Panchayat Samiti Office, Boden, Nuapada

Introduction

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1) Brief History of the Public Authority:

This Block started functioning with effect from 1960.

2) Aims & Objective of the Public Authority:

The Aim of this Office is to peomote Rural Development and to execute Anti poverty programmes giving special emphasis on Socio-Economic development of weaker section of people. It also implements different schemes and programmes from time to time as directed by the Government.

3) The following Schemes are being executed:

i) G.S.Y. (Swarnajayanti Gram Swarojagar Yojana):

To provide Economic assistance to the poorest of the poor (BPL families) through Bank loans and subsidy and to assist SHGs Economically for their upliftment.

ii) R.E.G.S. (National Rural Employment Guarantee Scheme.)

It has been implemented to provide wage earning opportunity for a period of 100 days to the B.P.L. families and there by create assets for Irrigation purpose, Road connectivity, Plantation, A forestation etc.

iii) R.S.V.Y. (Rastriya Sam Vikash Yojana):

This is the Centrally sponsored scheme for development of Tribal areas and construct projects for Water conservation, Rural connectivity and small nature of Bridges etc.

iv) D.S. (Public Distribution System):

To ensure proper distribution of BPL rice, Antodaya Anna Yojana rice, Annapurna Anna Yojana rice and Kerosene oil through Gram Panchayats and Retail Centres.

v) Social Security Schemes:

This scheme is meant for old destitute and helpless poor persons for which Government is giving Rs.200/- per month for their care through different schemes such as O.A.P. (Old Age Pension), N.O.A.P (National Old Age Pension), W.P. (Widow Pension), O.D.P. (Orthopadically Disabled Pension) etc.

vi) H.Gs. (Self Help Groups):

To improvement of Women in Rural area through Mission Sakti and its overall supervision through B.D.O., A.B.D.O., E.Os. and V.L.Ws.

vii) Supervision Of Gram Panchayats:

To inspect and supervise GPs and GP Works and to ensure the functioning of Gram Panchayats.

viii) SC & ST Development Scheme:

To provide pre-metric scholarship to SC/ST students reading in class 6 to 10 in educational department institutions. Deals in regulation 2/56, OLR 23 A money landing etc.

ix) Primary Education & Mid Day Meal:

To provide primary education to all and to provide mid-day meal to school going children from class I to VIII Student.

4) Working Hours of the Office: From 10.00 A.M. to 5.00 P.M.

5) Address of the Office:

Panchayat Samiti Office, Boden

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.	Designation	Power				Duties
Sl. No.	Designation	Administrative	Financial	Statutory	Others	Duties
1	2	3	4	5	6	7
1	Block Development Officer	Yes	Yes	Yes	yes	Supervision & overall monitoring of Dev. and Anti Poverty works
2	ABDO	-	-	Yes	Yes	Supervision of diff. works as directed by the BDO, Supervision of GPs , SGSY & SHG Works
3	Asst. Engineer	-	-	Yes	Yes	Supervision & Check measurement of Dev. work
4	WEO	Vacant	-	Yes	Yes	Deals with P.M.S. , Regulation- 2/56, OLR- 23, and in Charge of GP Section
5	JE-1	-	-	Yes	Yes	Supervision of Development Works and measurement of Bills
6	JE-2	-	-	Yes	Yes	Supervision of Development Works and measurement of Bills
7	JE-3			Yes	Yes	-do-
8	JE 4			Yes	Yes	-do-
9	GPTA-1			Yes	Yes	-do-
10	GPTA-2			Yes	Yes	-do-
11	GPTA-3			Yes	Yes	-do-
12	GPTA-4			Yes	Yes	-do-
13	Head Clerk	-	-	Yes	Yes	Supervision of all official works in the Office, Assembly Question, UC and DC, Compliance of Audit Reports, Rainfall
14	Sr. Clerk (Dev. Sect.)	-	-	Yes	Yes	Deals with Development Section Works, SGRY, NFFWP, RSVY, NREGS and Stock & Store (Food Grain , Cement, MS Rod, etc.)

Sl.
No.

Designation

Power

Duties

Administrative

Financial

Statutory

Others

15

Sr. Clerk (Cash. Sect.)

