Jayaprakash Sandhya Mahavidyalaya, Bhawanipatna, Kalahandi

Introduction

Background of this Hand-Book (Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-books?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

 

 

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Name of the Organisation with detail Address:

Jay Prakash Sandhya Degree Mahavidyalaya. Bhawanipatna, Kalahandi 

Address:

At-Hill Town, Po/ Ps-Bhawanipatna
Dist- Kalahandi, State-Odisha,Pin-766001, Ph.No-9437326739
Email id-jpsdmbpn@gmail.com

2. Brief History of Public Authority:

3. Functions:

    This institution, apart from imparting education, conducts Higher  Examination and other extra-curricular activities as directed by The Department of Higher  Education , ODISHA. Prior to 20.09.2008, the institution was governed by the Governing Body consisting of Sri Bhakta Charan Das as the President and Sri Shraban Kumar Agrawal  as Secretary and other Governing Body members. After receiving Grant-in-Aid from the Govt, the old Governing Body was dissolved and Government appointed The Sub-collector, Bhawanipatna of Kalahandi district as the President and Principal-in-charge as the Ex-Offico Secretary of the college.

4. Duties:

    The main duties of the staff of the college is to impart teaching in their respective disciplines. The Principal has the power to look after over-all developments of the college and maintain peace and tranquility apart from inculcating discipline among the students and teachers. In addition to their duties, it is the responsibility of the Principal to run the office and office bearers smoothly and giving remunerations to those staff who have not received Grant-in-Aid from time to time.

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.

 

1

Designation

Principal

Powers & Duties

The Principal has been given full-fledged power to control the staff and students during the college hour in the college premises. It is his responsibility to maintain link with the Director of Higher Education, Regional Directorate,  Higher Education, Bhubaneswar and Sambalpur Zonal office. Apart from these functions he is responsible for maintaining Accounts and Cash Book and financial management. Further as a teacher, he teaches the students in his own discipline.

2

Designation

Teachings Staff

Powers & Duties

The teaching staff impart teaching in their own disciplines and engage them in other extra-curricular activities i.e. Examination, Admission, Red Cross, Sports and Cultural activities. In all these fields they discharge their duties as per the guidelines.

3

Designation

Assistant Librarian

Powers & Duties

The Assistant Librarian distributes library books to the students and keep library book account.

4

Designation

Junior Clerk

Powers & Duties

The Junior clerk collect fee, maintains all the accounts and  all other registers relating to attendance,cash book, D.C.R Book Admission registers, despatch registers, Issue Register, Exam work , Admission work , PMS and All such Activities related to office including Manual and computer Work.

6

Designation

Peon

 Duties

The work of the peon has been distributed by the principal. He is to  engage in all office work .

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

1. What is the Procedure followed to take a decision for various matters? (A reference to Secretariat Manual and Rule of Business Manual, and other Rules/ Regulations etc. can be made).

   The Governing Body looks after the broad management of the college and it takes the necessary decisions under the guidelines  prescribed  by the Government of Odisha and Department of Higher  Education, Odisha and the Affiliated University.The implementation of these policies and the day  to day management is done by the Principal assisted by the Staff Council and other committees constituted for different purposes.

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

     The different activities like admission,examination,cultural and sports etc. are  performed under the supervision of different committees  constituted  for different purposes.All these activities are performed as per the norms set by the Department of Higher Education,Government of Odisha  and  the Affiliated University.

 

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

     In imparting teaching and conducting other curricular and co-curricular  activities the institution follows the rules and regulations of both the Department of Higher Education and  the Affiliated University.The various activities of the college is done by the students being supervised by the employees in charge under the guidance of the Principal.The Principal follows the rules, instructions and manuals in discharging his duties in administrative,academic and finance along with the in- charge officers.

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl.

Section

Document

1

2

3

1

Admission

Rules

Receipt Book

Mark Sheet and CLC

Long Roll

Return of Matriculates

Subject Statement

2

Examination

Application form

M.N.R./C.N.R.

Question paper statement

Examination Rules

Notice

3

Administrative

Receipt Books

D.C.R.

Cash Book and Pass Book

Issue and Despatch Register

Acquittance Register

Governing Body Minute Book

Service Book

Service manuals

Stock Register

4

Library

Accession Register

Stock Register

Issue Register

 

Sl.

Section

Document

1

2

3

5

Y.R.C.

Volunteers Register

Programme Register

Pass Book

6

P.M.S.

Acquittance Roll

Sanction Order

 

  MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

     We interact with the parents of the students through regular meetings and take different suggestions from the parents.Besides this,any other suggestions from any quarter are also taken for consideration. After deliberation in the Governing Body meeting and staff council meeting the suggestions found to be beneficial are accepted  and they are incorporated in the norms set by the college.

  MANUAL-8 

Boards,Councils,Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl.

