Panchayat Samiti Office, Niali, Cuttack

Introduction

Background of this Hand-Book (Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-books?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aim & Objectives of the Organization:

The aim & objectives of the Organization is for planning, execution & supervision of development programmes & implementation of various schemes and works in the block relating to community development.

2. Mission/ Vision:

The mission is to work for the economic development & social justice of the people.

3. Brief History & Background for its Establishment:

Rural India is where three-forth countrymen live. For all round development of the rural people, the block is started functioning with effect from the year, 1961 & there after it has been converted to CD block with effect from 1964 as Post Stage-II Phase..

4. Organization Structure:

The Organization Consists of the Following Sections and Accommodations:

a. Development Section
b. Establishment Section
c. Issue and Dispatch section
d. Engineering Section
e. Computer Section
f. Gram Panchayat Section
g. Anti Poverty Programme Section
h. Social Welfare Section
i. Welfare (ST & SC Development) Section
j. Fishery Section
k. Industry Section
l. Education Section
m. Co-operative Section
n. Civil Supply Section
o. Conference Hall
p. Block Godown
q. Stock & Store

5. Allocation of Business:

The Block is Functioning having the Following Business:

a. Development
b. Social Welfare
c. Anti Poverty Programme
d. Computer
e. Education
f. Civil Supply
g. Co-operative
h. Fishery
i. Industries
j. Gram Panchayat
k. Welfare

6. Duties to be performed to achieve the Mission:

Good Work culture, punctuality, dexterity, timely performance, avoidance of all corrupt practices and sensitivity to public needs are duties to be performed to achieve the mission.

7. Details of Services Rendered:

The Service Rendered to the Public is as Follows:

a. Distributions of pension under OAP/ NOAP/ ODP, Free rice under AY and subsidized rice under AAY are made to the beneficiaries on 15th of each month, i.e. On Jana Seva Diwas at GP headquarters.
b. Distribution of assistance under NFBS is made to bereaved household.
c. Free house is provided to the poor, distress, fire and flood victims &
d. Loan is provided to SHGs and Physically handicapped persons of BPL families under SGSY & MMLP (OSFDC) for creation of self employment to the self sufficient.
e. Employment opportunities are provided to the rural poor under different wage employment programmes.
f. Permanent assets are created under development programmes for infrastructure development in the area.
g. Control commodities are supplied to the public at the Govt. price through retailers and SHGs.
h. Free cooked food is supplied to the school children upto Class-V under MDM.
i. Distribution of Pre-Matric Scholarship is made to SC/ ST students.

8. Citizen Interaction:

Interactions with citizens are made in the Pallisabha/ Gram Sabha & other meetings held at Village, G.P. and Block level.

9. Postal Address of the Main Office Attached, Sub-ordinate Office, Field Units etc.:

Postal Address of main office,
Panchayat Samiti Office, Niali,
Ph. No.: 0671-2803322

10. Working Hours Both for Office & Public:

10 A.M to 5 P.M (Except Holidays)

11. Public Interaction, if any:

Public Interaction is made by the field staff during their tour to village & at Pallisabha/ Gramsabha and other meetings and also at the hearing of grievance of public at Block Office.

12. Grievance Redress Mechanism:

Grievances of public of the block are entertained during office hours.

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.
1	Designation	B.D.O
	Powers	Administrative	Supervision & Administrative control over all staffs in the Block
		Financial	Financial approval of projects of allotment & grant-in-aid of the different schemes and programmes & salary of the staff
		Statutory	Accord Administrative of development work up to Rs.5 Lakhs executed at Samiti level
			Inspection, Supervision of all development works at P.S level/ G.P level
			Inspection of Block office
			Inspection, supervision & control over the exercise of powers, discharge of duties & performance of sanctions by the GP
		Others	To advise the samiti against passing any resolution of the nature referred to section 38 of the Act & on the purposes & methods of implementation of schemes assigned to samiti
			To sign & authenticate all letters & documents for & on behalf of samiti
	Duties	To attend all meetings of P.S and the standing committees.
		To formulate schemes and programmes assigned to the P.S for implementation
		To attend all meeting Sub-divisional/ Dist. Level
		To implement instructions issued by higher authority
		To ensure maintenance of accounts of schemes implemented through P.S
		To ensure punctual submission of report returns
		Supervision of all schemes
		Technical sanction of development works
2	Designation	A.B.D.O
	Powers	Statutory	Inspection, Supervision and control over the exercise of power, discharge of duties & performance of functions by the GPs
			Half Yearly inspection of block office
			Approve the tour dairy of VLWs
		Financial	To verify the supply & maintenance of assets & repayment of loans under anti poverty programme
			Acting as DDO of the block on delegation by BDO as per provision of OTC.
		Others	Officer in charge of social welfare scheme
			To verify the stock & store &cash of the office
	Duties	Monitoring for implementation of anti poverty & social welfare programmes.
		To assist BDO in performance in his duties

