Sub Collector Office, Athagarh
Introduction
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
1) Brief History of the Public Authority:
The primary role of the Sub-Division al office is to properly supervise Revenue Administration of the Sub-Division. The main prospect is to strengthen and monitor the revenue Administration of this Sub-Division. This bridges the gap & co-ordinate between the lowest hierarchy of Revenue Administration i.e. Tahasil, R.I. with the highest hierarchy of the District i.e. Collector. This office supervises the performance of the Tahasildars in revenue collection and disposal of cases.
Another major responsibility entrusted to the Sub-Divisional office is to ensure public, tranquility and maintenance of law and order.
Thirdly, to ensure proper implementation of various social welfare programmes meant for women, children, old and disabled persons, besides sanction of scholarships in favour of SC & ST. Students.
Fourthly, this office has an important role to play in proper distribution of P.D.S. commodities to eligible consumers through retail P.D.S. centres.
Fifthly, this office plays a vital; role in mobilizing small savings among all categories of people in the society.
This office also plays an important role in relief and rehabilitation of affected persons during natural calamities like flood, cyclone, drought etc. It also supervises administration of ex-gratia relief in case of death due to lightening, sunstroke and cyclone etc.
This office has the sole responsibility in preparation and revision of the Photo Electoral Rolls of voters in respect of 2 Assembly constituencies under this Sub-Division. It involves preparation of Photo Identity Card of Electors and conduct of election to all 2 Assembly Constituencies during General Election.
Finally, This office looks after the proper functioning of G.Ps, timely auction of properties of the Gram Panchayat and no-confidence motion against the Sarapanch/Naib-Sarapanch.
2. Mission/ Vission
Proper monitoring and supervision of Revenue Administration of the Sub-Division, to maintain law and order in the society, conducting General Election & updation of Electoral Roll, monitoring relief rescues operation during flood, cyclone & other emergent situations.
3. Brief history and background of its establishment:
The Athagarh Sub-Division is an administrative unit of Cuttack District with its headquarters at Athgarh. The Athgarh Sub-Division was formed in 1859. Sub-Collector normally a Junior Class -1 (Now upgraded to Odisha Administrative Service of Indian Administrative Service cadre) is the head of the Sub-Divisional Establishment. At present the Athgarh Sub-Division Comprises of 4 Tahasildars , 4 Blocks, 108 G.Ps and one N.A.C. having an area of 1539.9 sqr.kms.
4. Allocation of Business:
For smooth functioning of the office, the different sections have been distributed amongst concerned section officers. Besides senior Clerk, Junior Clerk, Peon, Daftary , Watchman are working in the office to assist them. All officers and staffs are working under district control direct control of Sub-Collector.
5. Duties of the Public Authority:
This office got its own role and responsibilities in monitoring the Revenue Administration, maintenance of law and order situation, restore public peace & tranquility in this Sub-Division. This office has an important role in ensuing proper distribution of PDS commodities, mobilizing small saving and proper implementation of various social welfare programmes of Govt. Further it also plays a key role in relief and rescue operation during flood and other emergent situation. Besides it's primary work is to conduct general election & up dation of Electoral Roll.
6.Details of Services rendered:
i) The sub-Collector discharges the role of Returning officer in request in respect of 6 Assembly Constituencies for conducting General Election. He is the Electoral Registration Officer for updation of Electoral Roll in respect of 6 Assembly Constituencies. He also issues E.P.I.C.
ii) He is the drawing and Disbursing Officer of this Establishment.
iii) Competent Authority to deal with cases U/S-22, 23 of O.L.R. Act.
iv) Cases under Preventive Sections of Cr. P.C especially U/S-97,133,144,145 and 147 are dealt.
v) Sanctioning Authority of Post- Metric scholarship.
vi) Sanction of SOAP, NOAP, ODP, and NFBS are done here.
vii) Acts as Appellate Authority
U/S - 59 of O.L.R. Act, 1960
U/S - 42 of Mutation Manual, 1962
U/S - 12 of O.P.L.E. Act.
U/S - 9 of O.E.A. Act, 1951U/R - 8 of O.M.C Rules, 1984
viii) Certificate cases under O.P.D.R. Acts are dealt here.
ix) Declared as stamp Collector for hearing & disposal of under valuation cases U/S - 47 A of stamp Act.
x) Proper monitoring & smooth distribution of P.D.S commodities by regular checking of Retail centres, Stores Agent Points. Sub-Collector is the appointing & disciplinary Authority of retail agents.
xi) For mobilization of small savings deposits of Agents are appointed by the Sub-Collector.
xii) Auction Sale of Sairat Sources having upset price exceeds of Rs. 50,000.00 is conducted by the Sub-Collector.
xiii) Sub- Collector is the competent Authority to convene special meeting for discussion of vote of no confidence motion against the Sarapanch / Naib Sarapanch.
7. Postal Address:
Office of the Sub-Collector, Athagarh,
At/Po./Ps:- Athagarh
Dist:- Cuttack, Odisha
Pin:- 754029 & Situated on the hill top of Athagarh Town.
