Introduction
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
1) Brief History of the Public Authority:
a) The Registration Department is under the Ministry of Revenue & Disaster Management and at the Secretarial level it is under the Administrative control of Secretary to Government, Revenue & Disaster management.
b) The Inspector General of Registration (I.G.R.), Odisha, is the Head of the Department, who is assisted by one joint I.G.R., three Deputy Inspector General (Dy. I.G.R.) at the Zonal level- one each for the Central, Northern & Southern zone.
c) There are 30 Registration Districts corresponding to the 30 Revenue Districts of the State each headed by a District Registrar and assisted by District Sub-Registrar.
d) At the Registration Sub-District level, there are 147 Sub-Registrar offices in the State, each headed by Sub-Registrar. The Sub-Registrar, is assisted by the ministerial staff.
Sub-Registrar:
A Sub-Registrar is the entry level offficer of the department. He is appointed as a public servant u/s 6 of the Registration Act and performs his duties under the provisions Various Acts including The Registration Act and the indian stamp Act. . Sub-Registrar is the Registering officer, in respect of the jurisdictional area of his office, and takes independent decision on the classification of the documents, chargeability of stamp duty and registration fee. He is the custodian of Records relating to all the Deeds registered in his office, required to be preserved for eternity. He is the Ex-Officio Stamp Vendor of Non-judicial Stamps. He is the Drawing and Disbursing Officer for his office. He performs his duties under the supervision of his District Registrar.
The Office of The District Sub-Registrar, Kendrapara has been functioning with effect from 07/02/1865. There is separate Record room to keep the permanent records of the office. Records since 1969 have been preserved in one of the rooms of the office building. The jurisdiction of the office covers 362 Revenue villages under Kendrapara and Derabish Tahasil coming under kendrapara, Derabish, Nikirai P.S.
|
Sl. No. |
Designation |
Sanctioned Staff Strength |
Existing Staff Strength As On 01.04.2026 |
|
1 |
2 |
3 |
4 |
|
1 |
District Sub-Registrar |
01 |
01 |
|
2 |
Head Clerk |
01 |
01 |
|
3 |
Senior Clerk |
03 |
03 |
|
4 |
Junior Clerk |
15 |
06 |
|
5 |
Peon |
01 |
01 |
2) Functions of the Office:
i) Registration of Deeds (Testamentary & Non-Testamentary) in accordance with The Registration Act along and relevant provisions of various others Acts having a bearing int the process.
ii) Collection of prescribed Stamp Duty and Registration Fees.
iii) Detection and Institution of Under-valuation Stamp Cases, u/s 47-A& 47-2(a) of Indian Stamp Act, 1899 to check possible loss of revenue and collection of proper Stamp Duty & Registration Fees.
iv) Adjudication, impoounding and validation of documents under the provisions of Indian Stamp Act.
v) Periodical Inspection and verification of the Registers maintained by the Licensed Deed Writers and Stamp Vendors.
vi) Issue of certified copies of the registered Deeds.
vii) Issue of encumbrance Certificates in respect of immovable Properties registered in this office.
viii) Preservation of true copies of all the registered documents.
ix) Solemnization and Registration of Marriages under Special Marriage Act.
x) Issue & renewal of Money lending License under Odisha Money Lender's Act.
3) E-Registration:
Electronic registration (e-Registration) of the Deeds, replacing the previous system of manual registration has been implemented in the office from 5th Jan 2010 and has become fully operational with effect from 15th May 2010.
