Introduction
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
1. Aims & Objectives of the Organisation:
Derabis College, Dist- Kendrapara Owes its origin in the heart of Derabls to inculcate the spirit of Higher education and noble dreamas among the youngsters. Its aims & objectives are
a) To impart high grade education to men and women in and round the state.
b) To culminate in the students the spirit of human values with a sound moral conduct in their thoughts and actions.
c) To instill in the minds of the students- a sense of equality, social justice, secularism, national interaction and encourage them to be with catalytic personality.
2. History & Background of its Establishment:
The college was establishment on 22nd February, 1981 on the heart of Derabis by the local benevolents. Its is located 3 kms away from Chhata Chhak on N. H. 5 (A) and 7 Kms from Cuttack - Chandbali road. It is 70 Kms from Cuttack, Via- Chandikhole and 63kms from Cuttack, Via- Salipur/ Dehuria & 55 Kms from Cuttack via- Chndol. It is 10 Kms From the kendrapara town. Its is blessed with the patronage of local God Lord. Dadhibamanjew.
3. Functions & Duties:
This institution's twenty-two out of twenty-five eminent faculti members have been striving have striving hard to bring about all round development. Being affiliated to CHSE, Odisha and utkal university, the college at present provides education courses of Arts Science in +2 and +3 Arts levels with provision of honours programmes in Economics, Sociology and Odia. The key to the success of our students is:-
a) Healthy and congenial atmosphere of the college.
b) Good telationship between the teacher and the taught.
c)The nobel teaching concept of share and care ,
d) Exposure of students to books and journals ,
e) Up-to-date athletic guidance.
4. Working Hours Both for office & public:
The Normal Working hours of the colleges is 10 A.M to 5 P.M.
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
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Sl. No. |
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1 |
Designation |
Principal |
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Powers |
Administrative |
He is the Public Authority. |
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He is the sole authority of all administrative affairs. |
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Financial |
Drawing and Disbursing officer |
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Duties |
Class room visit |
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To see attendance of teachers and employees |
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Submission of personal appraisal Reports |
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He is the decision making authority etc. |
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2 |
Designation |
Administrative Bursar |
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Powers |
Administrative |
In charge of college administration |
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Duties |
To assist the Principal in all administration |
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3 |
Designation |
Accounts Bursar |
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Powers & Duties |
In chage of college accounts. |
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To check & verify the college accounts (Cash Book, DCR, and Vouchers etc.) |
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4 |
Designation |
Academic Bursar |
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Powers & Duties |
To enforce academic excellence |
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5 |
Designation |
Head Clerk |
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Powers & Duties |
Supervise and coordinate all office work |
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All files are are routed through him. |
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6 |
Designation |
P.I.O. |
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Powers & Duties |
As per Govt. Order one PIO and one appellate Authority are assigned the duty among senior officers. |
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MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
Who are the Officers at various levels whose opinions are sought for the process of decision making?
The Principal is the sole decision making authority in all aspects. He takes decision in various matters after discussion with different committees, as per government rules and regulations.
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
As per record manual, any letter is first received by the Head Clerk and put up before the principal for specific marking. Then it is referred to relevant section for scrutiny and reply it through the related file.
Any file is routed through proper channel, i.e to Head Clerk, to officer-in-Charge of the section with a remark to the Principal for approval or sanction after which the same is dispatched being entered in issue register with number & date.
