Introduction
Background of this Hand-Book (Right to Information Act. 2005):
As per RTI Act-2005 and Odisha RTI Rules,2005.
Objective / Purpose of this Hand-Book:
As per RTI Act-2005 and Odisha RTI Rules,2005.
Who are the Intended users of this hand-books?
As per RTI Act-2005 and Odisha RTI Rules,2005.
Organisation of the information in this hand-book.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Definitions of various terms used in the handbook.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Contact person.
As per RTI Act-2005 and Odisha RTI Rules,2005.
Procedure and Fee Structure.
As per RTI Act-2005 and Odisha RTI Rules,2005.
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (I)]
1) Aims & Objective of the Organization:
Welfare of SC/ ST/ Minorities & SEBC communities.
2) Mission & Vision:
Smooth execution of S.T. and S.C. and S.E.B.C. Scheme/ Protective Legislation/ Distribution of Scholarship/ Supervision of Different Scheme/ Organization.
3) Brief history and background its establishment:
The District Welfare Office Cuttack started function after independence.
4) Allocation of Business:
Smooth execution of S.C./ S.T./ Minorities & S.E.B.C. Schemes/ Distribution of Scholarships/ Supervision of Different Schemes/ Inspection of Offices as per O.R.V. Act.
5) Duties to be performed to achieve the mission:
i) Supervision & Monitoring of Loan Scheme.
ii) Supervision and Monitoring of Pre-Matric Scholarship/ Post Matric Scholarship/ Merit-cum-Poverty Scholarship.
iii) Inspection of Activities of N.G.O. receiving G.I.A. from Government.
iv) Inspection of Offices as per O.R.V. Act as per program.
v) Distribution of monetary relief to S.C./ S.T. Victim in Atrocity cases.
vi) Inspection of High School/ Ashram School/ Sevashrams running under S.T. & S.C. Development Department.
vii) Implementation of FRA 2006 & distribution of titles thereof.
viii) Verification of Inter Caste marriage application for grant of incentive.
6) Details of service rendered:
Welfare of S.C./ S.T./ Minorities/ Other Backward Classes.
7) Citizens interaction: As and when necessary.
8) Postal address of the main Office, Attached/ Subordinate Office/ Field Units etc.:
Main Office- S.T. & S.C. Development Department, Bhubaneswar, Odisha.
Sub-Ordinate Office- District Welfare Office, Chandin Chowk, Cuttack, Pin-753002
Field Units:-
9) Map of office location:
The Map of Office location available in District Office.
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
|
Sl. No. |
|
||
|
1 |
Designation |
D.W.O. |
|
|
Powers |
Administrative |
Power conferred/ approved by ST & SC Development, Minorities & Backward Classes Welfare Department as Head of Office. |
|
|
Financial |
Exercising power conferred as per OTC Vol-I by SSD as a DDO. |
||
|
Statutory |
Power statutorily framed as per TRW manual. |
||
|
Others |
Work/Duties entrusted as and when by Higher Authority. |
||
|
Duties |
Inspection of schools, welfare institutions, monitoring of schemes run by ST & SC Development, Minorities & Backward Classes Welfare Department |
||
|
2 |
Designation |
Establishment Officer |
|
|
Duties |
Supervision of Office Establishment/ Preparation of reply to Assembly Question/RTI/ Court Case/ Compliance to Audit Report and Checking of Cash Book. |
||
|
3 |
Designation |
Senior Revenue Assistant-I |
|
|
Duties |
FRA, Amenities, Education, Construction, Skill Development Training, Minorities Development Scheme, Construction and Development Work |
||
|
4 |
Designation |
Senior Revenue Assistant-I
|
|
|
Duties |
Audit & Inspection, Pre & Post Matric Scholarship, DA-JGUA, Grievance and NGO. |
||
|
5 |
Designation |
Junior Revenue Assistant-I
|
|
|
Duties |
Establishment, Bill & Budget, Review Meeting, Cash Book, ORV, Book Circular-47 |
||
|
6 |
Designation |
Junior Revenue Assistant-II
|
|
|
Duties |
Atrocity, Inter-caste Marriage |
||
|
7 |
Designation |
Junior Revenue Assistant-III
|
|
|
Duties |
Issue & Despatch, Caste Verification, SEBC Survey |
||
|
8 |
Designation |
Peon |
|
|
Duties |
Delivery of letters and other Official works. |
||
MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
The procedure can be described both in narrative form and through Flow Process Chart. In narrative form the stages through which a proposal passes, the levels at which it gets examined and the final authority to which it has to go for approval may be explained.