4) Organization Chart: [Click Here]
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
|
Sl. No. |
|
||
|
1 |
Name |
Smt. Bidyarasmi Sahu, OAS-A(JB) |
|
|
Designation |
District Sub-Registrar |
||
|
Powers |
Administrative |
1. Control and supervision of works of all staff of his office as the Head office as well as administrative control over the SR office of the District having the power of inspection of those offices. |
|
|
Financial |
Drawing and Disbursing officer in respect of his own Establishment. |
||
|
Statutory |
1. Registering Officer as empowered under the provisions of the Registration Act. |
||
|
2. Exercising the power of Collector u/s-47-a & U/s-40 of Indian Stamp, Act. |
|||
|
3. Marriage Officer as empowered under Special Marriage Act, & Rules. |
|||
|
4. First Appellate Authority under the provisions of R.T.I. Act, in respect of his own office. |
|||
|
5. Proper Officer & Ex-Officio Departmental Stamp vendor to vend Non-judicial Stamp paper through Electronic Franking Machine. |
|||
|
Duties |
1. Registration of documents, issue encumbrance certificate, Grant of certified copies of deeds. |
||
|
2. Adjudication of proper stamp payable and realization of Deficit Stamp Duty & Regn. Fees through undervaluation stamp cases and impound cases under Indian Stamp Act. |
|||
|
3. Solemnization of new Marriage and Registration of Marriages celebrated in other forms. |
|||
|
4. Supplying information sought under the provisions of R.T.I. Act. |
|||
|
5. To Frank the written documents for registration with requisite Non-judicial stamp Duty through Electronic Franking Machine. |
|||
|
2 |
Name |
Sri Pramod Pradhan |
|
|
Designation |
Head Clerk |
||
|
Powers & Duties |
1. Checking of deeds, Receive of dak/ Assembly questions register. Checking of log book, |
||
|
2. Writing of the Fee Book, Cash Book, ROR User Fees Register, Visit & Commission Register. |
|||
|
3. Maintaining Check List-I |
|||
|
4. Public Information Officer under the provisions of R.T.I. Act, in respect of his own office. |
|||
|
5. Supervision of all the staff works. |
|||
|
3
|
Name |
Sri Debakanta Rout |
|
|
Designation |
Senior Clerk |
||
|
Duties
|
1. Prepare of Monthly Reports & Annual Report |
||
|
2. Maintenance of Catalogue Register, History of Office, Map Volumes, D.W. Licenses Register, Register of Letters Received and Register of Loan Order & Tahasil Partitions. |
|||
|
3. Compliance of Audit Reports & Inspection Reports |
|||
|
4. Establishment |
|||
|
5. Maintenance of Service Books, Govt. & IGR Guard Files and maintain permissions U/s-22 in Files. |
|||
|
6. Maintenance of Court Files & submission of para wise comments to WPCs |
|||
|
7. In-charge of Misc. Petitions |
|||
|
8. Comparing of Deed Details |
|||
|
4 |
Name |
Sri Chaitanya Hansadah |
|
|
Designation |
Senior Clerk |
||
|
Duties
|
1. Comparing of Deed Details |
||
|
2. Maintain ROR Fee Book |
|||
|
5 |
Name |
Sri Ashok Kumar Nayak |
|
|
Designation |
Junior Clerk |
||
|
Duties |
1. Preparation of Budget, indents & collection of forms, stationeries etc. from the District Office. |
||
|
2. Maintenance of Service Postage Register& Issue Register. |
|||
|
3. Preparation of Check List Part-II |
|||
|
4. Online submission of Income Tax, Feedback Register, In-charge of Help Desk, Online Daily Challan. |
|||
|
5. Supply of Highest Sale Instances, Court matters, Vigilance related letters |
|||
|
6. Maintenance of Court Files & submission of para wise comments to WPCs |
|||
|
7. Preparation of Bills, Maintenance of Book of Drawal, Allotment Register |
|||
|
8. Maintenance of Service Postage Register & Issue Register |
|||
|
6 |
Name |
Smt. Smitashree Barik |
|
|
Designation |
Junior Clerk |
||
|
Duties |
1. In-charge of Marriage Section, Maintenance of All the Marriage Registers, Marriage Certificate Books & related files. |
||
|
2. Maintenance of Impound Register, Under Valuation Registers |
|||
|
3. Maintenance of Casual Leave Register, Correspondence Files |
|||
|
4. Delivery of Documents |
|||
|
5. Comparing of Deed Details |
|||
|
6. Assistant Record Keeper & searching of records. |
|||
|
7. Prepare manual Certified Copies & maintenance of Manual Search & Copy Register |
|||
|
5 |
Name |
Sri Subrat Kumar Mishra |
|
|
Designation |
Junior Clerk |
||
|
Duties |
1. In charge of Record Room and all matters relating to Record Room. He shall be fully accountable for proper maintenance of records in Record Room. |
||
|
2. All permanent & temporary records in the record room and the following registers. Register of Records, Record Keeper's issue Register, Register of Examination of Records, Destruction of unclaimed document Register, Destruction of old records register, stock book of Furniture. |
|||
|
3. Preparation of E.C & C.C. ETC. with maintenance of relevant files, registers and records. |
|||
|
4. In-charge of Franking Machine, maintenance of Franking Registers |
|||
|
6 |
Name |
Smt. Swagatika Mall |
|
|
Designation |
Junior Clerk |
||
|
Duties |
