Tahasil Office, Boden, Nuapada

Introduction

Background of this Hand-Book ( Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-book?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aim & Objectives of the Organization:

The main objective of Tahasil Establishment is collection of land Revenue updation of records of right. Disposal of various Revenue cases and protection of the landed properties of Govt.

2. Mission/ Vision:

i. Protection of Govt. Land.
ii. Updation of Records of Rights.
iii. Disposal of different types of Revenue cases.
iv. Identification of Encroachments and their removal.
v. Distribution of surplus unobjectionable Govt. land to the eligible homestead less beneficiaries.
vi. Computerization of land records.
vii. Issuance of miscellaneous certificates.
viii. Redressal of public grievances.
ix. Executive Magisterial assignments.
x. Performing important duties during natural calamities.
xi. Detection of cases U/S 23 of OLR Act.
xii. Issue of certified copy of documents.
xiii. Preservation of land records
xiv. Lease of Govt. land to other Depts., Societies.
xv. Conversion of Agril. Land to Non-agricultural purposer U/S S(A).
xvi. Duties of miscellaneous nature etc.

3. Brief History & Background of Its Establishments:

Boden Tahasil started functioning at Boden w.e.f. 17^th August, 2004.

4. Allocation Business:

a. Collection of Revenue by R.Is and its deposits in Nizarat section.
b. Receiving revenue from R.Is and its deposits.
c. Establishment.
d. Collection of information from field functionaries.
e. Submission of report and return to higher quarters.
f. Audit and Inspection.
g. Disposal of Revenue cases.
h. Criminal section dealing with cases U/S 107, 109, 110, 144 and 145 of Cr. P. C
I. Keeping land records.
j. Computerization of land records.
k. Maintenance of process.
l. Stock and Store.
m. Emergency and Relief.
n. Issuance of Miscellaneous certificates.
o. Public grievances and redressal.
p. Other works of Misc. nature.

5. Duties to be performed to achieve the Mission:

g. Disposal of Revenue cases.
h. Criminal section dealing with cases U/S 107, 109, 110, 144 and 145 of Cr. P. C
I. Keeping land records.
j. Computerization of land records.
k. Maintenance of process.
l. Stock and Store.
m. Emergency and Relief
n. Issuance of Miscellaneous certificates
o. Public grievance and redressal
p. Other works of Misc. nature

6. Details of Service rendered:

This Department and its employees used to work as per rules and regulation framed by the Govt. In O.R.M 1964 and other relevant acts and rules meant thereof as well as orders and circulars issued by the state govt. from time to time.

7. Citizen Interaction:

Tahasil Office is a bottom level hierarchy of Revenue administration public/ citizens are direct access to this office every time. The field functionaries also direct access to the public in respect of different official works.

8. Postal Address of Main Office attached sub-ordinate office/ Field duties:

Tahasil Office, Boden
At/Po.-Boden,
Dist.-Nuapada, Odisha,
Pin No-776108

Subordinate Office

i. R.I. Office, Boden,
At/Po.-Boden. Dist.-Nuapada,
Odisha, Pin- 766105

ii. R.I. Office, Larka, At/ Po.-Larka,
Dist.-Nuapada, Odisha, Pin-766108

9. Map of the Office location:

Situated at a distance of 100 Kms from District Hqrs. and Surrounded by the boarder of Khariar Tahasil, Komna Tahasil and Sinapali Tahasil

10. Working Hour both for Office and Public:

Generally the office functions from 10 A.M. to 5 P.M. with half an hour lunch break from 1.30 P.M. to 2 P.M. on all working days and on emergency functions rounded the clock. During summer season the office functions from 7 A.M. to 1 P.M. without lunch break.

11. Public Interaction, if any:

From 10 A.M. to 5 P.M. on all working days.

12. Grievance Redressal Mechanism:

On every Saturday Tahasildar used to attend the Grievance of the Public.

