Harekrushna Mahatab State Library, Bhubaneswar

Introduction:

Background of this Hand-Book ( Right to Information Act. 2005) :

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-book?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

The concept of the Harekrushna Mahtab State Library was conceived during 1st Five Year Plan under the advice of Govt. of India and was completed in 1959 with a majestic building of around 16000sq. carpet area enshrined within a beautiful land of Ac.3.0 in a prime location of Capital City of Bhubaneswar. In 1967, it was named as Gandhi Bhawan commemorating birth centenary of Mahatma Gandhi, the Father of the Nation. The State Library was located in this building, but in a corner only till 1987. It was renovated by Prof. D. R. Kalia, the doyen of Public Library Service in India and the entire place of the four-storied building was utilized for functioning of two Libraries, i.e. State Library to act as the State Central Library, the Apex Library of the State Public Library System of Odisha and Bhubaneswar Public Library as the Apex Library of the City Public Library System for the City of Bhubaneswar.

On 15th August, 1987, Government decided to rename the State Library and the City Public Library as "Harekrushna Mahtab State Library" after the name of Dr. Harekrushna Mahtab, the builder of Modern Odisha and "Bhubaneswar Public Library" respectively. The former is a reference and research library of the State of Odisha (lending of books is not permitted) whereas the latter is a Library for the city of Bhubaneswar with reading room services. These two libraries have been providing reader services to more than four hundred readers a day from 8.00 A.M. to 8.00 P.M., but at present from 10.00 A.M. to 5.30 P.M.

Organizational Pattern of HKM State Library:

From the organization point of view, the State Library has been divided into three main Divisions, viz., Administrative Services Division (ASD); Technical Services Division (TSD); Readers' Services Division (RSD).

1.Administrative Services Division (ASD):

ASD deals with the matters in connection with administration, establishment, finance, accounts, maintenance, etc. of F1KM State Library.

2.Technical Services Division (TSD):

TSD deals with all the technical activities pertaining to Book Selection, Acquisition, Classification, Cataloguing, Conservation, Binding, etc. Besides purchase, books are also received as gratis under the Press and Registration of Books Act, 1867 and from Raja Rammohun Roy Library Foundation, Koikata as well as other benevolent persons as gifts. Out of the two copies received under the Press and Registration of Books Act, 1867, first copy is sent to the Depository Section for preservation for posterity and compilation of Odisha State Bibliography and the other copy is sent to its respective sections for use of the readers. After processing, books are transferred to respective sections in the RSD for use of the readers.

3.Readers' Services Division (RSD):

RSD deals with registration of Life Members, registration and renewal of new and old members, organization of books, compilation of Odisha State Bibliography, reference services, circulation of books and periodicals, reprography services, etc. in various sections namely, Registration Section, Children Section, Subject Collection Section, Language & Literature Section, Serial Section, Reprography Section. The State Library comprises of Fine Arts Collection, Reference Collection, Area Studies Collection including National Collection, Odisha Collection (Lord Jagannath Cult and Culture Collection), Women Studies Collection, Tribal Collection, Depository Collection, Official Documents Collection, Corporate Publications, etc.

Sl. No.

Newspapers (Daily)

Magazines (Monthly (Copies))

1

2

3

Weekly

1

Business World

2

Eco. & Pol. Weekly

3

Environment News

4

India Today

5

Mainstream

6

Outlook

7

Sports star

8

The Economicst

9

Time

10

The Week

Oriya (Monthly)

1

Alok

2

Amrutayan

3

Akhanda Jyoti (Yuga Shakti Gayatri)

4

Jhankar

5

Daibi Shakti

6

Niyati

7

Naba Lipi

8

Pourusa

9

Manapabana

10

Janhamamu

11

Sansar

12

Nijukti Khabar

Acquisition of Books of HKM State Library:

Sl. No.

Name of the Accession Register

Total Collection

1 2 3

1

Vol.-1 to IX

44201

2

Vol.- X

5571

3

BPL-CD

821

4

BPL-CS

8925

5

BPL-LL(B)

464

6

BPL-LL(E)

2808

7

BPL- LL(H)

1167

8

BPL- LL(O)

14021

9

BPL-LL(S)

405

10

BPL- SC

15484

11

SL-CP

3147

12

SL-FA

707

13

SL-IC

2292

14

SL-NC

8620

15

TSL-OC

1844

16

SL-RC

4017

17

SL-DC

23406

18

GC (2)

3770

19

GC (RRRLF)

21849

20

BPL-BC (Braille Collection)

348

21

RRRLF Children Corner

89

Total Books:

163956

Name of the Newspapers & Magazines Subscribed:

Sl. No.

