Regional Transport Office, Nuapada

Introduction

The Regional Transport Office (RTO), Nuapada designated with the code OD26 (formerly OR26), serves as the official transport authority for Nuapada district in Odisha. Regional Transport Office, Nuapada started functioning w.e.f. 18.06.2002 in rented accodmodations till 13.02.2020. It started functioning in its own building at Silda, Nuapada w.e.f. 14.02.2020.

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1) Aims and Objectives of the Organization:


The RTO , Nuapada, operates under the Motor Vehicles Act with the primary aim of regulating road transport and ensuring road safety. Its key objectives include issuing driving licenses after proper testing, registering all motor vehicles, enforcing traffic laws, and promoting road safety awareness. The office also ensures vehicle fitness and pollution control, manages permits for transport vehicles, collects motor vehicle taxes and fees, and takes enforcement actions against violations to maintain lawful and efficient transport operations.

 

2) Mission/Vision:

Mission :-To ensure safe, efficient, and eco-friendly road transport in Nuapada district by delivering reliable services such as issuing licences and permits, registering vehicles, enforcing traffic laws, and maintaining vehicle fitness and emission standards while fostering public awareness and legal compliance.

Vision :- To become a model Regional Transport Office that upholds the highest standards of road safety and environmental responsibility, enabling seamless mobility for all citizens and contributing to the sustainable development of our district.

 

3) History & Background of its establishment:

The Regional Transport Office, Nuapada was established under the Transport and Commerce Department, Odisha to provide motor vehicle services to the people of Nuapada district. It began functioning on 18.06.2002 in rented accommodations and shifted to its own building at Silda, Nuapada on 14.02.2020. The office is headed by the RTO, assisted by the MVI, Jr. MVI, TSI and other clerical staffs with the Collector & District Magistrate serving as the Chairman of the RTA for ensuring administrative oversight and coordination for better transport governance in the district.

 

4) Allocation of Business:


The RTO Office, Nuapada is responsible for issuing driving licenses, registering vehicles, granting permits, collecting road taxes, ensuring vehicle fitness and pollution control, and enforcing traffic laws. It also focuses on promoting road safety and providing efficient, citizen-friendly services under the Motor Vehicles Act.

5) Duties Performed:


All staff members diligently carry out their assigned responsibilities, working collaboratively to ensure the smooth functioning of the office. Their coordinated efforts contribute significantly to fulfilling the mission of providing efficient, transparent, and citizen-focused transport services.

6) Details of Service Rendered:


The RTO Office, Nuapada provides a range of services including issuance and renewal of driving licenses, registration and renwal of vehicle , transfer of ownership, hypthication addition/termination, NOC, fitness certification, issuance of permits, collection of MV taxes and fees and enforcement of traffic regulations. The office also facilitates public awareness programs on road safety and offers streamlined, transparent services through digital platforms for the convenience of citizens.

7) Citizen's Interaction:


The functioning of the RTO Office, Nuapada is transparent and accessible to the public in accordance with the Right to Information Act and Odisha’s related rules. Citizens can obtain information and interact with the office freely to ensure accountability and effective service delivery.

8) Postal Address of the Office:


Regional Transport Office, Nuapada, At.- Silda PO/Dist.- Nuapada, Odihsa, 766105

 

9) Map of Office Located:


The RTO Office is located near Silda (Infornt of National College, Nuapada). The office has been functioning from its own dedicated building at Silda, providing better facilities and services to the public. 

 

10) Public Interaction if Any:


Public queries and concerns are handled with utmost courtesy and professionalism by the staff and officials, reflecting the office’s commitment to serving the community effectively as a public service institution.

11) Working Hours both for Office & Public:


The office operates from 10:00 AM to 5:30 PM with a lunch break from 1:30 PM to 2:00 PM on all working days. During the summer season, from 10th April to 15th June every year, the office timings are adjusted to 7:00 AM to 1:00 PM without a lunch break.

