Sailabala Womens (Auto) College, Cuttack

Introduction

Background of this Hand-Book (Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-book?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1.Institutional Information

Shilabala Women’s College, is a century old college is the premier educational Institution of its kind in the state of Odisha for women education. It was established in 1913 with intermediate classes and became on Undergraduate College in 1946 with Utkal University affiliation, Post graduation classes started in 1982 and since then it has been steadily progressing. Autonomy status was conferred upon by the UGC in 2017. It is now accredited by the NAAC with B++grade. The college is situated in the heart of Cuttack city on a sprawling campus measuring A11.062D. The institution imparts teaching to about 3600 students in 48 programmes.

(A)Organisational structure

(B)Governing Body

(C)Academic council

(D)Finance committee

(E)Academic departments

Anthropology	Economics	Home Science	Physics	Teacher Education
Botany	Education	Library Science	Political Science	Urdu
Chemistry	English	Mathematics	Psychology	Zoology
Commerce	Hindi	Odia	Sanskrit	PPP (ITM,MBA, MFC & MSW)
Computer Science	History	Philosophy	Sociology	PPP (ITM,MBA, MFC & MSW)

(V) Key Personnel

Principal

Administrative Bursar

Academic Bursar

Accounts Bursar

Legal Bursar

Controller of Examinations

Hostel Warden

OIC, UG Admission

OIC, PG Admission

(B) Institutional core functions

The Core functions of Shailabala Women’s Autonomous College revolve around good governance, Teaching and learning, research, and community connect. These functions are interconnected and contribute to the overall development of students, society, and the nation.

i.Good Governance:

The institution maintains a decentralized and participative mode of administration with the decision-making process with the powers being concentrated to different committees and cells to maintain systematic. The organogram of the institution conveys the decentralized mode of administration and is displayed in the College website. The administration of the institution is vested upon Principal, with the support and advice of different statutory bodies, administrative staff and the internal Quality Assurance Cell (IQAC) for the growth and development of the institution. The institution has an effective strategy for delegating authority and providing operational autonomy to all academic departments, clubs and associations to work towards decentralized governance.

ii.Teaching-Learning:

This involves imparting knowledge and skills to students, fostering critical thinking, and preparing them for future careers and further studies. The institution assesses students’ learning levels and organises spcial programmes for both slow and advanced learners through an appropriate process. ICT classrooms, e-Resources and Well-equipped laboratories are used for an effective teaching-learning process. Value added, skill based certificate courses, experiential learnings and internships are offered to all students for providing opportunities to acquire new knowledge and skills throughout their lives.

iii.Research Culture:

This institution conducts research across various disciplines, addressing societal challenges and contributing to scientific and technological progress.

iv.Community Connect:

The college believes in a strong sense of connectedness with the society through various community connect programmes like awareness of health & hygiene, environmental issues, addition liberation and social justice etc.

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Power and Duties
1	Principal	The Principal as the administrative and academic head, is responsible for the overall functioning and strategic development of the college. He/She oversees the governance, discipline, academic programs, budget, represents the college externally, and foster a positive learning environment. The Principal sanctions leave of all types, within the rules prescribed by the government, to all staff and officiates arrangements, wherever necessary, will also be made by him in accordance with the rules. He/she acts as the drawing & disbursing officer for all the financial transactions by the College.
2	Administrative Bursar	The Administrative Bursar handles the day to day administrative work of the College with consultation of Principal. He/she ensures the proper maintenance of service books, establishment related issues and sanction of salary and increments in time.
3	Accounts Bursar	As the head of the accounts section, he/she handles financial management, budget preparation, accounts maintenance, audit compliance, and procurements in accordance with the government rules and procedure.
4	Academic Bursar	As the head of teh academic section, he/she is primarily responsible for managing and overseeing the College’s academic activities. This includes coordinating all academic-related matters, assisting the Principal in academic administration, and handling tasks related to curriculum development.
5	Legal Bursar	He/she handles all legal matters and disputes in consultation with the Principal and government pleaders.
6	Controller of Examinations	The Controller of Examinations holders the primary responsibility for overseeing all examination related activities within the institution. This role encompasses the preparation, scheduling, and conduct of examinations, as well as addressing all associated contingent matters. He/she has the responsibilities of ensuring the secure custody of office files, documents, certificates, and other examination related materials under designated officers’ supervision & convening mettings of BoCE and BoS.
7	Hostel Superintendent	The Hostel Superintendent is responsible for the ovberall management and welfare of boarders. The duties include maintaining discipline, ensuring safety and security, managing hostel operations, and providing support to students. She acts as a liaison between students, parents, and the institution’s administration.

Sl. No.

5

Name

Dr. Bijayalaxmi Bhuyan

Designation

Officer in Charge Examination (Reader in Chemistry)

Powers

Others

Conduct of Examination and publication of results with all related matters of Examinations.

Duties

To assist the Principal in examination matters.

6

Name

Sri Mayadhar Pradhan

Designation

Head Clerk

Powers

Duties

Supervision of all official transaction.

7

Name

Sri Rabindra Kumar Mishra

Designation

Accountant

Powers

Duties

Maintains all files documents budget, expenditure and audit etc. of the college.

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

1. What is the Procedure followed to take a decision for various matters? (A reference to Secretariat Manual and Rule of Business Manual, and other Rules/ Regulations etc. can be made).

This is a Government college and the Principal of the college takes decisions in various matters having discussions with different committees like, Admission Committee, Examination Committee, Purchase Committee and Financial Committee etc. as per the Government rules/ University rules/ UGC guide lines.

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Any letter, public application, proposal received from Government, public individual, students and staff are being entered in the diary register and referred to concerned sections/concerned Officers in charge/concerned committees for examination and submission of the compliance in the related files. The file duly routed through the different officers in charge/Bursars/Heads of the concerned Departments are put up before the Principal for approval/ sanction after which it is dispatched with number and date.

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

(A) General Rules & Regulations:

The College administration, staff and students abide by the rules and regulations framed by the Government of Odisha, UGC, the affiliating university and the college. The rules and regulations are widely published, circulated and explained through the website, notice board, workshops and induction classes etc.