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
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Sl. No. |
Name/ Title of the Document |
Type of Documents |
Brief write up of the Documents |
From where one can get a copy of Rules, Regulations, Instructions, Manual and Records |
Address, Telephone No., FAX, E-Mail & Others |
Fee charged by the Department for a copy of Rules, Regulations, Instructions, Manual and Records (if any) |
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1 |
2 |
3 |
4 |
5 |
6 |
7 |
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1 |
Establishment Sectionn. All information regarding Bio-data of the officers/ Non-teaching staff including general information |
Permanent |
Contains the register in detail of teaching/ non-teaching staff & gen. information |
General Adm. Related section |
At/ Po- Derabish, Dist- Kendrapara, Phone- 06727-263824 Through RTI |
At rates Prescribed by the Govt. |
|
2 |
Academic & Examination Section |
Permanent |
Contains Student's Bio-data, Subjects, Roll Nos. , TC, Adm. & Exam. Related Materials |
Exam. Section |
-do- |
-do- |
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3 |
Account Section |
Permanent |
Register containing Cash book, Bill Register, All Monetary transactions |
General Accounts, Letters, etc. |
-do- |
-do- |
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4 |
Other Section |
Permanent |
Expect above if anything required regarding college documents |
Other useful document |
-do- |
-do- |
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
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Sl. No. |
Category of Document |
Name of the Document |
Details of Information available |
Procedure to Obtain the Documents |
Held by/ under Control of |
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1 |
2 |
3 |
4 |
5 |
6 |
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1 |
General Instructions |
Administration related Information |
- |
Through RTI |
Under control of pubic Authority |
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2 |
Student's information |
Academic & Examination related Documents |
- |
-do- |
-do- |
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3 |
Accounts Matters |
Salary Bill, Budget, Return, etc. |
- |
-do- |
-do- |
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4 |
Others |
Expect above if anything required regarding college matters |
- |
-do- |
-do- |
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
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Sl. No. |
Subject/ Topic |
Is it mandatory to ensure Public Participation |
Arrangements for seeking Public Participation |
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1 |
2 |
3 |
4 |
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1 |
Student's affairs regarding progress (Academic) |
No |
By Public Authority |
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2 |
Function/ Seminar |
No |
-do- |
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
The college has formed various committees to assist the public Authority in providing advice.
The following committees have been constituted for smooth administration. The general committees are staff Council /Admission committee/ Purchase Committee/ Construction Committee/ Discipline Committee/ Library Committee/ U. G. C. Committee/ Grievance Redressal Cell.
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
Sl. No. Name Designation Office Ph. No. Mobile No. Fax E-mail Address 1 2 3 4 5 6 7 8 1 Dr . Harish Chandra Prusty Reader in History-cum- Principal (I/ C) 06727 263824 9658174378 - - Derabis College, Kendrapara 2 Smt. Rekha Devi Reader in English -do- 9937483591 - - -do- 3 Sri Loknath Giri Lect. in English -do- 9938956756 - - -do- 4 Sri Biswajit Kumar Sahoo Jr. Lect. in English -do- 9777762081 - - -do- 5 Dr. Abhaya Kumar Rath Lect. in Odia -do- 9237594795 - - -do- 6 Sri Dhanesswar Nayak Jr. Lect. in Odia -do- 9938374736 - - -do- 7 Dr. Smt. Prangya Pattanaik Jr. Lect. in Odia -do- 9437315921 - - -do- 8 Miss Bhagyabati Satpathy Lect. in History -do- - - - -do- 9 Sri Nagendranath Pani Jr. Lect. In History -do- 8093858443 - - -do- 10 Sri Santanu Kumar Mati Lect. in Pol. Sc. -do- 9438279480 - - -do- 11 Sri Brundaban Das Jr. Lect. in Pol.Sc. -do- 9777843031 - - -do- 12 Sri Satrughna Sahoo Reader in Soc. -do- 9938237348 - - -do- 13 Sri Basanta Kumar Baral Lect. in Soc. -do- 9437928027 - - -do- 14 Sri Gurucharan Sethi Lect. in Soc -do- 9040473036 - - -do- 15 Sri Madan Mohan Samal Reader in Eco. -do- 9937483591 - - -do- 16 Sri Sanjaya Kumar Mishra Lect. in Eco. -do- 9437282794 - - -do- 17 Sri Pratap Chandra Mohapatra Sr. Lect. in Edn -do- 9845353097 - - -do- 18 Sri Kishora Kumar Bedanta Lect. in Edn. -do- 9438510179 - - -do- 19 Sri Aswini Kumar Prusty Lect. in Phys. -do- 9938677014 - - -do- 20 Sri Bikram Kumar Mohanty Lect. in Chem. -do- 9437442571 - - -do-
Sl. No. Name Designation Office Ph. No. Mobile No. Fax E-mail Address 1 2 3 4 5 6 7 8 21 Dr. Debabrata Nayak Lect. in Botany 06727 263824 9437609267 - - Derabis College, Kendrapara 22 Smt. Sumati Panda Reader in Zoology -do- 9938060680 - - -do- 23 Sri Sarat Chandra Prusty P. E. T. -do- 9040745438 - - -do- 24 Sri Sarat Chandra Rout Demonstrator in Physics -do- 9938148915 - - -do- 25 Smt. Swarnalata Mishra Demonstrator in Chemistry -do- 9439437725 - - -do- 26 Sri Bhakti Prasad Rath Demonstrator in Biology -do- 9178329823 - - -do- 27 Smt. Mamata Satpathy Asst. Librarian -do- 9937814234 - - -do- 28 Sri Krushna Chandra Mishra Jr. Librarian -do- 9937149087 - - -do- 29 Sri Amarendra Mahala Jr. Clerk -do- 9668545832 - - -do- 30 Sri Pravakar Behera Jr. Clerk -do- 8908889616 - - -do- 31 Sri Hrusikesh Das Jr. Clerk- cum- Typist -do- 9439738802 - - -do- 32 Sri Rama Chandra Rout Jr. Clerk -do- 9938468051 - - -do- 33 Sri Bidhu Bhusan Pattanayak Jr. Clerk- Cum- Typist -do- 9938007021 - - -do- 34 Sri Narayan Chandra Barik Jr. Clerk -do- 9937723976 - - -do- 35 Sri Kishor Ranjan Kar Jr. Clerk- Cum- Typist -do- 9938700235 - - -do- 36 Sri Ananta Kishor Bhuyan Library Attendant -do- 9658513711 - - -do- 37 Sri Akshya Kumar Biswal Laboratory Attendant (Phys) -do- - - - -do- 38 Sri Ranjan Kumar Panda Laboratory Attendant (Chem) -do- 9938239547 - - -do- 39 Sri Basudev Rout Laboratory Attendant (Biology) -do- 9668237056 - - -do- 40 Sri Bijaya Kumar Rout Mechanic -do- - - - -do- 41 Sk. Dabiruddin Orderly Peon -do- 9556794981 - - -do- 42 Sri Padmanava Rout Peon -do- 9938717185 - - -do- 43 Sri Ratikanta Kandi Peon -do- - - - -do- 44 Sri Bhaskar Chandra Pradhan Peon -do- 9937896641 - - -do-
Sl. No. Name Designation Office Ph. No. Mobile No. Fax E-mail Address 1 2 3 4 5 6 7 8 45 Sri Sarat Chandra Pradhan Peon 06727 263824 9237078782 - - Derabis College, Kendrapara 46 Sri Nilamani Panda Peon -do- 9583953845 - - -do- 47 Smt. Tulasi Behera Lady Attendant -do- 9937971820 - - -do- 48 Sri Ajaya Kumar Das Watchman -do- 9938758650 - - -do- 49 Sri Babaji Ghadei Sweeper -do- 9090006871 - - -do- 50 Sri Banambar Malik Gardenner-cum-Specimen Collect -do- 9178281067 - - -do- 51 Sri Muralidhar Jena Lab. Bearer in Zoology -do- - - - -do- 52 Sri Nilamani Behera Bearer- cum- Watchman -do- 9777836630 - - -do- 53 Sri Tapan Kumar Rout Lab. Attnd. Cum- Watchman -do- - - - -do- 54 Sri Khirod Chandra Lenka Lab. Attnd. Cum- Watchman -do- - - - -do- 55 Sri Bhagaban Singh Lab. Attnd. Cum- Watchman -do- 9938435110 - - -do- 56 Sri Mathurananda Samal Lab. Attnd. Cum- Watchman -do- - - - -do- 57 Sri Umesh Chandra Patra Lab. Attnd. Cum- Watchman -do- 9777339496 - - -do- 58 Sri Bhajahari Sandha Lab. Attnd. Cum- Watchman -do- - - - -do- 59 Sri Ashok Kumar Das Lib. Bearer. Cum- Watchman -do- 9937935545 - - -do- 60 Sri Krushna Chandra Dash Library Bearer -do- - - - -do- 61 Sri Sarat Chandra Ghadei Night Watchman -do- - - - -do-
MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