 

 

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

SL NO Powers & Duties of Officers & Employees
1 NAME MRS. SHARMILA MAHARANA
DESIGNATION REGIONAL TRANSPORT OFFICER
POWER ADMINSTARTIVE HEAD OF OFFICE
FINANCIAL DRAWING & DISBURSING OFFICER
STATUTORY SECRETARY, RTA
REGISTRING AUTHORITY
LICENSING AUTHORITY
TAX RECOVERY OFFICER
TAXING OFFICER
OTHER YES
DUTIES Liasioning with District Administration and monitoring the transport related tasks including requisition of vehicles as per orders of District Magistrate and Collector.
2 NAME SHRI BIJAYA KUMAR BEHURIA
DESIGNATION INSPECTOR OF MOTOR VEHICLE
POWER ADMINSTARTIVE NO
FINANCIAL NO
STATUTORY INSPECTING AUTHORITY
OTHER YES
DUTIES TESTING DRIVING SKIIL, MV CHECKING AND OTHER WORK AS ASSIGNED BY RTO
3 NAME SHRI UPENDRA PUSIKA
DESIGNATION ASSISTANT MOTOR VEHICLE INSPECTOR  
POWER ADMINSTARTIVE NO
FINANCIAL NO
STATUTORY INSPECTING AUTHORITY
ROAD SAFETY OFFICER
PUBLIC INFORMATION OFFICER
OTHER YES
DUTIES TESTING DRIVING SKIIL, MV CHECKING AND OTHER WORK AS ASSIGNED BY RTO
4 NAME MISS PRAJNA PARIMITA BHOL
DESIGNATION SUB INSPECTOR OF TRAFFIC
POWER ADMINSTARTIVE NO
FINANCIAL NO
STATUTORY ENFOCRMENT OFFICER
OTHER YES
DUTIES MV CHECKING AND OTHER WORK AS ASSIGNED BY RTO
5 NAME SRI GANANATHA NAYAK
DESIGNATION SENIOR REVENUE ASSISTANT
POWER ADMINSTARTIVE NO
FINANCIAL NO
STATUTORY NO
OTHER YES
DUTIES INCHARGE OF CASH, ACCOUNTS, ESTABLISHMENT SECTION OF RTO OFFICE NUAPADA. WORKING IN THIS OFFICE ON DEPUTATION FROM ICDS, SINAPALI, NUAPADA
6 NAME SRI PRASANTA KUMAR KISHAN
DESIGNATION SENIOR ASSISTANT (TRANSPORT)
POWER ADMINSTARTIVE NO
FINANCIAL NO
STATUTORY NO
OTHER YES
DUTIES INCHARGE OF BILL & BUDGET, REGISTARTION, PERMIT, DL SERVICES, RTI, ROADSAFETY.TRADE CERTIFICATE, ALL VEHICLE AND DL RELETED TRANSACTION, WORKING IN THIS OFFICE ON DEPUTATION FROM RTO, BOLANGIR.
7 NAME SMT RASMITA MAHANTY
DESIGNATION SENIOR ASSISTANT (TRANSPORT)
POWER ADMINSTARTIVE NO
FINANCIAL NO
STATUTORY NO
OTHER -
DUTIES CURRENTLY WORKING AT RTO, CHANDIKHOL ON DEPUTATION .
8 NAME KANAKLATA SAHOO
DESIGNATION SENIOR ASSISTANT (TRANSPORT)
POWER ADMINSTARTIVE NO
FINANCIAL NO
STATUTORY NO
OTHER -
DUTIES CURRENTLY WORKING AT RTO, BHADRAK ON DEPUTATION .
9 NAME SRI DILLIP KUMAR DASH
DESIGNATION ASSISTANT SUB INSPECTOR TRAFFIC
POWER ADMINSTARTIVE NO
FINANCIAL NO
STATUTORY NO
OTHER YES
DUTIES TO ASSISIT IN MV CHECKING AND OTHER WORK AS ASSIGNED BY RTO
10 NAME SRI KARMA SINGH
DESIGNATION ASSISTANT SUB INSPECTOR TRAFFIC
POWER ADMINSTARTIVE NO
FINANCIAL NO
STATUTORY NO
OTHER YES
DUTIES TO ASSISIT IN MV CHECKING AND OTHER WORK AS ASSIGNED BY RTO. HE IS WORKING IN THIS OFFICE ON DEPUTATION FROM STA, ODISHA, CUTTACK
11 NAME SRI PADAN BEHERA
DESIGNATION CONSTABLE
POWER ADMINSTARTIVE NO
FINANCIAL NO
STATUTORY NO
OTHER YES
DUTIES TO ASSISIT IN MV CHECKING AND OTHER WORK AS ASSIGNED BY RTO
12 NAME SRI BUBUNA DALEI
DESIGNATION CONSTABLE
POWER ADMINSTARTIVE NO
FINANCIAL NO
STATUTORY NO
OTHER YES
DUTIES CURRENTLY WORKING AT RTO, TALCHER ON DEPUTATION .

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl.