Sl No	Name	Type of Documents
1	Odisha Service Conduct Rules	https://odisha.gov.in/sites/default/files/ 2020-02PART_I_RULES.pdf
2	Odisha Service Code	http://rotiodisha.nic.in/files/ TRAINING%20MATERIAL/STUDY%20MATERIALS/ODISHA%20SERVICE%20CODE.pdf
3	Odisha Govt. Financial Rules	http://finance.odisha.gov.in/sites/default/files/2023-10/ODISHA%20GENERAL%20FINANCIAL%20RULES%2C%202023.pdf
4	Rules for library, hostel and examinations	http://www.shailabalawomenscollege.ac.in/wp-content/uploads/2024/11/7.1.-10.-2.Institutional-code-of-conduct-principles.pdf
5	Code of Ethics	http://www.shailabalawomenscollege.ac.in/wp-content/uploads/2024/11/7.1.-10-4.Authenticated-brochure-on-human-values-and -professional-ethics.pdf
6	Research Procedure	http://www.shailabalawomenscollege.ac.in/wp-content/uploads/2024/09/Research-Policy-and -Procedure-3.1.1.pdf
7	Grievance redressal	http://www.shailabalawomenscollege.ac.in/wp-content/uploads/2024/11/Guideline-on-grievance-redressal-mechanism-.pdf

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Category of Documents	Name of the Document & its introduction in one line	Procedure to Obtain the Documents	Held by/ Under Control of
1	2	3	4	5
1	General Information's	Administrative related matter etc.	Through R.T.I.	Under control of Public Authority
2	Information's on students matter (Examination)	Examination related document	-do-	-do-
3	Information's on students matter (Academic)	Academic matters like admission etc.	-do-	-do-
4	Information's on Accounts matter (Accounts section)	Bill, Budget, Return, Salary etc.	-do-	-do-

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl. No.	Subject/ Topic	Is it Mandatory to Ensure Public Participation (Yes/ No)	Arrangement for Seeking Public Participation
1	2	3	4
1	Student's affairs regarding academic progress. For maintaining of Internal discipline of the college	No	By the Principal

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl No	Name	Structure & Member
1	Academician	Prof. (Dr.) Mitali Chinara, Dept. Of Economics, Utkal University, Bhubaneswar
2	Commerce	Prof. Malaya Kumar Mohanty, Former Professor and Head G.M. College, Sambalpur & former Registrar, Revenshaw University, Cuttack
3	Medicine	Prof. (Dr.) Janmejaya Mohapatra, Prof. Of Gynaecologist, Oncolology, Acharya Harihar Post Graduate Institute of Caner, Cuttack
4	Engineering	Er. Chandeswar Behera, Retd. Chief Engineer, Cuttack
5	Law	Patitapaban Panda, Advocate, Plot No.1499/C, Sector-10, CDA, Cuttack-14
6	Science	Dr. Srikanta Lenka, Principal Scientist (Plat pathology) Crop Protection Division, NRRI, Bidyadharpur, Cuttack
7	Industrialist	Ms. Varsha Biswal, Chief Executive Officer, Truptee Diary, Industrial Estate, Mukunda Prasad, Khordha
8	University Member	Prof. (Dr.) Sasmita Mohanty, Director, CDC (Department of Bio-Technology)
9		Prof. (Dr.) Chandi Charan Rath (Department of Life Science), Chairman, PG Council
10		Prof. (Dr.) Chandrashree Lenka, Head (Department of Home Science)
11	Senior Members	Dr. Surendra Prasad Jena (Mathematics)
12		Dr. Sipra Ray (Education)
13		Dr. Anita Mekap (Physics)
14		Krushna Chandra Swain (Political Science)
15	Member Secretary	Dr. Bandana Pathak (Academic Bursar)
16	Bursar	Dr. Prasanta Kumar Samantaray (Administrative Bursar)
17		Dr. Biswadas Mohanty (Accounts Bursar)
18		Dr. Bikas Kumar Das (Legal Bursar)
19	Asso. Academic Bursar	Dr. Manata Jena
20		Ananda Rukmini

Sl. No.	Name	Type	Role	Structure & Member	Head of the Body	Address
1	2	3	4	5	6	7
12	College Disciplinary Committee	Committee		Admn. Bursar	Principal	Shailabala Women's College, Cuttack
				Advisor College Union
				Legal Bursar
				Academic Bursar
				OIC Examination
				Superintendent of all hostels
13	Hostel Management	Old Hostel		Superintendent : Dr. Roshnara Begum, Rader, Pol. Sc	Chief Warden of all hostels : Principal	Shailabala Women's College, Cuttack
				Asst. Superintendent :Dr. Sarojini Panda, Reader, Physics
		New Hostel		Superintendent : Dr. Javeda Hussain, Rader, History
				Asst. Superintendent :Dr. Narmada Parida, Jr. Lec. Philosophy
		PG Hostel		Superintendent : Smt. Parbati Devi, Rader, Psychology
14	Office stock and store committee	committee		Dr. Gayatri Biswal, Reader, Home. Sc.	Account Bursar	Shailabala Women's College, Cuttack
				Dr. Mamata Patri, Reader, History
				Dr. K.A. Begum, Reader, Zoology
15	Furniture stock and store committee	Committee		Account Bursar	Adm. Bursar	Shailabala Women's College, Cuttack
				Dr. Sarojini Panda, Reader, Physics
				Dr. Jayalaxmi Das, Reader, Home. Sc.
				Dr. Anupama Mishra, Reader, Education.
16	Women Development and Empowerment Cell	Cell		Dr. Roshnara Begum, Reader, Pol. Sc.	Head, PG Department of Home Science.	Shailabala Women's College, Cuttack
				Dr. Subhashree Mishra, Reader Pol. Sc.
				Dr. Prativa Nanda, Reader, Botanry,
				Dr. Nibedita Mishra, Reader Home. Sc.
				Dr. Nibedita Pattnaik, Reader English

Sl. No.	Name	Type	Role	Structure & Member	Head of the Body	Address
1	2	3	4	5	6	7
18	Madhusudan Memorial Committee	Committee		Dr. D.K. Dalai, Reader. Math	Head of the Dept. of Odia	Shailabala Women's College, Cuttack
				Smt. Bharati Mishra, Reader, English
19	UGC Committee	Committee		Dr. Harmohan Mishra, Reder, Sanskrit	Dr. Roshnara Begum, Reader, Pol. Sc.	Shailabala Women's College, Cuttack
				Dr. N.C. Sahoo, Reader, Math
				Dr. S. Dash, Reader, Education
				Dr. B. Sengupta, Reader Zoology
20	College Library Committee	Committee		Smt. Parbati Devi, Reader, Psychology	Mr. Debalochana Nanda, Reader, Sanskrit	Shailabala Women's College, Cuttack
				Dr. Sumitra Satpathy Reader, Physics
				Dr. S. Dash, Reader, Education
				Sri J.B. Jena, Jr. Lect. Library Sc.
21	College Magazine	Editor		Dr. Harmohan Mishra, Reader, Sanskrit	Dr. Harmohan Mishra, Reader, Sanskrit	Shailabala Women's College, Cuttack
		Co-editors		Dr. N. Pattnaik, Reader, English
				Dr. Manju Modi, Reader, Hindi
				Dr. Kalayani Das, Reader, Odia
				Dr. K. Jahan, Reader, Urdu
				Smt. B. Mishra, Reader, English
				Dr. Chandan Das, Lec. English
22	College Union	Advisor		Dr. Trupti Nayak, Reader, Psychology	Principal	Shailabala Women's College, Cuttack
		Assoc. Advisors		Dr. Gayatri Biswal, Reader, Home Sc.
				Dr. Kalyani Dash, Reader, Odia
				Dr. S. Pattnaik, Reader, History
				Dr. Rajashree Pati, Reader, Economics
				Dr. N. Pattnaik, Reader, English

