Tahasil Office, Ghatagaon, Keonjhar

Introduction

1. Please throw light on the background of this hand Book (Right to information Act. 2005):

     With a view to ensure greater and more effective access to information, the Government of India enacted the Freedom of Information Act, 2002. The National Advisory Council suggested certain important changes to be incorporated in the existing Acts with a view to ensure smoother and greater access to information. The Government of India on examination of the suggestions put forward by National Advisory Council found that the important changes proposed include establishment of an appellate machinery to review the decisions of the Public Information Officers; Penal provisions for failure to provide information as per law, provisions to ensure maximum disclosure and minimum exemptions and effective mechanism for access to information and disclosure by competent authorities etc. In view of the radical changes proposed in the existing Act, the Government of India decided to repeal the Freedom of Information Act, 2002. In order to provide effective frame work for effectuating the right to information recognized under the Article 19 of the Constitution of India. Government of India passed the Right to Information Act, 2005 which received the assent of the President on 15^th June, 2005.

2. Objective/ Purpose of this hand-book:

     The Act is framed to provide for setting out the practical regime of right to information for citizens to secure access to information under the control of public authorities, in order to promote transparency and accountability in the working of every public authority.

3. Who are the intended users of this hand-book?:

General public.

4. Organization of the information in this hand-book:

Articulate and illustrative.

5. Definitions (Please provide definitions of various terms used in the hand-book):

Information:

     Means any material in any form, including records, documents, memos, e-mails, opinions, advices, press releases, circulars, orders, logbooks, contracts, reports, papers, samples, models, data material held in any electronic form and information relating to any private body which can be accessed by a public authority under any other law for the time being in force.

Public Authority:

     Means any authority or body or institution of self-government established or constituted-

a) By or under the Constitution
b) By any other law made by Parliament
c) By any other law made by State Legislature
d) By notification issued or order made by the appropriate Government

(i) Body owned, controlled or substantially financed;
(ii) Non- Government organization substantially financed, directly or indirectly by funds provided by the appropriate Government;

Record includes:

a) any document, manuscript and file
b) any microfilm, microfiche and facsimile copy of a document
c) any reproduction of image or images embodied in such microfilm ( whether enlarged or not); and
d) any other material produced by a computer or any other device

     Right to information means the right to information accessible under this Act which is held by or under the control of any public authority and includes the right to-

i) Inspection of work, documents, records
ii) Taking notes, extracts or certified copies of documents or records
iii) Taking certified samples of material
iv) Obtaining information in the form of diskettes, floppies, tapes, video cassettes or in any other electronic mode or through printouts where such information is stored in a computer or in any other device

State Information Commission:

Means the State Information Commission constituted under Sub-section (1) of Section 15.

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Objective/ Purpose of the Public Authority:

     Tahasil organization is the main unit of revenue administration. The aims and objective of the organization is to maintain the record of rights and village maps up-to-date. In addition to this, the Tahasil organization is also to look the collection of land revenue & safe guard the Govt. property.

2. Mission/ Vision Statement of the Public Authority:

     The mission of the organization is to help the natural calamity stricken people at the time of the natural calamity in order to ameliorate the woes and suffering through relief operation & rehabilitation. This organization also thinks of providing house sites & agricultural land to all home stead less & landless persons.

     The vision of the organization is to redress the grievance of the public such as issue of certified copy, mutated R.O.R other miscellaneous certificates through the computer. Moreover this organization aims at registration and mutation of the land through single window system by the application of the computer.

3. Brief History of the Public Authority & Context of its Formation:

This Tahasil started functioning from Dt.01.04.1982.

4. Duties of the Public Authority:

To provide effective land administration at the grass root level.

5. Main Activities/Functions of the Public Authority:

a) To keep Land Records (R.O.R & Maps) up to date.
b) Issue of miscellaneous certificate.
c) Collection of Land Revenue.
d) Provide relief & rehabilitation during natural calamity.
e) Effective management of Govt. lands.

