Sl.

1

Name

Dr. Saravana Vivek M, IPS

Designation

Superintendent of Police Berhampur

Powers and duties

Administrative

General Administration

To look into the L/O position of the district

Redressal of public grievance

Financial

Release of pay and passing of annual increment

Held over of pay of defaulting staff and with held of increment

Money reward to the good workers and helpful to police of public

Others

To look into welfare of the staff

To look into crime position of the district 3.To keep liaison with higher authority to look into the development of dist. Police administration.

2

Name

Ms. Seema Swain, OPS-I,

Designation

Addl. S.P., Berhampur

Powers

Administrative

He oversees the functioning of S.R. section. He passes orders in all Non-S.R. cases. He goes through the FIR, S.Note and compliance report of all S.R. cases and put up before S.P. for orders.

He supervises the work of DCRB and implementation of CCTNS project.

He supervises the work of all building projects undertaken by OSPHWC. He signs all official letters circulated inside the district.

He oversees the functioning of R.O. and conduct weekly parade.

He oversees the work of DIB.

He remains in-charge of the district when S.P. on leave.

Sl.

3

Name

Sri Biswaj Kumar Routroy, OPS,

Designation

DSP (DHRPC/ PCR Cell, Berhampur)

Powers and duties

Administrative

He will ensure proper disposal of petitions and JERs of the district.

He has to keep track of all Atrocity cases, Women related cases of district. He will closely monitor all the HRPC related cases.

He shall perform other duties as and when required.

4

Name

Sri Dillip Kumar Sahoo, OPS

Designation

DSP (Crime)

Powers
and
duties

Administrative

Supervisory power as per direction of S.P.

Look into official function of DPO, as per duty distribution.

Other Misc. work as per direction of S.P.

Financial

Look into the civil rights of public, those who are meet to S.P., Berhampur (T) Grievance in addition to his regular duty.

He is looking into crime control work.

Dealing with public petitions.

Statutory

Others

Supervise S.R. cases as per entrusted of S.P.

Attend L/O duties as per entrustment of S.P.

5

Name

Ms. Alma Lakra, OPS,

Designation

DSP(Hdqrs.)

Powers

Administrative

DSP posted in Hqrs is designated as DDO.

He looks after official administration in absence of S.P. & DSP (Crime).

He peruses miscellaneous daks and sign general letters dispatched to sub-ordinate officers and other letters to higher quarters.

He is designated as PIO of District Hdqrs., Behampur

Sl.

6

Name

Smt. Prativa Majhi, OPS,

Designation

DSP(DIBx),

Powers

Financial

Collect and collate intelligence about L/O and crime.

He looks after the functioning of foreign cell and security cell.

He prepares police arrangements for all L/O and VIP / VVIP visits.

He ensures timely disposal of PP VRs and Service VRs.

He shall perform other duties as and when required by S.P.

Others

Supervise S.R. cases as per entrusted of S.P.

Attend L/O duties as per entrustment of S.P.

7

Name

Sri Akshaya Kumar Panda, OPS,

Designation

DSP (IAHTU)

Power & Duties

He looks after the works of IAHTU.

8

Name

Sri Akshaya Kumar Panda, OPS,

Designation

DSP (IUCAW)

Power & Duties

He deals with case files in women related cases.

He oversees the functioning of Reception Centre and Mahila Sishu Desk of the Police Stations.

He supervised and monitors the work of Mahila Police Station.

He does counselling of women and child related cases.

Collects intelligence relating to offences against women, tracking organized  criminals like human trafficking.

Sl.

9

SDPOs

Power and duties

Look after the maintenance of L&O and crime control in their respective sub-division.

As per Sec.36 Cr.P.C. he is the Officer-in-Charge of all Police Stations under his jurisdiction.

They monitor the functioning of the Police Stations coming under his jurisdiction.

They supervise  the cases entrusted to them by S.P.

They are designated as PIO of their respective sub-division.

They enquire into the petitions of their jurisdiction as entrusted by S.P. and received by them.

10

Inspectors of Police

Look after the maintenance of L&O and crime control in their respective P.S.

Power and duties

They are responsible for proper functioning of their respective Police Stations and man management.