Sl. No. Name Designation Total Monthly Remuneration (in Rs. ) 1 2 3 1 Dr . Harish Chandra Prusty Reader in History-cum-Principal (I/ C) 75568 2 Smt. Rekha Devi Reader in English 55417 3 Sri Loknath Giri Lect. in English 36165 4 Sri Biswajit Kumar Sahoo Jr. Lect. in English 11139 5 Dr. Abhaya Kumar Rath Lect. in Odia 11139 6 Sri Dhanesswar Nayak Jr. Lect. in Odia 11139 7 Dr. Smt. Prangya Pattanaik Jr. Lect. in Odia 11139 8 Miss Bhagyabati Satpathy Lect. in History 11139 9 Nagendranath Pani Jr. Lect. in History 11139 10 Sri Santanu Kumar Mati Lect. in Pol. Sc. 35500 11 Sri Brundaban Das Jr. Lect. in Pol. Sc. 11139 12 Sri Satrughna Sahoo Reader in Soc. 70887 13 Sri Basanta Kumar Baral Lect. in Soc. 38203 14 Sri Gurucharan Sethi Lect. In Soc 11139 15 Sri Madan Mohan Samal Reader in Eco. 55417 16 Sri Sanjaya Kumar Mishra Lect. in Eco. 11139 17 Sri Pratap Chandra Mohapatra Sr. Lect. in Edn 51189 18 Sri Kishora Kumar Bedanta Lect. in Edn. 11139 19 Sri Aswini Kumar Prusty Lect. in Phys. 35757 20 Sri Bikram kumar Mohanty Lect. in Chem. 36165 21 Dr. Debabrata Nayak Lect.in Botany 35757 22 Smt. Sumati Panda Reader in Zoology 74352 23 Sri Sarat Chandra Prusty P.E.T. 23662 24 Sri Sarat Chandra Rout Demonstrator in Physics 8531 25 Smt. Swarnalata Mishra Demonstrator in Chemistry 8531 26 Sri Bhakti Prasad Rath Demonstrator in Biology 8531 27 Smt. Mamata Satpathy Asst. Librarian 5351 28 Sri Krushna Chandra Mishra Jr. Librarian 17516 29 Sri Amarendra Mahala Jr. Clerk 16459 30 Sri Pravakar Behera Jr. Clerk 16459
Sl. No. Name Designation Total Monthly Remuneration (in Rs. ) 1 2 3 31 Sri Hrusikesh Das Jr. Clerk- cum- Typist 16459 32 Sri Rama Chandra Rout Jr. Clerk 5041 33 Sri Bidhu Bhusan Pattanayak Jr. Clerk- Cum- Typist 5041 34 Sri Narayan Chandra Barik Jr. Clerk 5041 35 Sri Kishor Ranjan Kar Jr. Clerk- Cum- Typist 940 36 Sri Ananta Kishor Bhuyan Library Attendant 13666 37 Sri Akshya Kumar Biswal Laboratory Attendant (Phys) 4378 38 Sri Ranjan Kumar Panda Laboratory Attendant (Chem) 4378 39 Sri Basudev Rout Laboratory Attendant (Biology) 13666 40 Sri Bijaya Kumar Rout Mechanic 5351 41 Sk. Dabiruddin Orderly Peon 4174 42 Sri Padmanava Rout Peon 12563 43 Sri Ratikanta Kandi Peon 12563 44 Sri Bhaskar Chandra Pradhan Peon 12563 45 Sri Sarat Chandra Pradhan Peon 12563 46 Sri Nilamani Panda Peon 12563 47 Smt. Tulasi Behera Lady Attendant 12563 48 Sri Ajaya Kumar Das Watchman 12563 49 Sri Babaji Ghadei Sweeper 12563 50 Sri Banambar Malik Gardenner-cum-Specimen Collect 4174 51 Sri Muralidhar Jena Lab. Bearer in Zoology 775 52 Sri Nilamani Behera Bearer- cum- Watchman 775 53 Sri Tapan Kumar Rout Lab. Attnd.-Cum- Watchman 775 54 Sri Khirod Chandra Lenka Lab. Attnd. -Cum- Watchman 775 55 Sri Bhagaban Singh Lab. Attnd. -Cum- Watchman 775 56 Sri Mathurananda Samal Lab. Attnd. -Cum- Watchman 775 57 Sri Umesh Chandra Patra Lab. Attnd. -Cum- Watchman 775 58 Sri Bhajahari Sandha Lab. Attnd. Cum- Watchman 775 59 Sri Ashok Kumar Das Lib. Bearer. Cum- Watchman 825 60 Sri Krushna Chandra Dash Library Bearer 775 61 Sri Sarat Chandra Ghadei Night Watchman 775
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
Budget Estimate for the Session 2010-11:
Sl. No. Head of Account Budgeted Income (in Rs) 1 2 3 1 Admission (Annual) 18990 2 Tuition Fees (Monthly) 114492 3 General Maintenance 143568 4 Annul Repair 36295 5 Registration Fees 30720 6 College Examination 49850 7 College magazine 29910 8 Identity Card 14955 9 Reading Room 9970 10 College Calendar 19940 11 Youth Red Cross 9970 12 Union Election 9970 13 Union Function 14955 14 Athletic Council 14955 15 Game & Sports 14955 16 Dramatic Function 14955 17 D. S. A. 9970 18 Safety Insurance 3988 19 S. A. F. 19940 20 Library Improvement 19940 21 Laboratory Improvement 25680 22 Laboratory caution Money 10700 23 College Foundation Day 19940 24 Practical Fees 14955 25 Affiliation Fees 19940 26 Inspection Fees 9970 27 Syllabus Fees 24925 28 Academic 49850 29 N. C. C. 4985 30 Flag Day 4985 31 Medical Aid Fund 3090
Head of Account Budgeted Income (in Rs) 1 2 3 32 Electric Fees 49850 33 Recognition Fees 39880 34 C. H. S. E. Sports 43260 35 University Sports 25530 36 Work Experience 2472 37 Dadhibaman Sanman 9970 38 Sliver Jubilee 24925 39 College Development Council 294400 40 Admission Form 50000 41 Certificate Fees 10000 42 Bank Interest 10000 43 House Rent 12000 Total 13635
Sl. No.