1. Maintenance of Court Fees Register & E-Stamping Register |
||
|
2. Endorsement of Documents |
|||
|
3. Online payment of Registration Fees, Misc. Fees, Franking Fees & User Charges in Treasury Portal |
|||
|
4. Sorting of Deed details. |
|||
|
5. Maintenance of ROR User Fees Register in System & submit letter to concern Tahasils. |
|||
|
7 |
Name |
Sri Mahendra Kumar Ray |
|
|
Designation |
Peon |
||
|
|
1. Assisting all the staffs in their work. |
||
|
2. Stamping of Registered Documents |
|||
|
3. Opening & Closing of Office, Maintain Cleanliness of Office premises |
|||
|
4. Maintaining of Peon Book |
|||
|
Sl. No. |
|
|
|
3 |
Designation |
Senior Clerk & Record Keeper (Technical works) |
|
Duties |
In charge of Record Room and all matters relating to Record Room. Preparation of indents & collection of forms, stationeries etc. from the District office. |
|
|
4 |
Designation |
Junior Clerks ( Administrative & Technical etc.) |
|
Duties |
Issue and receipt of letters, S.P stamp, inspection Audit , special marriage, money lenders, Report and returns, deed writer licenses, maintenance of guard files. History of office Establishment work, process of files, provides Non-judicial franking stamps, in charge of record room. Accounts, diary and issue of letters, endorsing Delivery of documents etc. |
|
MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
1) Registration Of Documents:
The Non-Testamentary Documents are to be prepared either by the Executants & Claimants or by the licensed Deed writers or by the advocates themselves or through their clerks. The document should bear the required stamp duty as per the India Stamp Act, ( Odisha Amendment ) 2001. The required registration fee as per the prescribed Table of fees has also to be paid in cash at the Sub-Registrar's Office at the time of presentation of documents. The Executants, Claimant or the power of attorney holder may present the documents. But either the Executants or their Power of attorney holder should invariably be present for admitting execution of the document at the office. The Documents need to be presented for registration within the prescribed time.
Presentation Hours: 10.00 A.M to 01.30 P.M. ( During Day office with Lunch Break From 1.30 p.m. to 2.00 p.m. )
07.00 A.M. to 10.30 P.M. ( During Morning Office without Lunch Break)
2) Refusal to Register:
Reasons for refusal to register to be recorded :- Every Sub-Registrar refusing to register a document, except on the ground that the property to which it relates is not situated within his sub-district, make an order of refusal and record his reasons for such order in his book No. 2 and endorse the words " Registration Refused" on the document; and, on an application made by any person executing or claiming under the document, will get a copy of reasons so recorded.
No registering officer shall accept for registration of document so endorsed unless and until, under the provisions of the Act. , the document is directed to be registered.
Appeal lies to the District Registrar from orders of Sub-registrar refusing registration on ground other than denial of execution within 30 days of the refusal order.
Application can be made to the District Registrar where Sub-registrar refusing registration on ground of denial of execution within 30 days of the refusal order.
3) Impounding of documents not duly stamped:
a) Section 33 of the Indian Stamp Act 1899- Every person having, by law or consent of parties, the authority to receive, evidence and every person in charge of a public office except an officer of police, before whom any instrument, chargeable in his opinion, with duty, is produced or comes in the performance of his functions, shall , if it appears to him that such instrument is not duly stamped, impound the same.
b) Section 35 of the Indian Stamp Act 1899. No instrument chargeable with duty shall be admitted in evidence for any purpose by any person having by law or consent of parties authority to receive evidence or shall be acted upon, registered or authenticated by any such person or by any public officer, unless such instrument is duly stamped.
c) Section 40 of the Indian Stamp Act 1899. When the Collector impound any instrument under section 33, or receives any instrument sent to him under sub-section (2) of section 38, not being an instrument chargeable with a duty, he shall adopt the following procedure.
d) If he is of the opinion that such instrument is duly stamped or is not chargeable with duty, he shall certify by endorsement there on that it is duly stamped or that it is not so chargeable as the case may be.
e) If he is of the opinion that such instrument is chargeable with duty and is not duly stamped. He shall require the payment of the proper duty or the amount required to make up the same. Together with a penalty of Rs. 5, or if it thinks fit, an amount not exceeding 10 times the amount of the proper duty or the deficient portion thereof, whether such amount exceeds or falls short of Rs. 5.