Collection of local intelligence.

They supervise cases and monitors the work of sub-ordinates.

Sl.

Activity

Level of Action

Time frame

1

2

3

4

1

Applications for gun license, passport verifications, service verifications etc. received from concerned authorities

Processed in District Intelligence Bureau in the office of the District in accordance with the provisions of Right to Public Service Act.

Verification reports submitted in a time bound manner.

2

Applications for recruitment to various posts like Constables, Sepoys

Conducted through Recruitment Boards duly constituted by DGP.

-

3

Applications for appointment of Gramrakhis

Dealt by SP. Presently no recruitment of Gramarakhi is under taken due to ban of the Govt. on filling up of base level posts.

-

4

Reports received at Police Stations which disclose commission of a cognizable offence.

Registered as FIR and free copy thereof is furnished to the complainant forthwith.

 -

5

In case of reports not revealing cognizable offence received at Police Station.

Enquiry is conducted and follow up action in shape of submission of prosecution reports under relevant sections of law, where required, are submitted to the Court through the office of SDPOs or City DSsP.

After due investigation Final Forms are submitted within the statutory period as specified in Cr PC depending upon nature of penal provisions concerning the offence.

6

Reports relating to anticipation of breach of peace.

Booked u/s 109 Cr PC

-

7

Persons concealing their presence with a view to commit cognizable offence

Proposals are submitted against diehard anti-socials jeopardizing public order, for their detention under National Security Act Processed and decisions taken thereon when all formalities are completed subject to availability of vacancies and clearance of Government

-

8

Prevention of disruption of public order.

-

-

9

Application for appointment under Rehabilitation Assistance Scheme in respect of family members of deceased police employee received in various sub-ordinate offices of SP

-

-

10

As regards channels of supervision and accountability following chart explains the same in respect of applications / reports received at Police Station level up-to SP.

-

-

11

S.P./ Addl. S.P./ S.D.P.Os. / City Dy. S S.P. Inspecor/ Officer in charge of the Police Station. Other channels of supervision and accountability have been spelt out in Allocation of Business column.

-

-

Sl.

Activity

Time Frame

 Remarks

1

2

3

4

1

Registration of Criminal cases

Immediately on receipt of complaint.

Free copy to be provided to the informant

2

Investigation of cases

Final forms to be submitted within 60, 90, 120 days from the date of egistration of cases depending on the penal provisions as prescribed in the Cr.P.C.

Bail can be granted to the accused at Police Station level if offences are bailable in nature. If the final form is not submitted within stipulated period then accused persons in judicial custody are entitled to be released on bail

3

Case Diary

Case Diary to be written contemporaneously

Submitted to the Court next day

4

Station Diary

Maintain chronological account of events taking place at Police Station level

To be maintained contemporaneously

5

Arrest of accused

To be forwarded to the court of law and produced before the magistrate having jurisdiction within 24 hours excluding the journey time.

Arrest formalities are to be observed as per the existing guidelines prescribed by the Hon’ble Supreme Court of India and National Human Rights Commission and Provisions of CrPC.

6

Custodial death

Report to be submitted to National Human Rights Commission within 24 hours.

The detailed Reports are submitted as per the guidelines of NHRC.

1

2

3

4

7

Yardstick for investigation of cases

60 cases per year in the rank of S.I. under normal circumstances.

Investigation of heinous and important cases by Inspectors.

Investigation of cases under SC/ST (Prevention of Atrocity) Act and Information Technology Act by officers of the rank of Dy.S.P.

-

8

Supervision

10 cases per month for Inspectors heading P.S.

10 cases per month for SDPOs and City Dy.Ss.P.

5 cases per month for Addl.Ss.P. / Ss.P.

 -

9

Inspection

The Town Out-Posts under the control of Os.I.C. / Is.I.C. are to be inspected twice by the concerned Os.I.C./Is.I.C. in a year.The SDPO is to inspect all Police posts in his sub-div twice a year.

City Dy.Ss.P. are to inspect all Police Posts under their charge once a year. Addl.Ss.P. and S.P. to

inspect all police posts in the district as per the advance inspection programme prepared by the S.P. and approved by the Range D.I.G., which earmarks the posts to be inspected by SP, Addl.SP. Inspection of offices headed by Inspectors by Range DIG once in a year.

