District Panchayat Office, Cuttack

Introduction

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aims & Objectives of the Organization:

     The main aim and objective of the organization is ot monitor, Supervision of the Gram Panchayat administration in the district.

2. Mission/ Vision:

     To ensure utilization of funds, implementation development works, proper working of Gram Panchayats in the G.Ps.

3. Brief History of the public Authority and Context of its formation:

     District Pancahayat Office headed by the District Panchayat Officer is the part and parcel of the Collectorate and functioning on order to assist the Collector in respect of G.P. Administration. District Panchayat at Officer is appointed by the Director, Panchayatiraj Dept., Govt. of Odisha.

4. Duties of the Public Authority:

     Inspection, supervision of G.P. Offices, monitor proper working of the Gram Panchayats and assist the collector of the district in all statutory works as provided in Odisha Gram Panchayat Act, 1964, O.G.P. Rules 1968 and Odisha G.P./ P.S./ Z.P. Election Rules.

5. Main Activities/ Functions of the Public Authority:

i) Inspection of G.P. Offices
ii) Supervision on working of the G.Ps and Developmental activities of the G.Ps.
iii) Assist in conduct of PRI Election/ By-Election.
iv) Disbursement of Grant-in-aids received from the Govt.
v) Submission of Utilization Certificate on the Grant-in-aids released to G,Ps.
vi) Establishment matters relating to the staff of District Panchayat Office.
vii) Establishment matters on field officials like GPEO/PA and VLWs.
viii) Training Capacity building programme of PRI members.

6. Organizational Structure Diagram at various levels namely State, Directirate, Region district, Blocks etc:

Sl. No.

Organization

Organization Head

Remarks/ Office

1

2

3

4

1

State Level

Panchayati Raj Dept. Govt. of Odisha

Odisha Secretariat, Bhubaneswar

Commissioner-cum-Secretary

Director, Panchayat Raj Dept.

2

District

Collector

Office of the Collector, Cuttack

District Panchayat Officer

3

Sub-Division

Sub-Collector

Office of the Sub-Collectors

Sub-Divisional Panchayat Officer

4

Block

Block Development Officers

Office of the Panchayat Samitis

GPEO/ PAs

5

G.Ps

Sarpanch

Office of the Gram Panchayat

VLW-cum-Executive Officers

G.P. Secretaries

6. Expectation of the Public Authority from the public for enhancing its effectiveness and efficiency:

     Involvement in PRIs for smooth and effective implementation of different anti-poverty and other development works being implemented by the State and Central Government by participation in Gram Sabhas and Palli Sabhas at g.P. Level.

7. Arrangements and methods made for seeking public participation:

     Issue of notices by the G.Ps as per provision laid down in Odisha Gram Panchayat Act. 1964 and O.G.P. Rules.

8. Office Location :

     At present the office of the District Panchayat Office is functioning in the old DRDA Building of the DRDA Office premises, Cuttack.

9. Working Hours of the Office:

     The working hours is from 10.00 A.M to 5.00 P.M of each day except Sunday and other Govt. holiday both for office and public.

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.


1

Name

Chakradhara Mahali

Designation

District Panchayat Officer, Cuttack

Powers

Administrative

Inspection of G.Ps

Monitoring & Supervision of G.P. Works.

Control over the office & field staff

Financial

Drawing and Disbursing Officer relating to Dist. Panchayat Section Establishment.

Others

Conduct of PRI Election

VLW field staff establishment

Enquiring to Misc Petition etc.

Duties

Inspection of G.Ps

Supervision of G.P works

Assist the Collector relating to G.P. Matters.

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

     The procedure as laid down in the relevant Act and Rules, Manual, govt notification or instruction are generally followed in taking any decision to any matters. In this regard all files placed to Collector through Project Director, DRDA for approval.

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

 

 

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.

