General and Miscllananeous Section, Collectorate, Jagatsinghpur

Introduction:

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

Objective/Purpose of the Public Authority:

To receive various letters, applications, memorandums from public for different works and issue of various Certificate to the public and monitoring all types of work of the Municipality / NAC of this district on behalf of Collector, Jagatsinghpur and disposal of above correspondences as per instruction of collector following the Guideline of Govt. for the purpose.

Mission / Vision Statement of the Public Authority:

To render service to the General public as well as subordinate offices as per instructions of Collector and Govt. Guidelines.

Brief history of the Public Authority and Context of its Formation:

The Gen. & Misc. being one of the sections of Collectorate, Jagatsinghpur since its inception on 01.04.1993.

Duties of the Public Authority:

As mentioned above

Main Activities/Functions of the Public Authority:

As mentioned above

List of Services being Provided by the Pubic Authority with a Brief write-up on them:

Gen. & Misc. Section of the Collectorate provides following services Like:

Registration of Societies
Verification and forwarding of application for issue of Pass Ports (Gen. /Tatkai) Scheme.
Issue of Misc. Certificates.
Processing of Freedom Fighter Pension papers.
Issue of distress certificates under R.A. Scheme.
Co-ordination Census Work.
Monitoring Matteers of Urban Local Bodies.
Coordinating visit programme of VIPs/Secretaries/ Other Dignitaries to the district etc.

Organizational Structure Diagram at various levels namely State, Directorate, Region District, Block etc. (whichever is applicable):

Organogram

Expectation of the Public Authority from the Public for Enhancing its Effectiveness and Efficiency:

NIL

Arrangement and Methods made for Seeking Public Participation Contribution:

NIL

Mechanism Available for Monitoring the Service Delivery and Public Grievance Resolution:

The Dealing Assistant after receipt of Public Grievances/letter from Grievance Cell/ from any office, immediately place it in file with Rule/Provision/ Act for quick disposal.

Addresses of the main offices and other offices at different levels. (Please categories the addresses district wise for facilitating the understanding by the user):

Collectorate, Jagatsinghpur-Gen. & Misc. Section.

Woking Hours of Office:

Morning Hour of the office: 10.00 am
Closing hour of the office: 5.00pm
[During the summer peak summer 7.00 am to 1.00pm by order of the Govt.]

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Designation:

Deputy Collector Gen. & Misc.

Power

Administrative

1. Nil

2.

3.

Financial

1.

2.

3.

Others

1. Disposal of files of the section by given proposals and suggestion.

Duties

1. General supervision of work of the section processing of the office files.

2. Controlling of staff of section.

3. Reporting of CRR of Staff.

Designation:

Head Clerk

Duties

1. General Supervision, scrutiny of files & Process of files.

Designation:

Sr. Clerk

Duties

1. Processing of files concerned to the job allotted.

2. Disposal of work noted as in list of work card.

Designation

Jr. Clerk

Duties

Diary/issue of letters and process of files as duties assigned. Disposal of RTI application.

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

SI.No.

Subject on which the decision is to be taken

Guidelines/ Direction, if any

Process of Execution

Designation of the Officer

Contact      information of above mentioned officers

If not satisfied by the decision where and how to appeal

1.

Registration of Societies

Society Registration Act-1860

As under   the Act 1860

Deputy Collector,   Gen& Misc. ADM & Collector of the District.

Collector of the District.

2

Issue of    Distress

Odisha        Civil Service

As per report of concerned Tahsildar

Deputy Collector,   Gen& Misc. ADM & Collector of the District

Ph. No. 220147(06724)

Heads   of   the Department.

3

Misc. Certificate

Misc. Certificate Rule- 1984

As per report of concerned Tahsildar

Deputy Collector,   Gen& Misc. ADM & Collector of the District

Ph. No. 220147(06724

Govt. R & DM Department.

MANUAL-4

Norms for Discharge of Functions

[Section-4(1) (b) (iv)]

After receipt of a letter, the Dealing Assistant entere it in Log Book and placed in file. The same is examined as per Rule / Act by the Dealing Assistant and obtained the orders of the authority. In urgent nature of Letter the file placed to the authority on same day.

In ordinary nature of letter, the file placed to the authority, within three days for necessary action.

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.

Name/Title of the document

Type of Documents

Brief write up of the documents

From where one can get a copy of rules, regulations, instructions, manual and records.

Address,
Telephone No., FAX, E-mail & others

Fee charged by the Department for a copy of Rules, regulation, instructions, manuals and records (if any)

1

2

3

4

5

6

7

1

Registration Certificate

Class- A

...

Gen. & Misc Section, Collectorate, Jagatsinghpur

As per Odisha Record Manual

2

Misc. Certificate

Class - A

...

..do..

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.

