Introduction
Background of this Hand-Book (Right to Information Act. 2005):
As per RTI Act-2005 and Odisha RTI Rules,2005.
Objective / Purpose of this Hand-Book:
As per RTI Act-2005 and Odisha RTI Rules,2005.
Who are the Intended users of this hand-books?
As per RTI Act-2005 and Odisha RTI Rules,2005.
Organisation of the information in this hand-book.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Definitions of various terms used in the handbook.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Contact person.
As per RTI Act-2005 and Odisha RTI Rules,2005.
Procedure and Fee Structure.
As per RTI Act-2005 and Odisha RTI Rules,2005.
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
1. Aims and Objectives of the Organisation :
This organization comes under the District Administrative strategy mainly to maintain the law and order situations in the Sub-Divisional Jurisdiction and supervision to Collection of Government revenues. Apart from this, the organization has to look after supervision of developmental works taken up through blocks and G.P. level for the promotion of rural developments like public health, sanitation, Education and other social security measures in related schemes. In addition the public distribution system of the Sub-Division is a vital part of the duties and functions vested on its jurisdiction.
2. Mission / Vision:
This office has been merged with Collectorate, Nuapada in the year 1998 and the prime function of this office is to maintain law and order situation in the district.
3. Brief History and Back Ground of its Establishment:
The sub-Collector Office was established in the year 1939 and merged with Collectorate Nuapada in the year 1998 and the details are as follows:
Originally Nuapada Sub-Division was created in the year 1939 and subsequently it was under Kalahandi District administration till creation of new district in the year 1993-94. In the new district- Nuapada there was single Sub-Division namely Nuapada after bifurcation with the as usual Revenue boundaries. Thereafter this Sub-division was merged with the Collectorate, Nuapada in the year 1998.
According to the constitutional provisions of Independent India for better supervision of Revenue Administration and smooth management of law and order problems, creation of Sub-Divisional agency is an essential attribute in sovereign democratic Republic of India.
4. Organisation Charts:
This is the office of the Sub-Collector and Sub-Divisional Magistrate, Nuapada
This organization deals with:-
(a) Social Welfare Section
(b) Sub-Divisional Election Section
(c) Court of Sub-Collector & S.D.M.
5. Allocation of Business:
According to the Aims and objectives, each section needs one or more Clerical hands in the prescribed ranks for smooth management of the official business and to streamline the field functionaries. But in view of the financial fiscal policy and abolition of base level posts each assistant is shouldered with multiple activities under supervision of the Head clerk.
6. Duties to be performed to achieve the Mission:
All the Senior and Junior clerks now in position have been allotted with different branches of the organization to look after the achievements. The Revenue Officer is to monitor the functions of the organization and the Sub-Collector and Sub-Divisional Magistrate being the head of the office is looking to the affairs of the mission.
7. Details of Services Rendered:
(a) Social Welfare Section:
This section aims of monitoring of Social Redressal to the distressed families / persons , granting financial assistance related to OAP, NOAP & ODP & NFBS schemes. Apart from this the objectives of rural people related to primary health, education food nutrition etc. through Anganwadi Centres and mobilized in the regular process. Smt. Smruti Rekha Nanda has been posted as Sub-Divisional Social Security Officer to supervise the different pension matters.Sri Bharat Sahinsa as been attached as assistant in the section.Besides this Smt. Rajeswar Dewangan,Senior Revenue Assistant has been dealing with Women and Child Development matters.
i) Social Security Act and Rules.
ii) Govt. Orders and circulars.
iii) Women and Child Development Matter.
(b) Election Section:
This is a vital organization of the Sub-Divisional administration. The Sub-Collector is the Electoral Registration Officer and to take up all necessary measures for preparation of an error free Electoral Roll of eligible voters along with supply of Elector's Photo Identity Cards as directed by the Election Commission from time to time.
Sri Ashok Kumar Mishra, Sr.Clerk is dealing with the section.
i) Representation of peoples Act, 1950.
ii) Compendium to Election Rules.
iii) Registration of Electoral Roll 1961
iv) Conduct of Election Rules
c) Besides all activities narrated above, the Sub-Divisional Magistrate & the Revenue Officer are vested with powers of Executive Magistrate to deal with criminal cases u/s 107,109,110,144,145,146,147,125 and 133 of Cr.P.C. which are of immediate nature, in respective courts under respective jurisdictions.
The Sub-Collector is vested with powers of stamp collector under the stamp Act and deals with U.V. Cases. In addition to that the Sub-Collector is the certificate Officer and dealing with the certificate cases under the provisions of O.P.D.R. Act.
8. Citizens Interaction:-
This organization is primarily a public office and the public who comes to this office is cordially accommodated as to their required informations immediately and advised according to norms prescribed under Law. Senior Citizens, lawyers and other dignitaries are equally respected as per law.
