Introduction
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (I)]
1. Brief history of the Public Authority:
Established in 1986 as Panchayat Samiti College, Koksara & got Govt. recognition by the year 1987. It is situated in an area thickly populated by S.C/ST & Socio-economic backyard class of Kalahandi district. Since then it strives hard for excellence in its way to fulfill its goal & mission.
2. Aim & Objective of the Public Authority:
Basically, it aims at educating weaker section of people of this locality
3. Strength of the Public Authority:
This College was started in 1986 with 128 seats in Arts stream (+2) level & the teaching facility in (6) Six Optional Subject i.e. Political Science/ History/ Economics/ Odiya Optional/ Education/ Geography.
In addition to this, the College is providing education in (+2 Science) with a sanctioned strength of 128 seats in (6) Six Optional Subject i.e. Physics / Chemistry/ Biology/ Mathematics/ Computer Science/ nformation Technology.
Now, the total strength of this College is above 550 students.
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
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Sl. No. |
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1 |
Name |
Sri Gobardhan Bag |
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Designation |
Principal-in-charge-cum-Secretary |
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Powers |
Administrative |
Sole Authority of All Administrative Affairs |
|
|
Financial |
D.D.O in Charge of College, Account |
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| Duties | |||
|
2 |
Name |
Sri Laxman Prasad Panda |
|
|
Designation |
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||
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Powers |
Public Information Officer House Exam and Publication of results with all related matters of Exam |
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| Duties | |||
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3 |
Name |
Dr. Ajaya Kumar Mallick |
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|
Designation |
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||
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Powers |
Co-ordinating the preparation of syllabus, Time table, Attendance, Council Exams, Form fillup & Cultural affairs. |
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| Duties | |||
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4 |
Name |
Sri Chandra Sekhar Nayak |
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Designation |
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Powers |
E-Admission, Issue of CLC, Conduct Certificate & other Certificate |
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| Duties | |||
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5 |
Name |
Sri Jugal Kishor Hans |
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Designation |
Head Clerk |
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Powers |
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Duties |
In-Charge of Cash, expenditure and Audit etc. of the College. |
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6 |
Name |
Sri Ganeswar Rout |
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Designation |
Senior Clerk |
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Powers |
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Duties |
Maintenance of all files |
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7 |
Name |
Sri Shankar Prasad Gair |
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Designation |
Junior Clerk |
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Powers |
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||
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Duties |
Budget preparation of monthly salary, pay bill Maintenance of all admission records & students Scholarship |
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MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
1) What is the Procedure followed to take a decision for various matters? (A reference to Secretariat Manual and Rule of Business Manual, and other Rules/ Regulations etc. can be made)
This is a full Aided College and the Principal of the College takes decisions in various matters having discussion with different Committees like, Admission Committee, Examination Committee etc. as per the Government Rules/ Council.
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
Any Letter, Public Application, Proposal received from Government Public Individual, Students and staff are being entered in the Diary Register and referred to concerned Sections. Officers incharge, Committee for examination and submission of the compliance in the related files. The file duly routed through the different Officers incharge/ Heads of the concerned Departments are put up before the Principal for approval/ sanctions after which being dispatched with number and date.
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
|
Sl. |
Name/ Title of the |
Type of Documents |
Brief write up of the Documents |
From where on can get of Rules, Regulations, instructions, Manual & Records |
Address, Telephone No., Fax, E-Mail & Others |
Fee Charged by the Department for a copy of Rules, Regulations, Instructions, Manual & Records |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
Admission Register |
Permanent |
Contains the complete Biodata of the students admitted |
General/ Academic Section |
At/Po.- Koksara, P.S- Koksara, Dist- Kalahandi Pin-766019, Fax & Tel No. 06673-253006 |
As prescribed by Government/ College/ Council |
Note: Being an Aided College, the College is governed by Rules, Regulations etc. prescribed by the Government of Odisha, Higher Education Department/ Finance Department/ Director Higher Education and C.H.S.E, Odisha.