Newspapers (Daily)

Magazines (Monthly (Copies))

1

2

3

1

Dharitri

Banking Service Chronicle (3)

2

Sambad

Business Management Chronicle

3

Samaj

Chemistry To-day

4

Pragatibadi

Civil Services Times

5

Prajatantra

Civil Services Chronicle

6

Bhaskara

Competition Success Review (3)

7

Economic Times

Completion Refresher (3)

8

Financial Express

Competition Master(3)

9

Indian Express

Completion Wizard

10

Statesman

Chanakya Civil Service To-Day

11

Telegraph

Discover India

12

Times of India

Education To-day

13

The Hindu

Electronics for you

14

Naba Bharat Time (Hindi)

(CSR) General Knowledge To-day

15

Business Standard

Health

16

Business Line

Inside Outside

17

Asian Age

Information Technology

18

Oriya Saptahika

Junior Science Refresher

19

Saptahika (Samaj)

Kuruksetra

20

Saptahika (Prajatantra)

Mahendra's Master in Current Affairs (2)

21

Math Today

22

News Panorama

23

News Events

24

Physics for You

25

Pratiyogita Kiran (2)

26

Pratiyogita Darpan

27

PC. Quest

28

Readers Digest

29

Science reporter

30

Society

31

South Asia Politics

32

Yojana

Fortnightly

1

Business India

2

Business Today

3

Champak

4

Data Quest

5

Down to Earth

6

Femina

7

Frontline

8

Women's Era

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Powers and Functions of Officers and Employees

Sl no.
1	Desigination	Director, HKM State Library
	Power & Duties	The State Library is headed by the Director, HKM State Library
		As Head of Office, he exercises administrative, financial and other powers under the administrative control of Director-cum-Additional Secretary to Govt._; OLL&C Department, Government of Odisha.
		Acts as "First Appellate Authority" under the RTI Act, 2005.
2	Desigination	Officer-in-Charge, HKM State Library
	Power & Duties	Deals with the following matters concerning HKM State Library under the administrative control of Director, HKM State Library
		Overall supervision of establishment matters, purchase, repair and maintenance of building, Accounts, Stock & Store and Cash, vehicle, garden, etc
		Submission of the compliance report of the A.G., audit Odisha, Preparation of reply to Assembly Questions/ Parliamentary Questions and other information sought by the Govt
		Other duties as and when assigned by the Director, HKM State Library
3	Desigination	Deputy Director, Culture
	Power & Duties	Acts as PIO under the RTI Act, 2005 in respect of HKM State Library
		Conducts such servicesconcerned with the Library Technical Matters
		Other functions as and when assigned by the higher authorities
4	Desigination	Head Clerk
	Power & Duties	All the files are routed through the Head Clerk
		Supervision of the Office work / maintenance and solution of staff problem in the office
		Maintenance of Guard Files, checking of cash book and bills
		Assists the OIC in preparation of the compliance report of the A.G., audit Odisha, preparation of reply to Assembly Questions / Parliamentary Questions and information asked under the RTI Act, 2005 & other information sought by the Govt
5	Desigination	ASST. LIBRARIANS (In-Charge of different Sections)
	Power & Duties	Arrangement of books / periodicals in the shelves by their Attenders
		Supervision of cleanliness of the Sections and attached Reading Rooms
		Solution of problems of the Sections
		Issue and return of the books / periodicals
		Detect mutilation, theft, loss and disfigure of books / periodicals in the Sections and report it to the immediate authority
		Supervision of works of Library Attendants/Attenders and other persons working in the Sections
		Reports the No. of damaged books in the Sections, No. of readers used the Sections and No. of books and periodicals issued during the month in the monthly statistics reports
		Maintain discipline in the Sections
		Perform all professional jobs as and when assigned such as accessioning, classification, cataloguing, bibliography, indexing, etc
		Look after proper shelving and re-shelving of the reading materials with the help of Attendants/ Attenders
		Other jobs as and when assigned
		Ensure timely submission of all reports in respect of the Sections
		Assist in submission of reply to Assembly Questions/ Parliamentary Questions and information asked under the RTI Act, 2005 and other information sought by the Govt
		Do file works of the Sections
6	Desigination	SENIOR STENOGRAPHER
	Power & Duties	Custodian of the PARs of the employees of HKM State Library
		Takes dictation from the Officer- in-Charge, HKM State Library
		Does type works in computer as and when required
		Maintains records of file movements and keeps confidential files
7	Desigination	SENIOR CLERK ( NOW DEPUTED TO O/o D.C.O.. KEONJHAR)
7	Power & Duties	Dose all Office works as assigned by the District Culture Officer, Keonjhar
8	Desigination	SENIOR CLERK (ACCOUNTS
	Power & Duties	Deals all personal files of the staff
		Maintains all service books and service rolls of the employees
		Deals with all files relating to sanction of surrender leave, L.T.C ., GIS, HRA, allotment of Govt. quarters, creation of posts , service matters, opening of GPF account and other miscellaneous matters
		Opening and maintenance of all ledgers
		Attends other official works as and when required by his superior officials
		Deals files for preparation of the compliance report of the A.G. Audit, preparation of reply to Assembly Questions / Parliamentary Questions and other information sought by the Govt
		Maintains vehicle, library building, premises and generator
9	Desigination	JUNIOR STENOGRAPHER: (DEPUTED TO DIRECTORATE WING OF OLL & C DEPTT.)
9	Power & Duties	Dose the Official works as assigned by his immediate higher authorities there
10	Desigination	JUNIOR CLERK
	Power & Duties	Opening and maintenance of all ledgers
		Assists in preparation of the compliance report of the A.G. Audit, preparation of reply to Assembly Questions / Parliamentary Questions and information under the RTI Act, 2005 and other information sought by the Govt
		Attends other official duties as and when required
		Maintenance of C.Ls/E.Ls
		Submission of Monthly Absentee Statement