Name/ Title of the Document

From where one can get a copy of Rules, Regulations, Instructions, Manual and Records

Address, Telephone No., FAX, E-Mail & Others

Fee charged by the Department for a copy of Rules, Regulations, Instructions, Manual and Records (if any)

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1

Odisha Gram Panchayat Act, 1964

District Panchayat Office, Cuttack

0671 2368334

Xerox Copy as charged

2

Odisha Gram Panchayat Rules, 1968




3

Odisha Gram Panchayat Election Rules

-do-

-do-

-do-

4

Odisha Panchayat Samiti Act

-do-

-do-

-do-

5

Odisha Panchayat Samiti Election Rules

-do-

-do-

-do-

6

Odisha Zilla Parishad Act

-do-

-do-

-do-

7

Odisha Zilla Parishad Election Rules

-do-

-do-

-do-

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.

Category of the Document

Name of the Document and its Introduction in on line

Procedures to obtain the Documents

Held by/ Under Control of

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5

1

Register of letters Issued

Letters issued by the Panchayat Section

Through R.T.I. Act of Certified Copy

Dist Panchayat Office

2

Register of letters Received

Letters received by the Panchayat Section

-do-

-do-

3

Index Register

Files opened in the Section

-do-

-do-

4

Court case Register

List of case filed and the status position relating to G.P matters

-do-

-do-

5

Assembly Question Register

Assembly Question received and reply sent

-do-

-do-

6

Stock & Store Register

Election and other stock materials received and its disposal

-do-

-do-

7

Grant-in-aid Register

Grant received drawn and its distribution

-do-

-do-

8

Check Issue Register

Funds released through cheques

-do-

-do-

9

Advance Register

Advance paid and adjusted

-do-

-do-

10

Cash Book

All types of receipt and expenditures

-do-

-do-

11

Bill Register

Funds drawn through Treasury

-do-

-do-

12

Book of drawal Register

Bills presented to Treasury through presentation of Bills for drawal

-do-

-do-

13

Allotment Register

Allotment received from the Govt.

-do-

-do-

14

All correspondence Files and records being maintained as per Record Manual

All matters

-do-

-do-

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl. No.

Subject/ Topic

Is it mandatory to ensure Public Participation
(Yes/ No)

Arrangements for seeking Public Participation

1

2

3

4

1

Palli Sabhas at Village/ G.P. Level

Yes

By the G.Ps

2

Gram Sabhas at G.P. Level

Yes

By the G.Ps

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Nil

 

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

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8

1

Premananda Panigrahi

District Panchayat Officer

0671 2368334

9861156002



District Panchayat Office Collectorate, Cuttack

2

Sukanta Mishra

Head Clerk


8895426048




3

Krushna Ch. Das

Sr. Clerk


9861031259




4

Sabita Achaya

Sr. Clerk


9938400697




5

Gulam KKadir Alli Ahmad

Jr. Clerk


8895059604

 

 



6

Mahendra Ku. Prusty

Driver


9778668504




7

Mayadhar Das

Peon


9778431847




  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.
No.

Name

Designation

Scale of Pay
(in Rs.)

Existing Scale of Pay
(in Rs.)

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2

3

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5

1

Chakradhar Mahali

District Panchayat Officer

9300-34800

15450

2

Smt. Sarojini Pattnaik

Head Clerk

9300-34800

10260

3

Krushna Ch. Das

Sr. Clerk

5200-20200

9700

4

Kedar Nath Tripathy

Sr. Clerk

5200-20200

8840

5

Annath Ku. Rout

Jr. Clerk

5200-20200

5200

6

Mahendra Ku. Prusty

Driver

5200-20200

8520

7

Mayadhar Sahoo

Peon

4440-7440

4800

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Nil

 

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Nil

 

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Nil

 

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Nil

 

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)

Means, methods or facilitation available to the public which are adopted by the department for dissemination of information Like

i) As per R.T.I. Act.
ii) Inspection of Records in the Office
iii) System of issuing of copies of documents
iv) Printed Manual Available (To be Xeroxed)
v) Panchayat Raj Web site

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

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8

1

Chakradhar Mahali

District Panchayat Officer

0671 2368334

9437276642



District Panchayat Office Collectorate, Cuttack

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

It will be provided as and when required

 

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