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
a. Flow Process Chart for SGRY/ SGSY/ Spl. Component/ Interest Money/ K.L Grant/ Cess/Grant-in-aid:
1	Preparation of Annual action plan	Meeting of G.P/ P.S/ Z.P	In the month of June of every year
2	Selection of VLL through Pallisabha	B.D.O	One month before or after approval of action plan
3	Site visit and preparation of estimate	J.E/ AJE	15 days
4	Opening of case record	Dev. Clerk	15 days
5	Checking of plan, estimate & technical sanction	A.E	7 days
6	Administrative approval of estimate	B.D.O	7 days
7	Issue of work order	Dev Clerk	7 days
8	Execution of work and supervision	J.E/ A.E/ B.D.O	As per agreement time
9	Measurement and preparation of bill	J.E	7 days
10	Check measurement and submission of bill	A.E	2 days
11	Checking and passing of Bill	H.C	1 day
12	Issue of check	Cashier	Same day
13	Refund of Security deposit	H.C/ B.D.O	After Receipt of Audit report
b. Flow Process Chart for Execution of I.A.Y:
1	Submission of application in duplicate by the applicant in respective G.P. Office	Sarpanch/ Executive Officer	Same days (from the month of November to March)
2	Issue of money receipt	-do-	Same day
3	Filling of I.A.Y register	Executive Officer	Same day
4	Endorsement of one copy of application to the B.D.O by G.P	-do-	Within 7 days of receipt.
5	Enquiry of application	Joint committee (VLW, VAW, E.O. Extension Officer & J.E)	In the month of April
6	Convening of Pallisabha & Gramsabha for selection of IAY	Sarapancha & B.D.O	-do-
7	Submission of selected beneficiaries by G.P	Sarpanch	Within 7 days
8	Publication of list of selected beneficiaries by Pallisabha	B.D.O	1^st week of may

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
b. Flow Process Chart for Execution of I.A.Y:
9	Publication of final list of beneficiaries	-do-	within 15^th May
10	Opening of case record and issue of work orders	B.D.O/ Dev Clerk	By 31^st May
11	Submission of report to B.D.O for payment in 4 stages @ Rs 6,000 for each stage	Executive Officer/ VLW	7 days
12	Payment of bill in each stage	B.D.O/ H.C, Cashier	On payment days soon after receipt of bill
13	Submission of final bill of the 4th stages	J.E	7 days
14	Payment of final bill	B.D.O/ H.C/ Cashier	On payment days soon after receipt of bill
c. Flow Process Chart for Execution of M.P / M.L.A LAD:
1	Preparation of estimate after obtaining list of projects from Dist Planning Section	J.E/ A.E/ B.D.O	7 days
2	Submission of Estimate for approval	B.D.O	Same day
3	Issue of work order after receipt of administrative approval	B.D.O/ Dev Clerk	7 days
4	Recording of measurement and Check measurement and preparation of bill	J.E/ A.E	Within 7 days
5	Payment of bill	B.D.O/ H.C/ Cashier	On the payment day
6	Refund of Security deposit	B.D.O/ H.C/ Cashier	After receipt of audit report
d. Flow Process Chart for Collection of Fry/ Prawn Seed:
1	Collection of Fry indent from private Pisciculturist/ G P	F.E.O	May to June
2	Fry distribution to Pisciculturist and G.P	F.E.O	105 day (July 15^th to end October)
3	Prawn seed distribution to private Pisciculturist and G.P	F.E.O	30 days (in the month of October)
4	Survey and collection of loan application for excavation of F.E.O new tank and renovation of old tank	F.E.O	3 days from collection of application
5	Plan & estimate preparation	ADF-cum-CEO, FFDA	15 days from receipt of loan application from F.E.O
6	Recommendation to different tanks for finance	ADF-cum-CEO, FFDA	3 days
7	Sanction and finance of Loan	Concerned bank	Within 15 days