6. List of Services being Provided by Public Authority with a brief write- up:

a) Mutation of holdings after death of tenant, transfer of lands, court decree, land acquisition etc.
b) Partition of holding among co-sharers.
c) Conversion of agriculture land for non-agriculture use.
d) Lease of Govt. land- Home stead lease, agriculture lease, institutional lease, Jawan lease.
e) Conversion of lease hold land to free hold status.
f) Issue of certified copy of R.O.R.
g) Issue of miscellaneous certificates.
h) Collection of land revenues.
i) Relief and rehabilitation work during natural calamity.
j) Issue of land pass book.
k) Auction of minor mineral sources.
l) Safe guard of Govt. land by encroachment cases.
m) Execution & disposal of certificate cases.

7. Expectation of the Public Authority from the Public for Enhancing its Effectiveness & Efficiency:

Good behavior & cooperation is expected.

8. Arrangements & Methods made for Seeking Participation/ Contribution:

     There is regular interaction between this organization and citizen in order to let them know the rules of this organization and its aims and objectives. In citizen interface counter people get information and copies of land related documents.

9. Mechanism Available for Monitoring the Service Delivery & Public Grievance Resolution:

     Soon after receipt of the grievance from any quarter such petition is entered in Grievance Register duly opened and maintained. If enquired, enquiry is made either at the Tahasildar level or R.I. level. Grievance of public is heard on every Saturday.

10. Addresses of the Main Office & Other Offices at Different Levels:

Office of the Tahasildar,
At/Po.- Ghatagaon,
Dist.- Keonjhar,
Pin- 758017

Subordinate Offices:

i) R.I. Circle, Ghatagaon, At-Ghatagaon
ii) R.I. Circle, Dhenkikote, At- Dhenkikote
iii) R.I. Circle, Tara, At- Barahtipura

11. Working Hour :

     Usual Office hour - 10.00 AM to 5.00 PM with lunch break from 1.30 PM to 2.00 PM. In the time of summer, office functions from 7.00 AM to 1.00 PM.

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.
1	Designation	Tahasildar
	Powers	Administrative	Control and supervise works of all staff of Tahasil. Sanction C.L. and E.L. of staff working under this Tahasil
		Financial	D.D.O. of the Establishment
		Others	As empowered under provisions of Mutation Manual, Manual of Tahasil Accounts, O.L.R. Act, O.P.L.E. Act, O.G.L.S. Act, O.P.D.R. Act, O.E.A. Act. Irrigation Act, O.M.M.C. Rules. Misc. Certificate Rules, Relief Code etc., Cr.P.C. O.G.F.R., Treasury Code. Discharge duties, as members of different committees
	Duties	Dispose of various revenue cases; issue Misc. certificate cases; supervise revenue collection; distribute relief during natural calamity; Sanction fire accident relief; Maintains the office; draw & disburse salary and allowances to all staff; Annual verification of Accounts i.e. saltamami as per M.T.A.
2	Designation	Revenue Supervisor
	Powers	Others	As empowered under provisions of M.T.A.
	Duties	Assist Tahasildar in supervision of works of RIs, 100% check of accounts of RIs, attest all changes in demand in register No.I & II of RIs.
3	Designation	Head Clerk
	Powers	Others	As empowered under provisions of M.T.A.
	Duties	Receive & R.R. books & M.R. books and maintain corresponding registers; maintain Index register & ensure that all reports/returns, answer to assembly/ parliament questions are timely sent to proper quarters, check cash book daily, receive all public papers on behalf of Tahasildar, distribute letters among staff.
4	Designation	Touzi Assistant
	Powers & Duties	Prepare D.C.B. of Tahasil, prepares case record for auction of sairat sources, Annual verification work on behalf Tahasildar
5	Designation	Emergency Assistant
	Powers & Duties	Process case records for sanction of relied to bereaved families of fire accident and other natural calamities, deals with all correspondences on emergency matters.