The Flow Process Charts can give a comprehensive process as may be seen from the following illustration of disposal of letters.
Flow process chart for disposal of letters:
|
Sl. No. |
Activity |
Level of Action |
Time Frame |
|
1 |
2 |
3 |
4 |
|
1 |
To receive letters/ applications coming from different quarters |
Counter Assistant |
Same day |
|
2 |
To mark letter/ application to concerned Dealing Assistant after initial of D.W.O. |
Establishment Officer |
Same day |
|
3 |
To put diary number on the letter or application after marking of Establishment Officer and handover the same to concerned Dealing Assistant. |
Received Assistant |
Same day |
|
4 |
To enter the letters/ applications in the log book. |
Concerned Dealing Assistant |
Same day |
|
5 |
To put up the letter/ application in file by the Dealing Assistant before Establishment Officer |
-do- |
Urgent letters on the same day and other letters within 2-3 days |
|
6 |
To send the file before A.D.W.O./D.W.O. with notes |
Establishment Officer |
-do- |
|
7 |
To send the file before D.W.O. with notes |
A.D.W.O. |
-do- |
|
8 |
To dispose of file |
D.W.O. |
Same day/ Next day |
|
To send the file to A.D.M. if required |
|||
|
9 |
After approval of A.D.M. then file move to Collector for final disposal |
A.D.M. |
Same day/ Next day |
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
|
Sl. |
Activity |
Time Frame/ Norm |
Remarks |
|
1 |
2 |
3 |
4 |
|
1 |
Diary of letter |
3 minutes per letter |
All the letters, petitions etc. are diarized in the same day |
|
2 |
Despatch of letter |
5 minutes per letter |
Registered dak including entry in messenger book. |
|
3 |
Job Typing |
Depends on the volume of the works and no. of pages |
Normally 7 pages per day. |
|
4 |
Processing of letters |
`Depends upon the nature of letters. |
Urgent letter within the date line. |
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
|
Sl. |
Name of the Act, Rules, Regulations etc. |
Brief gist of the contents |
|
1 |
2 |
3 |
|
1 |
S.C. & S.T. Manual |
O.R.V. Act.1975, POA Act. 1989 with Rules 1995, Odisha Caste Certificate (SC & ST) Rules 1980 |
|
2 |
Odisha Service Code |
- |
|
3 |
Odisha Leave Rules |
- |
|
4 |
Odisha Pension Rules |
- |
|
5 |
Government Servant Conduct Rules |
- |
|
6 |
Master Guide to Government Servant |
- |
|
7 |
Medical Attendance Rules |
- |
|
8 |
Odisha G.P.F. Rules |
- |
|
9 |
Reservation Law for SC & ST in Odisha |
- |
|
10 |
Misconduct Disciplinary Action and Punishment with O.C.S. CCA Rules |
- |
|
11 |
Service Manual |
- |
|
12 |
Forest Rights Act, 2006 |
- |
|
13 |
Odisha Treasury Code |
- |
|
14 |
Odisha Travel Allowance Rule |
|
|
15 |
Odisha Record Manual |
|
|
16 |
FRBM |
|
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
|
Sl. No. |
Nature of Record |
Details of Information Available |
|
1 |
2 |
3 |
|
1 |
Receive Register |
D.W.O. Office |
|
2 |
Issue Register |
-do- |
|
3 |
Despatch Register |
-do- |
|
4 |
Postage Stamp Account Register |
-do- |
|
5 |
Peon Book |
-do- |
|
6 |
Log Book |
-do- |
|
7 |
Index Register |
-do- |
|
8 |
Attendance Register |
-do- |
|
9 |
Service Books Register |
-do- |
|
10 |
CL Register |
-do- |
|
11 |
Pay Acquaintance for Gazetted Officer |
-do- |
|
12 |
Pay Acquaintance for Non-Gazetted (Ministerial Staff) |
-do- |
|
13 |
Bill Register |
-do- |
|
14 |
Book of drawal |
-do- |
|
15 |
T.E. Acquaintance Roll |
-do- |
|
16 |
Contingent Bill Register |
-do- |
|
17 |
Increment Register |
-do- |
|
18 |
Cash Book for District Welfare Office |
-do- |
|
19 |
Cheque Issue Register |
-do- |
|
20 |
Permanent Stock Register |
-do- |
|
21 |
Stationary Stock Register |
-do- |
|
22 |
RTI Cash Register |
-do- |
|
23 |