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
e. Flow Process Chart for Collection of Applications for PRC/PMT:
1	Receive of application for provisional registration and permanent registration of industrial units	I.P.O	Same day
2	Scrutiny of application	I.P.O	Same day
3	inspection of units	I.P.O	7 days
4	Forwarding of application to the G.M, D.I.C	I.P.O	One day
f. Flow Process Chart for Disposal of Dispute Cases/ E.P:
i. Dispute cases
1	Issue of notice for hearing after receipt of cases from ARCS	CEO	Within 7 days
2	Hearing of cases	CEO	Within 15 days
3	After hearing return the cases to ARCS	CEO	3 days
ii. E.P. cases
1	Issue of D-2 notice on the Judgement debtor	CEO/ Sale officer	On the spot of execution
2	Attachment of movable properties	CEO	-do-
3	Issue of sale notice of the attached property	CEO	Within 15 days
4	Return of case after closure of the proceedings	CEO	Within 3 days
g. Flow Process Chart for Sanction of OAP/ NOAP/ ODP/ NFBS:
i. OAP/NOAP
1	Selection of beneficiaries through pallisabha & Gramsabha	G.P. level	By end of March
2	Submission of list of beneficiaries by G.P	G.P. level	1^st week of April
3	Collection of application	VLW/ E.Os	By 15^th April
4	Enquiry of application	Extension Officer of adopted G.P	Within 15 days
5	Submission of application for sanction	B.D.O/ S.E.O	3 days after enquiry
6	Disbursement of pension after sanction	Extension officer/E.O	15^th of each month
ii. ODP
1	Selection of beneficiaries by selection committee	Members of committee (BDO/ Tahasildar/ Medical Officer, PHC	Arises of vacancy and soon after receipt of target
2	Submission of application to Sub-Collector	BDO, SEO	Same day
3	Disbursement of pension after sanction	Extension Officer/ BDO	15^th of each month

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
g. Flow Process Chart for Sanction of OAP/ NOAP/ ODP/ NFBS:
iii..N.F.B.S
1	Receiving of application in Block Office by B.D.O	B.D.O/ SEO	Same day
2	Enquiry of application	VLW/ E.Os	15 days
3	Submission of application to Sub-Collector for sanction	BDO/ SEO	Same day
4	Disbursement of assistance to the beneficiaries	B.D.O/ Cashier	Within 7 days after getting sanction order
h. Flow Process Chart for Disbursement of Teachers Salary/ GPF/ Disposal of Pension Cases:
i. Teacher Salary
1	Collection of Absentee statement from teachers	S.I.S (school)	From 21st to 25th of every month
2	Reparation of Bills	S.I.S (school)	From 26th to 29th of every month
3	Submission to bill to Treasury	B.D.O/ Jr Accountant	Last working day of each month
4	Payment of salary to teachers	B.D.O/ Cashier/ Jr. Accountant	By 3rd of succeeding month
ii. Drawal of G.P.F of teachers
1	Receipt of application of teacher for temp, withdrawal	B.D.O/ Jr. Accountant	Same day
2	Preparation of bill	S.I/ Jr. Accountant	7 days
3	Payment of G.P.F	B.D.O/ Cashier/ Jr. Accountant	7 days
4	Receipt of application of teacher for non refundable G.P.F	B.D.O/ Jr. Accountant	Same day
5	Sending of applicatioon to D.I. of School for sanction	B.D.O/ S.I/ Jr. Accountant	3 days
6	Preparation and submission of Bill after sanction of D.I.S	B.D.O/ Jr. Accountant	3 days
7	Payment of Bill	B.D.O/ Cashier/ Jr. Accountant	5 days

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
h. Flow Process Chart for Disbursement of Teachers Salary/ GPF/ Disposal of Pension Cases:
iii. Pension cases of Retired Pry. School Teachers
1	Receipt of application for provisional pension/Gratuity and unutilized leave	B.D.O / S.I.S	Same day
2	Submission to D.I. for sanction	B.D.O/ S.I	3 days
3	Preparation of Bill after getting sanction order from D.I.S	Jr. Accountant	3 days
4	Submission of bill to Treasury	B.D.O/ Cashier/ Jr. Accountant	3 days
5	Payment of Bill	B.D.O/ Cashier/ Jr. Accountant	5 days
6	Receipt of pension papers for retired teachers	B.D.O/ S.I	Same day
7	Scrutiny of pension papers	S.I/ Jr. Accountant	7 days
8	Submission of pension papers to D.I.S	B.D.O/ S.I	One day
i. Flow Process Chart for Issue of Caste Certificate/ Pre-metric Scholarship for SC & ST Students/ Margin Loan Programme under O.S.F.D.C:
i. Issue of caste certificate for Scholarship to SC & ST students
1	Receipt of application from students	W.E.O	Same day
2	Issue of caste certificate for Scholarship to SC & ST students	W.E.O	Within 2 days
ii. Disbursement pre-metric scholarship
1	Issue of application forms to the Head masters of High Schools/Pry. Schools after receipt the same from DWO	WEO	Last week of June and 1^st week of July
2	Collection of application from H.M	WEO	15th August
3	Scrutiny of application	WEO	15 days
4	Sanction of application	B.D.O	One day
5	Preparation of bill and submission to Treasury subject to getting of allotments	B.D.O/ WEO	7 days
6	Issue of Cheque to Head master	B.D.O/ WEO	15 days
7	Collection of Acquittance Roll from the headmasters	WEO	15 days