Sl.No
11	Desigination	JUNIOR CLERK-CUM-TYPISTS
	Power & Duties	Deal all personal files of the staff
		Maintain all service books and service rolls of the employees
		Deal files relating to sanction of surrender leave, L.T.C GIS, HRA, allotment of Gov* quarters, creation of posts, service matters, opening of GPF account and other miscellaneous matters
		Preparation of all contingent bills, bank drafts, AC & DC Bills
		Deal files relating to budget plan and audit
		Preparation of all ledgers and pay bills
		Do type works in the computer as and when required
		Deal matters relating to GPF, GIS, personal files and all advances
		Submission of Annual Activities Reports
		Deal files for preparation of the compliance report to the A.G. Audit, preparation of reply to Assembly Questions / Parliamentary Questions and information asked under the RTI Act, 2005 and other information sought by the Govt
		Deal files relating to the RTI Act, 2005
		Deal files relating to sanction of surrender leave, LTC, GIS, HRA, allotment of Govt. Quarters, creation of posts, service matters, opening of GPF account and miscellaneous matters
		Preparation of all contingent bills, bank drafts, AC and DC Bills
		Deal files relating to budget plan and audit
		Preparation of bills like TA, LTC, reimbursement of medicines, Surrender Leave, Festival Advance, House Building Advance, etc
		Preparation of all accounts related ledgers
		Maintenance of garden, vehicle, library building and premises and generator
		Look after the fire-fighting gadgets, electrical fittings, repair and construction of building, water supply and sanitation
		Deal files relating to all purchases and repairs
		Deal the files relating to payment of telephone, water, electricity, internet charges
12	Desigination	LIBRARY ASSISTANT
	Power & Duties	Performs the professional job as and when assigned
		Assists the Asst. Librarians in the works as and when necessary
		Attends to any other official duties as and when required
13	Desigination	ATTENDERS / LIBRARY ATTENDANTS /LIBRARY ATTENDERS
	Power & Duties	Open and lock the Sections and switch on & off the electric lights and fans in the Sections and reading rooms
		Open and close doors and windows of the Sections and reading halls
		Attend all types of routine technical works in the Library Sections
		Stitch newspapers and attend minor repairs
		Clean the books and racks and issue books to the readers as and when required
		Arrange books in the shelves in classified order and as per instructions of the Section-in- Charge
		Locate books from the racks and supply the same to readers as per their demand
		Attend other works such as pasting of labels on the books and transcription of book numbers on spine of the books
		Clean the books, racks and admirals in the Sections
		Assist in transfer of books from TSD to RSD
		Attend other official works relating to Library Service as assigned to them
14	Desigination	XEROX OPERATOR
	Power & Duties	Provides photocopies to the readers and for official use
		Maintains up-to-date records, accounts of submission of cash and monthly statistics
		Maintains cleanliness of the photocopier and Reprography Section
		Assists in preparation of the related compliance report to the A.G. Audit
15	Desigination	PEON
	Power & Duties	Takes Attendance Register from office to the Officers and back
		Attends to official calls of the office staff and others to whom she is attached
		Takes letters for diary and hand over the diarised letters to the concerned Dealing Assistants and circulates the official notice, letters, etc. to the staff
		Attends circulates to other official duties assigned to him from time to time by the official superiors
		Returns draft letters to the concerned Assistants after issue and helps in dispatch of official letters
		Takes signature pad from Issue Section to concerned Officer for signature
		Distributes official daks both inside and outside the Office
		Keeps postal receipts in relevant register of the Issue Section
16	Desigination	CHOWKIDAR .GUARD & WATCHER
	Power & Duties	Keep watch over the Library premises and its properties
		Open and close different Rooms, Sections, Division, Reading Halls
		Report theft, mutilation, dislocation of any article, system, property of the Library
		Handle the keys of the Section and Divisions
		Attend other duties as and when required by the authority
		Check the Identity Cards and personal belongings of the readers, members and casual visitors, staff and users of the British Information Centre at the main entrance while entering and leaving the Library
		Maintain the Users' Register at the main entrance
17	Desigination	MALI
	Power & Duties	Plants and grafts trees and flowering plants
		Weeds out unwanted plants in the garden, premises, building, manures plants and its pruning
		Waters lawn, decorative plants and other trees
		Takes care of the garden
		Attends other duties as and when required by the authority
18	Desigination	SWEEPER
	Power & Duties	Sweep and wash the allotted office room, different Divisions, Sections-of the Library and clean courtyards and premises of the Library
		Wash and clean lavatories, water cooler and the adjacent areas, wash basins, spray disinfectant and maintain cleanliness in and around the Library premises
		Remove cobwebs from walls and ceilings of the office, lavatories, urinals and portico of the Library, furniture and other assets
		Change and refills sand of the spittoons placed at different corners of the Library building
		Attend other duties as and when required by the authority
19	Desigination	FARASH
	Power & Duties	Clean the racks, books, spines of books, railing of the staircases, supply drinking water in different Sections of the Library
		Dust out furniture, fixtures, doors, window sand railings of the different Sections of the Library
		Arrange and rearrange furniture in the reading rooms and sections of the RSD
		Attend other duties as and when required
20	Desigination	TEMPORARY STATUS EMPLOYEES
	Power & Duties	Maintain cleanliness of the concerned Sections and counter
		Work as substitute in absence of Attenders/ Library Attendants / Library Attenders in different service sections of the Library
		Attend to other official duties as and when assigned by the superiors
		The procedure followed in the decision-making process including channels of supervision and accountability: The files are processed from Dealing Assistants to Head Clerk then Under Secretary & OIC to the Director for making decisions that includes channels of supervision and accountability
		The norms set by it for the discharge of its functions: -The norms are State Govt. Rules, Regulations and Guidelines as applicable to this Organisation
		Rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its function the following Rules and codes are followed for discharging the Official function the following Rules and codes are followed for discharging the official function: The following Rules and Codes are followed for discharging the official functions
		Odisha Service Code
		Odisha Leave Rules
		Odisha Medical Attendance Rule
		Odisha Travelling Allowance Rule
		Odisha Pension Rules
		Odisha Treasury Code
		General Provident Fund Rules
		Odisha Financial Rules
		Odisha General Financial Power Rules
		Delegation of Financial Power Rules
		HKM State Library Rules, 1988
		Statement of the categories of documents that are held by it or under its control : Please see ANNEXURE-I
		The particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the formulation of its policy or implementation there of: Library Readers have their say in selection of books and periodicals for the HKM State Library
		A statement of the boards, councils, Committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice and as to whether meetings of those boards, councils, committees and other bodies are open to the public or the public or the minutes of such meetings are accessible for public: Furnished the latest Book Selection Committee and its proceedings at ANNEXURE-II which can be accessed by the public
		The directory of its Officers and employees is given at ANNEXURE-III
		The monthly remuneration received by each of its Officers and employees including the system of compensation as provided in its regulations: Please see ANNEXURE-IV. There is no provision of compensation
		The budget allocated to each of its agency including the particulars of all plans, proposed expenditures and reports on disbursements made: please see at ANNEXURE-V
		The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes: Not Applicable
		Particulars of recipients of concessions, permits or authorizations granted by it: Not Applicable
		Details in respect of the information available to or held by it reduced in an electronic form:-Not Applicable
		The particulars of facilities available to citizens for obtaining information including the working hours of a library or reading room, if maintained for public use:- The citizens can obtain their required information under the RTI Act, 2005.working Hours of the Libraries from 10.00 A.M. to 5.30 P.M at present
		The names, designations and other particulars of the Public Information Officers: Please see ANNEXURE-VI
		Such other information as may be prescribed and thereafter update these publications every year: Yes
		Publish all relevant facts while formulating important policies or announcing the decisions which affect public: Yes