Sl. No.
6	Designation	Establishment Asst.
	Powers & Duties	Deals with establishment matters of all staff
7	Designation	Revenue Bench Clerk
	Powers & Duties	Scrutinies application, Connected documents, reports and put up to Tahasildar/ Addl. Tahasildar for orders, maintains case record, registers, log books, court diary and comply the orders, prepare all reports and returns
8	Designation	Nazir
	Powers & Duties	Keep cash, account and all related registers and correspondences, stock and store, distribute relief materials.
9	Designation	Record Keeper
	Powers & Duties	Preserves and maintains R.O.R. & map up-to-date. Receive application for mutation, Certified copies and issue R.O.R. After Processing.
10	Designation	Bhulekh Operator
	Powers & Duties	Computer Entry of Misc. Certificate
11	Designation	Diary Assistant
	Powers & Duties	Receive & issue all correspondences of Tahasil.
12	Designation	General & Misc. Assistant
	Powers & Duties	Deal with all miscellaneous work like meeting, conference, grievance petition, election & census.
13	Designation	Revenue Inspector
	Others	Empowered under M.T.A., Mutation manual, OPLE Act, OPDR Act to perform definite functions
	Duties	Collect Land Revenue, disposed off uncontested mutation cases, book encroachment cased, file draft certificate cases, filed inquiry in respect of Misc. certificates and as directed by higher authorities

Sl. No.
14	Designation	Asst. R.I
	Powers & Duties	Assist the R.I. For collection of revenue & other miscellaneous works assigned by the Tahasildar/ R.I
15	Designation	Amin
	Powers & Duties	Field inquiry, Demarcation of land, correction of land records, Preparation of information slip & other works assigned by Tahasildar.
16	Designation	Process Server
	Powers & Duties	As empowered in Nizarat Manual
		Service of Court notices
17	Designation	Chainman
	Duties	Assist Amin/ R.I. During measurement of land
18	Designation	Peon/ Collection Peon
	Duties	Assist all officials
19	Designation	Chowkidar-cum-Sweeper
	Duties	Watch office Premises & cleaning of Office Premises.

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl. No.	Subject on which Decision is to be taken	Guidelines/ Direction, if any	Process of Execution	Designation of Officers involved in Decision making	Contract Information of the above mentioned Officers	If not satisfied by the Decision, where & how to Appeal
1	2	3	4	5	6	7
1	Issue of certified Copy	Record Manual	Search & issue	Tahasildar	Tahasil Office, Ghatagaon
2	Fire Relief/ lightening	Relief Code	Enquiry, Sanction & disburse	Tahasildar	Tahasil Office, Ghatagaon
3	House Site lease to homestead less persons & agriculture lease to land less persons	Odisha Govt. Land Settlement Act.	Enquiry in respect of eligibility & suitability of land, invite objections from the locality, sanction of lease & confirmation	Sanction by Tahasildar confirmation by Sub collector	Tahasil Office, Ghatagaon
4	Industrial/ Institutional Lease	Odisha Govt. land Settlement Act.	Enquiry in respect of eligibility & suitability of land, invite objections from the locality, recommend the case record the case record to sanctioning authority through proper channel	Lease will be recommended by Tahasildar and sanctioned by different authority as per competency	Tahasil Office, Ghatagaon
5	Issue of Miscellaneous certificates	Miscellaneous certificate rule, 1984	Enquiry Verification of document & issue	Tahasildar	Tahasil Office, Ghatagaon	Sub- Collector
6	Mutation of R.O.R.	Mutation Manual	Verification of application w.r.t  R.O.R., field enquiry, proclamation, allow/drop of case, correction in allowed cases	Concerned Revenue Inspector and confirmation by tahasildar	Tahasil Office, Ghatagaon	Sub- Collector

Sl. No.	Subject on which Decision is to be taken	Guidelines/ Direction, if any	Process of Execution	Designation of Officers involved in Decision making	Contract Information of the above mentioned Officers	If not satisfied by the Decision, where & how to Appeal
1	2	3	4	5	6	7
7	Conversion of agriculture land for non- agriculture purpose	u/s 8-A of O.L.R. Act	Enquiry, proclamation views of development authority, realization of premium, Execution of Standard form of lease deed correction of R.O.R	Tahasildar	Tahasil Office, Ghatagaon
8	Issue of Land Pass Book.	Land Pass Book Rule, 2006	Application, enquiry & issue	Tahasildar	R.I. Office

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.	Activity	Time Frame	Remarks
1	2	3	4
1	Diary of letter	3 minutes per letter
2	Despatch of letter	5 minutes per letter
3	Typing job	25 pages per day
4	Disposal of Revenue cases by Tahasildar	125 cases per month
5	Issue of certified copy of R.O.R.	30 copies per day
6	Issue of Misc certificates	50 certificates per day