Inspection of DPO, RO, DIB by Range DIG once a year.

Besides selected district police offices/ Reserve offices are to be inspected by DGP or senior staff officers entrusted by him once in a year.

 -

10

Ceremonial Parade

S.P. of a district to be taken every Monday.

 -

11

M.V.Inspection

S.P. of a district-4 times a month

 -

12

Orderly Room

S.P. of a district as and when required

 -

13

Daily Situation Report of district

S.P. of a district - to be submitted daily

 -

14

Daily Report of district

S.P. of a district - to be submitted daily

 -

 15

 Weekly Confidential Diary of district

S.P. of a district - to be submitted weekly

 -

1

2

3

4

(16)

Fortnightly Joint Report of S.P. and D.M. on Law & Order

S.P. of a district - to be submitted twice a month

(17)

Monthly Crime Review of district

S.P. of the district – once a month

(18)

Quarterly Crime Review of district

S.P. of a district – once a quarter

(19)

Monthly Summary of Works

Inspectors – once a month

(20)

Tour Diary

S.P./Addl.S.P./SDPO/City Dy.S.P./

Dy.S.P.Hdqrs / Is.I.C. every month

(21)

Personal Diary

The Os.I.C/S.Is./ASIs posted in P.S.- to be submitted daily

(22)

Constable Note Book

Constables of P.S. – to be written on days assigned with specific duty

(23)

Checking of Cash Book

By the S.P./ - once a month

(24)

Checking of Arms and ammunition

By the S.P. - once a month

(25)

Checking of Budget Control Register and other accounts related registers

By the S.P - once a month

(26)

Staff meeting and Alochana Sabha

By the S.P. - once a

month

(27)

Joint Public Grievance Hearing

By the S.P. and D.M. – once a month

(28)

Hearing of Grievance

By the S.P on all working Days. In case of field units beyond office hours and on holidays if required.

(29)

Surprise check

As often as possible

(30)

Ama Police

Committees constituted taking the gentries of the ward to improve policing in PS area.

Sl.

Name of the act, rules, regulations etc

Brief gist of the contents

Reference No. if any

Price in case of priced publications

1

2

3

4

5

1

Police Act 1861

Prescribes the basic framework for functioning of police in the country.

 -

-

2

Police Manual Rules Vol.-I

Prescribes rules for general functioning of police

 -

 -

3

Police Manual Rules Vol.-II

Prescribes Various procedures, forms, regulations etc. to operationalise the Police Manual Rules

 -

 -

4

Police Circular Order and Police Order

These are executive instructions governing various spheres of police functioning.

 -

 -

5

Odisha Service Code

Governs the general service conditions of the employees working under State Govt.

 -

 -

6

Odisha Govt. Financial Rules

Governs rules for financial transactions of all Govt. Deptts.

 -

 -

7

Odisha Treasury Code and Odisha Treasury Manual

Prescribes the functioning of Treasury and Treasury related transactions.

 -

 -

8

Odisha State Civil Service (Classification, Control and Appeal), Rules

Applicable to the officers above the rank of Inspectors. It governs the service condition and disciplinary action etc. in respect of employees above the rank of Inspectors excepting IPS officers

 -

 -

9

All India Civil Service (Conduct Rules and Discpline & Appeals ), Rules

Prescribes the service condition, disciplinary action etc. in respect of IPS officers

 -

 -

10

Major Acts like IPC, CrPC, Indian Evidence Act and other State and Central Minor Acts.

Govern various activities by police in accordance with law.

 -

 -

Sl.

Nature of record

Details of information available

Unit/section where available

Retention period, where available

1

2

3

4

5

1

F.I.R.

Details of complaint made by complainant/ informant, written or reduced to writing

Police Station

2

Khatian

Permanent record of Crime Statistics

of the Police Station

Police Station

Permanent

record

3

Crime Index

Details of Crime reported and action taken thereon maintained in Inspector headed Police Stations, office of SDPO/ City DSP and office of SP

PS

Permanent record

4

Station Diary

The chronological account of events taking place at Police Station level

Police Station

5

Police Manual Rule, Vol-I & Vol - II

Statutory rules relating to police functioning.