From the above, it can be seen that when a case of in sufficient stamp paper is noticed, the proper course of action to be resorted to is to get the instrument impounded 7 rectified under section 40 of the Indian stamp Act. 1899.
4) Encumbrance Certificate: Application in the prescribed form, for issue of Encumbrance Certificate is to be presented before the District Sub-Registrar by the applicant along with the requisite fees. Application for issue of Encumbrance Certificate for which Urgent fee has been paid shall have precedence over those for which the fees have been paid at ordinary rate. The details of fee for encumbrance application are included in the Table of fees. 5) Certified Copies: Application for Certified copies is to be submitted in the prescribed form by the applicant along with required stamp paper and fee. Application for certified copies for which Urgent fee has been paid shall have precedence over those for which the fees have been paid at ordinary rate. The details of fee for encumbrance application are included in the Table of fees. 6) Marriages Under the Special Marriage Act. : The District Sub-registrar is the Marriage Officer as per the Act in respect of the jurisdictional area of his office. 7) Solemnization of Marriages U/S- 5: A Marriage between any persons may be solemnized under this Act provided the following conditions are satisfied: 8) Notice of Intended Marriage: Both the parties to the marriage should give notice in writing in the prescribed form to the marriage officer of the district in which at least one of the parties to the marriage has been residing for a period of not less than thirty days immediately preceding the date on which such notice is given . A fee of Rs. 20/- has to be paid for publication of notice. Notice will be published in the office of the Marriage officer of the district within whose jurisdiction each of the parties to the marriage is permanently residing. The notice may be presented before the marriage officer by both parties in person or by registered post. In the later case a fee of Rs. 20/- for should be sent by Money Order and the original M.O. receipt shall be enclosed along with the marriage notice sent by post.
9) Solemnization Of The Marriage & Marriage Certificate: The Marriage can be solemnized on the expiry of 30 days if no objections to the intended marriage are filed. The validity for the notice is 3 months. Before the solemnization of marriage the parties and three witnesses in the presence of the marriage officer should sign declarations in the prescribed form. The marriage can be solemnized in any form, which the parties may choose to adopt. The marriages can be solemnized either within the office of the Marriage officer or at such other places within a reasonable distance as the parties may desire. A fee of Rs. 50/- has to be paid for solemnization. The certified copies of the Marriage Certificate shall be supplied immediately on payment of prescribed fees. 10) Registration Of Marriages Celebrated In Other Forms U/S- 15: This provision of the Act deals with the registration of marriages already celebrated in forms other than the Special Marriage Act.
i) Neither party has a spouse leaving.
ii) Neither party is an idiot or a lunatic.
iii) The male must have completed the age of twenty-one years and female the age of eighteen years.
iv) The persons seeking to marriage must not be within the degrees of prohibited relationship.
The following conditions should be satisfied for the registration of marriages:
i) The couple must have been married in some other form and they must have been living as husband and wife ever since such marriage.
ii) Neither party has more than one spouse living.
iii) Neither party is an idiot or lunatic.
iv) The parties should complete 21Years of age at the time of registration.
v) Both the parties should reside within the jurisdiction of the Marriage Officer for a period of 30 days.
11) Registration of the Marriage & Marriage Certificate: On Receipt of application signed by both the parties and also after publication of notice of the marriage will be registered on the expiry of the notice period of 30 days. Certificate will be entered in the certificate book and shall be signed by the parties to the marriage and three witnesses. A fee for Rs. 50/- has to be paid for registration. The certified copies of the marriage certificate shall be supplied immediately on payment of prescribed fees.