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
i. Flow Process Chart for Issue of Caste Certificate/ Pre-metric Scholarship for SC & ST Students/ Margin Loan Programme under O.S.F.D.C:
iii. Margin money Loan Programme under OSFDC
1	Collection of loan application of eligible S.H.G (ST & SC)	VLW	7 days
2	Scruitny of application	WEO	One day
3	Sponsoring of application	BDO/ WEO	Same day
4	Sanction of loan application and claim of advance subsidy	Bank	15 days
5	Release of subsidy to banks	DWO	-
6	Disbursement of Loan to SHG	Bank	7 days
iv. Flow process chart of S.G.S.Y
1	1^st grading of BPL SHG in field	Members of joint committee (Block/ Bank/ ICDS)	One day
2	Sanction of Cash credit of grade-1 groups	Bank	15 days
3	Release of revolving funds to SHG	BDO/ DRDA	7 days
4	Second grading of BPL SHG in field	Members of joint committee (Block/ Bank/ ICDS)	one day
5	Collection of Loan applications passed grade-1 in second grading	VLW	3 days
6	Sponsoring of application	BDO/ PA	one day
7	Sanction of loan application	Bank	15 days
8	Disbursement of loan	Bank	During the financial year
j. Flow Process Chart of Appointment of Retailers/ Issue of Ration Card/ Control Commodities:
i. Appointment of Retailers
1	Receiving of applications from applicants	BDO	Same day
2	Enquiry of application	M.I	Seven days
3	Enquiry report put up at BLAC	Members of committee	One day
4	Appointment of retailers	Sub-Collector

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
j. Flow Process Chart of Appointment of Retailers/ Issue of Ration Card/ Control Commodities:
ii. Issue of ration card
1	Receiving of application	BDO	Same day
2	Enquiry of eligibility of applicant	M.I	3 days
3	Issue of ration card	BDO/ M.I	1 day
iii. Issue of Control Commodities
1	Lifting of food stuff	Storage agent
2	Preparation of distribution list after receipt from CSO	BDO/ M.I	Same day
3	Issue of control commodities to the Retailers	M.I	One day
k. Flow Process Chart of Preparation of Salary Bill/ Pension Papers:
i. Preparation of salary
1	Preparation of bill	Estt. Clerk	3 days
2	Checking of bill	BDO/ H.C	One day
3	Presentation of bill after signing of bill by BDO	Cashier/ Peon	One day
4	Disbursement of salary at bank level	Bank
ii. Preparation of Pension Papers
1	Preparation of all documents of pension papers	Estt. Clerk	3days
2	Checking of pension papers	H.C	One day
3	Presentation of pension papers to Dist office after signature of BDO	B.D.O/ H.C	One day

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.	Activities	Time Frame/ Norm	Remarks
1	2	3	4
Payment of Bill
1	Checking of Bill by Head Clerk	1 Hour
2	Bill passed by BDO	2 Minutes
3	Counter Signature of Bill by Chairman (Works Above 25 Thousand)	1 Day
4	Preparation of Cheque by Cashier	10 Minutes
5	Signature of Cheque by BDO	2 Minutes	Including in check register
6	Issue of Cheque by Cashier	5 Minutes
Issue of Caste Certificate
1	Checking & Issue of Caste Certificate	30 Minutes	Including entry in register
Issue of Ration Card
1	Dairy of Application by Jr. Clerk (Issue Section)	3 Minutes	Including entry in Register
2	Dispatch of application to Civil Supply Section	5 Minutes
3	Preparation of Issue of Ration card	15 Minutes