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.
1	Designation	Tahasildar
	Powers	Administrative	Administrative head of Tahasildar and its administrave control.
		Financial	Drawing & disburse of staff pay as well as the financial power given to Tahasil as per financial rules.
		Statutory	Disposal of cases as outlined in different financial rule/ Act of the state
	Duties	Tahasildar has been vested with powers of executive magistrate vide for trial of cases U/S 107 109,110,114,145,147 er. P.C.1973 (Act 2 of 1974)
2	Designation	Addl. Tahasildar (Vacant)
	Powers
	Duties
3	Designation	Revenue Supervisor (vacant)
	Powers	Administrative	Supervision of work of R.I Circle
		Financial	As outlined in the MTA
		Statutory	Inspection of R.I. Circles verification and attestation of Revenue Records of R.I. Cirlce
	Duties
4	Designation	Head Clerk
	Powers	Administrative	In charge of correspondence side and deal with account matter. All the files will be routed through H.C.
		Statutory	As per the guidelines of ORM
	Duties	Audit Compliance
5	Name	Nazir/ Asst. Nazir
	Designation	Senior Clerk
	Powers	Administrative	In charge of maintainance of cash book, cash & files relating to finance
	Statutory	As per the guidelines of ORM, ORM, OGFR & OTC
	Duties	Forms & Stationary Process, Library Demarcation

Sl. No.
6	Designation	Senior Clerk
	Powers	Administrative	In Charge of Establishment Section
		Statutory	As per the guidelines of ORM, OGFR & OTC,OSC
	Duties	Estt. Maintenance of Service Book Annual Establishment review. Pay Fixation, Criminal Code, Irrigation
7	Designation	Senior Clerk
	Powers	Administrative	In charge of record room
		Statutory	As per the guidelines of ORM
	Duties	Record room, Title Su Revenue, OPDAR, OLR, 19(1) (C)8(A), Ceili Case
8	Designation	Senior Clerk
	Powers	Administrative	In charge of Touzi Section
		Statutory	As pe the guidelines outlined in different Acts & Rules like MTA, OGLS
	Duties	Lease/ Alienation, Mutation, Touzi, Sairat Minor Minerals
9	Designation	Clerks (Jr. Clerks)
	Powers	Administrative	In charge of different sections relating to Tahasil & deal with the files & Correspondence
		Statutory	As per the guidelines outlined in different Acts & Rules like OPDR, MTA, OPLE, OGLS
	Duties
10	Designation	P.S.
	Powers	Administrative	In charge of Service of notices
	Duties
11	Designation	Amin
	Powers	Administrative	In charge of demarcation work and Updation of records
	Duties
12	Designation	R.I.
	Powers	Administrative	In charge of circles & discharge duties as mentioned in MTA
		Statutory	As per the guidelines outlined in different acts & rules like OPDR, MTA, OPLE, OGLS, OLR, F.R Act, O.M & M. Rules, Odisha Misc. Certificate Rules, Odisha Irrigatin Act etc.
	Duties
13	Designation	ARI
	Powers	Administrative	In charge of Collection of Revenue & to maintain the corresponding records as well as to assist R.I.
	Duties

Sl. No.
14	Designation	Peon
	Powers
	Duties	Carry out orders of Tahasildar & assisting R.Is in collection
15	Designation	Peon
	Powers
	Duties	Carry out orders of Tahasildar & assisting R.Is in collection
16	Designation	Chain man
	Powers
	Duties	To assist Amin in demarcation cases and to R.R.
17	Designation	Choukidar
	Powers
	Duties	To watch office

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Working of the Tahasil is being regulated as per rules and regulations framed in O.R.M. 1964 and Orders circulars communicated by Govt. from time to time as well as different Revenue Acts & rules meant for the Tahasil.

