Child Development Project Office, ICDS Project, Harabhanga( Charichhhak),, Boudh

Introduction

As per Notification No: 9423 dated 06.09.1988 of the C.D & Panchayatiraj Department, Odisha, the Office of the C.D.P.O, Harabhanga started functioning w.e.f 31.01.1989 being the headquarter at Charichhak. The geographical area of this project is co-terminus with Harabhanga Block having 354 Revenue villages including 26 un-inhabitated (Bechapari) villages coming under 22 Grama Panchayats.

 

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aims and Objective of the Organization:

The ICDS, Boudh is implemented in the year 1989 with the objective to bring sustainable change in physical, mental, psychological, social, health and education of the child 0 months to 6 years and P.W and nursing mothers.

It provides services to 123012 populations of 340 villages through 219 AWCS.

2. Main activities/ Functions of the Public Authority:

i) Reduce IMR & MMR
ii) Reduction of Malnutrition
iii) To educate mothers about Nutrition and health, Education
iv) Reduce School dropout & all round development of Children
v) Coordination with all departments

3. Address of the Office:

At/P.O.- CDPO, Harabhanga (Charichahak)
Dist.- Boudh

4. Working Hour of the office:

From 10.00 A.M. to 5.00 P.M.

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl.

 

1

Designation

CDPO

Powers & Duties

Over all charges of ICDS activities of ICDS, Boudh and responsible for interaction with the district and state Govt. She is in charge of establishment and drawing & disbursing Officer of ICDS staff 

She is to make 20 days intensive tour in project area. During visit She will check the stock register of SNP foodstuff, Preschool activities, Immunization, Growth Monitoring, infant death activities of WSHG & MDM. She also conducted home visits at the time of tour to AWC.

2

Designation

Lady Supervisor (10 Posts) (At present working Post-06)

Powers & Duties

The Lady Supervisors shall be over all charge of all matters implemented in her section area.

She is responsible for functioning of AWC in her sector area

She will ensure the foodstuff issued from project godown to AWC and distributed to the allocated beneficiaries such as PW, NM, Children 6 Months to 6 years through AJVC

The following functions implemented in AWC

Cover of immunization to all children

Keep good relations with the Public

Monitor the activities of AW on Preschool,  NHED, Home visits, 

Measurement of weighment of children

She is to make 20 days intensive tour in her sector area & during her visit She will monitor all the ICDS activities implemented in AWC. She is responsible for collect of MPR of each activities from AWC & reported to CDPO

3

Designation

AWW (219 Posts)

Powers & Duties

The AWW shall be over all charges of all matters implemented in AWC

She is responsible for functioning of AWC

She is to make the following works in AWC

Conduct of Preschool education to the children of age group 3 years-6 years

Ensure about distribution of foodstuff to the children AW, ANM in the village

Assisted to health dept. for fully coverage of Immunization

 

Conducted NHED during the month

Conducted home visits

Weighment of child

Submit the MPR to supervisor

Submitted joint report on infant death

Distributed medicines for the needy Childrens & mothers

Refer to the malnutrition children

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl.

Activity

Level of Actions

Time Frame

1

2

3

4

1

Receive application/ Letter

Issue & Dispatch Clerk

Same Day

2

Perusal order

CDPO

Same Day

3

Marking of taks

Revenue Assistant

Same Day

4

Diary No. & Delivery

Issue & Dispatch Clerk

Same Day

5

Entering the letter in log book & put up in file

Revenue Assistant 

5 Days

6

File sent to the concerned Officer

CDPO

Same Day

7

Approved or Rejected

CDPO

1 Day

8

If Approved return for dispatch

Issue & Dispatch Clerk

Same Day

 

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. 

Activity

Time Frame/ Norms

Remarks

1

2

3

4

1

Diary of letter

3 Minutes per letter

-

2

Dispatch of letter

5 Minutes per letter

-

3

Typing Job

30 pages per day

-

4

Put up of letter

With in 3 days in ordinary case and in urgent case with in 24 hours

-

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl.

Name of the Act, Rules, Regulations etc.