Designation: Asst. Librabians (In-Charge of different Sections)
Powers	Administrative	Arrangement of books/ periodicals in the shelves by their Attenders. Supervision of cleanliness of the Sections and attached Reading Rooms. Solution of problems of the Sections. Issue and return of the books/periodicals. Detet Mutilation, theft, loss and disfigure of books/ periodicals in the Sections and report it to the immediate authority. Supervision of works of Library Attendants/ Attenders and other persons working in the Sections.
	Financial	1. NA
	Others	1. Reports the No. of damaged books in the Sections, No. of readers used the Sections and No. of books and periodiacals issued during the month in the monthly statistics reports. Maintain discipline in the sections. Perform all professional jobs as nad when assigned such as accessioning, classification, cataloguing, bibliography, indexing, etc. Look after proper shelving and reshelving of the reading materials with the help of Attendants/Attenders.
Duties	Other jobs as and when assigned. Ensure timely submission of all reports in respect of the Sections. Assist in submission of reply to Assembly Questions/ Parliamentary Questions and informatio asked under the RTi Act,2005 and other information sought by the Govt. Do file works of the Sections.

Designation: Senior Stenographer
Powers	Administrative	Custodian of the PARs of the employees of HKMSL. Takes Dictation from the Officer-in-Charge, HKMSL.
	Financial	1. NA
	Others	1. Does type works in computer as and when required.
Duties	1. Maintains records of file movements and keeps confidential files.

Designation: Senior Clerk (Now Deputed to O/o Dist. Culture Office, Keonjhar)
Powers	Administrative	Does all office works as assinged by the Dist. Culture Office, Keonjhar.

Designation: Senior Clerk (Accounts)
Powers	Administrative	Deals all personal files of the staff. Maintains all service books and service rolls of the employees.
	Financial	1. Deals with all files relating to saction of surrender leaves, LTC, GIS, HRA, allotment of Govt. Quarters, creation of post, service matters, opening of GPF account and other miscellaneous matters. 2. Opening and maintenance of all ledgers.
	Others	1. Attends other official works as and when required by his superior officials.
Duties	1. Deals files for preparation of the compliance report of the A.G . Audit, preparation of reply to Assembly Questions/ Parliamentary Questions and other information sought by the Govt. 2. Maintains vehicle, library building, premises and generator.

Designation: Junior Stenographer (Deputed to Directorate wing of OLL& C Dept.)
Powers	Administrative	Does the official works as assigned by his immediate higher authorities there.

Designation: Junior Clerk
Powers	Administrative	Assists in preparation of the compliance report of the A.G. Audit, Preparation of reply to Assembly Questions/ Parliamentary Questions and information under the RTI Act, 2005 and other information sought by the Govt.
	Financial	Opening and maintenance of all Ledgers.
	Others	Maintenance of C.Ls/ E.Ls. Submission of Monthly Absentee Statement.
Duties	Attends othe Official duties as and when required.