-

-

Yes

Yes

Deals with Cash Section. Maintenance of all Cash Books, Cash Analysis

16

Sr. Clerk (Establishment)

-

-

Yes

Yes

Bill, Budget, & Estt. IAY, MP LAD, MLA LAD, WODC

17

Jr. Clerk

-

-

Yes

Yes

Issue, Despatch

18

SIS (HQs.)

-

-

Yes

Yes

Head Quarter SIS, Supervision of School Admn., MDM, Gen., Election

19

SIS-2

-

-

Yes

Yes

-do-

20

SIS-3

-

-

Yes

Yes

Head Quarter SIS, Supervision of School admn., MDM, Gen Election

21

MI

-

-

Yes

Yes

Deals with PDS matters & supervision of Retail Centers

22

IPO

-

-

Yes

Yes

Deals with PMRY & Industry Section

23

CEO

Vacant

-

Yes

Yes

Deals with Co-operative matter

24

SEO

-

-

Yes

Yes

Deals in Social Security Schemes

25

PDO

Vacant

-

Yes

Yes

Deals in G.P. Maters auction sales, G.P. Election

26

FEO

-

-

Yes

Yes

Deals with Fishery Extension Policy

27

Computer Programmer

-

-

Yes

Yes

Online Entry, Baten Pamis, rural soft etc. for both PS & GPs

28

Addl. Computer Programmer

-

-

Yes

Yes

-do-

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
Grievance Petition
1	After receipt of petition and put a diary No.	Dealing assistant take assistant to collect information from concerned section for final disposal	Within a week
Application for IAY Houses
2	All applications should be received at GP level	All applications should be put up before Palli Sabha for Consideration	Within a year
Application for Market Complex
3	Applications are received at Block level	Applications are put up before Selection Committee for Consideration	Allotment are made as per availability of shops
Assembly Question
4	After receipt and making diary forwarded to DA for reply	DA to collect all information from concerned section	Within 48 hrs
SGSY Finance
5	Application received at PS level	P A to enquire the applications and sponsor the same to the concerned Banks for finance	Disposal within a Month
Disposal of DAKS
6	After receipt of daks and entered in diary the letters re handed over to DA concern	DA prepare the information and put up to the authority for disposal and submission re[ports to proper quarter	Within 15 days

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.	Activity	Time Frame/ Norm	Remarks
1	2	3	4
1	Diary of Letter	3 minutes per letter
2	Despatch of letter	5 minutes per letter	Registered dak including entry in register book
3	Typing Job	30 pages per day
4	Preparation of Reports and Returns	One working Day minimum as per requirement	This needs more time for different works
5	Assembly Question	Within 24 hours
6	PG Petition	Within a day	As per urgency and requirement of the materials of the petition
7	Pension Works	Within a Month	If all concerned papers are okay

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name of the Act, Rule, Regulation etc.	Brief Gist of the Contents	Reference No. if any	Price in Case of Priced Publication
1	2	3	4	5
1	Panchayat Samiti Act & Rules 1959 & 1962	Acts, Rules Amendments, Procedures Budgets, Panchayat Samiti Election, 73^rd Amendments	-	125 (as on 1993)
2	GP Act & Rules 1961 & 1968	Act, Rules, Amendments, accounting Procedures, Budgets, 73^rd Amendment, GP Election, Pallisabha
3	OLR Act 1956 & 65	Acts Rules, Amendments, Ordinance for protection of SC & ST Lands
4	ORM 1964	Acts, Rules, Amendments for maintenance of and protection of Official Records
5	Odisha Service Code	Act & Rules for discharging of duties by Govt. Servants

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Nature of Record	Details of Information Available	Unit/ Section where Available	Retention Period, where Available
1	2	3	4	5
1	Cash Books	Payment of Development Work Bills, Pay Bills, Contigent Bills etc.	Cash Section	Temporary
2	Establishment	Maintenance of Service Books, Personal files, Allotment of works, Preparation of Salary Bills etc.	Establishment Section	Permanent/ Temporary
3	Development Works	Maintenance of Case Records, Files and Works Register etc.	Development Section	Permanent/ Temporary
4	Social Security	MBPY/ NOAP, NFBS & MDM	S.E.O. Section	Temporary
5	SGSY	Records relates to BPL Cards/ Sanction of subsidized loan to BPL and SHG Swarojagaries	P.A. Section	Permanent/ Temporary
6	Gram Panchayat	Palli Sabha, Gram Sabha, G.P. meeting, Auction sale of GP properties etc.	G.P. Section	Permanent/ Temporary
7	Education	Salary of teachers, Maintenance of Service Books, Personal files of Teachers and MDM etc.	Education Section	Permanent/ Temporary
8	Welfare	Disbursement of PMS to SC/ST student, Supervision and monitoring of SSD Deptt. institution	Welfare Section	Permanent/ Temporary
9	PDS	Allotment of PDS commodities like BPL rice, AAY rice, AP rice, K.Oil and Sugar to GPs/Retailer and checking and supervision of Retail points, Sub-wholesale Depot and Storage Agent godown	Civil Supplies Section	Permanent/ Temporary