Brief Gist of the Contents

Reference No., if any

Price in case of Priced Publications

1

2

3

4

5

1

Odisha Service Code

Service matters of State Govt. Employees

Odisha Service Code

375

2

OFGR

Financial matter

OFGR

200

3

OTA

Traveling allowance

OTA

50

4

GPF Rules

Sanction & Payment of GPF

GPF (O) Rules

100

5

Delegation of financial powers

Financial powers

-

50

6

Accounting procedure

Maintenance of accounts

-

-

7

R.T.I. Act-2005

General information to Public

-

-

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl.

Nature of Record

Details of Information available

Unit/ Section, where available

Retention Period, where available

1

2

3

4

5

1

File

Receipt & disposal of letters

All section

3 Years

2

Guard file

Imp. Circular order

Establishment

Permanent

3

logbook

Records of receipt and disposal

All section

3 Years

4

Index Register

Collection & subject of all files

Jr. Accountant

Permanent

5

Assembly question Register

Reply to Question

Statistical Assistant

3 Years

6

Grievance Register

Disposal of Grievance

Statistical Assistant

3 years

7

Allotment Register

Allotment of all Schemes

Accounts Section

Permanent

8

Cashbook

Receipt & payments of allotment

Accounts Section

Permanent

9

Bank Reconciliation Register

Maintenance of reconciliation all Schemes month wise

Accounts Section

Permanent

10

Cheque Issued Register

Issued of cheque to the persons concerned

Accounts Section

Permanent

11

Cheque/ B.D receipt Register

Receipt of Funds

Accounts Section

Permanent

12

U.C. Register

Submission of U.C.

Accounts Section

Permanent

13

Stock Register

Available of equipments

Accounts Section

Permanent

14

Bank Account Register

Details of all bank accounts

Accounts Section

Permanent

15

Pay Aquitance

Pay particulars of employers

Establishment

Permanent

16

Book of drawal

 

Accounts Section

Permanent

17

Food grain Register

Receive & Issue of food grain

Statistical Assistant

Permanent

18

M.P.R. Register

Progressive of all Programme

Statistical Assistant

Permanent

19

Birth & Death Register

Record of birth & death

Statistical Assistant

Permanent

20

Gr. IV Register

Record of Gr. IV Childen

Statistical Assistant

Permanent

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl.

Name & Address of the Consultative Committees/ Bodies

Constitution of the Committee/ Body

Roles & Responsibility

Frequency of Meetings

1

2

3

4

5

1

BLCC Meeting

Sub-Collector, BDO, DSWO, SI of School, WEO, P.A, CDPO, Chairman PS

Formation of policies for proper monitoring supervision and implementation of Govt. Programmes

Quarterly

2

Project Meeting

CDPO, L.S, AWW, MO, ANM, LHV

Review & monitoring ICDS work

Monthly

3

Sector Level Meeting

CDPO, IS, AWW, MV, ANM, LHV

Review & monitoring ICDS work

Monthly

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl.

Name & Address of the Body

Constitution of the Body

Main Function of the Body

1

2

3

4

1

BLCC Meeting

Sub-Collector, BDO, DSWO, SI of School

Formation of policies for proper implementation of Govt. Programme

2

Project Meeting

CDPO, L.S, AWW, MO, LHV, ANM

Proper monitoring supervision & implementation of ICDS work

3

Sector Level Meeting

CDPO, LS, AWO, MO, LHV, ANM

Proper monitoring supervision & implementation of ICDS work

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Smt.Diptimayee Patra

 CDPO

-

7077011101

-

-

At/P.O./P.S- Harabhanga, Dist- Boudh

2 

 Meghamala Mishra

L.S 

-

8847814094 

-

-

-do- 

3

Ranjita Sethy

L.S

-

9337212945

-

-

-do-

 4

 Rashmin Digal

 L.S

 

 7894993702

 

 

 -do-

5

 Santishini Sahu

L.S

    9938799541  -

-

-do-

6

 

  

AWW (219)

 

          

7

 

  Helper (219)          

8

 Binodini Pradhan

 Senior Revenue Asst    8895598758      -do-

9

 UMA SHANKAR PATTANAIK

  MAMATA Assistant    9937775804       -do-

10

 SUSWAJIT KALTA

  POSHAN CO ORDINATOR    8456018889      -do-

11

  DEVENDRA NAIK

SUBHADRA Assistant 

-

7608081504

-

-

-do- 

12

  BIBHUDATA BHOKTA  SUBHADRA Assistant    8456931554

 

-

-do- 
 

 

            

 

-

 

          

 

-

 

          

 

-

 

-

-

-

-

 

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.