Category of the document

Name of the document and its introduction in one line

Procedure to obtain the documents

Held by/under control of

1

Class-'A'

Misc. Certificate

As per Misc. Certificate Rules

Collector & Dist. Magistrate

2

Class-'A'

Registration Certificate

Society Registration Act

-do-

3

Class-'A'

Distress Certificate

Through Heads of Department

-do-

4

Class-'A'

Municipality Affairs

Not Applicable

-do-

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Information Not Available

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Information Not Available

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.

Name

Designation

STD Code

Fax

E-mail

Address

Office

Home

1

Smt. Anita Patra, OAS

Dy. Collector, Gen. & Misc.

06724

221144

D.C., Gen. & Misc., Collectorate, Jagatsinghpur

2

Smt. Nirmala Das

Head Clerk

-do-

3

Sri R. N. Sarangi

Sr. Clerk

-do-

4

Sibanisankar Mohanty

Sr. Clerk

-do-

5

Sri Sunil Kumar Behera

Jr. Clerk

-do-

6

Sri Anirudha Das

Process Server

-do-

MANUAL -10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.

Name

Designation

Monthly Remuneration

Compensation/ Compensatory/ Allowance

The Procedure to determine the remuneration as given in the regulation

1

Smt. Anita Patra, OAS

Dy. Collector, G.&M.

19,070/-

2

Sri Rabindranath Sarangi

Sr. Clerk ,
G. & M

11,080/-

3

Sri Sibani Sankar Mohanty

Sr. Clerk ,
G. & M.

11,080/-

4

Sri Sunil Ku. Behera

Jr. Clerk ,
G. & M.

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Information Not Available

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Information Not Available

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Information Not Available

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Information Not Available

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Means, methods or facilitation available to the public which are adopted by the department for dissemination of information.

Sl. No.

Nature of Information

Availability

2

Office Library

No

3

Drama and Shows

No

4

Through News paper

No

5

Exhibition

No

6

Notice Board

Yes

7

Inspection of Records in the Office

Yes

8

System of issuing of copies of documents

Yes

9

Printed Manual Available

No

10

Website of the Public Authority

No

11

Other Means of Advertising

No

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Assistant Public Information Officers:

Sl. No.

Name

Designation

STD Code

Ph. No.

Fax

E-mail

Address

Office

Home

1

Saroj Mohanty, OAS

DC Emergency

2

Sarat Ch. Pradhan, OAS

DC Revenue

3

Sudhakar Sahoo, OAS

DC Establishment

4

Siona Mishra, OAS

DC Audit

Public Information Officer:

Sl. No.

Name

Designation

STD Code

Ph. No.

Fax

E-mail

Address

Office

Home

1

Smt. Anita Patra, OAS

DC RTI Cell

Department Appellate Authority:

Sl. No.

Name

Designation

STD Code

Ph No.

Fax

E-mail

Address

Office

Home

1

Sri B.V. Ekka, OAS (I) SB

ADM, Jagatsinghpur

06724

220147

220212

MANUAL-17

Other Useful Information

[Section -4(1) (b) (xvii)]

Frequently Asked Questions and their Answers by Public :

Includes all type of questions mainly related to PDS, Panchayat Section, DSW Section, DSW section , DW, Establishment, Revenue. Spl. LAO Section.

Related to Seeking Information :

1. Application form: Form - A to be shown.
2. Fee - Application fee: Rs. 10.00 for General
(a) Nil - for BPL applicant.
(b) Information fee: As prescribed in RTI Rule 2005, A4 size paper- Per Copy- Rs. 2.00 etc.
Right of the Citizen in case of denial of information and procedure to appeal : May appeal - before 1st appellate authority u/s 19(1). If agreed on the decision of 1st' appellate may appeal before 2^nd appellate authority i.e. before Odisha information Commissioner u/s 19(3) or may directly make compliant to Odisha information commission u/s 18(1).

With Relation to Training Imparted to Public by Public Authority :

Name of training programme with brief description : District level interactive workshop, Awareness Programme, Block level interactive workshop.
Time period for Training Programme/ Scheme: Nil
Objective of training :To aware the public / officials about the RTI Act'05 and Rules there under.
Physical and Financial Targets (Last Year): Nil
Procedure of giving help: Nil
Contact Information for applying: Nil
Application Fee (Wherever applicable): As in 18.2
Other Fees (Wherever applicable): As in 18.2
Application Form (In case the application is made on plain paper, please mention the : As in 18.2
Details which the applicant has to provide) :Details of information needed in column -5.
List of enclosures / documents: Copy of voter identity card of applicant address of the applicant copy of BPL card (if needed).
Format of enclosures / documents: Not Applicable
Procedure of application: In Form - 'A' before PIO of the Public Authority.
Process to inform the trainee about the training schedule: Through Letters.
Arrangement made by the Public Authority for creating public awareness about the: Through Notices
Training programmes: Through Notices
List of Beneficiary of the training programme at various levels like district.
District level PIO & 1st appellate authority of the district representation from BAR, Social worker, Educationalist etc.
Block level etc.: General Public