Subject on which the Decision is to be taken

Guidelines/ Direction, if any

Process of Execution

Designation of the officers involved in Decision Making

Contract Information of above Mentioned Officers

If not satisfied by the Decision where and How to Appeal

1

2

3

4

5

6

7

1

Registration of vehicle

As per MV Act & Rule

On Application

RTO

RTO, Nuapada

Chairman, RTA, Nuapada by submitting an application containing the reasons

2

DL

-do-

-do-

-do-

-do-

-do-

3

Taxation

-do-

-do-

-do-

-do-

-do-

4

Disposal of VCR/ E-CHALLAN

-do-

-do-

-do-

-do-

-do-

5

Permit

-do-

-do-

-do-

-do-

-do-

6

Fitness

-do-

-do-

-do-

-do-

-do-

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl.

Activity

Time Frame/ Norm

Remaks

1

2

3

4

1

Issuance of driving license or Learners License 

One day passing the test

-

2

Issuance of renewed Driving License or duplicate Driving license 

One day

-

3

Issuance of upgraded driving license (up gradation to include additional categories of vehicle etc.) 

One day passing the test

-

4

Issuance and/ or renewal of Trade Certificate in security paper

Seven days

-

5

Issuance of duplicate Trade certificate 

One day

-

6

Issuance of Renewal of Regn. Certificate 

One day

-

7

Issuance of duplicate Regn. Certificate 

One day

-

8

Issuance of Regn. Certificates consequent to assignment of new registration mark 

One day

-

9

Issuance of Registration Certificates  consequent to transfer of ownership

One day

-

10

Issuance of Registration Certificates consequent to change of address in SCB card

One day

-

11

Issuance of Registration Certificates consequent to recording alteration in the registration certificate 

One day after inspection and certification of the vehicle by the Inspection of motor vehicles

-

12

Issuance of Registration Certificate consequent to endorsement/ cancellation of hire purchase/ lease/hypothecation agreement etc 

One day 

-

13

Issuance/ renewal of fitness certificate 

One day after inspection and certification of the vehicle by the Inspection of motor vehicles

-

14

Temporary Registration

One day

-

15

NOC in Form 28

3 day after getting police report

-

16

Conductor license

2 days

-

17

Tax entry in R.C

Same day

-

18

Issue of Temporary permit

Next day of application

-

19

Issue of permanent permit

15 days

-

20

Issue of T.C.C.

Same day

-

 

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl.

Name of the Act, Rules, Regulations etc.

Brief Gist of the Contents

Reference No., if any

Price in case of Priced Publications

1

2

3

4

5

1

Motor Vehicle Act, 1988

-

-

-

2

Central Motor Vehicle Rules, 1989

-

-

-

3

Odisha Motor Vehicle Rule, 1993

-

-

-

4

Odisha Motor Vehicles Taxation Act, 1975

-

-

-

5

Odisha Motor Vehicles Taxation Rules, 1976

-

-

-

6

Carriage by Road Act, 2007 & Rules 2011

-

-

-

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl.

Nature of Record

Details of Information Available

Unit/ Section, Where Available

Retention Period, Where Available

1

2

3

4

5

1

G.R.s

Concerned D.A.s

Concerned Section

 

2

Permit Register

Concerned D.A.s

Concerned Section

As per Record Manual

3

Off. Road Register

Concerned D.A.s

Concerned Section

As per Record Manual

4

Fitness Register

Concerned D.A.s

Concerned Section

As per Record Manual

5

L.L. Register

Concerned D.A.s

Concerned Section

As per Record Manual

6

D.L. Register

Concerned D.A.s

Concerned Section

As per Record Manual

7

V.C.R. Register

Concerned D.A.s

Concerned Section

As per Record Manual

 

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

The Regional Transport Office (RTO), Nuapada ensures transparency and public participation in the formulation and implementation of its policies through the following arrangements:

1. Participation in District-Level Public Grievance Hearings

Public grievance redressal meetings are organized by the Collector & District Magistrate, Nuapada, on Mondays of each month. The RTO attends these meetings to address queries and grievances related to transport services, road safety, vehicle registration, licensing, and other motor vehicle matters

2. Stakeholder Consultations


The RTO engages with key transport stakeholders including Bus, truck, taxi, and auto associations, Vehicle dealers. These consultations are held informally or during permit and road safety planning discussions.

3. Participation in Road Safety Committees


The RTO is a member of the District Road Safety Committee (DRSC), chaired by the Collector, where civil society representatives and public feedback are considered in planning road safety initiatives and implementing transport policies.