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name/ Title of the Documents	Type of Documents	From where one can get a copy of Rules Regulation, Instruction Manual & Records	Address, Telephone No., Fax, E-mail & others	Fee charged by the Dept. for a copy of Rules & Regulation, Instruction, Manual & Records (if any)
1	2	3	4	5	6
1	The Odisha Miscellaneous Certificate Rules, 1984	This rule is meant for issue of Miscellaneous Certificates like, caste, SEBC/OBC, Valuation, Solvency, Legal Heir, Income and Resident etc.	Govt. Press/ Book shops having law books.
2	The Odisha Cess Act, 1962 The Odisha Cess Reles 1963	The act & rules are meant for submission of monthly return for assessment of Cess under the Odisha Cess (Amendment) Act, 1976.	-do-
3	The Odisha Govt, Land Settlement Act, 1962 & The Odisha Govt. Land Settlement Rules, 1983	This act and rules aims for plotting of urban land reserved for house. De- reservation Principles. Manner of Settlement of Govt. land. Principles for settlement. Temporary settlement. Procedure for disposal of appeals and revisions. Applications and form of settlement of Govt. land.	-do-
4	The Odisha Minor Mineral Concession Rules, 1990 The Odisha Minor mineral Concession (Amendment) Rules, 2004	These rules aim at application for quarry lease. Disposal of the application period of lease and renewal. Execution of lease. Execution of quarry. Liability for payment of royalty. Conditions of quarry lease & auction. Grant of quarry permits, Auctions, Procedure for fixing appeal.	-do-
5	The Odisha Prevention of land Encroachment Act, 1972 & Rules, 1985	This act and rules aim at detection of encroachment and initiation of proceedings. Assessment under section 04. Condition for reduction of fine warrant for arrest. Order of for forfeiture and its execution. Disposal of property manner of settlement of encroached land.	-do-

Sl. No.	Name/ Title of the Documents	Type of Documents	From where one can get a copy of Rules Regulations, Instructions Manual & Records	Address, Telephone No., Fax, E-mail & others	Fee charged by the dept. for a copy of Rules & Regulation, Instruction, Manual & Records (if any)
1	2	3	4	5	6
6	The Odisha Survey and Settlement Act 1958 and Rules, 1962	This act and rules aim at Survey. Preparation of R.O.Rs. Maintenance of R.O.Rs and maps. Registration Proceedings. Settlement of rent. Simultaneous proceedings	Govt. Press/ Book shops having law books.
7	The Odisha Public Demand Recovery Act, 1962 and Rules, 1963	This act and rules aim at requisition for certificate, execution of certificate	-do-
8	The Odisha Public Premises (Eviction of unauthorized occupant) Act, 1972 & Rules, 1988	This Act and rules aim at prevention of Public premises from unauthorized occupant	-do-
9	Manual of Tahasil Accounts	This manual aim at maintenance of all registers, Preparation annual accounts, updating of RORs and Tenants Ledgers	-do-
10	The Odisha Irrigation Act 1959	This act aims at preparations of sairat irrigation charts for publication and supply to the engineering personnel after approval by irrigation Officer. Verification of inquiry with regard to actual irrigation as per certified ayacut. Assessment of FWR for Rabi crop and CBWR ( Khariff crop) and FWR. (Rabi Crop)	-do-
11	Mutation Manual, 1962	This manual aims at correction of ROR and maps through mutation Proceedings	-do-
12	The Odisha Land reforms Act, 1960	This act aims at distribution of ceiling surplus land in favour of landless person. Restoration of illegal transfer of SC & ST land. Detection and initiation of cases of unauthorized conversion of agriculture land for non agricultural purpose	-do-
13	The Odisha Consolidation of Holdings and Prevention of fragmentation of land Act, 1972	This act aims at prevention of fragmentation of holdings	-do-
14	The Odisha Relief code, 1980	This code aims at providing different type of relief both in cash and kind to the natural calamity striken people	-do-
15	The Odisha Record Manual, 1964	This manual aims at issue of certified copies of both RORs and case Records subject to payment of Court Fees	-do-