Roster Register of ORV Act. |
-do- |
|
24 |
Cash Book for D.W.O.-cum-D.M., OBCFDCC |
-do- |
|
25 |
Loan Register |
-do- |
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
|
Sl. |
Name and Address of the Consultative Committees/ Bodies |
Constitution of the Committee/ Body |
Role & Responsibility |
Frequency of Meetings |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
District Level standing Committee of Cuttack on Prime Minister 15 Points Programme |
Collector - Chairman |
Review of 15 Points programme for Welfare of Minorities relating to their Socio-Economic and Educational development |
Quarterly |
|
2 |
District Level Vigilance and Monitoring Committee Meeting Cuttack |
Collector & District Magistrate - Chairman Hon’ble MP, (LS) Cuttack - Member Hon’ble MP, (LS) Jagatsinghpur - Member Hon’ble MP, (LS) Kendrapara - Member Hon’ble MLA, Athagarh - Member Hon’ble MLA, Salipur – Member Hon’ble MLA, Banki - Member Hon’ble MLA, Choudwar - Member Hon’ble MLA, Mahanga - Member Hon’ble MLA, Barabati Cuttack - Member Hon’ble MLA, Sadar, Cuttack - Member Hon’ble MLA, Niali - Member Hon’ble MLA, Badamba - Member Superintendent of Police, Rural, Cuttack - Member Deputy Commissioner of Police, Cuttack - Member Special Public Prosecutor, Cuttack – Member 3 nos. of Group-A Gazetted Officer belonging to S.C./ S.T. category, Member 5 nos. of non-officials member belonging to S.C. & S.T. category (PRI member), Member 3 nos. of other category having association with N.G.Os., Member D.W.O., Member Secretary |
Review the implementation of the PCR & POA Act., atrocity cases and their relief and rehabilitation |
Quarterly |
|
3 |
District Level Committee on FRA, 2006 |
Collector, Chairman |
Implementation of the Scheduled Tribes & Other Traditional Forest Dwellers (Recognition of Forest Rights) Act, 2006. |
|
|
D.F.O., -Member |
||||
|
Zilla Parishad Member, Zone-29-Member |
||||
|
Zilla Parishad Member, Zone-10-Member |
||||
|
Zilla Parishad Member, Zone-2-Member |
||||
|
D.W.O., Member Convener |
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
|
Sl. |
Name and Address of the Consultative Committees/ Bodies |
Constitution of the Committee/ Body |
Role & Responsibility |
Frequency of Meetings |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
District Level standing Committee of Cuttack on Prime Minister 15 Points Programme |
Collector - Chairman |
Review of 15 Points programme for Welfare of Minorities relating to their Socio-Economic and Educational development |
Quarterly |
|
2 |
District Level Vigilance and Monitoring Committee Meeting Cuttack |
Collector & District Magistrate - Chairman Hon’ble MP, (LS) Cuttack - Member Hon’ble MP, (LS) Jagatsinghpur - Member Hon’ble MP, (LS) Kendrapara - Member Hon’ble MLA, Athagarh - Member Hon’ble MLA, Salipur – Member Hon’ble MLA, Banki - Member Hon’ble MLA, Choudwar - Member Hon’ble MLA, Mahanga - Member Hon’ble MLA, Barabati Cuttack - Member Hon’ble MLA, Sadar, Cuttack - Member Hon’ble MLA, Niali - Member Hon’ble MLA, Badamba - Member Superintendent of Police, Rural, Cuttack - Member Deputy Commissioner of Police, Cuttack - Member Special Public Prosecutor, Cuttack – Member 3 nos. of Group-A Gazetted Officer belonging to S.C./ S.T. category, Member 5 nos. of non-officials member belonging to S.C. & S.T. category (PRI member), Member 3 nos. of other category having association with N.G.Os., Member D.W.O., Member Secretary |
Review the implementation of the PCR & POA Act., atrocity cases and their relief and rehabilitation |
Quarterly |
|
3 |
District Level Committee on FRA, 2006 |
Collector, Chairman |
Implementation of the Scheduled Tribes & Other Traditional Forest Dwellers (Recognition of Forest Rights) Act, 2006. |