9. Postal Address of the Main Office:-
Office of the Sub-Collector and S.D.M.
At/Post: Nuapada
Dist: Nuapada
Odisha.
10. Map Of Office Location:-
This office is functioning within Collectorate, Nuapada.
11. Working Hours both for Office and Public:-
10.00 A.M. to 5.00 P.M. is the normal and regular office time during working days.
In view of urgency and to assist public in need services are being rendered beyond office hours and if necessary also in holidays for smooth management of office work.
12. Public Interaction if Any:-
Senior Citizens and lawyers at times use to have interactions with the head of office and the P.I.O. related for smooth process of information required by public.
13. Grievance Redress Mechanism :-
Does not arise, as this office has been merged with Collectorate, Nuapada
Besides, grievance petition received from higher quarters are also taken up for proper solution as per norms.
That apart public grievances are being received in any other working day is also duly dealt with, in the concerned section.
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
|
Sl. |
|
||
|
1 |
Name |
Sri Jogendra Majhi, OAS-I(SB) |
|
|
Designation |
Sub-Collector and S.D.M |
||
|
Power |
Administrative |
Head of office with full control |
|
|
Financial |
Full |
||
|
Statutory |
Monitoring to entire business of the office. |
||
|
Others |
Court works |
||
|
Maintenance of law & order |
|||
|
Meetings |
|||
|
Duties |
|
||
|
2 |
Name |
Vacant |
|
|
Designation |
R.O. and E.M. |
||
|
Power
|
Administrative |
Staff control and work supervision |
|
|
Statutory |
Court work. |
||
|
Others |
Magisterial duties and Misc. and Misc. work as desired by authorities. |
||
|
Duties |
|
||
|
3 |
Name |
Smt. Smruti Rekha Nanda |
|
|
Designation |
S.S.S.O |
||
|
Power |
Administrative |
Control, over Social Security Section |
|
|
Statutory |
Social Security |
||
|
Duties |
|
||
|
4 |
Name |
|
|
|
Designation |
Head Clerk |
||
|
Power |
Administrative |
Supervision and monitoring daily routine jobs of employees |
|
|
Others |
Over all supervision and departmental proceedings |
||
|
Duties |
|
||
|
5 |
Name |
Smt. Rajeswari Dewangan |
|
|
Designation |
Sr. Revenue Asst. |
||
|
Power |
Statutory |
Social Welfare Section & Establishment |
|
|
Duties |
|
||
|
Sl. |
|
||
|
6 |
Name |
Sri Pradeep Rout |
|
|
Designation |
Sr. Revenue Asst. |
||
| Power |
Statutory |
Custodian of Election Section |
|
|
Duties |
|
||
|
7 |
Name |
Sri Shrabana Kumar Panda |
|
|
Designation |
Sr.Revenue Asst. |
||
|
Power |
Statutory |
Custodian of Case Records |
|
|
Duties |
|||
|
8 |
Name |
Vacant |
|
|
Designation |
Junior Steno |
||
|
Power |
|||
|
Duties |
|||
MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
1) What is the Procedure followed to take a decision for various matters? (A reference to Secretariat Manual and Rule of Business Manual, and other Rules/ Regulations etc. can be made). Cases under different sections of Cr.P.C. and Revenue cases are instituted and disposed off as per law.
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
The norms set for all the Dealing Assistants are of equal nature to enter the letter(in Dak) in the Central Diary Register by the Diarist-cum receipt Clerk of Collectorate, Nuapada after perusal by the Authority and marked by the Head Clerk, who is to handover the same to the concerned sectionwith acknowledgements. There after the D.A. of related sections enter the same in the respective Log Books and is to put up the matter with reference to the subject dealt ib related file through the Head Clerk to concerned Officers in-charge. The Office-in-charge after proper scrutiny of the subject matter is to dispose of simple nature facts at his level by passing an order to be executed. The matters beyond his capavity are to be endorsed with own views seeking orders of haed of office. The entire process is liable to be completed within three days except matters related beyond control. The urgent matters are taken up on the same day with due correspondances.