Sl. No.	Name/ Title of the Documents	Type of Documents	From where one can get a copy of Rules, Regulation, Instructions Manual & Records	Address, Telephone No. Fax, E-mail & others	Fee charged by the Dept. for a copy of Rules & Regulation, Instruction, Manual & Records (if any)
1	2	3	4	5	6
16	Nizarat Manual, 1962	This manual aims at incurring expenditure, maintenance of cashbook, service of notice, remittance of collected revenue and deposit to Govt. through Try. Challan	Govt. Press/ Book shops having law books.
17	The Odisha Service Code. 1939	This code aims at sanction of level fixation of pay. Deputation of foreign service, Promotion sanction of increment.	-do-
18	TR Rules	This rule aims at sanction of T.A	-do-
19	Pension Rules	This rules aims at preparation and sanction of pension	-do-
20	GPF Rules	This rules aims at sanction of G.P.F. Advance, sanction of final payment of GPF.	-do-
21	OCS (CC&A) Rules, 1962	These rules at conduct of Govt. servant, Suspension, Proceedings and dismissal	-do-
22	O.G.F.R. Vol.I & II	This rules aim at delegation of financial power, limitation for incurring expenditure, preparation of revised estimate and budget estimate.	-do-
23	Treasury Code	This code aims at preparation and submission of all kinds of bills	-do-
24	Odisha Medical Attendance Rules	This rules aim at reimbursement of admissible medicines	-do-

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Category of Document	Name of the Document & its Introduction in one line	Procedure to obtain the Documents	Held by/ Under control of
1	2	3	4	5
1	R.O.R	Computerized R.O.R of 117 villages	Form A, B & C	Record Keeper (Sachin Panda, Jr. Clerk)
2	Village Map	Map of 90 villages	By depositing Rs.25/- per sheet.	Nizarat section (Purna Ch. Khamari, Nazir)
3	Revenue Case Records	Case records in case of which correction carried out	Through application as per record manual.	Record Keeper (Sachin Panda, Jr. Clerk)
4	Running/ drop case records of Alienation, Industrial/ Institutional lease	Case records, Registers, Log book etc.	Through application as per record manual	Revenue Bench Clerk (Gagan Bihari Jena, Sr. Clerk, RA.)
5	Running/ drop case records of OPDR, OEA, Ceiling Cases of entire Tahasil and Mutation cases of Ghatagaon & Dhenkikote R.I.Circles	Case records Register, court diary etc. Uncontested/ Simple nature mutation cases are available with concerned R.I.s	Through application as per record manual	(Gagan Bihari Jena, Sr. Clerk, RA)
6	Running/ drop case records of OLR Act	Case Records, Registers,	Through application as per Record manual	(Gagan Bihari Jena, Sr. Clerk, RA.)
7	Running/ drop case records of Mutation, Tara R.I. Circle	Case records Register, court diary etc. Uncontested/ Simple nature mutation cases are available with concerned RIs	Through application as per record manual	(Mitamani Ray, Sr. Clerk, RA.)
8	Running & drop Individual Lease and Encrachment cases of all R.I. Circle	-do-	Through application as per Records Manual.	(Gagan Bihari Jena, Sr. Clerk, RA)
9	Miscellaneous Certificate	-do-	Through application in form No-1 for	Misc certificate section (Bijay Laxmi Patra, Jr. Clerk)
10	Records as per Minor Mineral concession Rules, other sairats as per M.T.A , D.C.B	Case records, Register, Transit pass etc.	Through application.	Touzi Section. (Gagan Bihari Jena, Sr. Clerk, RA.)
11	Cash/ Accounts	All register books etc.	Not applicable for general public	Nizarat Section ( Purna Ch. Kahamari, Sr. Clerk)
12	List of Beneficiaries provided with Fire accident relief & other relief due to natural calamity	Case records list, correspondence etc.	Through application	Emergency Section ( Purna Ch. Kahamari, Sr. Clerk)
13	Documents related to Service matters of staff working in Tahasil office	Service Books, Bill, Budgets & related correspondence.	Not applicable for general public	Establishment Section (Benudhar Dash, Head Clerk)
14	Revenue Case Records	The allowed cases due for correction	Through application as per record manual	Record Keeper (Sachin Panda, Jr. Clerk)