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name of the Act, Rules, Regulations etc.	Brief Gist of the Contents	Reference No., if any	Price in Case of Priced Publication
1	2	3	4	5
1	Old Age Pension revised rule 1989	Sanction of OAP/WP to poor destitute	No. 7448-IH-SD, 1/89C.D, 22nd July 1989
2	Odisha Disability pension rule 1985	Sanction of disabled pension to disable destitute	No. 225-C.D, 15th Jan 1985
3	National family benefit scheme	Assistance to bereaved house hold	15th August 1995
4	National Old age pension	Sanction of pension to destitute	15th August 1995
5	Odisha Co-operative society act & rule 1962	Management & inspection of cooperative society
6	Odisha Co-operative society election rule 1999	Election of cooperative society
7	SGRY guide lines	Development works for creating additional employment opportunity, food security & creating durable economically viable community assets
8	Guideline of MP/MLA Lad	Area development activities
9	Guideline of IAY, PMGY(GA)	Providing dwelling units to BPL families
10	Odisha Land Reform act 1960 & Regulation II of 1956	Detection of illegal transfer of lands of SC/ST persons
11	Guide lines PMRY, 1992	Self employment scheme
12	Essential commodities Act, 1955	Prevention of black marketing
13	Odisha Service Code	Service Matters
14	Odisha Treasury Code, Vol I & II	Transaction of cash
15	Compilation of Odisha pension rule	Pension
16	GIS rule	Insurance Matter
17	GPF Rule	Deals with GPF
18	Odisha Panchayat Samiti Manual	Odisha Panchayat Samiti Act, 1959
18	Odisha Panchayat Samiti Manual	Odisha Panchayat Samiti(Administration affairs) rules 1987

Sl. No.	Name of the Act, Rules, Regulations etc.	Brief Gist of the Contents	Reference No., if any	Price in Case of Priced Publication
1	2	3	4	5
18	Odisha Panchayat Samiti Manual	Odisha Panchayat Samiti (Constitution of Standing Committees) rules 1993
		Odisha Panchayat Samiti (Conduct of Business) rules, 1969
		Odisha Panchayat Samiti Budget rules, 1969
		Odisha Panchayat Samiti Election Rules, 1991
19	Odisha Gram Panchayat Manual	Odisha Gram Panchayat Act, 1964
		Odisha Gram Panchayat Rules, 1968
		Odisha Gram Panchayat Election Rules, 1965
		Odisha Gram Panchayat States Finance rules, 1992

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Nature Of Record	Details of Information Available	Unit/ Section where Available	Retention Period, where Available
1	2	3	4	5
1	Case Records	Plan, estimate, technical sanction administrative approval, work order, bill forma & voucher	Development Section
2	Measurement Book	Measurement of works, cheque measurement & past for order	Development Section
3	Work Register	Amount of Work order no. & status of work	Development Section
4	Stock Register	Receipt & issue of stock	Development Section
5	Guard file of Development	Guide lines, Circular & important letters	Development Section
6	Guard file of Development	Sanction order of OAP/ NOAP/ ODP	S.E.O
7	Register	List of beneficiaries sanctioned OAP/ WP/ NOAP	S.E.O
8	Guard file	Important circulars & guide line	C.E.O
9	E.P Register	List of Execution proceeding cases	C.E.O
10	Dispute Register	List of arbitration cases	C.E.O
11	Election watch Register	Election of Board of management of society	C.E.O
12	Demand collection Balance Register	Collection of loans of societies	C.E.O
13	Sanction of pre-matric Scholarship Register	Sanction of Scholarship	W.E.O
14	Caste Certificate Register	Issue of caste certificate	W.E.O
15	Achievement Register under OSFDC	list of beneficiaries Assistance	W.E.O
16	Proceeding of cluster level Advisory Committee meeting	Preparation of Annual Action Plan	W.E.O
17	Register of AMICS	Cash Position, Members share, stock of Goods	I.P.O
18	PMRY Recovery Register	Recovery of loans	I.P.O
19	NT books Stock Register	Distribution of primary school student from Cl. I to Cl. VII	S.I.S
20	Service books	Service books of Primary Teachers	S.I.S
21	Register under M.D.M	Stock Distribution	S.I.S
22	Guard file Education Section	Important circulars of primary education	S.I.S
23	Ration Card Register	List of beneficiaries	M.I
24	Service book of Employees	Service Particular	Estt. Clerk
25	increment Register	Increment Matter	Estt. Clerk

Sl. No.	Nature Of Record	Details of Information Available	Unit/ Section where Available	Retention Period, where Available
1	2	3	4	5
26	Register of G.I.S	Insurance Matter	Estt. Clerk
27	Guard file of SGSY	Important circular	P.A
28	BPL register	Village wise list of BPL families	P.A
29	Guard file of Estt.	Important circular	Estt. Clerk
30	Cash Book of Blocks	Maintenance of Cash Transaction	Cashier
31	Advance Ledger	Maintenance of advance cash	Cashier
32	Register of GP tanks	Information of GP tanks	F.E.O
33	Register of Private Tanks	Information of Private Tanks	F.E.O
34	Register of Developed Tanks	List of beneficiaries, loan sanctioned & disbursed	F.E.O
35	Guard file of GP section	Important circulars on GP matters.	G.P.E.O
		Proceeding of Pallisabha, Gramasabha, Reservation of Post of GP, PS & ZP election, appointment of GP Secretary & Peons, Grant in aid on TA/DA and Honorarium of PRI members.
		Important circulars & orders relating to PR! Elections
36	Registers of GP Sections	Management & Income of public properties transferred to GPs	G.P.E.O
		Population Register
		Proceeding of Panchayat Samiti Meeting
		Proceeding of standing committee meeting of PS