Designation: Junior Clerk-cum-Typists
Powers	Administrative	Deal all personal files of the staff. Maintain all service books and sercive rolls of the employees. Deal files relating to saction of surrender leave. LTC., GIS, HRA, Allotment of Govt. Quarters, creation of posts, service matters, opening of GPS account and other miscellaneous matters. Preparation of bills like TA, LTC, reimbursement of medicines, Surrender Leave, Festival Advance, House Building Advance.etc.
	Financial	Preparation of all contingent bills, bank drafts, AC & DC Bills. Deal files relating to budget plan and audit. Preparation of all ledgers and pay bills. Preparation of all accounts releted ledgers.
	Others	Deal matters relating to all purchases and repairs. Look after the fire-fighting gadgets, electrical fittings repair and construction of building, water supply and sanitation. maintenance of garden, vehicle, Library building and premises and generator. Do type work in the computer as and when required.
Duties	Deal Matters relating to GPF, GIS, personal files and advances. Submission of Annual Activities Repots. Deals files for preparation of the compliance report to the A.G. Audit, preparation of REply to Assembly Questions/ Parliamentary Questions and information asked under the RTI Act,2005 and other information soughtby the Govt. Deal files relating to the RTI Act,2005.

Designation: Library Assistant
Powers	Administrative	Assists the Asst. Librarians in the works as and when necessary.
	Financial	-
	Others	Attends to any other official duties as and when required.
Duties	Performs the professional job as and when required.

Designation: Attenders/ Library Attenants/ Library Attenders
Powers	Administrative	Open and lock the sections and switch on & off the electric lights and fans in the sections and reading rooms. open and close doors and windows of the sections and reading halls. Locate books from the racks and supply the same to readers as per their demand. Assist in transfer of books from TSD to RSD. Stitch newspapers and attend minor repairs.
	Financial	-
	Others	-
Duties	Attend all types of routine technical works in the library sections. Clean the books & racks and issue books to the readers as and when required. Arrange books in the shelves in classified order and as per instructions of the section-in-charge. Attend other works such as pasting of labels on the books and transcription of book numbers on spine of the books. Clean the books,racks and almirahs in the sections. Atten other official works relating to Library Service as assigned to them.

Designation: Xerox Operator
Powers	Administrative	Provides Photocopies to the readers and for official use. Maitains up-tp-date records, accounts of submission of cash and monthly statistics.
	Financial	-
	Others	Maintains cleaniness of the photocopier and Reprography Section.
Duties	Assists in preparation of the related compliance report to the A.G. Audit.

Designation: Peon
Powers	Administrative	Takes Attendance Register from office to officers and back. Attends to official calls of the office staff and others to whom she is attachment. Takes letters for diary and hand over the diarised leeters to the concerned Dealing Assistants and circulates the offical notice, letters,etc. to the staff.
	Financial	-
	Others	-
Duties	Attends Circulates to other official duties assigned to him from time to time by the official superiors. Returns daft letters to the concerned Assistants after issue and helps in dispatch of official letters. Takes Signature pad from issue section to concerned officer for signature. Distributes official daks bothe iside and outside the office. Keeps postal receipts in rlevent register of the issue section.

Designation: Chowkidar, Gaurd & Watcher
Powers	Administrative	Keep watch over the Library premises and it properties. Open and close different Rooms, Section, Division, Reading Halls. Report theft, mutilation, dislocation of any article, system, property of the Library. Handle the keys of the Section and Divisions.
	Financial	-
	Others	-
Duties	Attend other duties as and whem required by the authority. Check the Identity Cards and personal belongings of the readers, members and casual visitors, staff and users of the British Information Center at the main entrance while entering and leaving the Library. Maintain the User's Register at the main entrance.

Designation: Mali
Powers	Administrative	-
	Financial	-
	Others	-
Duties	Plants and graftd trees and floering plants. Weeds out unwanted plants in the garden, premises, building, manures plants and its pruning. Waters lawn, decorative plants and other trees. Takes care of the garden. Attends other duties duties as and when requied by the authority.

Designation: Sweeper
Powers	Administrative	-
	Financial	-
	Others	-
Duties	Sweep and wash the allotted office room, different divisions, sections of teh library and clean courtyards and premises of the Library. Wash and clean lavatories, water cooler and the adject areas, wash basins, spray disinfectant and maintain cleanliness in and around the library premises. Remove cobwebs from walls and ceilings of the office, lavatories, urinals, and portico of the Library, furniture and other assets. Change and refills sand of the spittoons placed at different corners of the Library building. Attend other duties as and when required by the authority.

Designation: Farash
Powers	Administrative	-
	Financial	-
	Others	-
Duties	Clean the racks, books spines of books, railing of the staircase, supply drinking water indifferent Sections of theLibrary. Dust out furniture, fixtures, doors, window sand railings of the different Sections of the Library. Arrange and rearrange furniture in the reading rooms and sections of the RSD. Attend other duties as and when required.

Designation: Temporary Status Employees
Powers	Administrative	-
	Financial	-
	Others	-
Duties	maintain cleaniless of the concerned Sections and counter. Works as substitute in absence of Attenders/ Library Attenders/ Library Attenders in different service sections of the Library. Attend to other official duties as and when required.