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl. No.	Subject/ Topic	Is it Mandatory to ensure Public Participation (Yes/ No)	Arrangements for Seeking Public Participation
1	2	3	4
1	To safeguard the property of SC/ ST from the illegal transaction and up lift their socioeconomic condition	Yes, With Sub-Collector, Tahasildar, DWO, Range Officer, Forest Sub-Divisional, Police Officer, Local representative	Sub-Divisional Task Force Committee
2	To evaluate the market value of each plot	Yes, with Sub-Collector, Tahasildar, Sub-Register, SDO, RD, R&B & MI & well known local persons	Bench Mark Valuation Committee
3	To prepare Plan/ Budget estimate in order to tide over the natural calamity	Yes with Collector, All Tahasildar, All BDOs, PD, DRDA, All Sub-Collectors Mps/ MLAs/ Minister of District & other Dist. Cadre Officers including Officers of the line Dept.	Dist. Natural calamity Committee

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl. No.	Name & Address of the Affiliated body	Brief Introduction of the Affiliated Body	Role of the Affiliated Body	Structure and Member Composition	Head of Body	Frequency of Meeting	Can Public Participate in the Meeting	Are Minutes of the Meeting Prepared	Whether Minutes Accessible to Public	Frequency of the Meeting
1	2	3	4	5	6	7	8	9	10	11
1	Site selection Committee Tahasil Office, Ghatagaon	1st Nov, 1983 Odisha G.O No.- 1444	To select the site for the alienation of land in favour of Govt. organization	Sub- Collector, Tahasildar, CDMO, Dist. Planning Officer E.E (R&B)	Sub- Collector	As per requirement	Not open to public	Yes	Minutes accessible to public	Depends upon the No. of application received
2	Sub- Divisional Task Force meeting Sub- Collector Office, Keonjhar		To safeguard the property of the SC/ ST from the illegal transaction and up lift of their socio economic condition	Sub- Collector, Tahasildar DWO Range Officer, Sub- Divisional, Police Officer	Sub- Collector	Quarterly	Not open	Yes	Accessible to Public	Quarterly
3	Bench Mark Valuation Committee O/o Sub collector, Keonjhar		To evaluate the market value of each plot	Sub- Collector, Tahasildar, Sub- Register, SDO, RD, R&B & MI 3 well known local perosns	Sub- Collector	As required	Open to public	Yes	Accessible to public	Half yearly
4	District National Calamity O/o Collector, Keonjhar		To prepare plan budget in order to tide over the natural calamity	Collector all Tahasildar, All BDOs, PD, DRDA, All Sub- Collectors MPs/ MLAs/ Minister of District & other Dist. Cadre Officers including Officers of the line Dept.	Collector	Half Yearly	Open to Public	Yes	Accessible to public	Twice in a Year
5	Block Level ODP Committee O/o Panchayat Samiti, Ghatgaon		To select physically and mentally disabled persons for sanction of ODP	BDO, Tahasildar, Medical Officer & Executive Officers	BDO, Executive Officer	Annual	Open to Public	Yes	Accessible to public	As when convened by the BDO/ Executive Officer

  MANUAL-9 
Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Sri K. Ashok Kumar, OAS	Tahasildar	06733 221033			tah.ghat-od@nic.in	Tahasil Office, Ghatgaon
2	Sri Benudhar Dash	Head Clerk	06733 221033				-do-
3	Sri Purna Chandra Khamari	Sr. Clerk	06733 221033				-do-
4	Sri Gagan Bihari Jena	Sr. Clerk	06733 221033				-do-
5	Sri Balaram Barik	Sr. Clerk	06733 221033				Tahail Office, Patna (on deputation)
6	Sri Mitamani Ray	Sr. Clerk	06733 221033				Tahasil Office, Ghatgaon
7	Sri Sachin Panda	Jr. Clerk	06733 221033				-do-
8	Smt. Bijaylaxmi Patra	Jr. Clerk	06733 221033				-do-
9	Jyostnarani Nayak	Jr. Clerk	06733 221033				-do-
10	Sri Rasananda Parida	R.I.					At/PO-Dhenkikote, Keonjhar
11	Sri Jagannath Patnaik	R.I.					At/PO-Tara, Keonjhar
12	Sri Jatindra Kumar Sahu	Driver	06733 221033				Tahasil Office, Ghatagon
13	Sri Rohit Kumar Nayak	Amin					-do-
14	Sri Babaji Charan Biswal	ARI					R.I..Office at Ghatagaon
15	Sri Lasib Singh Laguri	ARI					R.I..Office at Tara
16	Sri Ramesh Chandra Behera	Peon					Tahasil Office, Ghatagaon
17	Sri Gopal Chandra Nayak	Peon					Tahasil Office, Harichandapur (on deputation)
18	Sri Udaynath Sethy	Peon					R.l.,Office at Dhenkikote