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl. No.	Name & Address of the Consultative Committee/ Bodies	Constitution of the Committee	Role & Responsibility	Frequency of Meetings
1	2	3	4	5
1	Cluster level Advisory Committee	Chairman: Sub-Collector	Review of the progress of execution of works & utilization of funds	Quarterly
		Members: MP, MLA, Chairman Of PS, Block Level Officers of other Deptt, Banks, W.E.O	Draw Annual Action Plan
		Member-cum-Secretary: BDO
2	BLAC for Appointment of Retailers	Chairman: Chairman of PS	Appointment of Retailers	Every Month
		Members: MP, MLA, One PS Member, One Sarpancha, Consumer (Three), C.E.O, M.I
		Member-cum-Convener: BDO
3	Block Level Vigilance Committee for essential commodities	Chairman: MLA	Checking of Essential Commodities	Quarterly
3	Block Level Vigilance Committee for essential commodities	Members: MP, Chairman Of PS, Members of ZP, Sarpancha (Three), M.I
4	Retailer Level Advisory Committee	Chairman: Ward Member	Checking of arrival & distribution of Food stuff	Every Month
4	Retailer Level Advisory Committee	Member: Nominee of MLA, One Consumer Nominated by BDO, One SC/ST member, One Lady consumer
5	Block Level SGSY Committee	Chairman: PD.DRDA	Review & Monitoring of SGSY	Every Month
		Members: All B.Ms of Banks, Line Deptt. Officers of (Block Level), LDM, AGM, NABARD
		Members-cum-Convener: BDO
6	Standing Committee of Panchayat Samiti
a	Finance, Planning & Budget	Chairman: Chairman of PS	To Furnish recommendation to PS	By Monthly
a	Finance, Planning & Budget	Members: Vice Chairman of PS, five other members of PR Institutions
b	Agriculture, Veterinary & Anti Poverty	Chairman: Chairman of PS	To Furnish recommendation to PS	By Monthly
b	Agriculture, Veterinary & Anti Poverty	Members: Vice Chairman of PS, five other members of PR Institutions
c	Education, Health, Library, Electrification	Chairman: Vice Chairman of PS	To Furnish recommendation to PS	By Monthly
c	Education, Health, Library, Electrification	Members: Chairman of PS, five other members of PR Institutions
d	Development Of SC/ST & PDS	Chairman: Vice Chairman of PS	To Furnish recommendation to PS	By Monthly
d	Development Of SC/ST & PDS	Members: Chairman of PS, five other members of PR Institutions
e	Works Communication, Development Works	Chairman: Chairman of PS	To Furnish recommendation to PS	By Monthly
e	Works Communication, Development Works	Members: Vice Chairman of PS, five other members of PR Institutions

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Ashok Kumar Lenka, OAS	BDO	0671 2803322	9337098811		oriniali@ nic.in	Panchayat Samiti, Niali, Cuttack
2	Sri Gopal Ch. Dash	ABDO	-do-	9438733421		-do-	-do-
3	Prasant Ku. Nayak	Asst. Engineer	-do-	9778542126		-do-	-do-
4	Sri Jagarnath Sethy	AFO	-do-	9438123329		-do-	-do-
5	Sri Ashok Ku. Sethy	Junior Engineer	-do-	8895337003		-do-	-do-
6	Sri Prasan Ku. Swain	-do-	-do-	9861043455		-do-	-do-
7	Sri Rabindra Nath Soren	GPTA	-do-	9437471491		-do-	-do-
8	Sri Rajesh Ku. Sahoo	-do-	-do-	9861853430		-do-	-do-
9	Sri Sagar Malik	-do-	-do-	9583199315		-do-	-do-
10	Sri Pradipta Ku. Mohanty	CEO/PA/GPO	-do-	9437351630		-do-	-do-
11	Sri Pramananda Mohapatra	S.I. of Schools/IC SEO	-do-	9938432540		-do-	-do-
12	Smt. Soudamini Das	W.E.O	-do-	9776045793		-do-	-do-
13	Smt. Sibani Panda	APO	-do-	9853365241		-do-	-do-
14	Smt. Chnmiyee Sahoo	NREGA As.	-do-	8895225767		-do-	-do-
15	Sri Bimal Ku. Das	I.P.O	-do-	9861321308		-do-	-do-
16	Sri Brahmananda Mohanty	JTA	-do-	9237235755		-do-	-do-
17	Sri Sangram Kishore Jena	CP	-do-	99383165321		-do-	-do-
18	Soumya Ranjan Routray	ACP	-do-	9861783860		-do-	-do-
19	Sri Rabindra Nath Behera	MI	-do-	9437929897		-do-	-do-
20	Mahindra Behera.	HC	-do-	9178596205		-do-	-do-
21	Sri Nirjan Sahoo	Sr.Clerk	-do-	9237560427		-do-	-do-
22	Sri Sangram Keshari Ray	JuniourClerk/ Cashier	-do-	9937840345		-do-	-do-
23	Sri Surendra Sarangi	BRCC	-do-	9937900262		-do-	-do-
24	Sri Kishore Ch. Routray	Peon	-do-	9937951416		-do-	-do-
25	Sri Prasan Ku. Das	Peon	-do-	9438223754		-do-	-do-