Sl. No.	Name	Type	Role	Structure & Member	Head of the Body	Address
1	2	3	4	5	6	7
23	NSS Unit	Unit-1		Dr. Prativa Nanda, Reader, Botany		Shailabala Women's College, Cuttack
		Unit-2		Dr. Sandhyarani Pattnaik, Reader, History
24	Senior Red cross Unit			Dr. Reeta Adhikari, Reader, Botany	Dr. Reeta Choudhury, Reader, Home Sc.	Shailabala Women's College, Cuttack
				Smt. Indurekha Mohapatra, Sr. Lect. Home Sc
				Dr. Sagarika Samantray, Jr. Lect. Botany
25	Ranger's Team			Smt. Bharati Mishra, Reader, English	Smt. Bharati Mishra, Reader, English	Shailabala Women's College, Cuttack
				Smt. Swarnalata Bal, PET
26	Proctrial Committee	Committee for +3 Committee for +2		Dr. Sandhyarani Pattnaik, Reader, History	Dr. Hadibandhu Pattnayak, Reader, Math	Shailabala Women's College, Cuttack
				Dr. S. Dash, Reader, Education
				Dr. K.A. Begum, Reader, Zoology
				Dr. Anuja Mohapatra, Reader, Sociology
27	Examination Committee	Committee		Dr. D. Sethi, Reader, Psychology	Dr. B. Bhuyan, Reader, Chemistry	Shailabala Women's College, Cuttack
				Dr. Sanjukta Pattnaik, Reader, Chemistry
				Sri J.B. Jena, Jr. Lect. Library Sc.
				Smt. Narmada Parida, Jr. Lect. Philosophy.
28	Staff Council	Council		Secretary : Smt. Manorama Devi,	Principal	Shailabala Women's College, Cuttack
				Reader, Economics
				Members : All teaching staff

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	Contact No.	E-Mail	Address
1	Jiban ballav Jena	Principal	9437061803		Shilabala Women’s Autonomous College, Cuttack
2	Dr. Mamata Jena	Asst. Prof. Stage-I	8130201737		Shilabala Women’s Autonomous College
3	Dr. Kabiraj Behera	Asst. Prof. Stage-I	9437190480		Shilabala Women’s Autonomous College
4	Pranati Priyadarshini	Asst. Prof. Stage-I	8658867897		Shilabala Women’s Autonomous College
5	Niharbala Majhi	Asst. Prof. Stage-I	7008177577		Shilabala Women’s Autonomous College
6	Dr. Bidulata Sahoo	Asst. Prof. Stage-I	9178158150		Shilabala Women’s Autonomous College
7	Sujata Biswal	Asst. Prof. Stage-I	8594956344		Shilabala Women’s Autonomous College
8	Girish Chandra Behera	Asst. Prof. Stage-I	9861197886		Shilabala Women’s Autonomous College
9	Dr. Anirudha Kumar Khilar	Asst. Prof. Stage-III	9438705222		Shilabala Women’s Autonomous College
10	Dr.Prasanta Ku. Samantaray	Asst. Prof. Stage-III	9437618449		Shilabala Women’s Autonomous College
11	Saraswati Majhi	Asst. Prof. Stage-I	9439447744		Shilabala Women’s Autonomous College
12	Dulali Bala Hembram	Asst. Prof. Stage-I	9439093242		Shilabala Women’s Autonomous College
13	Khusbu Agarwal	Asst. Prof. Stage-I	8260340776		Shilabala Women’s Autonomous College
14	Dr. Smaranika Das	Asst. Prof. Stage-III	9437142040		Shilabala Women’s Autonomous College
15	Dr. Somani Jethi	Jr. Lect. (SS)	9776007210		Shilabala Women’s Autonomous College
16	Dr. Monalisa Swain	Asst. Prof. Stage-I	8471082007		Shilabala Women’s Autonomous College
17	Puspanjali Mallik	Asst. Prof. Stage-I	9437023754		Shilabala Women’s Autonomous College
18	Rasmirekha Sahoo	Asst. Prof. Stage-I	8763279770		Shilabala Women’s Autonomous College
19	Priyadarshini Pratap	Asst. Prof. Stage-I	9438480444		Shilabala Women’s Autonomous College
20	Dr. Swapna Sankar Nayak	Asst. Prof. Stage-III	9437186228		Shilabala Women’s Autonomous College
21	Anusuya Sahoo	Jr. Lect. (SS)	9337212072		Shilabala Women’s Autonomous College
22	Dr. Sashikanta Nayak	Asst. Prof. Stage-I	9583773494		Shilabala Women’s Autonomous College
23	Dr. Sagarika Behera	Asst. Prof. Stage-I	9438300010		Shilabala Women’s Autonomous College
24	Jyotshnarani Behera	Asst. Prof. Stage-I	7978024399		Shilabala Women’s Autonomous College
25	Dr.sagarika Sahoo	Asst. Prof. Stage-I	8895153702		Shilabala Women’s Autonomous College

Sl. No.	Name	Designation	Contact No.	E-Mail	Address
26	Dr. Lipipuspa Sahoo	Asst. Prof. Stage-I	8895505745		Shilabala Women’s Autonomous College
27	Dr. Bandana Pathak	Asso. Prof.	9861156534		Shilabala Women’s Autonomous College
28	Mamatarani Sahoo	Asst. Prof. Stage-III	7894598032		Shilabala Women’s Autonomous College
29	Devikarani Murmu	Jr. Lect. (Adhoc)	9437288977		Shilabala Women’s Autonomous College
30	Dr. Sanghamitra Panda	Asso. Prof.	9861035692		Shilabala Women’s Autonomous College
31	Sonali Dutta	Asst. Prof. Stage-I	9778462304		Shilabala Women’s Autonomous College
32	Dr. Sashikanta Barik	Asst. Prof. Stage-III	9937879519		Shilabala Women’s Autonomous College
33	Rituparna Sen	Asst. Prof. Stage-I	9238310280		Shilabala Women’s Autonomous College
34	Dr. Dipti Panda	Asst. Prof. Stage-I	9437272221		Shilabala Women’s Autonomous College
35	Dr. Susanta Ku. Biswal	Asst. Prof. Stage-III	9437297510		Shilabala Women’s Autonomous College
36	Dr. Bimla Patra	Asst. Prof. Stage-III	9437205253		Shilabala Women’s Autonomous College
37	Padmaja Jagati	Jr. Lect. (Adhoc)	9438435580		Shilabala Women’s Autonomous College
38	Nirmala Ray	Asst. Prof. Stage-I	9937513911		Shilabala Women’s Autonomous College
39	Dr. Ajanta Nayak	Asst. Prof. Stage-III	9556585780		Shilabala Women’s Autonomous College
40	Dr. Suparna Patel	Lecturer	9338769188		Shilabala Women’s Autonomous College
41	Petrus Bodra	Asst. Prof. Stage-III	9437676403		Shilabala Women’s Autonomous College
42	Mamata Khatua	Asst. Prof. Stage-III	8249218088		Shilabala Women’s Autonomous College
43	Prativarani Barik	Jr. Lect.	9040077587		Shilabala Women’s Autonomous College
44	Chinmayee Mallick	Asst. Prof. Stage-I	9438311029		Shilabala Women’s Autonomous College
45	Dr. Surendra Prasad Jena	Asso. Prof.	9437209041		Shilabala Women’s Autonomous College
46	Debakanta Sethi	Asst. Prof. Stage-I	7606030356		Shilabala Women’s Autonomous College
47	Dr. Pravat M. Mohanty	Asst. Prof. Stage-III	8093895815		Shilabala Women’s Autonomous College
48	Dr. Akasmika Panda	Asst. Prof. Stage-I	9439084627		Shilabala Women’s Autonomous College
49	Dr. Sanjita Mishra	Asst. Prof. Stage-III	9439503590		Shilabala Women’s Autonomous College
50	Dr. Chittaranjan Panda	Asst. Prof. Stage-III	9437666297		Shilabala Women’s Autonomous College