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

The procedure followed in the decision making process, including channel of Supervision and Accountability
Subject on which the decision is to be taken.	Book Selection, Procurement of day today consumables such as naphthalene bulb, phenyl.
Guidelines/ Direction, if any	Corpus Fund Guidelines Book Selection Committee Memorandum & Notification of Selection Committee HKM State Library Rules, 1988. Purchase committee other than Books Odisha Public Libraries Act
Process of execution	The concerned file is initiated by the Dealing Asst. Then it is rooted though the Head Clerk and then sent to the Under Secretary & OIC, HKM State Library. Normally the file is sent to the Director, HKM State Library for making decisions that includes channels of supervision and accountability.
Designation of the Officers involved in decision making.	Junior Asst. Head Clerk Deputy Director &n OIC, HKM state Library Director, HKM State Library / Director, Culture and Addl. Secretary to Govt. Culture Deptt. Commissioner-cum-Secretary to Govt. Culture Deptt.
Contact information of above mentioned officers.	Same as mentioned in Manual 09
If not satisfied by the decision, where and how to appeal.	The Deputy Director & OIC, HKM State Library is declared as the Public Information Officer under RTI Act, 2005. In case any applicant is dissatisfied with the decision of the P.I.O., then he can go to the 1st Appellate Authority i.e Director, HKM state Library.

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

The Norms set by it for the discharge of its functions:- The norms are State Govt. Rules, Regulations abd Guidelines as applicable to this Organisation.

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

SI. No.	Name/Title of the Document	Type of Documents	Brief write up of the Documents	From where one can get a copy of rules, regulations, instructions, manuals and records	Address, Telephone No., Fax, E-mail & others	Fee charged by the Department for a copy of rules, regulations, instructions, manuals and records (if any)
1	2	3	4	5	6	7
1.	HKM State Library Rules-1988	State Library Rules for the members	Rules for discharging day to day activities of the Library especially the readers	(i) HKM State Library (ii)Tourism & Culture (Culture) Deptt. (iii) Odisha Govt. Press	(i) Opp. Keshari Talkie, Unit-IV, Bhubaneswar-1, Tel. No.-0674-2505655, Fax No.-0674-2514315, E-mail- hkmsl@redifmail.com (ii) Deptt. of culture, Odisha Secretariat, Bhubaneswar-1. Tel. No-0674-2322790. (iii) Madhu Patna. Cuttack -753 010.
2.	ii)Anglo-American Cataloguing Rules-ll	(i) Rules for Cataloguing	Rules for preparation of cataloguing entries anticipating the needs/ approaches of the readers.	(i) HKM State Library (ii) American Library Association (iii) Canadian Library Association (iv) Library Association Publishing Ltd.	(i) Opp. Keshari Talkie, Unit-IV, Bhubaneswar-1, Tel. No.-0674-2505655, Fax No.-0674-2514315, E-mail- hkmsl@redifmail.com (ii) 50 East Huron Street, Chicago, Illinois-60611 (USA) (iii) 200 Elgin Street, Ottawa, Ontario-K2 PIL5 (Canada). (iv) 7 Ridge mount Street, London-WCIE7AE (UK)
3	Sear's Subject Headings	List of recommended Subject Headings	Some standardized subject headings are recommended for grouping books having similar thought contents. This helps in arrangement of books as well as finding books on similar thought content at one place.	The H. W. Wilson Company	200CFNew York. Dublin (USA)

(d) ''Council" means the Odisha Public Library Council constituted under section-3;

(e) "Director" means the Director of Public Libraries referred to in section-7;

(f) "Director, Culture'' means Director of Culture, Government of Odisha;

(g) "District Library'' means a Public Library established as a District Library under sub-section (i) of section-10 ;

(h) "District Library Committee" means the District Library Committee constituted under section-11;

(i) "Gandhi Pathagar" means a library established by Government at Block level;

(j) "Government" means the State Government;

(k) "Library Authority" means the Odisha Public Library Authority constituted under section-4;

(i) "Library Fund" means the Odisha Public Library Fund maintained under section-12;

(m) "Library services" means the services provided by a Public Library in relation to lending of books and references, abstracts, bibliographies and indexes of books and access to information recorded by electronic media;

(n) "Prescribed" means prescribed by rules made under this Act;

(o) "Public Library" means-

(a) a library which is open to public and established or : maintained by the Government;

(b) an aided library such as libraries functioning under or by other departments of Government open to the public and includes a Gandhi Pathagar with its branches and delivery stations, If any, and any other library which may be declared by Government, from time to time, as a Public Library;

(p) "Public Library System" means an organic interlinking of all Public Libraries in the State into a network to facilitate library services in a systematic and organized manner;

(q) "Raja Ram Mohan Roy Library Foundation" means the Raja Ram Mohan Roy Library Foundation established by the Government of India for expansion of public library services in the country;

(r) "State Library" means the library established by Government at the State Capital which has been named as Hare Krushna Mahatab State Library;

(s) "Year" means the financial year.

3. Constitution of Odisha Public Library Council-

(1) For the purpose of advising the Government on matters concerning the management and development of public library system and library services in the state, formulation of training policies and programmes in relation to such system and services and such other matters relating thereto as may be prescribed, the Government may, by notification, constitute a council to be called the Odisha Public Library Council.

(2) The Council shall consist of the following members, namely: -

(a) the minister-in-charge of the Department of Tourism and Culture (Culture), Who shall be the Chairperson of the Council;

(b) Secretaries to Government in the Department of Tourism and Culture (Culture), Higher Education, School & Mass Education, Revenue, Information & Public Relations, Panchayati Raj, Finance and Information Technology.