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
|
Sl. |
Name of the Act, Rules, Regulations etc. |
Brief Gist of the Contents |
Reference No., if any |
Price in case of Priced Publications |
|
1 |
2 |
3 |
4 |
5 |
|
2 |
O.L.R. Act |
U/s 22, 23,23(A) |
Nil |
As per law as applicable |
|
3 |
O.P.D.R. Act. |
O.P.D.R.Act |
-do- |
-do- |
|
4 |
O.P.P.E. Act |
O.P.P.E.Act |
-do- |
-do- |
|
5 |
Cr.P.C |
U/S 107,109,110,144,145, 97, 98 Cr.P.C etc. |
-do- |
-do- |
|
6 |
Appeal Cases,Under Valuation cases |
Under different Appeal Rule U/S 47-A of Indian Stamp Act U/S 13 (iii) of Birth & Death |
-do- |
-do- |
|
7 |
Misc. Case |
Regn. Act. |
-do- |
-do- |
|
8 |
Code of Criminal Procedure |
U/S 107,109,144& 145 |
-do- |
-do- |
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
The norms set for all the dealing assistants are of equal nature- to enter the letter (in Dak) in the central diary register by the Direst-cum-receipt Clerk of Collectorate, Nuapada after perusal by authority and marked by H.C., who is to handover the same to the concerned section with acknowledgments. There after the D.A. of related sections enter the same in the respective log books and is to put up the matter, with reference to the subject dealt in related file, through the Head clerk to concerned officers in-charge. The Officer-in-charge after proper scrutiny of the subject matter is to dispose of simple nature facts at his level by passing an order to be executed. The matters beyond his capacity are to be endorsed with own views seeking orders of head of office. The entire process is liable to be completed within three days except matters related beyond control. The urgent matters are taken up on the same day with due correspondences.
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
|
Sl. |
Nature of Record |
Details of information available |
Unit/ Section where available |
Retention Period, where available |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
All Case Records |
Judicial |
Judicial section |
Till Consignment to Dist. Record Room |
|
2 |
Information relating to Election |
All type of Election related information |
Election Section |
Statutory paper=6 months, other information = till consignment to District |
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
|
Sl. No. |
Name of the Section |
Collection numbers dealt |
Subject |
Total Numbers of Files |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Judicial Section-I |
I |
Administration of Civil, Criminals, Justice Law & Order |
11 |
|
II |
Miscellaneous on case matters |
14 |
||
|
III |
Report & Return |
10 |
||
|
2 |
Social Welfare |
I |
Estt. Of I.C.D.S. Staff |
5 Nos |
|
II |
Correspondence on I.C.D.S. matters |
1 Nos |
||
|
III |
Tour Programme and Tour diaries of C.D.P.O.s |
5 Nos |
||
|
IV |
Sanction of NFBS |
1 Nos |
||
|
V |
Sanction of application under MBPY |
7 Nos. |
||
|
VI |
Sanction of application under IGNOAPS |
7 Nos. |
||
|
3 |
Election Section |
I |
Assembly & Parliament Election |
7 Nos. |
|
II |
Preparation and Revision of Electoral Roll |
22 Nos. |
||
|
III |
Election Establishment |
8 Nos |
||
|
IV |
Bill & Budget |
|
||
|
V |
Reports and Returns |
1 Nos. |
||
|
VI |
Preparation of Photo ID Cards |
4 Nos. |
||
|
4 |
Issue Section |
|
Issue Register |
Vol. I |
|
Peon Register |
Vol. I |
|||
|
5 |
Judicial-II |
IV |
Report return & Misc. correspondence |
3 Nos. |
Court Of Sub-Divisional Magistrate, Nuapada
|
Nature of Case |
Total Number of Case records |
|
Criminal Case |
|
|
U/s 97 Cr.P.C. |
01 |
|
U/s 110 Cr.P.C. |
05 |
|
U/s 133 Cr.P.C. |
0 |
|
U/s 144 Cr.P.C. |
0 |
|
U/s 145 Cr.P.C. |
0 |
|
U/s 147 Cr.P.C. |
0 |
|
U/s 109 Cr.P.C. |
0 |
|
Total |
06 Cases |
|
Revenue Cases |
|
|
U/s 22 of O.L.R. Act |
46 |
|
U/s 23 of O.L.R. Act |
00 |
|
U/s. 23 (A) of OLR Act |
10 |
|
O.P.D.R.Case |
04 |
|
Stamp Case |
24 |
|
Encroachment Appeal |
00 |
|
Mutation appeal |
02 |
|
O.L.R. Appeal |
00 |
|
Lease appeal |
00 |
|
Irr. Appeal |
00 |
|
G.P.Appeal |
00 |
|
Misc. Appeal |
00 |
|
B.B. Appeal |
00 |
|
Total |
86 Cases |
|
Grand Total |
92 cases |
Court Of R.O. and Executive Magistrate, Nuapada
|
U/s 107 Cr.P.C. |
Nil |
|
U/s 109 Cr.P.C. |
Nil |
|
U/s 144 Cr.P.C. |
Nil |
|
U/s 145 Cr.P.C. |
Nil |
|
Total |
Nil |
The S.S.W.O. is the designated officer as P.I.O. to deal with the matter and the members of public for policy framing and their implementations. The day to day actions are sorted out by the P.I.O. and disposed of at his level. The head of office is the 1st appellate authority who has kept watch over the issue and no suggestions from any quarters of public is yet received.