Sl. No.	Name	Designation	Contact No.	E-Mail	Address
51	Dr. Narendranath Nayak	Asst. Prof. Stage-III	9437344808		Shilabala Women’s Autonomous College
52	Dr. Sugyani Kumar Sahu	Jr. Lect.	7077240540		Shilabala Women’s Autonomous College
53	Dr. Bikash Kumar Moharana	Asst. Prof. Stage-I	9337257206		Shilabala Women’s Autonomous College
54	Archanamayee Panda	Asst. Prof. Stage-I	9853009858		Shilabala Women’s Autonomous College
55	Pratap Kishore Samal	Asst. Prof. Stage-II	9937555759		Shilabala Women’s Autonomous College
56	Dr. Narmada Kumari Parida	Asst. Prof. Stage-III	9937555759		Shilabala Women’s Autonomous College
57	Dr. Madhulita Sahoo	Jr. Lect. (SS)	8763452253		Shilabala Women’s Autonomous College
58	Dr. Biswadas Mohanty	Asso. Prof.	9437226586		Shilabala Women’s Autonomous College
59	Dr. Anita Mekap	Asst. Prof. Stage-III	9438682690		Shilabala Women’s Autonomous College
60	Himanshu Sekhar Sethy	Lect. (SS)	9437318522		Shilabala Women’s Autonomous College
61	Dr. Nitali Dash	Asst. Prof. Stage-I	9861159800		Shilabala Women’s Autonomous College
62	Swagatika Pattnaik	Jr. Lect. (Adhoc)	8763339314		Shilabala Women’s Autonomous College
63	Dr. Mousumi Pattnaik	Asst. Prof. Stage-III	9668318300		Shilabala Women’s Autonomous College
64	Dr. Susama Nayak	Asst. Prof. Stage-II	8144750572		Shilabala Women’s Autonomous College
65	Dr. Gayatri Kar	Asst. Prof. Stage-I	8658622835		Shilabala Women’s Autonomous College
66	Krushna Chandra Swain	Asst. Prof. Stage-II	9437229141		Shilabala Women’s Autonomous College
67	Dr. Dhirendra Kumar Naik	Asst. Prof. Stage-III	9437624832		Shilabala Women’s Autonomous College
68	Dr. Bikash Kumar Das	Asst. Prof. Stage-III	9337371040		Shilabala Women’s Autonomous College
69	Dr. Yogamaya Panda	Asst. Prof. Stage-I	9861010330		Shilabala Women’s Autonomous College
70	Gopangana Das	Asst. Prof. Stage-I	9853407240		Shilabala Women’s Autonomous College
71	Aradhana Nayak	Asst. Prof. Stage-I	8763513224		Shilabala Women’s Autonomous College
72	Dr. Menakarani Sahoo	Asst. Prof. Stage-I	9668397681		Shilabala Women’s Autonomous College
73	Sucharita Mishra	Asst. Prof. Stage-I	9777541488		Shilabala Women’s Autonomous College
74	Nilima Burh	Asst. Prof. Stage-I	7609983239		Shilabala Women’s Autonomous College
75	Dr. Priti Pragyan Ray	Asst. Prof. Stage-I	7978535747		Shilabala Women’s Autonomous College
76	Sushree Shibanee Dash	Asst. Prof. Stage-I	9861734546		Shilabala Women’s Autonomous College
77	Saresh Kumar Nayak	Asst. Prof. Stage-I	9776899259		Shilabala Women’s Autonomous College
78	Dr. Puspalata Pal	Asst. Prof. Stage-II	9437035867		Shilabala Women’s Autonomous College
79	Ananda Rukmini	Jr. Lect. (SS)	9938061566		Shilabala Women’s Autonomous College

Non-Teaching Staff
Sl. No.	Name	Designation	Contact No	Address
1	Alokk Kumar Mallick	Section Officer	9937962897	Shilabala Women’s Autonomous College
2	Satya Sadhan Rout	Section Officer I/C	9861274638	Shilabala Women’s Autonomous College
3	Jitendra Kumar Sahoo	Senior Assistant	9861345715	Shilabala Women’s Autonomous College
4	Sashi Bhusan Jena	Senior Assistant	7978869889	Shilabala Women’s Autonomous College
5	Itishree Jena	Junior Assistant	7008253799	Shilabala Women’s Autonomous College
6	Smruti Ranjan Bisoi	Junior Assistant	9583759735	Shilabala Women’s Autonomous College
7	Swarnalata Bal	PET	9861442477	Shilabala Women’s Autonomous College
8	Durga Prasad Tudu	Asst. Librarian	9437740183	Shilabala Women’s Autonomous College
9	Privarani Jena	Juniro Librarian	8260424214	Shilabala Women’s Autonomous College
10	Rama Narayan Patra	Lab. Asst. – cum-store Keeper	8249135761	Shilabala Women’s Autonomous College
11	Sk. Zabir Hussain	Lab. Attendant	9437080738	Shilabala Women’s Autonomous College
12	Salkhan Murmu	Lab. Attendant	8763259063	Shilabala Women’s Autonomous College
13	Manas Kalyan Mohanty	Lab. Asst.-cum-Store Keeper	7008194486	Shilabala Women’s Autonomous College
14	Gangadhar Sethi	Lab. Asst.-cum-Store Keeper	7077888949	Shilabala Women’s Autonomous College
15	Nandadevi Rout	Lab. Asst.-cum-Store Keeper	7008911927	Shilabala Women’s Autonomous College
16	Manoranjan Parija	Lab. Attendant	9861454774	Shilabala Women’s Autonomous College
17	Pragyan Priyadarshini Sahoo	Lab. Asst.-cum-Store Keeper	8908748117	Shilabala Women’s Autonomous College
18	Saraswati Samal	Lab. Asst.-cum-Store Keeper	9861615133	Shilabala Women’s Autonomous College
19	Manisha Manaswini	Lab. Asst.-cum-Store Keeper	7978535741	Shilabala Women’s Autonomous College
20	Puspanjali Kanungoo	Computer Programmer	9437207898	Shilabala Women’s Autonomous College
21	Pragyan Paramita Priyadarshini	Lab. Asst.-cum-Store Keeper	7008005587	Shilabala Women’s Autonomous College
22	Pradeep Kumar Sahu	Lab. Attendant	9938702997	Shilabala Women’s Autonomous College
23	Babita Tudu	Lab. Asst.-cum-Store Keeper	9337187491	Shilabala Women’s Autonomous College
24	Kiranmayee Sahoo	Demonstrator	9437375470	Shilabala Women’s Autonomous College
25	Suryakanta Pradhan	Jr. Mechanic	9937337692	Shilabala Women’s Autonomous College

