Regional Transport Office, Subarnapur

Introduction

Background of this Hand-Book (Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-books?

As per RTI Act-2005 and Odisha RTI Rules,2005

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Brief History of the Public Authority:
The main function of R.T.O. is Registration of Vehicle to give permits to good/ Contract carriages, Stage carriages (Buses) both T.P. & P.P. To give D/L of M.C., L.M.V H.G.V and Badge No. and also to give conductor license, check of the vehicle by T.I. and I.M.V.. As and when required to hold a mobile checking of the vehicle off road or vehicle, Disbursement of Pay/ D.A./ T.A. Provisional pension and other allowances of the staff both gazetted and non- gazetted officers.

a) To reach money towards taxes and fees of the vehicles.
b) Deposited the Revenue Money into the Treasury as well as disbursement of contingent bills in different heads.
c) To pay the Electric/ Telephone bills to the concerned Department in some fitness of Vehicle by I.M.V.

2. Address of the main Office:
Regional Transport Office, Sonepur,

At-Patabhadi

PO/PS- Sonepur

Dist- Subarnapur

3. Working Hour:
Morning Hours: 10.00 A.M.
Closing Hours : 5.30 P.M.

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl.	Name	Designation	Powers				Duties
Sl.	Name	Designation	Administrative	Financial	Statutory	Others	Duties
1	Priyabrata Mohanty	RTO	Yes	Yes	Yes	Yes	Registering Authority, Licensing Authority, Taxing Officer, Supervision of all official work
2	Ajit Kumar Nayak	IMV	No	No	Yes	Yes	Monitoring of enforcement activities, Testing Authority of DL,Inspection of accidental vehicles,Fitness of vehicles, Assist RTO in the office work
3	Debabrata Patta	Jr. MVI	No	No	No	Yes	Inspection of accidental vehicles, Assist MVI, Do all enforcement activities
4	Puja Bhengra	Traffic Sub-Inspector	No	No	No	Yes	Enforcement activities
5	Poonam Panda (Deputed from CSO, Sonepur)	Sr. Revenue Assistant	No	No	No	Yes	Deals with Cash & Account, Tax Recovery Cases, Stock & Store, Audit Matters
6	Abinash Bhue (Deputed from Collectorate, Sonepur)	Jr. Revenue Assistant	No	No	No	Yes	Deals with Off Road, Road Safety, Report Returns, , Assembly Question, Ama Bus Stand
7	Himansu Ranjan Sahoo (Deputed from RTO, Chhatrapur, Ganjam)	Sr. Assistant	No	No	No	Yes	Deals with Registration of new vehicles, Enforcement Section, Bill & Budget, LL & DL Section, E-Challan
8	Jyoti Prasad Sahoo (Deputed from RTO, Chhatrapur, Ganjam)	Jr. Assistant	No	No	No	Yes	Deals with Issue & Reecipt, Transfer Of Ownership, Hypothecation Termination/Addition, Disposal of E challan.
9	Gayatri Prabha Sethi	Constable	No	No	No	Yes	Assist the enforcement officers in enforcement activities
10	Dharitri Majhi	Constable	No	No	No	Yes	Assist the enforcement officers in enforcement activities
11	Khirasindhu Behera	Constable	No	No	No	Yes	Assist the enforcement officers in enforcement activities

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl.	Activity	Level of Action	Time Frame
1	2	3	4
1	Issue & Receipt of Letters	Junior Assistant	Same Day
2	Receipt of statutory applications	Respective Dealing Assistants	Same Day
3	Marking of Daks	RTO	Same Day
4	Approval or rejected	RTO	1 day
5	Deliver of Documents to applicant	Dealing Assistants	Same Day

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl.	Activity	Time Frame
1	2	3
1	Issuance of driving license or Learners License in SCB Card/Paper	One day passing the test
2	Issuance of renewed Driving License or duplicate Driving license in SCB Card	One day
3	Issuance of upgraded driving license (up gradation to include additional categories of vehicle etc.) in SCB Card	One day passing the test
4	Issuance and/or renewal of Trade certificate in security paper	Seven Days
5	Issuance of duplicate Trade certificate in SCB card	One Day
6	Issuance of Renewable of Registration Certificate in SCB Card	One Day
7	Issuance of duplicate Registration Certificate in SCB Card	One Day
8	Issuance of Registration Certificates consequent to assignment of new registration mark in SCB card	One Day
9	Issuance of Registration Certificates consequent to transfer of ownership	One Day
10	Issuance of Registration Certificates consequent to change of address in SCB Card	One Day
11	Issuance of Registration Certificates consequent to recording alteration in the registration certificate in SCB Card	One Day after inspection and certification of the vehicle by Inspector of Motor Vehicles
12	Issuance of Registration Certificates consequent to endorsement/ cancellation of hire purchase/ lease/ hypothecation agreement etc in SCB Card	-
13	Issuance/renewal of fitness certificate in SCB Card	One day after inspection and certification of the vehicle by Inspector of Motor Vehicles
14	Temporary Registration	One Day
15	N O C in form 28	3 days after getting police report
16	Conductor license	2 days
17	Tax entry in R.C	Same day
18	Issue of Temporary Permit	Next Day of application
19	Issue of Permanent Permit	15 days
20	Issue of T.C.C	Same Day