All branches of the police organisation

Permanent record

6

Police Act

-do-

-do-

-do-

Sl.

Nature of record

Details of information available

Unit/section where available

Retention period, where available

1

2

3

4

5

Proceeding Register

Proceeding number, charges, name of the delinquent officer, enquiring officer and presenting officer and final order of the proceeding

All branches of the police organisation

-

2

Service Book

Service profile of the employee concerned

All branches of the police organisation

-

 3

C.C.Roll

Conduct of the person concerned

-

-

 4

D.O.Book

All administrative/financial matters, appointment , punishments etc

 -

Permanent

 5

Appointment Register

Regarding appointment of Constables

District/ Battalion

Permanent

Sl.

Name of Document

Details of Information available

Procedure to Obtain the Documents

1

2

3

4

5

Quarter Allotment Register

Allotment of quarters

All branches of the police organisation

 -

 2

Force Register

Disposition of force

District / Battalion

 -

 3

E.L./C.L.Registe

Grant of leave

All branches of the police Organization

 -

 4

Charge Report

Making and taking over charge by the GOs

All branches of the police organisation

 -

Sl

Nature of record

Details of information available

Unit/section where available

Retention period,where available

1

2

3

4

5

1

Muster Roll

Pay roll of police personnel

Accounts Section

-

2

Pay Acquittance

Roll

-do-

Accounts Section

 -

3

Contingent Register

Purchase of articles

Accounts Section

 -

4

Bill Register

Numbers of bill

Accounts Section

 -

5

Book of Drawal Register

Bills which have been sent to Treasury

Accounts Section

 -

6

Cash Book

All transaction entered in the cash book

Accounts Section

Permanent

7

Stock and Store Register

The articles purchased and taken into account by the committee

Accounts Section

Permanent

8

Pay Held Over register

The pay of personnel not drawn

Accounts Section

 -

9

Budget Control Register

Allotment   received and spent for the year entered in this register

Accounts Section

 -

10

10 days check Register

To monitor the pendency of vouchers

Accounts Section

Permanent

Sl.

Name and address of the consultative committees/ bodies

Constitution of the committee/body

Role and responsibility

Frequency of meetings

1

2

3

4

5

1

Joint Public Grievance Meeting

SP and DM of the district

Hearing of public grievance and their redressal

To be conducted every month

2

Peace Committee

Representatives of local police and prominent citizens/local gentry

Community participation in solving police related problems

As and when required

Residents Association

4

NGOs

5

Civic action programme in Naxalite affected area

Carried out with assistance of local people

To facilitate provision ofcivic amenities to the people

As many times as possible

 Sl.

Name and address of the body

Main functions of the body

Constitution of the body

Date of constitution

Date upto which valid

Whether meetings open to public

Whether minutes accessible to public

Frequency of meetings

Remarks

1

2

3

4

5

6

7

8

9

10

1

District Police Estt. Board

To take up transfer and posting of officers within the district

Under the Chairmanship of S.P. and Addl. S.P./ DSP/Head Clerk as its member.

Annually

-

No

No

Annually

 -

2

DIC

For promotion of Constables to the rank of LNK

Under the Chairmanship of S.P. and Addl. S.P./ DSP/Head Clerk as its member.

As and when vacancy occurs

-

No

No

As and when vacancy occurs

 -

3

Physical Test Board for Recruitment of Constables

-

Under the Chairmanship of S.P. and Addl. S.P./ DSP/Head Clerk as its member.

Whenever recruitment is published by the Govt.

-

No

No

Whenever recruitment is published by the Govt.

 -

 Sl

Name

Designation

Office No.

Mobile No.