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl. No.	Name & Address of the Consultative Committees/ Bodies	Constitution of the Committees/ Bodies	Role and Responsibility	Frequency of Meeting
1	2	3	4	5
1	Panchayat Samiti	Through Public representation headed by Chairman of PS	Preparation of Plan & Programme	Bimonthly
2	BLAC	Public Representation headed by Chairman of Panchayat Samity	Engagement of retailers and smooth management of PDS	Bimonthly
3	SGSY Committee Meeting	Bankers, Block and ICDS	Formation of Plan and programme for implementation of SGSY Scheme	Bimonthly
4	Gram Panchayat	Sarpanch and Ward Members	Decision and supervision for implementation of GP Development	Monthly
5	Seven Standing Committee of Panchayat Samiti	Panchayat Samiti Members	For control and supervision on business and administration of the Panchayat Samiti	Bimonthly
6	Retailer Level Advisory Committee for Kerosene Oil	People represent of villages	Ensure, arrival of stock and proper distribution of K.Oil in Govt. price	Monthly
7	V.E.C.	Parents and Teachers	Smooth management of Education	Monthly
8	Vigilance Committee for Kerosene Oil	M.L.A., M.P, Chairman and Sarpanches	Smooth and proper distribution of K.Oil	Quarterly

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl. No.	Name & Address of the Body	Main Functions of the Body	Constitution of the Body	Date of Constitution	Date up to Which Valid	Whether Meetings open to Public	Whether Minutes accessible to Public	Frequency of Meetings	Remarks
1	2	3	4	5	6	7	8	9	10
1	Panchayat Samiti	Development of the Block, anti- poverty works etc.	P.S Members, Sarapanches, MLAs concerns & MPs concerns	After election of PS members in its 2^nd or next meeting of the PS meeting	Till continuance of the Samiti	Limited to its members	Limited to its members	Bi-Monthly
2	Standing Committees (1 to 7)	The committees deal with budget, Planning, Devlopment works, Women and weaker sections, Diary and fishery, SC&ST development, agriculture, forestry etc.	The members of the PS are the members of the different committees decided in the PS meeting	-do-	-do-	-do-	-do-	-do-
3	BLAC	The committee deals with monitoring of PDS matters and issue of retail license	The members of the PS decided in the PS meeting	-do-	-do-	-do-	-do-	-do-
4	SGSY	Deals with sanction of SGSY finance and Monitoring of SHGs	BDO as the Chairman and ABDO, PA, FEO, IPO, WEO, ICDS, and Bankers	-do-	-do-	-do-	-do-	-do-

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Purna Chandra Bhoi	BDO	234035	-	956671	ori-boden@nic.in	C/o- BDO, Boden, Dist.- Nuapada
2	Debasis Sinha	ABDO		9668069790			-do-
3	Jalandhar Majhi	GPEO		9668744249			-do-
4	Umesh Kumar Dharua	FEO		9668824206			-do-
5	Rajanikanta Munna	Asst. Engineer		9556256334			-do-
6	Duryodhan Bishi	SEO		9556588809			-do-
7	Vacant	CEO					-do-
8	Pratap Kumar Giri	SIS-I		9437623604			-do-
9	Sasankamoili Purohot	SIS-II		9437586984			-do-
10	Vacant	SIS-III					-do-
11	S.C. Mundari	JE		9438205988			-do-
12	Narayana Panda	JE		9437624182			-do-
13	A.N. Panda	JE		9437623470			-do-
14	L.D. Majhi	GPTA		9199371605			-do-
15	S.R. Behara	GPTA		9439406061			-do-
16	G.K. Singh	GPTA		9556698097			-do-
17	S.N. Tudu	GPTA		9558810574			-do-
18	Santanu Kumar Rana	MI		8658504288			-do-
19	Himansu Sekhar Dutta	IPO		8763531956			-do-
20	Vacant	Head Clerk					-do-
21	K.C. Naik	Senior Clerk		9668987104			-do-
22	Ranjan Sabar	Sr. Clerk		9437195334			-do-
23	D.N.S. Chalan	Sr. Clerk		9777560145			-do-