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl.	Name of Act, Rule, Regulations etc.	Price in case of Priced Publication
1	2	3
1	Central Motor Vehicle Act, 1988
2	Central Motor Vehicle Rules, 1989
3	Odisha Motor Vehicles Rule, 1993
4	Odisha Motor Vehicles Taxation Act, 1975
5	Odisha Motor Vehicles Taxation Rules, 1976

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl.	Name of the Document	Held by/under control of
1	2	3
1	Cash Register	Cashier
2	Permit Register	Concerned DA
3	Register for Driving License	Sarathi Database
4	General Register for all Registered vehicles/ Registration Particular	Vahan Database
5	Register for issue/renew of fitness	Vahan Database
6	Issue/Diary Register	Concerned DA
7	Bill/Budget Register	Concerned DA
8	Acquaintance Register	Concerned DA

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Information Not Available

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl.	Name of the Board	Details of Member	Position in the Committee	Whether the minutes are accessible to public
1	2	3	4	5
1	Regional Transport Authority	Collector & District Magistrate	Chairman	Yes
1	Regional Transport Authority	Regional Transport Officer	Member Secretary	Yes

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.	Name	Designation	Office Ph. No	E-Mail ID
1	2	3	4	5
1	Priyabrata Mohanty	RTO	06654-220555	rto_sonepur@yahoo.in
2	Ajit Kumar Nayak	IMV	-do-	-do-
3	Debabrata Patta	Jr. MVI	-do-	-do-
4	Puja Bhengra	TSI	-do-	-do-
5	Poonam Panda (Deputed from CSO, Sonepur)	SRA	-do-	-do-
6	Abinash Bhue (Deputed from Collectorate, Sonepur)	JRA	-do-	-do-
7	Himansu Ranjan Sahoo (Deputed from RTO, Chhatrapur, Ganjam)	Jr. Asst.	-do-	-do-
8	Jyoti Prasad Sahoo (Deputed from RTO, Chhatrapur, Ganjam)	Jr. Asst.	-do-	-do-
9	Gayatri Prabha Sethi	OMVD Constable	-do-	-do-
10	Dharitri Majhi	OMVD Constable	-do-	-do-
11	Khirasindhu Behera	OMVD Constable	-do-	-do-

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.	Name	Designation	Scale of Pay	Monthly Salary (Gross Pay, DA, HRA etc.)
1	2	3	4	5
1	Akshyaya Kumar Jena	R.T.O.	L-13 C-7	1,23,777 /-
2	Biswa Ranjan Sahoo	I.M.V.	L-12 C-02	90,321 /-
3	Lokanath Nayak	Jr. MVI	L-9 C-4	65,403 /-
4	Puja Bhengra	Traffic Sub-Inspector	L-9 C-2	58,765 /-
5	Gayatri Prabha Sethi	OMVD Constable	L-4 C-2	33,005 /-
6	Sarita Lakra	OMVD Constable	L-4 C-9	40,572 /-
7	Ratnakar Besra	OMVD Constable	L-4 C-9	40,572 /-

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Sl.	Major Head	Activities to be Performed	Sanction Budget 2024-25 (in Rs.)	Budget Estimate 2024-25 (in Rs.)
1	2	3	4	5
1	1175-R.T.A Non-Plan - 2041-00-101-1175- 01003-403-0-1-0	O.C.	300000	300000
2	1454-Tech.- Inspect-2041-00-102-1454- 01003-136-0-1-0	Pay	3397200	3397200
		DA	1800516	1800516
		HRA	232896	232896
		RCM	Nil	Nil
		T.A	Nil	Nil