E-mail

Address

1

2

3

4

5

6

7

1

Dr. SARVANA 

VIVEK M. IPS

SUPERINTENDENT OF POLICE

0680-2291000

9438916670

spbpr.odpol@nic.in

SP OFFICE, BERHAMPUR

2

SRI RAMESH CHANDRA SETHI

ADDL SP 

6371676656

-

SP OFFICE, BERHAMPUR

3

SRI ASEEM KUMAR PANDA

ADDL SP(IUCAW)

9437256110

-

SP OFFICE, BERHAMPUR

4

SRI SIBA SANKAR MOHAPATRA

SDPO SADAR

9437234014

-

SDPO OFFICE, BERHAMPUR SADAR

5

SRI KRUSHNA CHANDRA BHATRA

SDPO CHIKIT

8249650331

-

SDPO OFFICE , CHIKITI

6

SRI RAJIB LOCHAN PANDA

SDPO TOWN

9437253355

SDPO OFFICE, BERHAMPUR

7

SMT. SIPRA KUMARI KUMAR

DSP, DIB

7894116613

SP OFFICE, BERHAMPUR

8

10

SRI B K BHUYAN

SUB-INSPECTOR 

9437438122

-

BAIDYANATH PUR PS

11

ANJALI BEHERA

SUB-INSPECTOR 

8480230732

BAIDYANATH PUR PS

20

C/263 G CH.REDDY

-

BAIDYANATH PUR PS

21

C/566 K CH. PANI

-

BAIDYANATH PUR PS

22

C/34 A DALAI

-

BAIDYANATH PUR PS

23

C/06 D R SAHU

-

BAIDYANATH PUR PS

24

C/578 S K SETHI

-

BAIDYANATH PUR PS

25

C/601 N SETHI

-

BAIDYANATH PUR PS

26

C/16 B M BEHERA

-

BAIDYANATH PUR PS

27

C/113 P K PATRA

-

BAIDYANATH PUR PS

28

C/545 S BAGH

-

BAIDYANATH PUR PS

29

C/332 D JANAKI REDDY

-

BAIDYANATH PUR PS

30

C/715 B D MALLIK

-

BAIDYANATH PUR PS

31

C/174 G CH GOUDA

-

BAIDYANATH PUR PS

32

C/534 J R DAKUA

-

BAIDYANATH PUR PS

33

C/474 P K SAHU

-

BAIDYANATH PUR PS

34

SANTOSH GOUDA

-

BAIDYANATH PUR PS

35

 SMT ANJALI BISWAL

-

MAHILA PS

36

SRI J B BARLA

-

MAHILA PS

37

SMT JHUNUBALA SASMAL

8249806866

-

MAHILA PS

38

SMT. LAXMI DEHURI

7077170025

-

MAHILA PS

39

U NAYAK

9437324387

MAHILA PS

Sl

Name

Designation

Mobile No.

E-mail

Address

1

2

3

4

5

6

1

INSPR SARADA PRASANNA DASH

9437226307

-

MARINE PS

2

HAV SURENDRA NATH SETHI

9178027875

-

MARINE PS

3

C/  SIMANCHAL NAHAK

8895142860

-

MARINE PS

4

C/ J D SINGH

8018537536

-

MARINE PS

5

C/   MD.RAZZAK

9439259786

-

MARINE PS

6

C/801 PRABHANJAN PARICHHA

9348292593

-

MARINE PS

Sl

Name

Designation

Mobile No.