3. Awareness and Feedback Mechanisms

4.RTI and Citizen Engagement

The RTO complies with the Right to Information Act and Citizen Charter provisions to ensure that the public has access to information and the opportunity to raise policy-related concerns.

 

 

 

 

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl.

Name of the Board/ Councils/ Committees

Details of Member

Position in the Committee

Whether the Minutes are accessible to Public

1

2

3

4

5

1

Regional Transport Authority  

Collector & District Magistrate

Chairman

Yes

 
    Regional Transport Officer Member Secretary
2 District Road Safety Committee Collector & District Magistrate Chairman

  

 

 

 

Yes
    Executive Engineer R & B Division Khariar  Member Secretary (Convenor)
     SP, Nuapada  Member 
     Regional Transport Officer  Member 
     CDM & PHO Nuapada Member
     Dist. Education Office Nuapada Member
     E E NHAI  Member
     EOs NACs Member
     Civil Socity Organisation  Member
     NGO Member
    A member Bus Owner Association  Memeber
    A member of Truck Owner Association  Member
    To Accredited Pressmen Member

MANUAL-9

Directory of Officers and employees as on date

[Section-4(1) (b) (ix)]

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

MRS. SHARMILA MAHARANA 

OTES (I)

RTO

   8328919008   manapatala@gmail.com

RTO, Nuapada

w.e.f. 30.04.2022

2

Bijaya Kumar Behuria OTES(II)

 IMV (Headquarters at STA, Cuttack)   8895994930  

bijay261@gmail.com

 RTO, Nuapada

3

Upendra Pusika

 Jr. MVI (On deputation)   9938467987     RTO, Nuapada

4

Prajna Parimita Bhol

 TSI   8260083262    prajnaparimita98950@gmail.com  RTO Nuapada

5

Gananath Nayak 

 SRA   7873537423   gananathnayak0@gmail.com  RTO Nuapada

6

Dillip Kumar Dash

  ATSI    9437924337   dillipkumar2050@gmail.com   RTO Nuapada

7

Karma Singh

 ATSI (on deputation)   8249410436     RTO, Nuapada

8

Bubuna Dalai

  Constable (OMVD) (deputed to RTO, Talcher)    6371304975     bubunadalai@gmail.com   RTO Nuapada

9

Prasanta Kumar Kishan

 Senior Assistant (Transport) (on deputation)   6370723931   kumarparasantabonai@gmail.com  RTO Nuapada

10

Rashmita Mahanty

 Senior Assistant (Transport) deputed to RTO, Chandikhol          

11

Kanaklata sahoo

 Senior Assistant (Transport) deputed to RTO, Bhadrak          

12

Padan Behera

 Constable          

   MANUAL-10 

Monthly Remuneration & Compensation of

Officers & Employees

[Section-4(1) (b) (x)]

Sl.

Name

Designation

Scale of Pay
(in Rs.)

 Basic Pay
(in Rs)

1

2

3

4

5

1

MANA SINGH 

 RTO  67700-208700 76200

2

BIJAYA KUMAR BEHURIA

 IMV 56100-177500 57800

3

PRAJNA PARIMITA BHOL

 TSI 35400-112400 37600

4

GANA NATH NAYAK

 SRA 35400-112400 52000

5

 DILLIP KUMAR DASH

 

 ATSI 25500-81100

26300

6

BUBUNA DALAI

 CONSTABLE (OMVD) 19900-63200 26000

7

SRI PRASANTA KUMAR KISHAN

 Sr. Asst. (Transport) 25500-81100 25500

8 

SMT RASMITA MAHANTY

 Sr. Asst. (Transport) 25500-81100 25500

9

KANAKLATA SAHOO

 Sr. Asst. (Transport) 25500-81100 25500

 

 

UPDATE YEAR 2025

 

 

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

 

Sl.

Major Head

Sub-Head

Item of Expenditure

Allotment for 2024-25 so far received

Budget Estimated for the Year 2024-25

1

2

3

4

5

6
1 21 1175-136

PAY

 3566400 3875565
   

156

DA

1890192

 2054049
   

403

HRA

285312

 310045
  21

1175-02001-000

Wages

1164234

 1885000
   

1175-08001-074

Electricity

207000

 2016000
   

1175-08001-149

Water Charges

1500

 6000
   

1175-08001-154

Telephone

2000

 6000
   

0368-08001-397

MV Charges

1450000

 1800000
   

1175-08001-506

Contingency

65000

 100000
   

1175-12014-000

DIVIDEND FROM OTHER

316435

 316435

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Good Samaritan Policy:-

The Good Samaritan Policy encourages people to help road accident victims without fear of legal trouble. Anyone who helps a road accident victim by providing first aid or taking them to a hospital will not be held liable for any legal or financial responsibility. The helper, known as a “Good Samaritan” has the right to remain anonymous and cannot be forced to disclose personal details or appear in court unless they voluntarily agree. Hospitals must provide immediate treatment without waiting for police or payment. As a token of appreciation, the Government offers a reward of Rs.2,000/- and a certificate to Good Samaritans. This policy aims to save lives by promoting timely help and removing fear from the minds of the public.