Non-Teaching Staff
Sl. No.	Name	Designation	Contact No	Address
26	Hari Prasad Swain	Lab. Attendant	9583583917	Shilabala Women’s Autonomous College
27	Nihar Ranjan Rout	Lab. Attendant	9938712040	Shilabala Women’s Autonomous College
28	Lipsa Katakia	Lab. Asst.-cum-Store Keeper	6370868589	Shilabala Women’s Autonomous College
29	Aparna Jena	Lab. Asst.-cum-Store Keeper	8637252903	Shilabala Women’s Autonomous College
30	Biswanath Mohanty	Lab. Attendant	9438287312	Shilabala Women’s Autonomous College
31	Himansu Kumar Pradhan	Lab. Attendant	9937676811	Shilabala Women’s Autonomous College
32	B. Trinath	Sp. Collector	9668647360	Shilabala Women’s Autonomous College
33	Dezi Senapati	Lab. Asst.-cum-Store Keeper	8908353680	Shilabala Women’s Autonomous College
34	Elora Priyadarshini Pal	Lab. Asst.-cum-Store Keeper	9937255494	Shilabala Women’s Autonomous College
35	Priyadarsini Mohapatra	Lab. Asst.-cum-Store Keeper	8763306077	Shilabala Women’s Autonomous College
36	Sreemanta Mohanty	Watchman	9853175793	Shilabala Women’s Autonomous College
37	Kunjalata Naik	Lib. Peon	9437660089	Shilabala Women’s Autonomous College
38	K. Hemanta Kumar Naik	Chowkidar	9778251982	Shilabala Women’s Autonomous College
39	Anam Charan Nayak	CRB	9439844728	Shilabala Women’s Autonomous College
40	Uma Mallick	Sweeper	8280783538	Shilabala Women’s Autonomous College
41	Geeta Naik	Sweeper	7205268314	Shilabala Women’s Autonomous College
42	Trinath Dakua	Peon	-	Shilabala Women’s Autonomous College
43	Gitanjali Khuntia	Lab. Attendant	7978777353	Shilabala Women’s Autonomous College

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Monthly Remuneration
1	Jiban ballav Jena	Principal	152300
2	Dr. Mamata Jena	Asst. Prof. Stage-I	64900
3	Dr. Kabiraj Behera	Asst. Prof. Stage-I	63000
4	Pranati Priyadarshini	Asst. Prof. Stage-I	87804
5	Niharbala Majhi	Asst. Prof. Stage-I	88562
6	Dr. Bidulata Sahoo	Asst. Prof. Stage-I	88562
7	Sujata Biswal	Asst. Prof. Stage-I	86402
8	Girish Chandra Behera	Asst. Prof. Stage-I	86402
9	Dr. Anirudha Kumar Khilar	Asst. Prof. Stage-III	110400
10	Dr.Prasanta Ku. Samantaray	Asst. Prof. Stage-III	110400
11	Saraswati Majhi	Asst. Prof. Stage-I	73000
12	Dulali Bala Hembram	Asst. Prof. Stage-I	66800
13	Khusbu Agarwal	Asst. Prof. Stage-I	70900
14	Dr. Smaranika Das	Asst. Prof. Stage-III	113700
15	Dr. Somani Jethi	Jr. Lect. (SS)	60400
16	Dr. Monalisa Swain	Asst. Prof. Stage-I	70900
17	Puspanjali Mallik	Asst. Prof. Stage-I	70900
18	Rasmirekha Sahoo	Asst. Prof. Stage-I	70900
19	Priyadarshini Pratap	Asst. Prof. Stage-I	68800
20	Dr. Swapna Sankar Nayak	Asst. Prof. Stage-III	110400
21	Anusuya Sahoo	Jr. Lect. (SS)	60400
22	Dr. Sashikanta Nayak	Asst. Prof. Stage-I	59400
23	Dr. Sagarika Behera	Asst. Prof. Stage-I	59400
24	Jyotshnarani Behera	Asst. Prof. Stage-I	59400
25	Dr.sagarika Sahoo	Asst. Prof. Stage-I	59400

Sl. No.	Name	Designation	Monthly Remuneration
26	Dr. Lipipuspa Sahoo	Asst. Prof. Stage-I	63000
27	Dr. Bandana Pathak	Asso. Prof.	135300
28	Mamatarani Sahoo	Asst. Prof. Stage-III	101200
29	Devikarani Murmu	Jr. Lect. (Adhoc)	31275
30	Dr. Sanghamitra Panda	Asso. Prof.	135300
31	Sonali Dutta	Asst. Prof. Stage-I	16250+ 6000
32	Dr. Sashikanta Barik	Asst. Prof. Stage-III	101200
33	Rituparna Sen	Asst. Prof. Stage-I	58800
34	Dr. Dipti Panda	Asst. Prof. Stage-I	68800
35	Dr. Susanta Ku. Biswal	Asst. Prof. Stage-III	107200
36	Dr. Bimla Patra	Asst. Prof. Stage-III	113700
37	Padmaja Jagati	Jr. Lect. (Adhoc)	31275
38	Nirmala Ray	Asst. Prof. Stage-I	87200
39	Dr. Ajanta Nayak	Asst. Prof. Stage-III	113700
40	Dr. Suparna Patel	Lecturer	48600
41	Petrus Bodra	Asst. Prof. Stage-III	120500
42	Mamata Khatua	Asst. Prof. Stage-III	104200
43	Prativarani Barik	Jr. Lect.	58600
44	Chinmayee Mallick	Asst. Prof. Stage-I	75200
45	Dr. Surendra Prasad Jena	Asso. Prof.	135300
46	Debakanta Sethi	Asst. Prof. Stage-I	92500
47	Dr. Pravat M. Mohanty	Asst. Prof. Stage-III	113700
48	Dr. Akasmika Panda	Asst. Prof. Stage-I	59400
49	Dr. Sanjita Mishra	Asst. Prof. Stage-III	110400
50	Dr. Chittaranjan Panda	Asst. Prof. Stage-III	110400