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
26	Sri Damodar Barik	GP Peon	0671 2803322	9040235325		oriniali@ nic.in	Panchayat Samiti, Niali, Cuttack
27	Sri Rama Krushna Panda	VLW	-do-	9338577153		-do-	-do-
28	SriSantosh Ku. Tripathy	-do-	-do-	9437270585		-do-	-do-
29	Sri Ashok Ku. Acharaya	-do-	-do-	9438816148		-do-	-do-
30	Sri Ramesh Ku. Sahoo	-do-	-do-	9438013442		-do-	-do-
31	Smt. Pratap Ch. Mohapatra	-do-	-do-	9777081647		-do-	-do-
32	Sri Basanta Ku. Nanda	-do-	-do-	9583793991		-do-	-do-
33	Sri Ranka Nidhi Senapathy	-do-	-do-	9437671363		-do-	-do-
34	Sri Babrubahan Kanungo	-do-	-do-	9937230537		-do-	-do-
35	Sri Aswin Ku. Samatray	-do-	-do-	9938791859		-do-	-do-
36	Sri Rajni Kanta Das	-do-	-do-	9778895546		-do-	-do-
37	Sri Pradip Ku. Das	-do-	-do-	9658151163		-do-	-do-
38	Sri Umesh Ch. Behera	-do-	-do-	9658338535		-do-	-do-
39	Sri Braja Kishore Mishra	MDM COORDINATOR	-do-	9861794221		-do-	-do-

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Scale of Pay (In Rs.)	Grade Pay (In Rs.)	The Procedure to Determine the Remuneration as Given in the Regulation
1	2	3	4	5	6
1	Sayed Arif Hussain	BDO	15600-39100	5400
2	Sri Gopal Ch. Dash	ABDO	9300-34800	4200
3	Prasant Ku. Nayak	Asst. Engineer	9300-34800	4600
4	Sri Jagarnath Sethy	AFO	9300-34800	4600
5	Sri Ashok Ku. Sethy	Junior Engineer	9300-34800	4200
6	Sri Prasan Ku. Swain	-do-	9300-34800	4200
7	Sri Rabindra Nath Soren	GPTA	9300
8	Sri Rajesh Ku. Sahoo	-do-	9300
9	Sri Sagar Malik	-do-	9300
10	Sri Pradipta Ku. Mohanty	CEO/PA/GPO	9300-34800	4200
11	Sri Pramananda Mohapatra	S.I. of Schools/IC SEO	9300-34800	4200
12	Smt. Soudamini Das	W.E.O	9300-34800	4200
13	Smt. Sibani Panda	APO	12500
14	Smt. Chnmiyee Sahoo	NREGA As.	5000
15	Sri Bimal Ku. Das	I.P.O	9300-34800	4200
16	Sri Brahmananda Mohanty	JTA	4400-7440	1300
17	Sri Sangram Kishore Jena	CP	9300
18	Soumya Ranjan Routray	ACP	500
19	Sri Rabindra Nath Behera	MI	9300-34800	4200
20	Mahindra Behera.	HC	9300-34800	4200
21	Sri Nirjan Sahoo	Sr. Clerk	5200-20200	2400
22	Sri Sangram Keshari Ray	JuniourClerk/ Cashier	5200-20200	2200
23	Sri Surendra Sarangi	BRCC	9300-34800	4200
24	Sri Kishore Ch. Routray	Peon	4400-7440	1300
25	Sri Prasan Ku. Das	Peon	4400-7440	1300