With Relation to Registration Process :

Objective: Registration of Societies
Eligibility for registration: Eligible under Society Registration Act.
Pre-requisites (If any): As per requisite
Contact Information for applying: ADM-cum-Addl. District Registrar, Jagatsinghpur.
Application Fee (Wherever applicable): Rs. 50/- Treasury Challan Other Fees (Wherever applicable): Nil
Application Form (In case the application is made on plain paper, please mention the: Not prescribed
Details which the applicant has to provide):
List of enclosures / documents: Memorandum, Bye-Law, Resolution, Treasury Challan, House Rent Agreement, Xerox copy of ROR, Audit Report, Annual Report, Affidavit, Xerox copy of SB Account, Xerox copy of cash book & Receipt expenditure statement.
Format of enclosures / documents: As in the Act
Procedure of application: As in the Act
Process followed in the Public Authority after the receipt of application: As laid down in the Act.
Validity period of registration (If applicable) Process of renewal (If any): After 3 Years.

Details of any other public services provided by the Public Authority:

Already mentioned in Manual - 1

Content for this page yet to be publishedContent for this page yet to be published

Designation:	Deputy Collector Gen. & Misc.
Power	Administrative	1. Nil
		2.
		3.
	Financial	1.
		2.
		3.
	Others	1. Disposal of files of the section by given proposals and suggestion.
Duties	1. General supervision of work of the section processing of the office files.
	2. Controlling of staff of section.
	3. Reporting of CRR of Staff.
Designation:	Head Clerk
Duties	1. General Supervision, scrutiny of files & Process of files.

Designation:	Sr. Clerk
Duties	1. Processing of files concerned to the job allotted.
	2. Disposal of work noted as in list of work card.
Designation	Jr. Clerk
Duties	Diary/issue of letters and process of files as duties assigned. Disposal of RTI application.

SI.No.	Subject on which the decision is to be taken	Guidelines/ Direction, if any	Process of Execution	Designation of the Officer	Contact information of above mentioned officers	If not satisfied by the decision where and how to appeal
1.	Registration of Societies	Society Registration Act-1860	As under the Act 1860	Deputy Collector, Gen& Misc. ADM & Collector of the District.		Collector of the District.
2	Issue of Distress	Odisha Civil Service	As per report of concerned Tahsildar	Deputy Collector, Gen& Misc. ADM & Collector of the District	Ph. No. 220147(06724)	Heads of the Department.
3	Misc. Certificate	Misc. Certificate Rule- 1984	As per report of concerned Tahsildar	Deputy Collector, Gen& Misc. ADM & Collector of the District	Ph. No. 220147(06724	Govt. R & DM Department.

Sl. No.	Name/Title of the document	Type of Documents	Brief write up of the documents	From where one can get a copy of rules, regulations, instructions, manual and records.	Address, Telephone No., FAX, E-mail & others	Fee charged by the Department for a copy of Rules, regulation, instructions, manuals and records (if any)
1	2	3	4	5	6	7
1	Registration Certificate	Class- A	...	Gen. & Misc Section, Collectorate, Jagatsinghpur		As per Odisha Record Manual
2	Misc. Certificate	Class - A	...	..do..

Sl. No.	Category of the document	Name of the document and its introduction in one line	Procedure to obtain the documents	Held by/under control of
1	Class-'A'	Misc. Certificate	As per Misc. Certificate Rules	Collector & Dist. Magistrate
2	Class-'A'	Registration Certificate	Society Registration Act	-do-
3	Class-'A'	Distress Certificate	Through Heads of Department	-do-
4	Class-'A'	Municipality Affairs	Not Applicable	-do-

Sl. No.	Name	Designation	STD Code			Fax	E-mail	Address
Sl. No.	Name	Designation	STD Code	Office	Home	Fax	E-mail	Address
1	Smt. Anita Patra, OAS	Dy. Collector, Gen. & Misc.	06724		221144			D.C., Gen. & Misc., Collectorate, Jagatsinghpur
2	Smt. Nirmala Das	Head Clerk						-do-
3	Sri R. N. Sarangi	Sr. Clerk						-do-
4	Sibanisankar Mohanty	Sr. Clerk						-do-
5	Sri Sunil Kumar Behera	Jr. Clerk						-do-
6	Sri Anirudha Das	Process Server						-do-

Sl. No.	Nature of Information	Availability
2	Office Library	No
3	Drama and Shows	No
4	Through News paper	No
5	Exhibition	No
6	Notice Board	Yes
7	Inspection of Records in the Office	Yes
8	System of issuing of copies of documents	Yes
9	Printed Manual Available	No
10	Website of the Public Authority	No
11	Other Means of Advertising	No