Sl. No.	Name	Designation	Monthly Remuneration
51	Dr. Narendranath Nayak	Asst. Prof. Stage-III	104100
52	Dr. Sugyani Kumar Sahu	Jr. Lect.	62200
53	Dr. Bikash Kumar Moharana	Asst. Prof. Stage-I	89800
54	Archanamayee Panda	Asst. Prof. Stage-I	68800
55	Pratap Kishore Samal	Asst. Prof. Stage-II	98300
56	Dr. Narmada Kumari Parida	Asst. Prof. Stage-III	107200
57	Dr. Madhulita Sahoo	Jr. Lect. (SS)	61300
58	Dr. Biswadas Mohanty	Asso. Prof.	135300
59	Dr. Anita Mekap	Asst. Prof. Stage-III	110400
60	Himanshu Sekhar Sethy	Lect. (SS)	61300
61	Dr. Nitali Dash	Asst. Prof. Stage-I	61200
62	Swagatika Pattnaik	Jr. Lect. (Adhoc)	31275
63	Dr. Mousumi Pattnaik	Asst. Prof. Stage-III	110400
64	Dr. Susama Nayak	Asst. Prof. Stage-II	98300
65	Dr. Gayatri Kar	Asst. Prof. Stage-I	77500
66	Krushna Chandra Swain	Asst. Prof. Stage-II	101200
67	Dr. Dhirendra Kumar Naik	Asst. Prof. Stage-III	113700
68	Dr. Bikash Kumar Das	Asst. Prof. Stage-III	117100
69	Dr. Yogamaya Panda	Asst. Prof. Stage-I	77500
70	Gopangana Das	Asst. Prof. Stage-I	57800
71	Aradhana Nayak	Asst. Prof. Stage-I	68800
72	Dr. Menakarani Sahoo	Asst. Prof. Stage-I	77500
73	Sucharita Mishra	Asst. Prof. Stage-I	61200
74	Nilima Burh	Asst. Prof. Stage-I	61200
75	Dr. Priti Pragyan Ray	Asst. Prof. Stage-I	77500
76	Sushree Shibanee Dash	Asst. Prof. Stage-I	70900
77	Saresh Kumar Nayak	Asst. Prof. Stage-I	68800
78	Dr. Puspalata Pal	Asst. Prof. Stage-II	107300
79	Ananda Rukmini	Jr. Lect. (SS)	56900

Non-Teaching Staff
Sl. No.	Name	Designation	Pay
1	Alokk Kumar Mallick	Section Officer	56900
2	Satya Sadhan Rout	Section Officer I/C	51900
3	Jitendra Kumar Sahoo	Senior Assistant	44800
4	Sashi Bhusan Jena	Senior Assistant	28700
5	Itishree Jena	Junior Assistant	23800
6	Smruti Ranjan Bisoi	Junior Assistant	28400
7	Swarnalata Bal	PET	81200
8	Durga Prasad Tudu	Asst. Librarian	74300
9	Privarani Jena	Juniro Librarian	37600
10	Rama Narayan Patra	Lab. Asst. – cum-store Keeper	37600
11	Sk. Zabir Hussain	Lab. Attendant	42600
12	Salkhan Murmu	Lab. Attendant	40600
13	Manas Kalyan Mohanty	Lab. Asst.-cum-Store Keeper	37600
14	Gangadhar Sethi	Lab. Asst.-cum-Store Keeper	37600
15	Nandadevi Rout	Lab. Asst.-cum-Store Keeper	37600
16	Manoranjan Parija	Lab. Attendant	41400
17	Pragyan Priyadarshini Sahoo	Lab. Asst.-cum-Store Keeper	37600
18	Saraswati Samal	Lab. Asst.-cum-Store Keeper	37600
19	Manisha Manaswini	Lab. Asst.-cum-Store Keeper	37600
20	Puspanjali Kanungoo	Computer Programmer	74300
21	Pragyan Paramita Priyadarshini	Lab. Asst.-cum-Store Keeper	37600
22	Pradeep Kumar Sahu	Lab. Attendant	40600
23	Babita Tudu	Lab. Asst.-cum-Store Keeper	37600
24	Kiranmayee Sahoo	Demonstrator	82400
25	Suryakanta Pradhan	Jr. Mechanic	40600

Non-Teaching Staff
Sl. No.	Name	Designation	Pay
26	Hari Prasad Swain	Lab. Attendant	42600
27	Nihar Ranjan Rout	Lab. Attendant	42600
28	Lipsa Katakia	Lab. Asst.-cum-Store Keeper	37600
29	Aparna Jena	Lab. Asst.-cum-Store Keeper	37600
30	Biswanath Mohanty	Lab. Attendant	39400
31	Himansu Kumar Pradhan	Lab. Attendant	40600
32	B. Trinath	Sp. Collector	38300
33	Dezi Senapati	Lab. Asst.-cum-Store Keeper	37600
34	Elora Priyadarshini Pal	Lab. Asst.-cum-Store Keeper	37600
35	Priyadarsini Mohapatra	Lab. Asst.-cum-Store Keeper	37600
36	Sreemanta Mohanty	Watchman	35400
37	Kunjalata Naik	Lib. Peon	26000
38	K. Hemanta Kumar Naik	Chowkidar	38300
39	Anam Charan Nayak	CRB	21000
40	Uma Mallick	Sweeper	36500
41	Geeta Naik	Sweeper	24300
42	Trinath Dakua	Peon	19200
43	Gitanjali Khuntia	Lab. Attendant	18000

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Not Applicable

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Not Applicable

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Exhibited in Govt. Web side and will be updated from time to time.

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Citizen’s Charter

COMMON MINIMUM STANDARD

Admission:

All admission into degree classes shall be done strictly as per e-admission procedure and datelines announced by the Govt.
College profile must be uploaded in the e-space before the admission process starts.
As per Govt. Letter No.27546 dt.14.09.2009 and letter no.6383 dt.11.03.2014, tuition fees and other related fees, examination fees, certificate fees shall be exempted for the disabled students those who are blind and use Braille for studies/ hearing impaired ^ dumb / orthopedically handicapped with disability more than 75%.
As per Govt. letter no.19609/HE/Dt.28.07.2017, PwD candidates will avail 5% reservation for admission in all higher education institutions of Odisha guided by Persons with Disabilities (RPWD) Act 2016.
Green passage: Govt. of Odisha in Higher Education Department is implementing the Green passage scheme from the academic session 2016-17. Under this scheme, a child who is without biological or adoptive parents and the child is residing in Child care institution or under foster care or care of guardian or fit person whose annual income from all sources does not exceed Rs.1.00 lakh will be exempted from all types of fees including application fees, admission/re-admission fees, tuition fees, examination fees hostel admission fees, laboratory fees, college development fees etc. (Govt. letter no.: Resolution No.23836/HE/Dt.29.10.2015 & 19226/HE/Dt.14.07.2016)

Time Table:

Time table shall be prepared by each college as per the following guidelines:

Duration of one theory period – 45 minutes

Duration of one practical class 3 periods – 3x45 minutes

No of students in a practical group – 16

One teacher shall be allotted maximum 30 periods per week

All teachers shall be assigned classes on every working day of a week. Similarly each student must have theory classes on every working day of a week

Names of teachers should be reflected in the time table against respective classes allotted and the time table must be uploaded in e-space for information of teh Govt./DHE/RDEs.

The classes must be held only in the respective rooms as per time scheduled in the time table.

Lesson Plan & Progress Register:

Lesson plan as per the syllabus shall be prepared by teacher for the papers/units allotted to him/her. It should be reflected in the “Lesson Plan-cum-Progress Register” of the teacher meant for theory portion. Separate progress register shall be maintained for each laboratory to record the process of practical courses.

Progress of theory portion of the syllabus shall be maintained by each teacher in the individual “Lesson Plan-cum-Progress Register” as communicated to you earlier vide letter No.19389/HE/27.07.2012. It should be strictly followed by each teacher. The progress register shall be signed by the concern HOD on the last working day of every week and by the Principal on last working day of every month.

Students’ Attendance:

Students’ attendance shall be maintained by each teacher in each class and put his/her full signature with date.