 

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
19	Sri Bhimsen Dalei	Peon					Tahasil Office, Saharpada (on deputation)
20	Sri Dasaratha Nandan Sahoo	Peon					Tahasil Office, Ghatagaon
21	Sri Sribasta Pal	Peon					Tahasil Office, Harichandanpur (on deputation)
22	Sri Ajay Kumar Sahoo	Peon					Tahasil Office, Ghatagaon
23	Sri Akshay Kumar Sahoo	Peon					Tahasil Office, Ghatagaon
24	Sri Ramesh Chandra Naik	Peon					R.I. Office at Ghatagaon
25	Sri Hrudananda Behera	Chainman					R.I. Office at Tara
26	Sri Laxman Sethy	Chowkidar					Tahasil Office, Harichandanpur (on deputation)
27	Sri Dayanidhi Patra	Chowkidar					Tahasil Office, Harichandanpur (on deputation)
28	Sri Dayanidhi Sethy	Chowkidar					Tahasil Office, Ghatagaon
29	Sri Khageswar Nayak	Chowkidar					Tahasil Office, Harichandanpur (on deputation)
30	Sri Ajay Kumar Behera	Chowkidar					Tahasil Office, Harichandanpur (on deputation)
31	Sri Basanta Kumar Barik	Chowkidar					Tahasil Office, Ghatagaon

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Scale of Pay (in Rs.)
1	2	3	4
1	Sri K. Ashok Kumar, OAS	Tahasildar	25172
2	Sri Benudhar Dash	Head Clerk	22932
3	Sri Purna Chandra Khamari	Sr. Clerk	19531
4	Sri Gagan Bihari Jena	Sr. Clerk	17270
5	Sri Balaram Barik	Sr. Clerk	16429
6	Sri Mitamani Ray	Sr. Clerk	14071
7	Sri Sachin Panda	Jr. Clerk	15710
8	Smt. Bijaylaxmi Patra	Jr. Clerk	15710
9	Jyostnarani Nayak	Jr. Clerk	11076
10	Sri Rasananda Parida	R.I.	21638
11	Sri Jagannath Patnaik	R.I.	21638
12	Sri Jatindra Kumar Sahu	Driver	17020
13	Sri Rohit Kumar Nayak	Amin	11241
14	Sri Babaji Charan Biswal	ARI	12559
15	Sri Lasib Singh Laguri	ARI	11419
16	Sri Ramesh Chandra Behera	Peon	13790
17	Sri Gopal Chandra Nayak	Peon	13790
18	Sri Udaynath Sethy	Peon	13790
19	Sri Bhimsen Dalei	Peon	13790
20	Sri Dasaratha Nandan Sahoo	Peon	13814
21	Sri Sribasta Pal	Peon	13790
22	Sri Ajay Kumar Sahoo	Peon	13790
23	Sri Akshay Kumar Sahoo	Peon	13385

 

Sl. No.	Name	Designation	Scale of Pay (in Rs.)
1	2	3	4
24	Sri Ramesh Chandra Naik	Peon	12979
25	Sri Hrudananda Behera	Chainman	13790
26	Sri Laxman Sethy	Chowkidar	13790
27	Sri Dayanidhi Patra	Chowkidar	13572
28	Sri Dayanidhi Sethy	Chowkidar	13790
29	Sri Khageswar Nayak	Chowkidar	13150
30	Sri Ajay Kumar Behera	Chowkidar	12979
31	Sri Basanta Kumar Barik	Chowkidar	12530