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
Note: The District Sub-Registrar discharges his duties as per provisions of the Indian Registration Act, 1908 and all other Acts having a bearing upon it and various rules framed in conformity with these Acts. He is also guided by the various instructions and circulars issued from time to time by the Inspector General of Registration, Odisha, Cuttack as per sections 68, 69 & 79 of the Registration Act, 1908. He performs his duties under the supervision of the District Registrar, Kendrapara
|
Sl. No. |
Activity |
Time Frame / Norms |
Remarks |
|
1 |
Registration of Documents |
3 Days |
|
|
2 |
Delivery of Documents |
3 days |
|
|
3 |
Issue of Encumbrance Certificate |
7 days |
|
|
4 |
Supply of Certified Copy of previously registered Documents |
7 days |
|
|
5 |
Registration along with issue of marriage certificate under Special Marriage Act (where no objection received) |
40 days |
|
|
6 |
Registration along with issue of marriage certificate under Special Marriage Act (where objection received) |
70 days |
|
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
|
Sl. No. |
Name of Rules, Regulations, Resolutions Manuals, Office Memorandum, Circulars used in the Organization/ Office |
Subject related to the Rules/ Regulations/ Manuals etc. (Subject wise) |
Remarks |
|
1 |
2 |
3 |
4 |
|
1 |
Odisha Service Code |
Service mater of Government servant |
|
|
2 |
Odisha GPF Rule |
Provident fund mater |
|
|
3 |
O.C.S. ( Pension) Rule |
Pension mater |
|
|
4 |
O.G.F.R. Vol-I & II |
Financial mater |
|
|
5 |
OTC-Vol-I & II |
Bill, Budget Mater |
|
|
6 |
O.T.A Rules |
Traveling allowance Maters |
|
|
7 |
Odisha Record Manual |
Maintenance of Records |
|
|
8 |
OLR Act & Rules |
Land Reforms maters |
|
|
9 |
OPDR Act |
Collecting of arrear land revenue |
|
|
10 |
The Registration Act-1908 & Odisha Rules-1988 |
To deal with Regn. Of various documents, issue of E.C. & C.C. |
|
|
11 |
Indian Stamp Act-1899 & Rules |
To adjudicate proper stamps to be affixed on the documents |
|
|
12 |
Right to Information Act & Rules-2005 |
Providing information to public |
|
|
13 |
Special Marriage Act-1954 & Rules |
Regn. / solemnization of marriage and collection of fees there-under |
|
|
14 |
Odisha Licensing of Deed Writer's Rules |
Concerning the issue & renewal of license of Deed Writers and rates to be charges for writing documents |
|
|
15 |
Special Marriage Act-1954 & Rules |
Solemnization & Registration of Marriages |
|
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
|
Sl. No. |
Type of the Records/ File/ Documents |
Remarks |
|
1 |
2 |
3 |
|
1 |
Service verification report |
|
|
2 |
Permanent Records: |
|
|
Index-I ( Names & Additions of the Executants and Claimants of Book-I documents maintained alphabetically and year wise) |
||
|
3 |
Bench Mark valuation record |
|
|
All types of files on collection and expenditure |
||
|
Fees/ Stamp |
||
|
Visit/ commission Register |
||
|
Fee book/ Cash book |
||
|
4 |
Inspection notes/ Audit Report |
|
|
5 |
Special Marriage Cases |
|
|
License of money lender |
||
|
Deed writer license |
||
|
6 |
Sanction of increment |
|
|
7 |
Acquaintance roll/ TA/ DA Bill |
|
|
8 |
Service Book/ Service roll |
|
|
9 |
Allotment Register |
|
|
10 |
Delivery of deed |
|
|
Delivery of E.C. |
||
|
Form and Stationary |
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
No Role of District Sub-Registrar has been envisaged in formulation of Policy matters governing this Office.
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
|
Sl. No. |
Name and Address of the Consultative Committee/ Bodies |
Constitution of the Committee/ Body |
Role and Responsibility |
Frequency of Meetings |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
District level Valuation Committee, Kendrapara (DLVC) |