Name

Designation

Scale of Pay (in Rs.)

1

2

3

4

1

Diptimayee Patra

CDPO

76500

2

 Ranjita Sethy

L.S

 55200

3

 Rashmin Digal

                    L.S 44900

5

 Meghamala Mishra

                      LS 36500

6

 Santoshini Sahu

                       LS 36500

7

 

                      LS  

8

Binodini Pradhan

 Senior Revenue Assistant 31000

9

 

                 AWW (219) Honariam-10000 P.M

10

 

AWH (219)

Honariam-5000 P.M

11

 Vacant

               Peon

 

12

UMA SHANKAR PATTANAIK

  MAMATA Assistant

Remunaretion 14470 P.M 

13

 SUSWAJIT KALTA

POSHAN CO ORDINATOR  

Remunaretion 20000 P.M  

14

 DEVENDRA NAIK

  SUBHADRA Assistant

Remunaretion 15000 P.M -

15

 BIBHUDATA BHOKTA

SUBHADRA Assistant 

  Remunaretion 15000 P.M -

 

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

 

 

Sl.

Head

Sanctioned Budget

Budget Estimate

Revised Estimate

Expenditure for the Last Year

1

2

3

4

5

6

1

Travel Expenses

 84190     84190

2

TelephoneCharges 

 - - - -

3

WaterCharges

 - - - -

4

ElectricityDues

 14710  

 -

14710

5

OtherContingencies

71195

     71195

6

Reimbursement ofcost of medicine 

7300

     7300

7

M.V

225000

     225000

 

 

 

      

 

  

 

      

 

 

        

 

 

        

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

 Supplementary Nutrition Programme, Immunization, Pre- School education, Health & Nutrition Programme, Health Check up, I.M.R Reduction, Subhadra Yojana ,Kishore Shakti Yojana,  Mamata schmeme VHND as desired by Govt. from time to time.

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

 

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

 

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. 

Facility Available

Nature of Information Available

Working Hours

1

2

3

4

1

Information Counter

Yes

10.000 A.M. to 5.30 P.M.

2

Website

No

-do-

3

Library

No

-do-

4

Notice Board

Yes

-do-

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

 

Sl.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

 
Binodini Pradhan
  Senior Revenue Assistant

 

8895598758

     
 ICDS PROJECT HARABHANGA

First Appellate Authority (FAA):

Sl.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

 
Diptimayee Patra
 CDPO   7077011101     
ICDS PROJECT HARABHANGA

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

  

 

Transfer Policy available with this Public Authority
Transfer Policy 
Sl.No. Notification No. Notification Date Attachment
       

 

Transfer Order issued by Public Authority
Transfer Orders
Sl.No. Order No. Order Date Attachment
  NA NA NA
     
     
     

 

Procurement Hardware, Software, AMC, Manpower, Outsource or any other Type of Procurement  
Sl. No. Work Order No. Work Order date Procurement Name Attachment
         
         
         
         
         

 

RTI Application
Years Total Number on Application Received Total Number on Application disposed Total Number on Application transferred  Total Number on Application rejected
FY 2022-23        
FY 2023-24        
RTI 1st Appeals
Years Total Number on Appeal Received Total Number on Appeal disposed Total Number on Application transferred  Total Number on Appeal Rejected
FY 2022-23        
FY 2023-24        

 

CAG & PAC Paras
Sl.No. IR No. Para No. Subject Complied Received Attachment
1              
               
               
2              
               

 

Citizen Charter
Sl.No. Service Name Purpose for Diploma Students and ITI Trainees (Services under Odisha Right to Public Services Act, 2012)
     
     
     
     
     
Discretonary & Non-Discretionary Grants
Sl.No. Grant Name Grant Type Grant from Central Grant Value In Rs.
  NIL NIL NIL NIL
         
         
Foreign Tours of the Chief Minister and the other Ministers of the State by Public Authorities under suo motu disclosure
SL.No. Honble Minister Tour Date Tour Place Tour Purpose of Visit
  NIL NIL NIL NIL NIL

 

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