Principal, Subalaya College, Subalaya, Subarnapur

Introduction

Background of this Hand-Book ( Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-book?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Brief History of the Public Authority:

Subalaya College, Subalaya established in 1986 is the 2^nd Govt. aided college in the Birmaharajpur Block of Subarnapur District, imparting education to students in +2 Arts Stream. It has received permanent recognition from Govt. of Odisha in dept. of Higher Education and is affiliated to CHSE (O) Bhubaneswar.

2. Main objectives of the Public Authority:

The college aims at developing the all round personalities of its students through constant exposure to class-room teaching and by organizing various extra-Curricular activities such as Games & Sports, Debate, Essays, General Knowledge competitions etc. from time to time. The off campus programmes like Youth Red Cross and N.S.S Provide a platform to the students to bring out their talents in different fields. Every care is being taken to maintain the ethos of discipline and better performance of the students.

3. Address of the Office:

Subalaya College, Subalaya,
At/ Po-Subalaya,
Dist-Subarnapur (Odisha)

4. Working Hours:

From 10.30 A.M to 4 P.M.

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.
1	Designation	Principal
	Powers	Public Authority Administrative & Academic Head
	Duties	Ensure Academic Progress Supervision of duty of its employees. Disburse Salary.
2	Designation	Administrative Bursar
	Powers	In charge of Administration Endorse files In administrative matters
	Duties	Look after administrative Matters, Accounts, official correspondence, Issue of CLC, Conduct, Misc. Certificate on behalf of Principal.
3	Designation	Officer-in-charge Admission
	Powers	Monitor e- admission
	Duties	Assist the Principal to update admission registers and submit return of matriculates.
4	Designation	Officer-in-charge Examination
	Powers	Conduct of examination
	Duties	Assist the Principal in Exam related matters.
5	Designation	YRC Counsellor
	Powers	Enrolment of volunteers
	Duties	Organise camps and programmes for Socio-Educational Awareness
6	Designation	NSS Programme Officer
	Powers	Enrollment of Volunteers
	Duties	To organize Camps, Prepare action plan and submit Annual returns
7	Designation	Officer-in-charge-Cultural
	Powers	Conduct Cultural activities
	Duties	Assist the Principal in cultural affairs of students.
8	Designation	Officer-in-charge-College Examination & GCR
	Powers	Conduct Examinations
	Duties	To assist the principal in exam matters & women students grievances.
9	Designation	PET
	Powers
	Duties	To promote Sports activities among the students, to maintain sports record and stock.

Sl. No.
10	Designation	Asst. Librarian
	Powers
	Duties	To maintain Library Stock, distribute books to students & staff & perform other official duties as assigned by the principal from time to time.
11	Designation	Junior Clerk Cum-Typist (1st Post)
	Powers
	Duties	To maintain Accounts, records on GIA, Establishment, Pension, Income Tax, Audit, Stock GB Matters and such other duties as assigned by the principal from time to time.
12	Designation	Junior Clerk Cum-Typist (2nd Post)
	Powers
	Duties	To maintain files & records of Academic section. Update Admission register, Issue of CLC, Conduct & Misc Certificate deal with all Exam related matters & such other duties as assigned by the principal from time to time
13	Designation	Library Attendant
	Powers
	Duties	To help the librarian and perform such other duties as assigned by the principal from time to time.
14	Designation	Peon
	Powers
	Duties	To attend college duty & Principal office, perform such other duties as assigned by the principal from time to time.
15	Designation	Sweeper
	Powers
	Duties	Key bearer. Cleaning of college. Perform such other duties as assigned by the principal from time to time.

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

1. Executive Level:

Through resolution passed in the Governing Body meeting or with the Prior approval of President in urgent matters.

2. Academic Level:

Through resolution passed in the staff council meeting of teaching staff. In pursuance of Govt. Orders, instruction from DHE and CHSE (O) Bhubaneswar.

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

All letters, instructions, received from Govt. Directorate of Higher Education, CHSE(O), Public individuals, Students and staff are entered in the Diary and Registers and referred to the concerned section, officer-in-charge, Committee for compliance . The files duly routed through the different officers-in-charge are put up before the principal for approval/order. There after the letter is sent to the concerned authority with office no and date.