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
|
Sl. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Sri Taranisen Nayak, OAS(1) |
Sub-Collector & S.D.M |
06678 |
- |
- |
subcollectornpd@gmail.com |
Office of the Sub Collector, Nuapada |
|
2 |
Shri. Ajaya Shankar Chand (ORS) |
Asst. Collector |
9439758266 | - | - | - | |
|
3 |
Mrs. Manisha Das (ORS) |
Asst. Collector |
9437417870 |
||||
|
4 |
Shi Karna Suna(ORS) |
Asst. Collector |
7606059049 |
||||
|
5 |
Shri.Kanhei Charan Naik |
Head Clerk |
|
|
|
|
|
|
6 |
Mrs. Minakhi Dash
|
Sr. Clerk |
|
|
|
|
|
|
7 |
Shri Ashok Ku. Mishra |
Sr. Clerk |
|
9438205868 |
|
|
|
|
8 |
Shri. Ambarish Mishara |
Sr. Clerk |
|
8895388321 |
|
|
|
|
9 |
Shri Pradeep Kumar Sethi |
Junior Steno |
|
|
|
|
|
|
10 |
Mrs.Priti Sahu |
Jr.Clerk |
|
||||
|
11 |
Vacant |
R.O. and E.M. |
|
|
|
|
|
|
12 |
Vacant |
S.S.W.O |
|
|
|
|
|
MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
|
Sl. |
Name |
Designation |
Scale of Pay |
Remuneration or Basic Pay |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Sri Taranisen Naik |
Sub-Collector and S.D.M. |
15600-39100 (PB-3) |
78, 500 |
|
2 |
Shri. Ajaya Shankar Chand (ORS) |
Asst. Collector |
9300-34,800(PB-2) |
44, 900 |
|
3 |
Mrs. Manisha Das (ORS) |
Asst. Collector | 9,300 -34,800 (PB-2) | 44, 900 |
|
4 |
Shi Karna Suna(ORS) |
Asst. Collector | 9,300 -34,800 (PB-2) | 44, 900 |
|
5 |
Shri.Kanhei Charan Naik |
Head Clerk |
9,300 -34,800 (PB-2) |
20, 690 |
|
6 |
Mrs. Minakhi Das |
Sr. Clerk |
5200-20200 (PB-1) |
12, 470 |
|
7 |
Shri. Ashok Ku. Mishrak |
Sr. Clerk |
9300-34800 (PB-2) |
16, 100 |
|
8 |
Shri. Ambarish Mishara |
Jr. Clerk |
5200-20200 (PB-1) |
7620 |
|
9 |
Pradeep Kumar Sethi |
Jr. Steno |
9300-34800 (PB-2) |
10410 |
|
10 |
Kalindi Mohan Sinha |
Driver |
5200-20200 (PB-1) |
15, 160 |
|
11 |
Lalturam Sahu |
Peon |
4750-14680 (1S) |
10, 100 |
|
12 |
Manu Rout |
Peon |
4440-7440 (1S) |
5910 |
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
No information is available in an electronic form.
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
|
Sl. |
Facility Available |
Nature of Information Available |
Working Hours |
|
1 |
2 |
3 |
4 |
|
1 |
NIC, Nuapada |
Information relating to this organisation as per Rule |
10 A.M to 5 P.M |
|
2 |
Website: nuapada.nic.in |
|
|
|
3 |
Notice Board |
|
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Asst. Public Information Officer (APIO):
|
Sl. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
|
Address |
Remarks |
|
1 |
2 |
3 |
4 |
5 |
7 |
8 |
9 |
|
1 |
Pradeep Rout |
SRA |
- |
9668820920 |
- |
Office of the Sub-Collector, Nuapada |
Appointed as APIO vide Order No.743 dated 09.04.24 of Sub-Collector, Nuapada |
Public Information Officer (PIO):
|
Sl. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
|
Address |
Remarks |
|
1 |
2 |
3 |
4 |
5 |
7 |
8 |
9 |
|
1 |
Sri Krushna Chandra Das, OAS(JB) |
Deputy.Collector |
- |
9437785005 |
- |
Office of the Sub-Collector, Nuapada |
Appointed as PIO vide Order No.743 dated 09.04.24 of Sub-Collector, Nuapada |
First Appellate Authority (FAA):
|
Sl. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
7 |
8 |
|
1 |
Sri Jogendra Majhi, OAS(SB) |
Sub Collector & S.D.M |
06678 |
9968549973 |
subcollectornpd@gmail.com |
Office of the Sub-Collector, Nuapada |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
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