Chairman- Member-Convenor- Members- 1. District Sub-Registrar, Kendrapara 2. Tahasildar, Kendrapara, Derabish, Garadpur, Kanika, Rajanagar, Aul, Marshaghai,Mohakalpada & Pattamundai. 3. Executive Officer, Kendrapara Municipality 4. Executive Officer, Pattamundai Municipality 5. Executive Engineer (R& B) Kendrapara 6. Land Acquisition Officer, Cllectorate, Kendrapara 7. Secretary, KRIT 8. One Public person as Nominated by the Chairman Sri Dasharathii Satpathy, IAS (Retd), Ex-Collector, Kendrapara 9. Indubhushan Rath, Valuer |
To recommend the guideline bench mark value (minimum market value) of each Rayati plot of Kendrapara, District. |
As and when required |
| 2 |
Sub-District level Valuation Committee, Kendrapara (SDLVC) |
Chairman- Member-Convenor- Members- 2. Assistant Executive Engineer, R& B Division-I, Kendrapara 3. Secretary, KRIT 4. Sri Ranjit Kumar Sahoo, At-Badahat. 5. Sri Kishore Chandra Nath, At-Baniamal 6. Sri Madhusudan Nayak, At-Chandol 7. Sri Basanta Kumar Jena, At/PO-Koro |
To recommend the guideline bench mark value (minimum market value) of each Rayati plot of Kendrapara Sub-District) |
As and when required |
| 3 |
Internal Complaint Committee (ICC) |
Chairman- Member-Convenor- Members- 2. Sri Kishore Kumar Sahu, Social Activist |
Under Chapter-I of the Sexual Harassment of Women at the Work Place (Prevention, Prohibition & Redressal) Act, 2013. |
As and when required |
| 4 |
Departmental Promotion Committee (DPC) |
Chairman- Member-Convenor- Members- 2. District Welfare Officer, Kendrapara |
Preparation of the selection list of Ministerial Officers & Peons of District Registraiton Establishment for promotion. | As and when required |
| 4 |
Screening Committee |
Chairman- Member-Convenor- Member- |
Sanction of MACP to eligibible employees of District Registration Establishment, Kendrapara. | First week of January & July of each year. |
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
|
Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
Remarks |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
|
1 |
Smt. Bidyarasmi Sahu |
District Sub-Registrar |
06727 233257 |
8895555715 |
|
kendrapara.dsr@gmail.com |
District Sub Registrar Office, Kendrapara |
- |
|
2 |
Sri Pramod Pradhan |
Head Clerk |
-do- |
9776579836 |
|
kendrapara.dsr@gmail.com |
District Sub Registrar Office, Kendrapara |
- |
|
3 |
Sri Bibhu Prasanna Pattanaik |
Senior Clerk |
-do- |
9438512193 |
|
kendrapara.dsr@gmail.com |
District Sub Registrar Office, Kendrapara |
Deputed to SRO Derabish |
|
4 |
Sri Chaitanya Hansadah |
Senior Clerk |
-do- |
9668822877 |
|
kendrapara.dsr@gmail.com
|
District Sub Registrar Office, Kendrapara |
- |
|
5 |
Sri Debakanta Rout |
Senior Clerk |
-do- |
9556837625 |
|
kendrapara.dsr@gmail.com |
District Sub Registrar Office, Kendrapara |
|
|
6 |
Sri Subrat Kumar Mishra |
Junior Clerk |
-do- |
9337192490 |
|
kendrapara.dsr@gmail.com |
District Sub Registrar Office, Kendrapara |
- |
|
7 |
Sri Ashok Kumar Nayak |
Junior Clerk |
-do- |
7008176189 |
|
kendrapara.dsr@gmail.com |
District Sub Registrar Office, Kendrapara |
- |
|
8 |
Sri Bibekananda Nayak |
Junior Clerk |
-do- |
9438549084 |
|
kendrapara.dsr@gmail.com |
District Sub Registrar Office, Kendrapara |
Deputed to SRO Derabish |
|
9 |
Smt. Smitrashree Barik |
Junior Clerk |
-do- |
7978056825 |
|
kendrapara.dsr@gmail.com |
District Sub Registrar Office, Kendrapara |
- |
|
10 |
Smt. Swagatika Mall |
Junior Clerk |
-do- |
7609915711 |
|
kendrapara.dsr@gmail.com |
District Sub Registrar Office, Kendrapara |
On Deputation basis from SRO Marshaghai |
|
11 |
Sri Siba Prasad Jena |
Junior Clerk |
-do- |
8018338854 |
|
kendrapara.dsr@gmail.com |
District Sub Registrar Office, Kendrapara |
Deputed to SRO Garadpur |
|
12 |
Sri Murtyunjay Jena |
Junior Clerk |
-do- |
7008193292 |
|
kendrapara.dsr@gmail.com |
District Sub Registrar Office, Kendrapara |
Deputed to SRO Derabish |
|
13 |
Sri Mahendra kumar Ray |
Peon |
-do- |
7504357265 |
|
kendrapara.dsr@gmail.com |