8. Working Hours:
Normal working hours of this office is from 10.00 A.M. to 5.00 P.M. with lunch break for 30 minutes from 1.30 P.M. to 2.00 P.M. on any working day. During summer the office hour is from 7.00 A.M. to 1.00 P.M. w.e.f. 1st May. April to 15
9. Citizen Interaction:
Sub-Collector makes regular field visits, holds camp courts, for facilitating citizens interaction. Citizen Interaction is also being made on daily basis at the time of redressal of grievance of citizen during the normal office work. Besides holding special grievance cell at Block Level and organizing Jana Sampark Sibir remote villages.
10. Grievance Petitions:
All the grievance petitions received from different quarters are forwarded to Concern quarters through E-Mail for immediate redressal of the same. This office has adopted & implemented method of e-grievance for proper monitoring of the grievance petitions. Proper tracking of the grievance petition is made through auto generated database of e-grievance software.
11. organization Chart:
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
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Sl. No.
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Designation
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Powers
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Duties
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Administrative
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Financial
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Statutory
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Others
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1
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2
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3
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4
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5
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6
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7
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1
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Sub-Collector
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Head of office
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D.D.O
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Competant authority to deal with cases U/S-22, 23, 59 of O.L.R. Act, U/S- 12 of O.P.L.E Act, U/S-9 of O.E.A. Act , U/S - 8 of O.M.C Rules as per provision of O.G.L.S Act, Odisha Irrigation Act M.T.R. Rules Mutation Manual O.C.H.P.F.L. Act, 1972 Odisha Minor Mineral Act, O.P.D.R. Act Indian Stamp Act.
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Processing of lease cases and submitted to Collector with recommendation under OGLS Act.
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Issue permission to sale land by SC/ST people.
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As per provision of O.L.R Act, OEA Act, OPLE Act, OGLS Act, Odisha irrigation Act, MTA rules, Mutation Manual, OCHPEL Act, 1972 Odisha Minor Minerals Act, OPDR Act, Indian Stamp Act.
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Confirms the settlement of bebandobasta cases.
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Approves remission proposal of CBWR with in Rs.500/-
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Approval of Sairat sources up to Rs.10,000/-
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Restoration of possession to SC/ST land Owner U/S-23 of OLR Act & Declaration of R.S.D to be void.
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Appellate Authority U/S - 12 of OPLE Act.
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Appellate Authority of Mutation cases U/S -92 of Mutation Manual.
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Hearing of Appeal U/S-59 of OLR Act.
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To hear cases U/S 35 of OCHPFL Act, 1972.
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Hearing of appeals U/S of OEA Act.
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Hearing cases U/S-47 (A) of Indian Stamp Act, up to Rs.80.000/-
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MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
1) What is the Procedure followed to take a decision for various matters? (A reference to Secretariat Manual and Rule of Business Manual, and other Rules/ Regulations etc. can be made).
On receipt of any correspondence action is being initiated by Ministerial staff, then it is duly scrutinized by Head Clerk, endorsed to Sub-Collector for orders through the concerned section officers.
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Sl. No.
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Activity
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Level of Action
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Time Frame
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1
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2
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3
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4
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1
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Receipt of letter/ application
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Clerk
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One day
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2
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The same is put up to Sub-Collector in Daka file.
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Same day
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3
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Diarised the letters/ application
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Clerk
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4
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Put up in the concerned file of the section.
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Clerk
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Three days
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5
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Scrutinised to Head Clerk
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Head Clerk
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6
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Endorsed to Sub-Collector for Orders/ Orders passed by concerned Officer where ever necessary.
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Section Officer
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One day
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MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
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Sl. No.
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Activity
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Time Frame/ Norm
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Remarks
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1
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2
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3
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4
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1
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Diary of letters by Diarist
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3 minutes per letter
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2
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Despatch of letters by Despatch Clerk
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5 minutes per letter
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3
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Typing
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30 pages per day
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4
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Writing of notes and draft
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Depends on the nature of letter received and answer received
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5
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Scrutinisation of proposal
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It depends upon the nature of proposal received
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MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
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Sl. No.
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Name of the Act/ Rule
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Brief gist of Contents
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1
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2
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3
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1
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Cr. P.C.
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Preventive sections
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2
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O.L.R. Act
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U/S-22, 23 & 59
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3
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O.P.LE. Act
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Deals with encroachment eviction of Govt. Land
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4
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O.E.A. Act
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U/S -9 vesting cases disposal.
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5
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O.M.C. Rules
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U/S-8 Finalization of Sairat sources
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6
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Mutation Manual
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U/S42 for Correction of R.O.R.
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7
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O.P.D.R. Act
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For Certificate cases, procedure to realise Govt. dues
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8
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O.C.H.P.F.L. Act, 1972
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4/835
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9
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Evidence Act
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For evidence in cases
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10
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Nizarat Manual
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Proper maintenance of cash by Nizarat
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11
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Odisha Record Manual
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For guidance to Clerk to maintain files
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12
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O.G.F.R. Vol-I & II
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Deals with cash transaction
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13
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Service code
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For staff leave, increment etc.