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl.	Activity for which electronic data available	Nature of information available	Can it be shared with Public	Website
1	2	3	4	5
1	Registered Vehicle Details	Details of owner and vehicle	Yes	http://parivahan.gov.in
2	Driving License details	Details of Driving License Holder	Yes	-do-
3	About Registration	About guidelines, documents required for each type of license	Yes	-do-
4	About Licensing	About step by step procedure, documents required for each type of license	Yes	-do-
5	About Permits	Types of Permit, its conditions, fee and period	Yes	-do-
6	Act, Rules & Policies	CMV Act (1989), carriage by Road Act & Rules, Central Road Fund Act & Rules	Yes	-do-
7	Fees & User Charges	Defining purpose, amount and Corresponding rules	Yes	-do-
8	Notification &Advisories	Draft notification, Act/Final notification, Advisories	Yes	-do-
9	Manual	Details of process flows and step by step procedure of vehicle related services i.e. Vahan online services	Yes	-do-
10	Downloadable Forms	PDF format of forms available for all type of services	Yes	-do-
11	E-Challan	E-Challan Details, Payment	Yes	https://echallan.parivahan.gov.in

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Information Kiosk Machine is installed in Regional Transport Office Subarnapur for convenience of citizens which provides information regarding our type of services, required amount of fees and service charges, steps/flows involved in each services and their application status.

This office provides a active Help-Desk to guide and help public which is running in working hours of office on all working days.

Citizens can also visit https://parivahan.gov.in for obtaining information.
This Office provides a Notice Board which is running in working hours of office on all working days.

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Assistant Public Information Officer (APIO):

Sl.	Name	Designation	Office Ph. No	Mobile No.	Address
1	2	3	4	5	6
1	Puja Bhengra	TSI	06654-220555	8658050910	Regional Transport Office, Subarnapur

Public Information Officer (PIO):

Sl.

Name

Designation

Office Ph. No

Mobile No.

Address

Ajit Kumar Nayak

IMV

06654-220555

9237378567

Regional Transport Office, Subarnapur

First Appellate Authority (FAA):

Sl.	Name	Designation	Office Ph. No	Mobile No.	Address
1	2	3	4	5	6
1	Priyabrata Mohanty	RTO	06654-220555	9237378631	Regional Transport Office, Subarnapur

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

Transfer policy availavle with with this Public Authority.
Transfer Policy
SL NO	Notificatio No.	Notification Date	Attachment
01	Nill	Nill	Nill

Transfer Order issued by this Public Authority.
Transfer Orders
SL NO	Order No.	Order Date	Attachment
01	Nill	Nill	Nill

RTI Application
Years	Total Number on Application Recived	Total Number on Application Disposed	Total Number on Application Transferred	Total Number on Application Rejected
2022-23	23	23	0	3
2023-24	13	13	-	-
2024-25 (up to Jan-25)	48	43	0	5

RTI 1st Appeals
Years	Total Number on Appeal Recived	Total Number on Appeal Disposed	Total Number on Appeal Rejected
2022-23	0	0	0
2023-24	-	-	-	-
2024-25 (up to Jan-25)	01	01	-	-

Procurement			Hardware, Software, Amc, Manpower, outsource or any other Type of Procurement
SL NO	Work Order No	Work Order Date	Procurement Name	Attachment
1	1795	29.08.2024	Provision of CCTV & assessories	-
2	1904	04.09.2024	provision of intercon service	-
3	2909	27.12.2024	Engagement of Road Safety Ratha during Road Safety Month-2025	-
4	2912	27.12.2024	Supply of270 nos. of T-Shirt &150 Nos of Caps with printing during road safety month-2025

Public Private Partnership
SL NO	Company Name	Agreement Date	File Number	Validuty from - to	Public Private Partnership Project Name	Attachment
01	Nill	Nill	Nill	Nill	Nill	Nill

CAG & PAC Paras
SL No.	IR NO	Para No.		test audit Note	Subject	Complied	Recived from	Attachment
1	16/2013-14	Nil	6			No	CAG/PAC
2	39-2015-16	Nil	5,6,7	-	-	No	-	-
3	17/2017-18	B2-B3	B4,B5,B6,B7,B8(I,II,), B9,B10	-	-	No	-	-
4	18/2022-23	Nil	1 (A) (a,b) 1(B) (a,b)2,3(a,b,c) 4,5,6,7	-	-	No	-	-
5	18/2023-24	Nil	1,2,3,4,5,6,7,8 (A,B,C)9,11	-	-	No	-	-

Citizen Charter
SL No	Service Name	Purpose
01	Nill	Nill

Discretonary & Non-Discretionary Grants
Sl.No.	Grant Name	Grant Type	Grant from Central	Grant Value In Rs.
01	NIL	NIL	NIL	NIL

Foreign Tours of the Chief Minister and the other Ministers of the State by Public Authorities under suo motu disclosure
SL.No.	Honble Minister	Tour Date	Tour Place	Tour	Purpose of Visit
01	NIL	NIL	NIL	NIL	NIL

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