Sl. No.	Name	Designation	Scale of Pay (In Rs.)	Grade Pay (In Rs.)	The Procedure to Determine the Remuneration as Given in the Regulation
1	2	3	4	5	6
26	Sri Damodar Barik	GP Peon	4400-7440	1300
27	Sri Rama Krushna Panda	VLW	5200-20200	1300
28	SriSantosh Ku. Tripathy	-do-	5200-20200	2200
29	Sri Ashok Ku. Acharaya	-do-	5200-20200	2200
30	Sri Ramesh Ku. Sahoo	-do-	5200-20200	2200
31	Smt. Pratap Ch. Mohapatra	-do-	5200-20200	2200
32	Sri Basanta Ku. Nanda	-do-	5200-20200	2200
33	Sri Ranka Nidhi Senapathy	-do-	5200-20200	2200
34	Sri Babrubahan Kanungo	-do-	5200-20200	2200
35	Sri Aswin Ku. Samatray	-do-	5200-20200	2200
36	Sri Rajni Kanta Das	-do-	5200-20200	2200
37	Sri Pradip Ku. Das	-do-	5200-20200	2200
38	Sri Umesh Ch. Behera	-do-	5200-20200	2200
39	Sri Braja Kishore Mishra	MDM COORDINATOR	1000

MANUAL-11

The Budget Allocated to each Agency

[Section-4(1) (b) (xi)]

Non-Plan Budget:

Sl. No.	Major Head	Activities to be Performed	Sanctioned Budget	Budget Estimate	Revised Estimate	Expenditure for Last Year
1	2	3	4	5	6	7
1	2515 (Gen. Staff)	Pay, D.A, HRA, OA
2	2501 (IRDP)	-do-
3	2515 (G.P)	-do-
4	2225 (WEO)	-do-
5	2235 (SEO)	-do-
6	10-2202 (EDN)-Jr. Accountant	-do-
7	2515(Asst. Engineer)	-do-

Plan Budget:

Sl. No.	Name of the Plan/ Scheme	Activities to be Undertaken	Date of Commencement	Expected Date for Completion	Amount Sanctioned for the Year 09-10	Amount Disbursed/ Spent
1	2	3	4	5	6	7
1	SGRY (Spl. Comp.)	Rural connectivity/ water bodies	April of every year	March of every year
2	SGRY (20% Z.P.S)	Pani + Sadak + Bazar	April of every year	March of every year
3	SGRY (30% P.S)	Pani + Sadak + Bazar	April of every year	March of every year
4	M.P. LAD	Building	April of every year	March of every year
5	M.L.A. LAD	Building/ Tank/ Road	April of every year	March of every year
6	I.A.Y.	Dwelling house of BPL family	April of every year	March of every year
7	PMGY (GA)	Dwelling house of SC & ST BPL family/ infrastructure in cluster area	April of every year	March of every year
8	OBB	School Building	April of every year	March of every year
9	K.L	Building/ Tank/ Road	April of every year	March of every year
10	Cess	Building/ Tank/ Road	April of every year	March of every year

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl. No.	Activities for which Electronic Data Available	Nature of Information Available	Can it be Shared with Public	Is it Available or is being used as backend Database
1	2	3	4	5
1	Account	PRIASOFT	Yes	Yes
2	Information of SHGs Data	PRIASOFT	Yes	Yes
3	Action plan PS, ZP, GP project list & status of work such as PS, ZP, GP work & MP, MLA, Special Component, IAY (N) & IAY(S), NFFWP, SGRY, SGSY (Infrastructure)	Rural Soft	Yes	Yes

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Facility Available	Nature of Information Available	Working Hour
1	2	3	4
1	Website	Information on PR deptt.	10 A.M to 5 P.M Except Holiday
2	Notice Board	Information of all section of the block	11 A.M to 5 P.M Except Holiday

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Asst. Public Information Officer (APIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1		All Extension Officers & DA of all Sections	0671 2440588			ori-niali@ nic.in	Panchayat Samiti Office, Niali, Cuttack, Pin: 754004

Public Information Officer (PIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Sri Gopal Ch. Dash	ABDO	0671 2803322	9438733421		ori-niali@ nic.in	Panchayat Samiti Office, Niali, Cuttack, Pin: 754004

First Appellate Authority (FAA):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Sayed Arif Hussain	BDO	0671 2803322	9437231459		ori-niali@ nic.in	Panchayat Samiti Office, Niali, Cuttack, Pin: 754004

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

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