Sl.
No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

24

S.K.Badtia

Jr. Clerk

9040042052

BDO, Boden, Nuapada

25

Dilip Kumar Kara

9438205942

-do-

26

Vacant

Jr. Account,
EDN

-do-

27

Debasis Pradhan

CP

9437292542

-do-

28

Garudadwhaj Dandsena

ACP

9438451237

-do-

29

Roopsing Majhi

Driver

-do-

30

Nruparaj Tandi

Peon

06678
223446

9438228941

-do-

31

Labanga Majhi

Peon

-do-

32

Bhumisuta Goud

Peon

-do-

33

Gunanidhi Majhi

Choukidar

-do-

34

Dingar Harijan

V.L.W

9439426238

-do-

35

Pahal Singh Bag

V.L.W

9777176632

-do-

36

Debi Charan Meher

V.L.W

9938630216

-do-

37

Jayachandra Majhi

V.L.W

9178355770

-do-

38

Nakula Meher

V.L.W

9178610193

-do-

39

Laba Barik

V.L.W

9937130206

-do-

40

Pabaneswar Podh

V.L.W

9937691860

-do-

41

Durgu Nial

V.L.W

9437658564

-do-

42

Swadesh Pattanaik

V.L.W

9437623341

-do-

43

Bhokanlal Majhi

V.L.W

-do-

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Scale of Pay (in Rs.)	Gross Pay (in Rs.)
1	2	3	4	5
1	Purna Chandra Bhoi	BDO	15,600-34,800	5,400
2	Debasis Sinha	ABDO	9,300-34,800	4,200
3	Rajanikanta Munna	Asst. Engineer	9,300	Consolidated
4	Jalandhar Majhi	GPEO	9,300-34,800	4,200
5	K.C. Naik	Head Clerk	9,300-34,800	4,200
6	Vacant	WEO
7	Duryodhan Bishi	SEO	9,300	Consolidated
8	Umesh Kumar Dharua	FEO	9,300	Consolidated
9	Himansu Sekhar Dutta	MI	9,300-34,800	4,200
10	Ranjan Sabar	Sr. Clerk	5,200-20,200	2,400
11	D.N.S. Chalan	Senior Clerk	5,200-20,200	2,400
12	S.K. Gatia	Sr. Clerk	5,200-20,200	2,400
13	Dilip Kumar Kara	Jr. Clerk	5,200-20,200	1,900
14	P.K. Giri	SIS	9,300-34,800	4,200
15	S.K. Purohit	SIS	9,300-34,800	4,200
16	Vacant	Jr. Account, EDN
17	L.D. Majhi	Junior Engineer	9,300-34,800	4,200
18	S.C. Mundari	Junior Engineer	9,300-34,800	4,200
19	A.N. Panda	Junior Engineer	9,300-34,800	4,200
20	Narayana Sahu	Junior Engineer	9,300-34,800	4,200
21	G.K. Singh	GPTA	9,300	Consolidated
22	S.N. Tudu	GPTA	9,300	Consolidated
23	S.K. Rana	GPTA	9,300	Consolidated
24	S.R. Behera	GPTA	9,300	Consolidated

Sl.
No.

Name

Designation

Scale of Pay
(in Rs.)

Gross Pay
(in Rs.)