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
1	To receive application for copy from parties	Tahasildar	Within 3 days
2	Receiving of rent from the tenants	Deposit of money in Treasury	Within a week
3	To receive letters from different quarters	Concerned D.A.	Within 3 days
4	To recelive cases/ application	Tahasildar to dispose of the cases	As per provision prescribed in the relevant Acts and Rules

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Norms for discharge of function as mentioned in O.R.M. 1964.

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

As laid down in ORM 1964 as well as different Acts and Rules and Circulars and instruction

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Nature of Record	Details of Information Available	Unit/ Section where Available	Retention Period Where Available
1	2	3	4	5
1	Final R.O.Rs	Tahasil copy of final ROR of 88 villages of settlement	Record Room	Permanent
2	Map Register	Final maps of sheets villages of settlement	-do-	-do-
3	Map Scale Register	Maps to be sold	Record Room	-do-
4	Copy application Register	Accounts of certified copies applied and granted	-do-	Yearly
5	Court fee Register	Account of court fees collected for grant of certified copy	-do-	Yearly
6	Attendance Register	Daily attendance of staff	Estt.	-do-
7	Index Register	Symbolic in dictations of files opened	-do-	-do-
8	Register of Registered & insured Register	List of Registered letters and insured letter	Issue and Dispatch
9	Assembly question register	List of A/Qs need and action taken	Eaatt.	Before the date line1
10	Receipt register	List of letters received showing date wise and its distribution schedule	Issue and Dispatch	Yearly
11	Issue register	Account of letters issued to different quarters for this office with date and made of disposal	-do-	-do-
12	Service postage stamp account register	Account of expenditure incurred for issue of letters in shape of postal stamp	Estt.	Annual
13	Stock & Store register consumable articles and forms	Total account of consumable and non consumable articles and reference books available and rent receipt and M.R. Books	Asst. Nizarat section	3 years
14	Cash Book	Maintenance of cash transaction made in this office	Nizarat section	permanent
15	Mutation Cases register	Details of cases instituted and disposed of	Mutation section	Prescribed with mutation manual
16	Court Diary	Day to day account of disposal of cases	Mutation encroachment OLR,OPDR, etc. section	As prescribed in the Act. Rules.
17	OLR (8) A Cases register	Register showing the institution and disposal of OLR (8) A cases (conversion of kissam)	OLR section	-do-

Sl. No.	Nature of Record	Details of Information Available	Unit/ Section where Available	Retention Period Where Available
1	2	3	4	5
18	Partition case Register	Account of institution & disposal of partition cases	U/ S 19 (1)C of OLR	As prescribed in the Act/Rules.
19	Encroachment Case Register	Details of encroachment cases instituted against the encroaches on Govt.land	Encroachment Section	-do-
20	Certificate case Register	Details of certificate cases instituted against the debtors	Certificate Section	-do-
21	Lease case Register	List of lease cases instituted and its disposal	Lease section	-do-
22	Misc. case Register	Institution and disposal of Misc. all type of caste, resident,income,solvency & legal heir certificate	Misc. & grievance section	-do-
23	Grievance petition Register	Account grievance petition received from grievance cell of Collector. Higher quarter & chief minister's and its disposal	Misc. & grievance section	-do-
24	Sairat Register in Form no.6	Total no. of sairats available in this Tahasil and details there of	Touzi Section	-do-
25	Subsidiary collection register of land revenue	Details of collection of land revenue of this Tahasil month wise	Nizarat Section	-do-
26	Criminal Misc. case register	Contains information on institution & disposal of criminal cases U/S. 107, 108,109,110, 144,145, of Cr. P.C.	Criminal Section	-do-
27	Audit and inspection	Compliance of Audit & Inspection of A.G. .Board of Revenue & higher authorities	Gen. Misc.	-do-
28	Pani Panchayat Registration Register	Information and issue of registration certificate to Pani Panchayat	-do-	-do-
29	Demarcation Register	No. of application received from land owners and demarcated	-do-	-do-
30	Collection Register of Users fee	Details of users fees collected and deposited has been mentioned in the register	User Fee Section	Same day
31	Acquaintance Roll Registers	Details of Salary and other allowance drawn by employees of this office have been mentioned	Bill Section	Yearly
32	Vehicle Log Book	Details of Pol. Purchased and consumed and mileage covered	Nizarat Section	-do-