E-mail

Address

1

2

3

4

5

6

1

INSPR RAM SUBHRAMANYUM PRADHAN

-

-

TRAFFIC PS

2 

SI 

-

-

TRAFFIC PS

3

ASI

-

-

TRAFFIC PS

4

ASI

-

-

TRAFFIC PS

5

HAV D K PRADHAN

9438112594

-

TRAFFIC PS

6

HAV S N BEHERA

9937661303

-

TRAFFIC PS

7

HAV S J PATRO

7008309269

-

TRAFFIC PS

8

C/107 G PANIGRAHY

9438116007

-

TRAFFIC PS

9

C/110 R K PANDA

9861877694

-

TRAFFIC PS

10

C/204 SANA BEHERA

9778759049

-

TRAFFIC PS

11

C/329 B S PATTNAIK

9692078084

-

TRAFFIC PS

12

C/276  S MAHARANA

9861018040

-

TRAFFIC PS

13

WC/291 P BHOLA

6372738681

-

TRAFFIC PS

14

C/307 R K SAHU

9438456828

-

TRAFFIC PS

15

WC/352 R NAYAK

7978564670

-

TRAFFIC PS

16

C/355 J N RAYASAMANTA

9778277877

-

TRAFFIC PS

17

WC/358 S R SAILAJA

7377455896

-

TRAFFIC PS

18

WC/391 S GOUDA

8249909221

-

TRAFFIC PS

19

WC/497 S LENKA

8327755877

-

TRAFFIC PS

20

C/617 P N RAJU

7978701717

-

TRAFFIC PS

21

C/685 G TUDU

9937189156

-

TRAFFIC PS

22

WC/813 M SUSAMA

9668054647

-

TRAFFIC PS

23

WC/830 S B DEVI

9337750062

-

TRAFFIC PS

24

WC/638 S KUJAR

7873698522

-

TRAFFIC PS

25

C/348 P BADTYA

8763890274

-

TRAFFIC PS

26

C/747 B SAHU

8763657235

TRAFFIC PS

Sl

Name

Designation

Mobile No.

E-mail

Address

1

2

3

4

5

6

1

INSPR MAHENDRA KUMAR SAHU

9437765134

-

SADAR PS

2

SI SAVITA KUMARI PANIGRAHY

9861643240

-

SADAR PS

3

SI MADHUSMITA PRADHAN

7008845096

-

SADAR PS

4

8327727027

-

SADAR PS

5

7008293562

-

SADAR PS

6

9438021496

-

SADAR PS

7

7978801033

-

SADAR PS

8

9437226375

-

SADAR PS

9

9861535725

-

SADAR PS

10

9348317292

-

SADAR PS

11

8144565646

-

SADAR PS

12

9853442355

-

SADAR PS

13

-

SADAR PS

14

9439160877

-

SADAR PS

15

9437661068

-

SADAR PS

16

8144687742

-

SADAR PS

17

9439517862

-

SADAR PS

18

7008542470

-

SADAR PS

19

9439326310

-

SADAR PS

20

9439817522

-

SADAR PS

 21

9937189860

-

SADAR PS

22

9439628028

-

SADAR PS

23

9438189692

-

SADAR PS

24

8249153147

-

SADAR PS

25

9692364564

-

SADAR PS

26

8895897080

SADAR PS

27

7008461393

NIMAKHANDI OP

Sl

Name

Designation

Mobile No.

E-mail

Address

1

2

3

4

5

6

1

INSPR. MRUTYUNJAYA SWAIN

9437157010

-

K NUAGAON PS

2

SI SUJATA KANHOR

8249125671

-

K NUAGAON PS

3

SI SRINIBASH MALLICK

9439722088

-

K NUAGAON PS

4

ASI B R DASH

9437620995

-

K NUAGAON PS

5

ASI S CH MURMU

8895950728

-

K NUAGAON PS

6

HAV/136 SANTOSH KU. PATRO

9437388278

-

K NUAGAON PS

7

C/491 MANOJ KUMAR PRADHAN

9439764177

-

K NUAGAON PS

8

C/850 S RAMA RAO

9437258693

-

K NUAGAON PS

9

C/708 SUSANTA KU BEHERA 

9437886588

-

K NUAGAON PS

10

C/422 SASMITA PAHULE

8895913552

-

K NUAGAON PS

11

C/122 SURESH CH. GOUDA

9437255917

-

K NUAGAON PS

12

C/675 CHANDRA MANI BEHERA

9337351056

-

K NUAGAON PS

13

C/49 FULJAMES KUJUR

9861538177

-

K NUAGAON PS

14

C/539 SUSANTA KUMAR MAJHI

9861482267

-

K NUAGAON PS

15

C/828 KUNI HEMBRAM 

9337749525

-

K NUAGAON PS

16

C/53 SIBARAM BADATYA

7008322701

-

K NUAGAON PS

17

C/709 NABIN KU. SETHI

9861380589

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K NUAGAON PS

18 

C/640 S K BEHERA

9861242645

-

K NUAGAON PS

19

C/368 LABHABAN ANDROP 

9437660533

-

K NUAGAON PS

20

C/372 B K SORENG

9439755943

-

K NUAGAON PS

21

C/439 GANESH CH. KARAN

9090146298

-

K NUAGAON PS