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Sl. No. |
Head of Account |
Budgeted Expenditure (in Rs. ) |
|
1 |
2 |
3 |
|
1 |
Admission Fees |
18990 |
|
2 |
Tuition Fees |
100000 |
|
3 |
Registration Fees |
30720 |
|
4 |
College Examination |
20000 |
|
5 |
College Magazine |
30000 |
|
6 |
Identity - cum- Library Card |
5000 |
|
7 |
Reading Room |
5000 |
|
8 |
College Calender |
20000 |
|
9 |
Youth Red Cross |
10000 |
|
10 |
Union Election |
10000 |
|
11 |
Union Function |
15000 |
|
12 |
Athletic Council |
15000 |
|
13 |
Game & Sports |
15000 |
|
14 |
Dramatic Function |
15000 |
|
15 |
D. S. A. |
9000 |
|
16 |
Student Safety Insurance |
4000 |
|
17 |
Student Aid Fund |
15000 |
|
18 |
Library Improvement |
20000 |
|
19 |
Laboratory Improvement |
25000 |
|
20 |
Proctorial Fees |
3000 |
|
21 |
Affiliation Fees |
10000 |
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Sl. No. |
Head of Account |
Budgeted Expenditure (in Rs.) |
|
1 |
2 |
3 |
|
22 |
Inspection Fees |
5000 |
|
23 |
Syllabus Fees |
24000 |
|
24 |
Academic Fees |
10000 |
|
25 |
N. C. C. / Scouts & Guides |
4985 |
|
26 |
Medical Aid Fund |
3090 |
|
27 |
Flag Day Fund |
4985 |
|
28 |
Electric Charge |
35000 |
|
29 |
Recognition Fees |
10000 |
|
30 |
C. H. S. E. Sports Fees |
43000 |
|
31 |
University Sports fees |
25000 |
|
32 |
Work Experience |
2500 |
|
33 |
Dadhibaman Sanman |
5000 |
|
34 |
Silver Jubule |
15000 |
|
35 |
Construction and Repair Works |
250000 |
|
36 |
Printing Materials |
10000 |
|
37 |
Office Stationeries |
10000 |
|
38 |
T. A. And D. A. (Staff) |
10000 |
|
39 |
Certificate fees |
10000 |
|
40 |
Management Salary & Cont. Lecturer |
150000 |
|
41 |
Computer Laboratory (For e-Adm. ) |
50000 |
|
|
Total |
1072285 |
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
Not Applicable
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
Not Applicable
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
Not Applicable
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
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Sl. No. |
Facility Available |
Nature of Information available |
Working Hours |
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1 |
2 |
3 |
4 |
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1 |
News Papers |
- |
- |
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2 |
Notice Board |
- |
- |
|
3 |
System of Issuing copies of Documents |
- |
- |
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Public Information Officer (PIO):
|
Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
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1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Sri Basanta Kumar Baral |
Lecturer in Sociology |
06727 263824 |
9437928027 |
- |
- |
Derabish College, Derabish, Kendrapara, Pin- 754250 |
First Appellate Authority (FAA):
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Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Sri Loknath Giri |
Lecturer in English |
06727 263824 |
9938956756 |
- |
- |
Derabish College, Derabish, Kendrapara, Pin- 754250 |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
Every year college Magazine named "CHETANA" is published and college calender provides useful information from time to time.
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