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
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Sl. No. |
Category of Documents |
Name of the Document & its introduction in one line |
Procedure to Obtain the Documents |
Held by/ Under Control of |
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1 |
2 |
3 |
4 |
5 |
|
1 |
General Information |
Administrative related matter |
Through R.T.I |
Under Control of Public Authority |
|
2 |
Informations on Students matter (Examination) |
Examination related documents |
-do- |
-do- |
|
3 |
Information on Students matter (Academic) |
Academic matters like Admissio etc. |
-do- |
-do- |
|
4 |
Informations on Accounts matter (Accounts Section) |
Bill, Budget, Return, Salary etc. |
-do- |
-do- |
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
|
Sl. |
Subject Type |
Is it Mandatory to Ensure Public Participation |
Arrangements for Seeking Public Participation |
|
1 |
2 |
3 |
4 |
|
1 |
Students affairs regarding Academic progress for maintaining of Internal discipline of the College |
No |
By the Principal |
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
|
Sl. |
Name |
Type of Affiliated Body |
Brief Introduction |
Role |
Structure and Member Composition |
Head of the Body |
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1 |
2 |
3 |
4 |
5 |
6 |
7 |
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1 |
Staff Council |
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2 |
Admission Committee |
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MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
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Sl. |
Name |
Designation |
Office |
Mobile No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Sri G. Bag |
Principal I/ C |
0667325006 |
9556354734 |
|
P.S. College, Koksara |
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|
2 |
Sri L. Pr. Panda |
Vice-Principal |
|
9437427303 |
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|
-do- |
|
3 |
Dr. Ajay Ku. Mallick |
Lecturer in Oriya |
|
9776696837 |
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|
-do- |
|
4 |
Rakesh Ku. Bishi |
Lecturer in Oriya |
|
9777264988 |
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|
-do- |
|
5 |
Sri Chandra Sekhar Nayak |
Lecturer in Economics |
|
9937920951 |
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|
-do- |
|
6 |
Sri Prabin Kumar Behera |
Lecturer in English |
|
9437122655 |
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|
-do- |
|
7 |
Jugal Kishor Bag |
Lecturer in Education |
|
9937631760 |
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|
-do- |
|
8 |
Sri Upendra Sahu |
Lecturer in Geography |
|
9938433374 |
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|
-do- |
|
9 |
Debendra Meher |
Lecturer in Zoology |
|
9668075258 |
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|
-do- |
|
10 |
Anil Kumar Bag |
Lecturer in Botany |
|
9853142634 |
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|
-do- |
|
11 |
Pravat Ku. Sukla |
Lecturer in Math |
|
9938608233 |
|
|
-do- |
|
12 |
Binodini Dh. Majhi |
Computer Science Instructor |
|
9178448608 |
|
|
-do- |
|
13 |
Sujit Kumar Panda |
Information Technology Instructor |
|
9777327972 |
|
-do- |
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|
14 |
Jugal Kishor Hans |
Head Clerk |
|
9937621736 |
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|
-do- |
|
15 |
Bhagirathi Sagadia |
Asst. Librarian |
|
9938386383 |
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|
-do- |
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16 |
Niranjan Negi |
P.E.T |
|
9938387851 |
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|
-do- |
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17 |
Ramkrushna Choudhury |
Demonstrator in Geography |
|
9437939252 |
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|
-do- |
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18 |
Lalat Keshari Bag |
Demonstrator in Physics |
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9777327972 |
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|
-do- |
Sl. Name Designation Office Mobile No. Fax E-Mail Address 1 2 3 4 5 6 7 8 19 Ganeswar Rout Junior Clerk 9668339730 P.S. College, Koksara 20 Shankar Pr. Gahir -do- 9178539821 -do- 21 Mohan Kumar Bag -do- 8658085004 -do- 22 Renukanta Naik Peon 9938871614 -do- 23 Romanchal Pattnaik Peon 9178440884 -do- 24 Khageswar Bemal Peon 9937415630 -do- 25 Maheswar Bag Peon 9668496009 -do- 26 Paramelal Poad Peon 9938636811 -do- 27 Giridhari Bishi Lib. Attendant 9178303484 -do- 28 Kishor Chandra Bishi Laboratory Bearer -do- 29 Mahendra Pattnaik Laboratory Bearer -do- 30 Manmohan Thakur Laboratory Bearer -do- 31 Miss Sasmita Hans Laboratory Bearer -do- 32 Miss Viki Rout Laboratory Bearer -do- 33 Miss Rajshree Tandi Lady Attendant -do- 34 Hrudananda Bishi Geography Attendant -do- 35 Lalit Mohan Majhi Gardner -do- 36 Gobardhan Pattnaik Watchman -do- 37 Kasti Harpal Sweeper 9938607842 -do-
No.
Ph. No.
MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
|
Sl. |
Name |
Designation |
Amount (in Rs.) |
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1 |
2 |
3 |
4 |
|
1 |
Sri Gobardhan Bag |
Lecturer (GIA) |
35742.00 |
|
2 |
Sri Laxman Prasad Panda |
-do- |
35742.00 |
|
3 |
Dr Ajaya Kumar Mallick |
-do- |
35742.00 |
|
4 |
Sri Chandra Sekhar Nayak |
-do- |
35742.00 |
|
5 |
Sri Prabin Kumar Behera |
-do- |
35742.00 |
|
6 |
Sri Upendra Sahu |
Lecturer (Block Grant) |
11139.00 |
|
7 |
Sri Jugal Kishor Bag |
-do- |
11139.00 |
|
8 |
Sri Debendra Meher |
Lecturer (Management) |
4500.00 |
|
9 |
Sri Anil Bag |
-do- |
4500.00 |
|
10 |
Sri Pravat Kumar Sukla |
-do- |
4500.00 |
|
11 |
Sri Rakesh Kumar Bishi |
-do- |
4500.00 |
|
12 |
Sri Ramakrushna Choudhary |
Demonstrator(Block Grant) |
8351.00 |
|
13 |
Miss Binodini Dhangada Majhi |
Computer Science Instructor |
3500.00 |
|
14 |
Sri Sujit Kumar Panda |
Information Technology Instructor (Management) |
3500.00 |
|
15 |
Sri Lalat Keshari Bag |
Laboratory Assistant (Management) |
3000.00 |
|
16 |
Sri Jugal Kishor Hans |
Head Clerk (GIA) |
15734.00 |
|
17 |
Sri Bhagarithi Sagadia |
Laboratory Assistant (GIA) |
16686.00 |
|
18 |
Sri Niranjan Negi |
PET (Block Grant) |
7579.00 |
|
19 |
Ganeswar Rout |
Junior Clerk (Block Grant) |
5041.00 |
|
20 |
Shankar Prasad Gahir |
-do- |
5041.00 |
|
21 |
Mohan Kumar Bag |
-do- |
1500.00 |
|
22 |
Renukanta Naik |
Peon (GIA) |
12563.00 |
Sl. Name Designation Amount (in Rs.) 1 2 3 4 23 Romanchal Pattnaik Peon (GIA) 12563.00 24 Khageswar Bemal Peon (GIA) 4174.00 25 Maheswar Bag Peon No-4 (Block Grant) 4174.00 26 Premlal Poad Peon No-5 (Block Grant) 4174.00 27 Kasti Harpal Sweeper (Block Grant 4174.00 28 Giridhari Bishi Lib. Attendant ( Block Grant) 4378.00 29 Gobardhan Pattnaik Watchman (Block Grant) 4174.00 30 Kishor Bishi Laboratory Bearer (Management) 1050.00 31 Mahendra Bishi -do- 1050.00 32 Man Mohan Thakur -do- 1050.00 33 Miss Sasmita Hans -do- 1050.00 34 Miss Jayshree Tandi Lady Attendant (Management) 1050.00 35 Miss Viki Rout Laboratory Bearer (Management) 1000.00 36 Hrudananda Bishi Geography Attendant (Management) 1050.00 37 Lalit Mohan Bag Gardener (Management) 1000.00 Total 347594.00
No.
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
|
Sl. |
Name of the Scheme/ Head |
Activity |
Starting Date of the Activity |
Planned and Date of the Activity |
Amount Proposed |
Amount sanctioned |
Amount Released/ Disbursed |
Actual Expenditure for the last Year |
Disbursed in the Month of April 2011 |
Responsible Officer for the Quality and the Complete Execution of the work |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
10 |
11 |
|
1 |
GIA |
|
|
|
2818911 |
2818911 |
2818911 |
2359779 |
459132 |
|
|
Block Grant |
|
|
|
879966 |
879966 |
879966 |
879966 |
|
|
|
|
Management |
|
|
|
378000 |
378000 |
378000 |
378000 |
|
|
|
|
2 |
Electricity |
|
|
|
50000 |
50000 |
49080 |
49080 |
|
|
|
3 |
Telephone Ch. |
|
|
|
20000 |
18000 |
17518 |
17518 |
|
|
|
4 |
Contingency |
|
|
|
50000 |
50000 |
45500 |
45500 |
|
|
|
5 |
Books |
|
|
|
60000 |
50000 |
33500 |
33500 |
|
|
|
6 |
Equipments |
|
|
|
100000 |
75000 |
71176 |
71176 |
|
|
|
7 |
Computer |
|
|
|
80000 |
80000 |
70000 |
70000 |
|
|
|
8 |
Furniture & Repair |
|
|
|
40000 |
32500 |
32500 |
32500 |
|
|
|
9 |
T.A. |
|
|
|
20000 |
10000 |
10000 |
10000 |
|
|
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
Not Applicable
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
Not Applicable
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
Not Applicable
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
|
Sl. |
Facilities Available |
Nature of Information |
Working Hour |
|
1 |
2 |
3 |
4 |
|
1 |
Notice Board |
|
|
|
2 |
Inspection of Records in the Office |
|
|
|
3 |
System of issuing of copies of documents |
|
|
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Public Information Officer (PIO):
|
Sl. |
Name |
Designation |
Office |
Mobile No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Mr. L. Pr. Panda |
Lecturer in History |
|
9437427303 |
|
Deptt. of History, P.S. College, Koksara Kalahandi |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
Up dated information will be provided time to time
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