do- 7 Gauranga Nayak Lect. In Pol. Sc. 3700 -do- 8 Dhaneswar Barik Lect. In Economics 11139 -do- 9 Bijaya Kumar Dash Lect. In Economics 35515 -do- 10 Ajay Kishore Dash Lect. In English 11139 -do- 11 Runubala Maharana Lect. In English 35515 -do- 12 Paurnamasi Panda Lect. In Sanskrit 35742 -do- 13 Naba Kishor Mishra Lect. In Sanskrit 3700 -do- 14 Azit Kumar Panda Lect. In Logic 35742 -do- 15 Sanjaya Kumar Mohanty Lect. In Education 3700 -do- 16 Arun Kumar Sahu Lect. In Chem. 35515 -do- 17 Rajani Kanta Sahoo Lect. In Physics 35515 -do- 18 Nirmal Kumar Pani Lect. In Botany 35515 -do- 19 Krupasindhu Sahoo Lect. In Zoology 11139 -do- 20 Manas Kumar Rath Lect. In Math. 3700 -do- 21 Prasanta Kumar Adhikari Reader in History 76587 -do-
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Sl. No. |
Name |
Designation |
Monthly Remuneration (In Rs.) |
Compensation/ Compensatory Allowance |
The Procedure to Determine the Remuneration as Given in the Regulation |
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1 |
2 |
3 |
4 |
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5 |
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22 |
Dillip Ku. Sahoo |
Computer Instructor |
3200 |
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As per Govt. rules/ Norms |
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23 |
Namita Moharana |
Demonstrator Physics |
2100 |
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-do- |
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24 |
Pravat Kumar Muduli |
Demonstrator Chem. |
2100 |
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-do- |
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25 |
Rabi Sankar Rana |
Head Clerk |
16459 |
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-do- |
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26 |
Trilochan Sahoo |
Sr. Clerk |
16459 |
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-do- |
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27 |
Managobinda Muduli |
Typist |
15734 |
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-do- |
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28 |
Biranchi Narayan Behera |
N.G. Librarian |
16746 |
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-do- |
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29 |
Binod Ku. Mohapatra |
P.E.T |
23662 |
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-do- |
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30 |
Kailash Ch. Sahoo |
Jr. Clerk |
5041 |
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-do- |
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31 |
Prasanta Kumar Sahoo |
Peon |
12563 |
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-do- |
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32 |
Gopal Chandra Pradhan |
Peon |
12563 |
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-do- |
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33 |
Shyama Sundar Prusty |
Peon |
4174 |
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-do- |
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34 |
Netrananda Mishra |
Peon |
4174 |
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-do- |
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35 |
Sarat Chandra Sahoo |
Peon |
4174 |
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-do- |
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36 |
Purna Ch. Behera |
Peon |
2000 |
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-do- |
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37 |
Swapneswar Sahoo |
Lib. Attendant |
13666 |
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-do- |
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38 |
Narayan Jena |
Gardner |
4174 |
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-do- |
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39 |
Bharat Bhuasand Sahoo |
Laboratory bearer |
4174 |
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-do- |
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40 |
Prasanna Kumar Sarangi |
Laboratory bearer |
4174 |
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-do- |
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41 |
Naresh Ku. Muduli |
Laboratory bearer |
4174 |
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-do- |
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42 |
Dambarudhar Nail |
Watchman |
1800 |
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-do- |
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43 |
Akshya Naik |
Sweeper |
1700 |
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-do- |
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44 |
Basanti Behera |
Lady Atten. |
1100 |
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-do- |
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
Not Applicable
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
Not Applicable
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
Sl. No. Activities/ Schemes for which Electronic Data available Type of Document Can it be shared with Public? Is it available on Website or is being used as Backend Database? 1 2 3 4 5 1 Admission 2 Library 3 Accounts 4 Examination
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
Sl. No. Facility Available Nature of Information Available Working Hours 1 2 3 4 1 Through News Paper 2 Notice Board 3 Website of the Public Authority 4 Others means of advertising : Wall Notice, Letters to Public & Parents
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Public Information Officer (PIO):
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Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
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Address |
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1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
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1 |
PAURNAMASI PANDA |
LECTURER IN SANSKRIT |
06721 275446 |
9938653990 |
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Kanpur Anchalika Mahavidyalaya, Kanpur, Cuttack |
First Appellate Authority (FAA):
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Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
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Address |
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1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
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1 |
PRASANTA KUMAR ADHIKARI |
Principal |
06721 275446 |
9778799979 |
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Kanpur Anchalika Mahavidyalaya, Kanpur, Cuttack |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
i) Only 04 Qns. Under RTI Act asked for information from the college and all of these duly answered
ii) Application Form [Click Here]
iii) Rs. 10/- as prescribed by the Govt.
iv) No training imparted to the Public/ Clients by the College so far.