College students have to attend at least 75% of available classes failing which they shall not be allowed to appear in end-term examination. Student attendance must be monitored on monthly basis an parents of students not attending 75% of classes must be contacted over phone/SMS/postcard, etc. Guidelines/instructions issued in the past by this Department or its Directorate / Regional Directorates in this regard, all the previous orders are hereby superseded (vide No.13559/HE/Dt 5^th July 2019).

Parent-Teachers meeting should be organized as per the datelines.

Mid Semester Examination / End Semester University Exam and Question Bank:

University question / answer script patterns should be followed in Mid Semester Examinations conducted by colleges. The programme for Mid semester examinations must be notified specifying the units / portions from which questions are to be sought, at least 15 days prior to such exam.
The valued answer scripts mid sem. Examination should be preserved till 6 months from the date of publication of result of concern semester by the University or as directed by the university.

Subject wise question bank for +3 and P.G. classes may be made available to students. Sets of questions may be prepared by the teachers and preserved in the library for reference of students.

Necessary steps be taken for safe custody of question papers/answer cripts of University Exams.

Conducting Departmental Seminars:

Seminars on honors subjects may be conducted at the end of very week/month. It must be reflected in the Department Time Table.
The participation of the concern students in the seminar is mandatory and records regarding this must be maintained.

Library, Laboratory and Common Infrastructure Facilities:

Every college should have adequate library facilities with sufficient text books, reference books and journals.
The separate laboratories for +3 and PG classes of partial subjects should be well equipped with required furniture, water and LPG supply, equipment and chemicals as per CBCS syllabus along with fire safety arrangement.

Library books, furniture, equipment and chemicals shall be preferably purchased in the beginning of the academic session in one lot and stock registers (separately for College fund and UGC Fund and state Govt. Funds) be maintained by concern department / Library with articles in alphabetical order.

Language laboratories set up in different colleges must be fully utilized. The maintenance of language Laboratories will be like other laboratories.
Adequate Infrastructure for general classes, students and staff common room, office, lavatory, drinking water facility etc. be made available properly.
The college campus should have wall boundary

Every college should have its office, library and laboratories equipped with at least one computer, printer each with internet facility.
Every college should be its own website updated with information regarding infrastructure, staff details, laboratory & library facilities, courses, syllabi, Result, quotations & tenders, other notices and feedback of students/guardians etc.

Cyber Security Audit of the website must be completed by 31^st August, 2019. It should be disabled friendly (kindly refer: Letter No.13024/HE/28.06.19)
The status of the buildings should be supervised and certified by an engineer not below the rank of Asst. Engineer in the beginning of every session. Necessary action should be taken for demolition/repairing of unsafe buildings/structures.

Time Schedule for work of ministerial (Clerical Grade) staff:
All ministerial staff of the college shall be assigned specific works/ section to deal with.

ii.

iii.

Applications from staff, students (for admission, issue of CLC/TC or any other grievance) and guardians etc./letters from Higher Education Department/DHE or any other institutions shall be registered in the diary register and acknowledgement shall be given to the applicant.

As e-despatch system has been introduced by the Govt., the letters from the Govt., DHE, RDES, and Universities etc. Should be verified everyday and downloaded from the concern websites.

The activity of each section shall be displayed for the information of students’ and guardians.

Subject wise applications shall be marked by the principal to concern ministerial staff for preparation of notes / compliance report etc. Within specified timeline.

Financial and Service Matters:
All purchase for the college / departments should be done with due procedure as per GFR Rules Rule 2005 and Odisha F.D circular No.4939/13.02.2012, preferably in the beginning of the academic session under the supervision of the purchase committee.
Payment against purchase should be made within specified time from the date of supply through RTGS/NEFT or account payee cheque only.

Cash Book & DCR should be maintained properly

Collection of different fees from students should be preferably through e-transaction/demand draft/bank challan. In case of manual collection of cash, the daily collection shall be deposited in the college account on the same day as far as practicable and cash in hand should be avoided.
Under unavoidable circumstances the cash in hand should be kept in the college locker with separate triplicate leys with the Principal, Accounts Bursar and Accountant.
The Cash Book and the Pass Book of the college account should be commensurate with each other on the last day of every month and the financial year also. Cheques issued, but actually the amount not encashed from the account against it shall not be considered for this purpose.

All accounts of the college should be audited by appropriate auditing agency for every financial year.
Salary of Block grant employees / guest faculties etc of govt. & non govt. colleges, whose salary bills are not paid through treasury shall be paid only through account transfer mode.

Service books in duplicate & CCR of the employees shall be maintained and updated every year.
Any type of leave availed by these employees as per leave rule shall be sanctioned immediately after his/her joining in duty.
No unauthorized fees/fines shall be collected from the students, without approval of the Govt. or the concern governing body. Non-govt. colleges shall not enhance fees without sufficient reasons. N o fees shall be enhanced, once the process of admission for an academic session is announced.

Subject combinations as per university rules and suitability/availability in the college shall be prepared by concern colleges, so that minimum work load is depicted and maximum numbers of students are accommodated in minimum no. Of subjects following the principle of economy.
For passing any bill for payment, the sign, of all concern members of teh Co-curricular and extracurricular committee/H.O.D. of the concern Dept. Etc. As the case may be shall be mandatory.
No additional remuneration / salary advance / personal advance shall be paid to teaching and non-teaching staff, except admissible for NSS/NCC or University exam. Etc. Or as directed by the govt.

Co-curricular and Extra Curricular Activities:

Colleges should organize Annual Sports, Annual Cultural Week Celebration, Science Exhibition, Essay & Debate Competitions etc. Among the students to develop their extracurricular activities
Colleges having NCC/NSS/YRC/Rovers & Rangers Units should encourage the students to participate in such activities and proper functioning of units be focused. Self-defence Programme for girls students should be organized as per Govt. Notification.

All records related to above shall be properly maintained.

All the teaching staff of the college, shall be assigned co-curricular and extracurricular duties in different teams headed by senior most of the team and others as members on rotation basis. The hostel supt. Shall not continue for more than two academic years consecutively as per Govt. letter no.9903/Dt.04.03.2008.
The work of such teams shall be reviewed by the Principal in the staff council meeting in frequent intervals in which the attendance of all the members of the teams is mandatory. For lapses, the head and members of respective teams shall be held responsible.
All teachers posted in Government and Aided Non-Government colleges of the State (Irrespective of their actual designation), including the Principal, shall perform duty for at least 7 hours on every working day. (This stipulation, however, shall not be applicable to guest faculties as they are paid remuneration as per number of classes they teach). In addition to normal teaching related works, teachers are required to devote time for library, research, taking extra classes for late entrants, taking corrective classes for needy students, monitoring students attendance, assisting the college authority in teaching and non-teaching assignments, etc. Guidelines/instructions issued in the past by this Department or its Directorate / Regional Directorates in this regard are hereby superseded (vide letter No.13559/HE/Dt. 5^th July 2019)

Internal Complaint Committee, Anti-ragging cell, sexual harassment redressal cell, career counselling cell, discipline committee, equal opportunity cell, placement cell, internal Quality Assurance cell etc. Should be constituted along with teams for other co-curricular and extracurricular activities, Special attention should be given for discipline and security of hostel and college campus of women’s college. CC camera must be installed in college / hostel gates to monitor the activities of unwanted persons.
Activities affecting security and privacy of students in hostel and college campus of women’s college shall be strictly prohibited.