Name

Type of Affiliated Body

Brief  Introduction 

Role

Structure and Member Composition

Head of the Body

Address

Frequency of Meetings

1

2

3

4

5

6

7

8

9

1

Governing Body

-

-

-

-

-

 

-

2

Staff Council

-

-

-

-

-

-

-

3

Student Union

-

-

-

-

-

-

-

4

Sports Council

-

-

-

-

-

-

-

5

Cultural  Association

-

-

-

-

-

-

-

6

 Library

-

-

-

-

-

-

-

7

Dramatic Association

-

-

-

-

-

-

-

8

NCC

-

-

-

-

-

-

-

9

Examination

-

-

-

-

-

-

-

10

Admission

-

-

-

-

-

-

-

11

R.T.I.

-

-

-

-

-

-

-

12

Anti Ragging Cell

-

-

-

-

-

-

-

  Note: Yes, the information of all these councils or Boards are open to publication.

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.

Name

Designation

Mobile No.

E-Mail

1

2

3

4

5

1

Chhabilal Sahoo

Principal I/C

9437326739

-

2

Suvendu Kumar Padhi

Lecture in Economics

9437735573

-

3

Parameswar Mund

Lecture in Odia

9437153656

-

4

Pratap Chandra Dash

Lecture in English

8895091230

-

5

Susanta Kumar Dash

Lecture in PoL. Science

9937379906

-

6

Naznin Sultana

Asst. Librarian

8144114924

-

7

Manas Ranjan Thakur

Jr. Clerk Cum Typist

9438689178

-

8

Dinabandhu Nag

Peon-1

9938604004

-

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.

Name

Designation

Monthly Remuneration (In Rs.)

1

2

3

4

1

Chhabilal Sahoo

Principal I/C

38,408

2

Suvendu Kumar Padhi

Lecture in Economics

38,408

3

Parameswar Mund

Lecture in Odia

38,408

4

Pratap Chandra Dash

Lecture in English

38,408

5

Susanta Kumar Dash

Lecture in PoL. Science

21,375

6

Naznin Sultana

Asst. Librarian

37,290

7

Manas Ranjan Thakur

Jr. Clerk Cum Typist

19,611

8

Dinabandhu Nag

Peon-1

17,249

  MANUAL-11 

The Budget Allocated to each Agency

[Section-4(1) (b) (xi)]

The fees collected from the students for different heads are spent in the respective heads.

 

 

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

 

 

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

 

 

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

      Information of Jay Prakash Sandhya  Mahavidyalaya is available in the website of the Directorate of Higher Education, Government of Odisha.

 

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Information can be given to the public during the office hours by the information officer.

 

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-Mail

Address

1

2

3

4

5

6

7

8

1

Pratap Chandra Dash

Lecture in English

-

8895091230

-

-

Jay Prakash Sandhya Mohavidyalaya, Bhawanipatna, Kalahandi

Asst. Public Information Officer (APIO):

Sl.

Name

Designation

Mobile No.

E-mail

1

2

3

4

5

1

Suvendu Kumar Padhi

Lecture in Economics

9437735573

-

 

First Appellate Authority (FAA):

Sl.

Name

Designation

Mobile No.

E-mail

1

2

3

4

5

1

Chhabilal Sahoo

Principal I/C

9437326739

-

 

 

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

Sl.

Name

Designation

Date of Birth

Date of Joining

Section

1

2

3

4

5

6

1

Sri Ajay Kumar Mohanty

Lecturer in Geography Principal-in-Charge

16.06.1960

03.09.1985

Anti Ragging Cell

2

Sri Tulsidas Padhi

Lecturer in History

31.07.1961

25.09.1985

N.C.C & Staff Council

3

Smt. Bijayini Bohidar

Lecturer in Oriya

12.05.1961

30.01.1986

Cultural Association & D.S.A

4

Sri Susanta Kumar Padhi

Lecturer in Political Science

25.12.1962

03.02.1986

Examination, sports activitie,pms,yrc

5

Sri S.Jagannath Rao

Lecturer in Economics

10.12.1966

03.02.1989

Admission,student union,rti,dsa

6

Sri Pramod Kumar Rath

Assistant Librarian

15.11.1966

21.12.1989

Library

7

Sri Ashok Kumar Panda

Physical Education Teacher

05.12.1965

22.12.1989

 sports activities

8

Sri Pradip Kumar Mishra

Junior clerk cum Typist

02.07.1974

02.09.1993

 

9

Sri Gunanidhi Sahu

Laboratory Attendant

13.06.1966

01.01.1988

 

10

Sri Debaraj Majhi

Peon

12.12.1961

10.09.1985

 

11

Sri Jaladhar Sahu

Peon

01.05.1967

25.01.1988

 

12

Sri Himansu Sekhar Naik

Peon

20.05.1969

26.05.1997

 

13

Sri Karunakar Majhi

Night Watchman

09.01.1975

15.03.1993

 

 

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