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14
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O.G.L.S Act & Rules
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Procedure for settlement of Govt. Land
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15
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Odisha Stamp Act
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For disposal of under valuation cases.
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16
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Odisha G.P. Act. & Rules
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For Grama Panchyatas
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17
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Representation of peoples Act.
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For election to Assembly constituency and parliament
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18
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O.R.V. Act
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19
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Odisha Treasury Code
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Deals with passing of bills
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20
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Rules, Regulating control and use of Govt. Vehicles.
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Deals with rules and regulation of office vehicles
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21
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Odisha maintenance Fireworks/ Loudspeaker (Regulation) Act, 1995/ Rules, 1965
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Permission to the Loudspeaker/ display fire works etc.
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MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
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Sl. No.
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Nature of Records
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Detail of Information Available
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Unit/ Section Where Available
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1
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2
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3
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4
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1
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D.C.B. Register
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Account of U.C of Election Expenditure
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Election Section
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2
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Post Metric Scholarship sanction Register
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To post on
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A.D.W.O
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3
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Register of letters received
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Diary Clerk
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4
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Register of letter issued
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Issue Clerk
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5
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Index Register
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To keep note of opening of files by the D.A.
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Head Clerk
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6
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Guard File
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Important circulars/ letters preserved
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Concerned D.A.
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7
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Assembly Question Register
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To watch timely submission of reply
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Head Clerk
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8
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Cash Book with S.R.
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Nizarat Section
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Nazir
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9
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Register No.10 (Register of certificates)
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Name & address of doctor, nature and amount of claim stage of proceeding etc.
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Certificate Section
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10
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Register of O.A.P., N.O.A.P., O.D.P., N.F.B.S. etc.
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List of beneficiaries
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S.S.W.O
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11
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Permission Register (Including Court Fees)
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Name and address of permittee for Loudspeaker/ Fire Works, Crackers display
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General & Misc. Section/ Cr. Court peskar
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12
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Grievance Register
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Name and address of the petitioner and address to whom sent
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General & Misc. Section
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13
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Register in From No.6, 7 & 8
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Inclusion/ Deletion of name in Electoral Roll
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Election Section
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MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
Nil
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
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Sl. No.
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Name and Address of the Body
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Main functions of the Body
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Constitution of the Body
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Date of Constitution
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1
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2
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3
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4
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5
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1
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Sub-Divisional Task Force Committee, Office of Sub-Collector, Athagarh, Cuttack
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Sub-Collector-
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Chairman
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S.D.P.O
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Member
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All Tahasildars
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Member
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Forest Range Officer
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Member
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All Sub-Registers
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Member
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2 Local tribal representatives to be nominated by Collector
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Member
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A.D.W.O
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Member Convenor
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2
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Advisory Board (As per Rule-7 (1) of the Odisha Dowry Prohibition Rule, 2000 office of the Sub-collector, Athgarh, Cuttack
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To discuss finalise dowry cases for which application received
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The Board shall be appointed by Govt. Consisting of 5 social welfare workers
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MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
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Sl. No.
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Name
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Designation
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Office Ph. No.
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Mobile No.
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Fax
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E-mail
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Address
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2
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3
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4
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5
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6
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7
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8
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1
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Sub Collector
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06723 220311
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Subcoll-athgarh
@nic.in
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Office of the Sub Collector, Athagarh, At/Po.- Athagarh, Dist:- Cuttack
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2
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Prasan Kumar Dash
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ADWO
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06723 220311
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Office of the Sub Collector, Athagarh, At/Po.- Athagarh, Dist:- Cuttack
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MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
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Sl. No.
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Name
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Designation
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Scale of Pay
(in Rs.)
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Gross Pay
(in Rs.)
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Net Pay
(in Rs.)
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The Procedure to Determine the Remuneration as Given in the Regulation
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1
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2
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3
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4
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5
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6
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7
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1
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Sub Collector
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2
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Prasan Kumar Dash
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ADWO
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MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Public Information Officer (PIO):
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Sl. No.
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Name
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Designation
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Office Ph. No.
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Mobile No.
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Fax
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E-mail
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Address
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1
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2
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3
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4
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5
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6
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7
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8
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1
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Prasan Kumar Dash
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ADWO
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06723 220311
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Office of the Sub Collector, Athagarh, At/Po.- Athagarh, Dist:- Cuttack
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First Appellate Authority (FAA):
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Sl. No.
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Name
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Designation
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Office Ph. No.
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Mobile No.
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Fax
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E-mail
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Address
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1
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2
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3
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4
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5
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6
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7
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8
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1
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Sub Collector
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06723 220311
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Subcoll-athgarh
@nic.in
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Office of the Sub Collector, Athagarh, At/Po.- Athagarh, Dist:- Cuttack
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MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
All other information as may be prescribed for dissemination shah be collated, tabulated, compiled, collected and provided in the form of manual from time to time.
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