District Sub Registrar Office, Kendrapara |
|
|
14 |
Sri Pradeep Kumar Das |
NWCS (Outsourcing) |
-do- |
9855550069 |
kendrapara.dsr@gmail.com |
District Sub Registrar Office, Kendrapara |
MANUAL -10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
|
Sl. No. |
Name |
Designation |
Monthly Remuneration |
The Procedure to Determine the Remuneration as Given in the Regulation |
|
(in Rs.) |
||||
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Smt. Bidyarasmi Sahu |
District Sub-Registrar |
1,01,758 |
Scale of pay 61,300/- Cell 03 & Level 12 as on 31.03.2026, D.A. @ 58% |
|
2 |
Sri Pramod Pradhan |
Head Clerk |
84,688 |
Scale of pay 53,600/- Cell 05 & Level 11 as on 31.03.2026, D.A. @ 58% |
|
3 |
Sri Bibhu Prasanna Pattanaik |
Senior Clerk |
54,614 |
Scale of pay Rs. 32,900/- Cell 05 & Level 08 as on 31.03.2026, D.A. @ 58% |
|
4 |
Sri Chaitanya Hansadah |
Senior Clerk |
48472 |
Scale of pay Rs. 29200/- Cell 01 & Level 08 as on 31.03.2026, D.A. @ 58% |
|
5 |
Sri Debakanta Rout |
Senior Clerk |
51,460 |
Scale of pay Rs.31,000/- Cell 03 & Level 08, as on 31.03.2026, D.A. @ 58% |
|
6 |
Sri Subrat Kumar Mishra |
Junior Clerk |
41,832 |
Scale of pay Rs.25,200/- Cell 09 & Level 04, as on 31.03.2026, D.A. @ 58% |
|
7 |
Sri Ashok Kumar Nayak |
Junior Clerk |
41,832 |
Scale of pay Rs.25,200/- Cell 09 & Level 04, as on 31.03.2026, D.A. @ 58% |
|
8 |
Sri Bibekananda Nayak |
Junior Clerk |
39,816 |
Scale of pay Rs.25,200/- Cell 09 & Level 04, as on 31.03.2026, D.A. @ 58% |
|
9 |
Sri Siba Prasad Jena |
Junior Clerk |
41,832 |
Scale of pay Rs.25,200/- Cell 09 & Level 04, as on 31.03.2026, D.A. @ 58% |
|
10 |
Smt. Smitashree Barik |
Junior Clerk |
41,832 |
Scale of pay Rs.25,200/- Cell 09 & Level 04, as on 31.03.2026, D.A. @ 58% |
|
11 |
Sri Mrutyunjay Jena |
Junior Clerk |
38,710 |
Scale of pay Rs.24,500/- Cell 08 & Level 04 as on 31.03.2026, D.A. @ 58% |
|
12 |
Sri Mahendra ku Ray |
Peon |
41,080 |
Scale of pay Rs.26,000/- Cell 15 & Level 02 as on 31.03.2026, D.A. @ 58% |
|
Sl. No. |
Name |
Designation |
Monthly Remuneration( in Rs.) |
The Procedure to Determine the Remuneration as Given in the Regulation |
|
1 |
2 |
3 |
4 |
5 |
|
5 |
Sri Nrusingh ch. Parida |
Senior Clerk |
16006 |
Scale of pay PB-1 Rs 5200 to 20200/- |
|
6 |
Sri Radhashyam Behera |
Junior Clerk |
17566 |
Scale of pay PB-1 Rs 5200 to 20200/- |
|
7 |
Sri Hari Narayan Sethi |
Junior Clerk |
11419 |
Scale of pay PB-1 Rs 5200 to 20200/- |
|
8 |
Sri Madhusudan Sahoo |
Peon |
8954 |
Scale of pay PB-1 Rs 4440 to 14680/- |
|
9 |
Sri Arjuna Ch. Nayak |
Night Watchman-cum-sweeper |
Contingent paid @ Rs. 70 per day |
Contingent paid @ Rs. 70 per day |
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
Non-plan Budget for the year 2024-25
|
Major Head |
Units |
Alloted Amount |
Expenditure Made |
Revised estimate |
Expenditure Made in the Last Year |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
2030 Stamp & Registration |
|
|
|
|
|
|
Salaries |
Pay |
1330000 |
|
|
1061003 |
|
D.A. |
1703000 |
1400543 |
|
1256553 |
|
|
H.R.A. |
52000 |
47108 |
|
43333 |
|
|
O.A. |
6920 |
6050 |
|
3300 |
|
|
R.C.M. |
Nil |
Nil |
|
Nil | |
|
T.E. |
- |
- |
|
6109 |
|
|
L.T.C. |
Nil |
Nil |
|
Nil |
|
|
Office Expenses |
Elect. Charges |
20000 |
Nil |
|
50000 |
|
Water Charges |
Nil |
Nil |
|
Nil |
|
|
Telephone Charges |
20000 |
12223 |
|
Nil |
|
|
M.V |
Nil |
Nil |
|
Nil |
|
|
O.C. |
30000 |
10000 |
|
50000 |
|
|
R.R.T |
765 |
Nil |
|
765 |
|
|
Other Charges |
Arrear pay |
Nil |
Nil |
|
Nil |
|
D.P. |
Nil |
Nil |
|
Nil |
|
|
Computer Consumables |
Nil |
Nil |
|
10000 |
|
|
Spare & Services |
Nil |
Nil |
|
Nil |
|
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
Not Applicable
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
Not Applicable
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
|
Sl No. |
Service For which Electronic Data is available |
Name of the source website on which the information is available |