1

2

3

4

5

25

Debasis Pradhan

Computer Programmer

9,300

Consolidated

26

Garudadwhaj Dandsena

Addl. Computer
Programmer

5,000

Consolidated

27

N.R. Tandi

Peon

4,440-7,440

1,400

28

Labanga Majhi

Peon

4,440-7,440

1,300

29

Smt. Bhumusuta Goud

Peon

4,440-7,440

1,300

30

Gunanidhi Majhi

Choukidar

4,440-7,440

1,300

31

Roopsing Majhi

Driver

5,200-20,200

1,900

32

Dingar Harijan

V.L.W

5,200-20,200

2,000

33

Pahal Singh Bag

V.L.W

5,200-20,200

2,000

34

Debi Meher

V.L.W

5,200-20,200

2,000

35

Jayachandra Majhi

V.L.W

5,200-20,200

2,000

36

Nakula Meher

V.L.W

5,200-20,200

2,000

37

Laba Barik

V.L.W

5,200-20,200

2,000

38

Pabaneswar Podh

V.L.W

5,200-20,200

2,000

39

Durgu Nial

V.L.W

5,200-20,200

2,000

40

Swadesh Pattanaik

V.L.W

5,200-20,200

2,000

41

Bhokanlal Majhi

V.L.W

5,200-20,200

2,000

MANUAL-11

The Budget Allocated to each Agency

[Section-4(1) (b) (xi)]

Non-Plan Budget:

Sl. No.	Major Head	Activities to be Performed	Sanctioned Budget (in Rs.)	Budget Estimate (in Rs.)	Revised Estimate (in Rs.)	Expenditure for the last Year (in Rs.)
1	2	3	4	5	6	7
1	17-2515-ORDP-00-102-CD-2445-Block Estt.	Pay	15,00,000
		D.A.	7,65,000
		HRA	40,000
		TE	10,000
		RCM	3,000
		OA	-
		OC	3,000
		Elect.	10,000
		Telephone	2,000
		MV	2,000
		30% Arrear	-
		Water Charge	-
2	17-2501-001-1379-01003-IRDP-Strengthening of Block Organization (NP)	Pay	9,58,000
		D.A.	5,47,000
		HRA	30,000
		DP	79,000
		30% Arrear
		TE
		RCM
		OC

Non-Plan Budget:

Sl. No.	Major Head	Activities to be Performed	Sanctioned Budget (in Rs.)	Budget Estimate (in Rs.)	Revised Estimate (in Rs.)	Expenditure for the last Year (in Rs.)
1	2	3	4	5	6	7
3	17-2515-ORDP-102-CD-NP-0012620-Strengthening of Block Staff for A.E.	Pay	-
		D.A.	-
		HRA	-
4	11-2225-08-001-01003-Welfare of SC, ST & OBCs Non Plan-800-General-001-Direction and Admn. (NP)-WEO-I	Pay	2,14,000
		D.A.	86,000
		HRA	10,000
		TE	2,200
		RCM	500
		OA	1,500
		30% Arrear	47,170
5	17-2515-00-001-2667-01003-Direction & Admn.	Pay	30,000
		D.A.	16,000
		HRA	2,0001,000
		TE
6	10-2202-01-104-0534-01003 (Education-Jr.Accountant)	Pay	1,38,100
		DA	59,437
		HRA	6,911
		30%Arrear	24,556
		TE	0

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Sl. No.	Name and Address of the Institution	Purpose for Which Subsidy Provided	No of Beneficiaries	Amount of Subsidy (Rs. in Lakh)	Previous years Utilization Progress	Previous Years Achievements
1	2	3	4	5	6	7
1	DRDA, Nuapada	Up liftment of all category BPL beneficiary
2	OSFDC, Nuapada	-do-

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Not Applicable

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl. No.	Activities for which Electronic Data Available	Nature of Information Available	Can it be Shared with Public?	Is it Available on Website or is being used as Backend Database?
1	2	3	4	5
1	PRIA Soft	Monthly financial inflow and outflow in various schemes of Block and G.P	Yes	Available at website (http://164.100.140.6/priasoft)
2	RURAL Soft	Financial and Physical position of various projects of Block and G.P	Yes	Available at website (http://164.100.140.6/ruralsoft)
3	PAMIS	Computer generated vouchers and cash transactions	Yes	Used as Backend
4	BETAN	Pay bill and Details of employee information	Yes	Used as backend database
5	National Panchayat Portal	Time to time information, Tenders, Notice etc.	Yes	Available at website (http://panchayat.nic.in/Gurundia)

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Facility Available	Nature of Information Available	Working Hours
1	2	3	4
1	Information Counter
2	Website	PRIA Soft, Rural Soft, NPP
3	Library	No
4	Notice Board	Various Public related Information and Notice

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Umesh Kumar Dharua	FEO (I/C)		9668824026			BDO, Boden

First Appellate Authority (FAA):

Sl. No.	Name	Designation	Office Ph No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Purna Chandra Bhoi	BDO	234035	-	956671	ori-boden@nic.in	BDO, Boden

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

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