|
|
D.F.O., -Member |
||||
|
Zilla Parishad Member, Zone-29-Member |
||||
|
Zilla Parishad Member, Zone-10-Member |
||||
|
Zilla Parishad Member, Zone-2-Member |
||||
|
D.W.O., Member Convener |
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
|
Sl. |
Name |
Designation |
Office Ph. No. |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
Miss Madhusmita Mohapatra |
District Welfare Officer, Cuttack |
0671-2509593 |
dwo.cuttack@od.gov.in |
Collectorate, Cuttack |
|
2 |
Smt. Annapurna Devi |
ADWO |
0671-2509593 |
- |
Collectorate, Cuttack |
|
3 |
Sri Ashok Kumar Rath |
Establishment Officer |
0671-2509593 |
- |
Collectorate, Cuttack |
|
4 |
Smt. Smitarani Sahoo |
Senior revenue Assistant |
0671-2509594 |
- |
Collectorate, Cuttack |
|
5 |
Smt. Lopamudra Samal |
Senior revenue Assistant |
0671-2509595 |
- |
Collectorate, Cuttack |
|
6 |
Miss Jhilli Hembram |
JRA |
0671-2509595 |
|
Collectorate, Cuttack |
|
7 |
Smt. Sabita Panda |
JRA |
0671-2509595 |
|
Collectorate, Cuttack |
|
8 |
Sri Manoj Kumar Sethy |
JRA |
0671-2509595 |
|
Collectorate, Cuttack |
MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
|
Sl. |
Name |
Designation |
Monthly Remuneration (in Rs.) |
|
1 |
2 |
3 |
4 |
|
1 |
Miss Madhusmita Mohapatra |
District Welfare Officer, Cuttack |
65000 |
|
2 |
Annapurna Devi |
ADWO |
72100 |
|
3 |
Lokanath Behura |
Estt. Officer |
46200 |
|
4 |
Sagarika Biswal |
Senior revenue Assistant |
40400 |
|
5 |
Jasmin Jena |
Senior revenue Assistant |
28700 |
|
6 |
Sasmita Dash |
JRA |
28400 |
|
7 |
Manoj Ku Sethi |
JRA |
19900 |
|
8 |
Sabita Panda |
JRA |
19900 |
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
Non-Plan Budget (For Feeding Programme):
|
Sl. No. |
Major Head |
Activities to be Performed |
Sanctioned Budget |
Budget Estimate |
Revised Estimate |
Expenditure for Last Year |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
11-2225 |
RCM |
276000/- |
- |
- |
276000/- |
|
TA |
40,500/- |
- |
- |
40,500/- |
||
|
Water Charges |
5000/- |
- |
- |
0/- |
||
|
Remuneration of LCCA-cum-Attendant |
54,72,000/- |
- |
- |
33,12,000/- |
||
|
Remuneration of CCA-cum-Attendant of Ashram School |
7,40,000/- |
- |
- |
7,20,000/- |
||
|
Remuneration of CCA-cum-Attendant of Residential School |
17,16,000/- |
- |
- |
14,84,516/- |
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
Concession, permits or authorization granted are not dealing with this section.
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
|
Sl. |
Facility Available |
Nature of Information Available |
Working Hour |
|
1 |
2 |
3 |
4 |
|
1 |
D.W.O. Office, Cuttack |
Schemes relating to ST & SC Development, Minorities & Backward Classes Welfare Department. |
10.00 AM to 5.30 PM |
|
2 |
Notice Board |
All kind of Advertisements relating to ST & SC Development, Minorities & Backward Classes Welfare Department. |
During Office Hour |
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Public Information Officer (PIO):
|
Sl. No. |
Name |
Designation |
Office Ph. No. |
|
Address |
|
1 |
2 |
3 |
4 |
7 |
8 |
|
1 |
Annapurna Devi |
A.D.W.O. |
0671-2509593 |
dwo.cuttack@nic.in |
Office of the Collector, Cuttack |
First Appellate Authority (FAA):
|
Sl. No. |
Name |
Designation |
Office Ph. No. |
|
Address |
|
1 |
2 |
3 |
4 |
7 |
8 |
|
1 |
Miss Madhusmita Mohapatra |
D.W.O. |
0671-2509593 |
dwo.cuttack@nic.in |
Office of the Collector, Cuttack |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
All other information as may be prescribed for dissemination shall be collated, tabulated, compiled, collected and provided in the form of manual from time to time.
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