Rakshak  and Junior Rakshak Programme :-

The Rakshak Programme by the Odisha Transport Department trains local volunteers to act as first responders during road accidents, especially in rural and accident-prone areas. These volunteers receive basic first aid and emergency response training to help victims during the critical golden hour before professional help arrives. The programme aims to reduce fatalities by providing timely assistance and promoting road safety awareness in the community.

The Junior Rakshak programme is a partnership between Odisha’s Transport Department and the National Cadet Corps (NCC), aiming to train NCC cadets as first responders and road-safety ambassadors. Under the programme, NCC cadets receive first-aid and emergency response training to provide critical assistance during the “golden hour” following road accidents—helping with first aid and transporting injured victims to hospitals. These cadets also spread road safety awareness among communities and assist traffic management efforts.

Cashless Treatment of Road Accident Victims Scheme, 2025 :-

The Cashless Treatment of Road Accident Victims Scheme, 2025 is the new initiative launched by Govt. to ensure immediate medical care for road accident victims without upfront costs. Under this scheme, individuals injured in road accidents are entitled to cashless treatment up to Rupees 1.5 lakh per person for a maximum of seven days from the date of the accident. This coverage applies to treatment at designated hospitals empanelled under the Ayushman Bharat - Pradhan Mantri Jan Arogya Yojana (AB-PMJAY) and other approved facilities.

Odisha Electric Vehicle Policy, 2021;-

The Government of Odisha has introduced the Odisha Electric Vehicle Policy, 2021 with the vision of making the state a model in EV promotion through adoption, adaptation, research & development apart from facilitating growth in employment. The policy offers 100% exemption on Motor Vehicles taxes and Registration fees for the Policy period in order to encourage faster adoption of Electric Vehicles in the State during the policy period, i.e. up to 31st December, 2025.

 

 

 

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Nothing

 

 

 

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl.

Activities/ Schemes for which Electronic Data Available

Nature of Information Available

Can it be shared with Public?

Is it available on Website or is being used as Backend Database?

1

2

3

4

5

1

Registration data of Vehicles

Details of Owner & Vehicle

Yes, But partly

www.parivahan.gov.in

2

Driving license data

Details of license and lisence holder

Yes, But partly

www.parivahan.gov.in

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

SL NO Facilities Available Nature of Information Available  Working Hours
1 Information Counter/ Help Desk All type of enquiry 10 AM to 5:30 PM
2 Notice Board All information relating to Transport matter 10 AM to 5:30 PM
3 Website  https://odishatransport.gov.in/   &
https://parivahan.gov.in/		 Round the clock
4 Citizens charter All information 10 AM to 5:30 PM

 

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Assistant Public Information Officer(APIO):

Sl.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

PRASANTA KUMAR KISHAN

SR. ASST. (TRANSPORT)

 

6370723

931

-

-

RTO Office, Nuapada

Public Information Officer(PIO):

Sl.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

UPENDRA PUSIKA

Junior M.V.I.

 

9938467987

-

-

RTO Office, Nuapada

First Appellate Authority(FAA):

Sl.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

MRS. SHARMILA MAHARANA OTES (I)

R.T.O.

 

8328919008

-

-

RTO Office, Nuapada

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

The Regional Transport Office, Nuapada, is committed to transparency, accountability, and efficient service delivery. All relevant information pertaining to services, procedures, fee structures, forms, and office timings are available at the RTO premises and on the official Odisha Transport Department website. Citizens are encouraged to visit the office or access online portals for updated guidelines, circulars, and service-related announcements.

Additionally, the RTO regularly participates in government-led public grievance meetings and awareness programs to ensure active public engagement. Any further information not covered in this manual can be obtained through a formal RTI application addressed to the Public Information Officer (PIO), RTO Nuapada.

 

 

MANUAL - 18

important policies or announcing the decisions which affect public;

no such policy announced

 

MANUAL - 19

 

 administrative or quasi-judicial decisions to affected persons.

 

NO SUCH DECISIONS TAKEN