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Non-Plan Budget:

Sl. No.	Head	Proposed Budget (in RS.)	Sanctioned Budget (in RS.)	Amount Released/ Disbursed (No. of Installments) (in RS.)	Total Expenditure as on 31.08.2011 (in RS.)
1	2	3	4	5	6
1	Pay + GP	52,00,000	28,03,175	28,03,175	24,09,173
2	DA	24,00,000	15,96,000	15,96,000	11,38,736
3	HRA	1,35,000	1,12,000	1,12,000	86,380
4	OA	500	192	192	192
5	RCM	25,000	18,000	18,000
6	TE	70,000	21,000	21,000	8,634
7	Ele. Ch.	25,000	12,000	12,000	12,000
8	Tele.	10,000	5,000	5,000	4,000
9	MV	75,000	60,000	60,000	42,000
10	WC	1,000	1,000	1,000	1,000
11	RRT
12	OC	80,000	40,000	40,000	40,000
13	F. Adv.	2,00,000	75,000	75,000
14	Arrear of ORSP, 08	30,000

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Not Applicable

 

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Not Applicable

 

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl. No.	Activity for which Electronic data Available	Nature of Information	Can it be shared with Public	Is it Available on web is being used as back site or end data base
1	2	3	4	5
1	R.O.R.	Available Computerized R.O.R. of all 117 villages	No	Yes, in website www.bhulekh.ori.nic.in

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Facilities Available	Nature of Information Available	Working Hours
1	2	3	4
1	Information Counter	All the information on Tahasil Administration	10 AM to 5 PM
2	Web Site	Not available
3	Office Library	Not available
4	Notice Board	All the tender paper, notice of auctions notice on employment facilities and requirement to the defense services	10 AM to 5 PM
5	Through New Paper	Schedule of auction of minor minerals	Before 1 month of auction schedule in the month of Jan/Feb each Year
6	Inspection of records in the Office	All public documents	10 AM to 5 PM

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Asst. Public Information Officer (APIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Sri Benudhar Dash	Head Clerk	06733 221033				Tahasil Office, At/Po.- Ghatagaon

Public Information Officer (PIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Sri Somanath Bhoi, O.S.C.S.	ASO-cum- Addl. Tahasildar	06733 221033				Tahasil Office, At/Po.- Ghatagaon

First Appellate Authority (FAA):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Sri K. Ashok Kumar, OAS	Tahasildar	06733 221033				Tahasil Office, At/Po.- Ghatagaon

 

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

1. Frequently Asked Questions and their answers by Public:

     About the movement of Officers & staff; what are the prescribed forms for various revenue works; Channel of their works and time required for such works. Every thing is described in various manuals. Advance tour programmed is pasted in the notice board.

2. Related to seeking information:

a) Application form: FORM 'A'

PART-I

Sl. No.	Application Fee	Rate to be Charged	Mode of Deposit
1	2	3	4
1	Application fee seeking information	Rs.10/- per application	Treasury Challan/ Cash
2	Application fee for 1st appeal	Rs.20/-	Court fee stamp
3	Application for 2nd appeal	Rs.40/-	Court fee stamp

PART-II

Sl. No.	Nature of Information	Rate to be Charged	Mode of Deposit
1	2	3	4
1	Inspection of documents	Rs.50/- per hour or fraction thereof	By cash
2	Typed copy/ Photo copy in A4 paper	Rs.2/- per page	By cash
3	Print out from computer in A4 paper	Rs.5/- per page	By cash
4	CD with cover	Rs.50/- per CD	By cash
5	Floppy disketee	Rs.50/- per floppy	By cash
6	Maps & Plans	Reasonable cost to be fixed by PIO	By cash
7	Video cassette/ micro film/ microfiche	-do-	By cash
8	Certified sample of material	-do-

3. How to Write a precise information request:

Information sought for must be clearly written.

4. Right of the Citizen in case of denial of information and procedure to appeal:

     Applicant will be intimated By PIO, the reasons for rejection of his/her application. If the applicant is not satisfied with the action of the PIO, He/ She can prefer an appeal before the 1st appellate authority within 30 days of such intimation.

 

 

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