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

There is no provision to appoint any consultative committee for Tahasil office Administrations

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Mentioned, as manual there is no provision to appoint any consultative committee for Tahasil office Administration

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.	Name	Designation	Mobile No.	E-mail
1	2	3	4	5
1	Naba kishore Sahoo	Tahasildar	9178099962	-
2	Jani Sabar	Head Clerk	7749850864
3	Udhab Sabar	Sr. Clerk	9437366892	-
4	Sarbeswar Majhi	Sr. Clerk	9556502119	-
5	Budhram Naik	Sr. Clerk	9556559648	-
6	Laxmikanta Patjoshi	Jr. Clerk	9937749920	-
7	Shraban Kumar Panda	Jr. Clerk	9938367091	-
8	Gupteswr Behera	Jr. Clerk	-	-
9	Azad Mahammad	Amin	9938792170	-
10	Nepal Rana	Amin	7750043683	-
11	Kandrpa Sabar	P.S	8018601718	-
12	Tejraj Patra	Chowkidar	8114358989	-
13	Prashanta Kumar Dandsena	DEO	9178151663	-
14	Shankar Harijan	Peon	8658550712	-
15	Rushimani Harijan	Peon	9937928969	-

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl	Name	Designation	Monthly Remuneration (in Rs)
1	2	3	4
1	Naba kishore Sahoo	Tahasildar	-
2	Pani Sabar	Head Clerk	-
3	Udhab Sabar	Sr. Clerk	-
4	Sarbeswar Majhi	Sr. Clerk	-
5	Budhram Naik	Sr. Clerk	-
6	Laxmikanta Patjoshi	Jr. Clerk	-
7	Shraban Kumar Panda	Jr. Clerk	-
8	Gupteswr Behera	Jr. Clerk	-
9	Azad Mahammad	Amin	-
10	Nepal Rana	Amin	-
11	Kandrpa Sabar	P.S	-
12	Tejraj Patra	Chowkidar	-
13	Prashanta Kumar Dandsena	DEO	-
14	Shankar Jarijan	Peon	-
15	Rushimani Harijan	Peon	-

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Sl. No.	Major Head	Sub Head	Item of Expenditure	Allotment for 2010-11 so far received (in Rs.)	Budget estimate for 2011-2012 (in Rs.)
1	2	3	4	5	6
1	2029 LR 104 Management of Govt. Estates	0013330 Tahasil Establishment	Pay	16,00,000
			D.A.	9,12,000
			H.R.A.	70,000
			M.V.	Nil
			Electricity	20,000
			Office Contingency	120000
			Telephone	0
			T.E.	15,000
			R.C.M	20,600
			O.A.	850
			Water Charges	0
			R.R.T.	0
2	2052	SGS 090 Secy. 0010850 Revenue Dept. 4700050 Festival Advance	Festival Advance	1,00,000

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Except Tahasil Computer and Telephone, no other Electronic Device is available in this Tahasil

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

No facilities, A Facilitation Center has been constructed & will be functioned

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Asst. Public Information Officer (APIO):

Sl.	Name	Designation	Mobile No.	Email
1	2	3	4	5
1	Sarbeswar Majhi	Sr. Clerk	9556502119	-

Public Information Officer (PIO):

Sl.	Name	Designation	Mobile No.	Email
1	2	3	4	5
1	Jani Sabar	Head Clerk	7749850864	-

First Appellate Authority(FAA):

Sl.	Name	Designation	Mobile No.	Email
1	2	3	4	5
1	Naba kishore Sahoo	Tahasildar	9178099962	-

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

Any changes will be provided as and when required

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