(d) fifteen other members, to be nominated by Government as follows:-

(i) One from amongst the members of the Odisha Legislative Assembly;

(ii) One from amongst the members of Parliament representing the state of Odisha or any Constituency thereof;

(iii) One from amongst the Chairpersons of Zilla Parisad in the State;

(iv) One Who, in the opinion of Government, is an expert in publiclibrary system and library services;

(v) One Who is the President or Secraterary of any library association in the state and has rendered valuable services for the development of library movement and education;

(vi) one from amongst the teachers of Post-graduate Teaching Department of Library and Information Science of different Universities in the State.

Provided that the members specified in sub-clauses (iii) and (vi) shall be nominated on rotation basis in the manner as may be prescribed.

(vii) three representatives of rural aided libraries from three Revenue Divisional of the State as may be nominated by concerned Revenue Divisional Commissioner;

(viii) three eminent writers, of whom two shall be women, as may be nominated by the Government;

(ix) two eminent parsons from outlying Oriya speaking tracts across the State bolder; and

(x) one representative of the book publishers as may be nominated by the Government.

(3) The term of office of, the procedure to be followed in discharge of their functions by, and the manner of filling casual vacancies among members of the Council shall be such as may be prescribed.

4. Constitution of Public Library Authority-

(1) The Government shall, as soon as may be, after the commencement of this Act, by notification, constitute a body to be called the Odisha Public Library Authority which shall be a body Corporate having perpetual succession and a common seal with power, subject to the provisions of this Act and the rules made there under, to acquire, hold and dispose of property and to enter into contracts and shall, by the said name, sue and be sued.

(2) The Library Authority shall consist of-

(a) The Minister-in-Charge of the Department of Tourism & Culture (Culture), who shall be the Chairperson;

(b) the Secretary to Government in the Department of Tourism & Culture (Culture), who shall be the Working Chairperson; and

5. Powers and Functions of Library Authority-

Subject to the provisions of this Act, the rules made there under and the general or special direction, if any, of the Government, the Library Authority shall exercise the following powers and perform the following functions, namely; -

(a) to evolve and, subject to the approval of Government, finalize perspective plans for the development of public library system and library services in the State which shall be executed by it through the Director and to co-ordinate, and determine the standard of library services from Village level to State level;

(b) to sanction the opening of Public Libraries subject lo availability of funds;

(c) to decide policy for the selection and purchase of books required by Public Libraries in the State and, for that purpose, constitute sub-committees in such manner and consisting of such persons as may be prescribed;

(d) to set up such other sub-committees as may be necessary from time to time to regulate its work;

(e) to approve and submit to Government, every year, the audited statements of accounts and utilizations certificates of its funds;

(f) to accept endowments, bequests, donations, grants and transfer of any movable and immovable properties made over to the Library Authority; and

(g) to exercise such other powers and perform such other functions as may be prescribed.

6. Powers and functions of Chairperson & Working Chairperson of Library Authority-

The Chairperson shall be the head of the Library Authority and he, or, in his absence, the Working Chairperson shall preside over the meetings of the Library Authority.
The Chairperson shall supervise the implementation of policies and programmes of the Library Authority and exercise such other powers and perform such other functions as may be prescribed.
The Chairperson may, in writings, delegate such of his powers and functions as he may consider necessary, to the Working Chairperson.

7. Constitution of Directorate-

The Government shall, for the purpose of carrying out the objects of this Act, constitute a separate Directorate to be called the Directorate of Public Libraries, which shall be headed by the Director of Public Libraries referred to in sub-section (2) and shall consist of such other Officers and employees as may be prescribed by way of restructuring the posts attached to the Library Section of the existing Directorate of Culture of the Government and State Library with the staff continuing against those posts in the prescribed manner.
The Director, Culture shall be the Director of Public Libraries.

8. Powers & Functions of Director-

Subject to the control of the Government, the Director shall -

(a) be responsible to implement the plans, policies, schemes and programmes of the Library Authority; and

(b) subject to the provisions of this Act, exercise such powers and perform such functions as may be prescribed.

9. State Library-

The Stale Library shall be headed by the Director of Public Libraries who shall be not below the rank of a Class-I Officer.
The State Library shall function as a reference library and not as a landing library in respect of the books there in except in cases of inter-library loans.

10. District & City Libraries-

The Government may, by notification, establish a District Library in the headquarters of every district and, for the purpose of this section, a District Library established by Government prior to the commencement of this Act, shall be deemed to be a District Library established under this Act.
Where the population of any city, town or any other urban area is two lakhs or more, the Government may, by notification, establish in that area a City Library or declare an existing library, which is established by it, to be a City Library, Notwithstanding that a District Library is already existing in the concerned district.

11. Constitution District Library Committee-

The Government may, by notification, Constitute, in the prescribed manner, a Committee in each district to be called the District Library Committee to look after the management of library services in the district.
The term of office of, the procedure to be followed in discharge of its functions by, and the manner of filling casual vacancies among, members of the District Library Committee shall be such as may be prescribed.

12. Odisha Public Library Fund-

(1) The Library Authority shall have a fund called the Odisha Public Library Fund to which shall be credited-

(a) grants made by Government, Raja Ram Mohan Roy Library Foundation and other sources for the purpose of Library services in the State;

(b) Contributions, donations & gifts made by any person;

(d) interest on fixed deposits & receipts from any other source.

(2) All moneys credited to the Library Fund shall be deposited in such Nationalized or Scheduled Banks or invested in such manner and shall be operated in such manner, as may be prescribed.

(3) The money in the Library Fund shall be utilized for carrying out the purposes of this Act.