Proctorial System:

Proctorials system must be strengthened. Each teacher must be assigned a group of students and he will act as friend, philosopher and guide of these students. He will keep the record of attendance and also academic achievement of his group. He will also remain in touch with the parents/guardians of the students.

Preservation of Records and Assets

A master data base register to enlist all the registers, records, files used by different departments, library, office etc. Shall be maintained.
The master database register and G.B. resolution books shall be kept by the Principal only. For missing/damage/any tampering of these, the concern Principal shall be held responsible.

All files and registers shall be numbered serially and acknowledgement of the custodian should be obtained in the master date base register.

Annual stock verification of office/library/practical departments should be conducted at the end of the session and the updated stock registers must be signed by the Principal.
Irreparable damaged articles like furniture/electronic items etc. If any should be disposed off through public action.

Private Tuition and Working Hours:

No teacher can engage him/herself in private tuition/coaching or insist/compel the students for the same. No Non-teaching staff also can run pvt. Coaching / Tuition institution or insist/compel the students for the same.
The concern Principal shall take an undertaking from every teacher/Non-Teaching staff to this effect in the beginning of the academic session

The Violation of the above instructions should be reported to the Govt./DHE/RDE immediately

Common staff attendance/Biometric attendance from all Teaching/Non-Teaching staff should be maintained and placed near the Principal’s chamber to put their signature / biometric attendance to ensure the presence of such staff in the college, even there is no class/specific administrative work. The scan copy of the attendance /Biometric attendance report must be sent to the concern RDE through e-mail, at the end of every month on demand.
All letters should be submitted through e-mail/Regd post/Speed post and no teaching / non teaching staff should be deputed to HE dept./DHE/RDE etc for submission of such letters/documents, unless it is asked to do so by special messenger and especially teachers should not be deputed for this.

UGC/RUSA/STATE GOVT. and NAAC Accreditation:

This college is covered under 2(f) and 12(b) of UGC Act to become eligible for grant from UGC. The grant received from UGC is utilized properly with due procedure and utilization certificate should be issued in time under intimation to the Govt.
It has been made mandatory by the UGC for every degree college to obtain NAAC accreditation, Steps have been taken by the college for NAAC accreditation and subsequent reaccreditation.

The Utilization certificate in respect of Grand received from Higher education department like infrastructure assistance, assistance for purpose of laboratory equipment/furniture etc./RUSA grant etc must be submitted immediately; otherwise the next allotment to the next allotment to the college will be stopped. UC along with unspent amt. If any against grand received from the stage govt. the development of laboratory/library etc must be submitted in due time for audit purpose

Always visit the e-Despatch, website of Higher Education Department (www.dheodisha.gov.in), UGC website (www.ugc.ac.in), NAAC website (www.naac.gov.in) and the website of concern University for day to day updating the information.

GRIEVANCE REDRESSAL MECHANISM:

https://www.shailabalawomenscollege.ac.in/wpcontent/uploads/2024/11/Guideline-on-grievance-redressal-mechanism-.pdf

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Assistant Public Information Officer (APIO)

Sl. No.	Name	Designation	Contact No.	E-Mail	Address
1	Dr. Suparna Patel	Lecturer in Home Science (Adhoc)	9338769188	Sailabala.somenscollege@gmail.com	S.B. Women’s (Auto.) College, Cuttack

Public Information Officer (PIO)

Sl. No.	Name	Designation	Contact No.	E-Mail	Address
1	Krushna Chandra Swain	Asst. Prof. Of Political Science	9437229141	Sailabala.somenscollege@gmail.com	S.B. Women’s (Auto.) College, Cuttack

First Appellate Authority (FAA)

Sl. No.	Name	Designation	Contact No.	E-Mail	Address
1	Jiban Ballav Jena	I/C Principal	9437061803	Sailabala.somenscollege@gmail.com	S.B. Women’s (Auto.) College, Cuttack

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

Transfer policy availavle with with this Public Authority.
Transfer Policy
SL NO	Notificatio No.	Notification Date	Attachment
1
	NIL


Transfer Order issued by this Public Authority.
Transfer Orders
SL NO	Order No.	Order Date	Attachment


	NIL

Procurement			Hardware, Software, Amc, Manpower, outsource or any other Type of Procurement
SL NO	Bill No.	Bill Date	Procurement Name	Value Rs
1
2			NIL
3

Public Private Partnership
SL NO	Company Name	Agreement Date	File Number	Validuty from - to	Public Private Partnership Project Name	Attachment

		Nill

CAG & PAC Paras
SL No.	IR NO	Para No.		Subject	Complied	Recived from	Attachment
		Part-II-A	Part-II-B		Yes / No	CAG / PAC
1

RTI Application
Years	Total Number on Application Recived	Total Number on Application Disposed	Total Number on Application Transferred	Total Number on Application Rejected
FY 2022-23	38	38	NIL	NIL
Years	Total Number on Application Recived	Total Number on Application Disposed	Total Number on Application Transferred	Total Number on Application Rejected
FY 2023-24	27	27	NIL	NIL
RTI 1st Appeals
Years	Total Number on Appeal Recived	Total Number on Appeal Disposed	Total Number on Appeal Rejected
FY 2023-24	NIL	NIL	NIL
Years	Total Number on Appeal Recived	Total Number on Appeal Disposed	Total Number on Appeal Rejected
FY 2024-25	NIL	NIL	NIL

Citizen Charter
SL No	Service Name	Purpose
1

Discretionary & Non-Discretionary Grants
Sl. No.	Grant Name	Grant Type	Grant from Central	Grant Value in Rs.
1	Pay		State	Global
2	DA		State	Global
3	HRA		State	Global
4	OA		State	Global
5	Guest Faculty (+3)		State	11730000
6	Guest Faculty (+2)		State	4304800
7	RRT		State	607782
8	TE		State	24000
9	Other Charges		State	4157
10	Equipment		State	39298
11	Purchase of Lib. Books		State	194244
12	Electricity Dues		State	1717064
13	Telephone Dues		State	78000
14	Other Contingencies		State	2758692
15	Water Charges		State	132482
16	Lab. Expenses		State	65998
17	Lab. Qeuipment		State	4000000
18	RCM		State	100000

Foreign Tours of the Chief Minister and the other Ministers of the State by Public Authorities under suo motu disclosure
SL.No.	Honble Minister	Tour Date	Tour Place	Tour	Purpose of Visit
1

Content for this page yet to be publishedContent for this page yet to be published

Sl. No.
5	Name	Dr. Bijayalaxmi Bhuyan
	Designation	Officer in Charge Examination (Reader in Chemistry)
	Powers	Others	Conduct of Examination and publication of results with all related matters of Examinations.
	Duties	To assist the Principal in examination matters.
6	Name	Sri Mayadhar Pradhan
	Designation	Head Clerk
	Powers
	Duties	Supervision of all official transaction.
7	Name	Sri Rabindra Kumar Mishra
	Designation	Accountant
	Powers
	Duties	Maintains all files documents budget, expenditure and audit etc. of the college.