|
1 |
2 |
3 |
|
1 |
Certified Copy of the registered documents. |
|
|
2 |
Encumbrance Certificates |
https://igrodisha.gov.in |
|
3 |
Online Slot Booking |
https://igrodisha.gov.in |
|
4 |
Purchase of e-Stamping |
https://www.shcilestamp.com/ |
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
|
Sl. No. |
Facility Available |
Nature of information Available |
Visiting Hours |
|
1 |
2 |
3 |
4 |
|
1 |
Notice Boards |
1. Chargeability of Stamp Duty & Regn. Fees |
The Visiting Hours of the Sub-Registrar is as follows |
|
2 |
Personal meeting with the District Sub-Registrar |
07.00 A.M. To 01 P.M. (During Morning Office) & 10.00 A.M. to 05.30 P.M. (During Day office) |
|
|
3 |
Personal meeting with the Dealing Clerk of the Office |
07.00 A.M. To 01 P.M. (During Morning Office) & 10.00 A.M. to 05.30 P.M. (During Day office) |
|
|
4 |
Helpdesk |
07.00 A.M. To 01 P.M. (During Morning Office) & 10.00 A.M. to 05.30 P.M. (During Day office) |
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Assistant Public Information Officer (APIO):
|
Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Sri Ashok Kumar Nayak |
Junior Clerk |
06727 233257 |
7008176189 |
|
kendrapara.dsr@gmail.com |
District Sub Registrar Office, Kendrapara. At/Po/Ps/Dist- Kendrapara |
Public Information Officer (PIO):
|
Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Sri Pramod Pradhan |
Head Clerk |
06727 233257 |
9776579836 |
|
kendrapara.dsr@gmail.com |
District Sub Registrar Office, Kendrapara. At/Po/Ps/Dist- Kendrapara |
First Appellate Authority (FAA):
|
Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Smt. Bidyarasmi Sahu |
District Sub-Registrar |
06727 233257 |
8895555715 |
|
kendrapara.dsr@gmail.com |
District Sub Registrar Office, Kendrapara. At/Po/Ps/Dist- Kendr |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
Procedure/ Steps for registration of a document
1. Ascertaining the market value of the transacted property from DSR/ SR office and from the website of IGR, Odisha.
2. Payment of Stamp Duty:
Through e-Stamping by purchasing e-Stamp certificate from the offices of StockHolidng located at Bhubaneswar, Cuttack, Rourkela and e-Stamp counters established in the registration offices.
Use of electronic franking machine available in the registration offices.
Use of Impressed Stamp Paper to be purchased from the Licensed Stamp Vendors/ Concerned Treasury or Sub- Treasury Office by depositing requisite amount.
3. Scribing of Deed:
Scribing of the deed by the Executants and Claimants / by Deed Writers / Advocate.
The model template deeds available in the website of IGR, Odisha and R & D.M Department may be used for the purpose.
4. Presentation of document along with its true copy before the Registering Officer by the party.
5. Checking of document by Government Official.
6. Generation of ID of the document.
7. Data entry of basic information of the document.
8. Collection of registration fees in the Registration Office.
The registration fees can also be paid through the Odisha Government Treasury Portal.
9. Capture of biometric – Photograph, thumb impression and signature of all parties and the identifiers to the document through electronic device.
10. Registration of document by the Registering Officer.
11. Printing of endorsements and certificate of registration on the original documents and signature by the Registering Officer.
12. Scanning and uploading of the original document in the e-Registration application.
13. Generation of delivery report and transmission of Form No. 3 to the Tahasil Office if required
14. Delivery of document to the authorized person.
MANUAL-18
Relevant facts while formulating important policies or announcing the decisions which affect public;
[Section-4 (1) (c)
Not Applicable
MANUAL-19
Reasons for its administrative or quasi-judicial decisions to affected persons.
[Section-4 (1) (d)
Not Applicable.