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl No.	Name/ Title of the Documents	Type of Documents	Brief write Up of the Documents	From where one can get a copy of Rules, Regulations, Instructions, Manual and Records	Address, Telephone No., Fax, E-mail & others	Fee charged By the Department for a copy of Rules, Regulations, Instructions, Manuals and Records (if any)
1	2	3	4	5	6	7
1	Admission Register	Permanent	Contains the complete Bio-data of the students	General Academic Section	At/ Po.- Subalaya, Dist- Sonepur, Odisha 767018	As Prescribed by Govt.

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No	Category	Subject of the Documents
1	2	3
1	Govt.	Recognition order, Post approval order
2	CHSE	Affiliation orders
3	Establishment	GB Registration under Societies Registration Act 1860. R.O.R of land records FDR of Rs.100000/-

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl. No.	Subject/ Topic	Is it mandatory to ensure Public Participation (Yes/ No)	Arrangement for seeking Public Participation
1	2	3	4
1	Students affair regarding Academic Progress, For maintaining discipline in the college	No	By the Principal

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl. No.	Name	Type of Affiliated Body	Brief Introduction	Role	Structure and Member Composition	Head of the Body	Address
1	2	3	4	5	6	7	8
1	Executive Committee
2	Staff Council
3	Examination Committee
4	Admission Committee
5	YRC Committee
6	Anti Raging cell
7	N.S.S Committee
8	Discipline & Dress Code Committee
9	Development Committee

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	Sri R.N. Panigrahi	Principal I/c Lect in Eng	06651 257722	9438150054			Subalaya College
2	Sri G. Mishra	Lect.in History	06651 257722	9778857775			-do-
3	Sri D. Meher	Lect. in Econ	06651 257722	9861765271			-do-
4	Sri M.K. Chhuria	Lect. -in Oriya	06651 257722	9777602917			-do-
5	Sri B.N. Karmee	Lect. in Pol.Sc	06651 257722	9937650371			-do-
6	Sri R.K. Purohit	Lect. in Sans	06651 257722	9938596648			-do-
7	Mrs A. Mishra	Lect. In Edn	06651 257722	9437146016			-do-
8	Sri P.K. Panda	P.E.T	06651 257722	9937749369			-do-
9	Sri G. Bhoi	Asst Librarian	06651 257722	9938646343			-do-
10	Sri S.K. Sahu	Jr Clerk	06651 257722	9937903277			-do-
11	Sri P.C Bhoi	Jr. Clerk	06651 257722	9556695438			-do-
12	Sri H. Sahoo	Peon	06651 257722	9777468809			-do-
13	Sri N. Naik	Sweeper	06651 257722	9938608244			-do-
14	Sri S.P Sahu	Lab Attendant	06651 257722	9938608244			-do-

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Scale of Pay (in Rs.)
1	2	3	4
1	Sri R.N. Panigrahi	Principal (I/c) (Lect in Eng)	35772
2	Sri G. Mishra	Lect. in History	35772
3	Sri D. Meher	Lect. in Econ	35772
4	Sri M.K. Chhuria	Lect. in Oriya	35772
5	Sri B.N. Karmee	Lect. in Pol.Sc	35772
6	Sri R.K. Purohit	Lect. in Sans	35772
7	Mrs A. Mishra	Lect. In Edn	11139
8	Sri P.K. Panda	P.E.T	23662
9	Sri G. Bhoi	Asst Librarian	16746
10	Sri S.K. Sahu	Jr Clerk	15734
11	Sri P.C. Bhoi	Jr. Clerk	5041
12	Sri H. Sahoo	Peon	12563
13	Sri N. Naik	Sweeper	4174
14	Sri S.P. Sahu	Lab Attendant	4378

MANUAL-11

Budget Allocated to each Agency

[Section-4(1)(b) (xi)]

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Assistant Public Information Officer (APIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Sri S.K. Sahu	Jr. Clerk	06651 257722	9937903277			Subalaya College Subalaya

Public Information Officer (PIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Shri R.K.Purohit	Lect-in-Sanskrit	06651-247722	9938596648		subalayacollegesubalaya@gmail.com	Subalaya College, Subalaya

First Appellate Authority (FAA):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Shri B.N.Karmee	Principal I/c	06651 257722	9937650371		bnkarmee321@gmail.com	Subalaya College, Subalaya

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

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