(4) The Director and expenditure shall keep a proper account of the receipts and expenditure.

13. Accounts and Audit-

The Director shall keep regular accounts of receipts to, and disbursements from, the Library Fund, under the direction of the Chairperson of the Library Authority, in such manner as may be prescribed.
The accounts of the Library Authority and the Library Fund shall be subject to audit under the Odisha Local Fund Audit Act, 1948.
The audit report shall be presented by the Director to the Chairperson and copy of the same shall be sent to the Government with a note of action taken on the report.

14. Reports and Returns-

Every person who is in charge of the management of a Public Library shall submit such reports and returns and furnish such information as the Director may from time to time require, to the Director or any other officer authorized by him in this behalf.

15. Inspection of Public Libraries-

The Director or any other officer authorized by him or by Government in this behalf shall have power to inspect any Public Library or any institution attached thereto, for the purpose of satisfying himself that the provisions of this Act and the rules or orders made there under are carried out.

16. Annual Report-

The Director shall within six months from the end of every year, prepare an annual report and the progress made by the Library Authority in providing library services in the State in that year and submit it to Government together with such information and particulars as may be prescribed which shall be laid on the Table of the Odisha Legislative Assembly.

17. Transfer of Management and Amalgamation of Public Libraries-

On and after the commencement of this Act, the Government may, for the purpose of proper and effective management of Public Libraries in the State, by notification,-

(a) transfer any Gandhi Pathagar to a suitable registered voluntary organization and make provision for grant-in-aid in respect thereof ; and

(b) amalgamate two or more Public Libraries into a single Public Library, in accordance with the rules made under this Act.

18. Vacancies, etc. not to invalidate proceedings-

No act or proceedings of the Council, Library Authority or a District Library Committee shall be invalid on the ground only of the existence of any vacancy amongst its members, or any defect in the constitution thereof.

19. Power to make rules-

The Government may, by notification, make carrying out the provisions of this Act.
In particular and without prejudice to the generality of the foregoing powers, such rules may provide for all or any of the following matters, namely :-

(a) other matters relating to public library system and library services in the State on which the Council may advise the Government under sub-section (1) of section 3;

(b) the manner of nomination on rotation basis under the proviso to clause (d) of sub-section (2) of section 3;

(c) the term of office of the (Council procedure to be followed by it and the manner of filling casual vacancies therein under sub-section (3) of section 3;

(d) provisions, if any, subject to which the Library Authority shall exercise its powers and perform its functions, manner and composition of sub-committees and other powers and functions of the Library Authority under section 5 ;

(e) other powers and functions of the Chairperson of Library Authority under subsection (2) of section 6;

(f) other officers and employees of the Directorate of Public Libraries, the manner of restructuring the posts and staff of the Directorate of Culture and the State Library under sub-section (1) of section 7 and the qualification and experience of other officers and employees of the Directorate;

(g) powers and functions of the Director, under clause (b) of section-8;

(h) the manner of constitution of District Library Committee, the term of office of its members, the procedure to be followed in discharge of its functions and the manner of filling casual vacancies therein under section 11;

(i) the Banks in which the moneys of the Library Fund shall be deposited, the manner in which such moneys may be invested including the manner of operation of such deposits and investments, under sub-section (2) of section 12;

(j) the manner of keeping accounts of receipts to, and disbursements from, the Library Fund under sub-section (1) of section 13 ;

(k) the information and particulars to be accompanied with the annual report of Library Authority under section 16 ;

(l) the manner of transfer of Gandhi Pathagar and amalgamation of Public Libraries under section 17;

(m) the provisions governing the grant-in-aid to aided libraries and the eligibility therefore under clause (a) of section 2 and section 17; and

(n) any other matter which is required to be, or may be, prescribed.

20. Power to remove difficulties-

(1) If any difficulty arises in giving effect to the provisions of this Act, the Government may, by order published in the Gazette, make such provisions not inconsistent with the provisions of this Act, as appear to it to be necessary or expedient for removing the difficulty:

Provided that no order shall be issued under this section after the expiry of a period of two years from the date of commencement of this Act.

(2) Every order made under this section shall, as soon as may be after it is made, be laid before the Odisha Legislative Assembly.

By order of the Governor

H. MOHAPATRA
Secretary to Government

The Odisha Gazette

EXTRAORDINARY

PUBLISHED BY AUTHORITY

No.368 CUITACK, MONDAY, MARCH 11, 2002 FALGUNA 20,1923

LAW DEPARTMENT

NOTIFICATION

The 11th March, 2002

No. 4623-Legis.-The following Act of the Odisha Legislative Assembly having been assented to by the Governor on the 28th February 2002 , is hereby published for general information.

ORISSA ACT 3 OF 2002

THE ORISSA PUBLIC LIBRARIES ACT, 2001

AN ACT TO PROVIDE FOR THE ESTABLISHMENT OF A NETWORK OFPUBLIC LIBRARIES IN THE STATE OF ORISSA AND TO MAINTAIN,REGULATE, GUIDE, CONTROL, SUPERVISE, INTEGRATE AND CONSOLIDATE THE LIBRARIES IN THE STATE AS ALSOTO PROVIDE FOR A COMPREHENSIVE RURAL ANDURBAN LIBRARY SERVICE IN THE STATE ANDFOR MATTERSCONNECTED THEREWITH OR INCIDENTALTHERETO.

BE it enacted by the Legislature of the State of Odisha in the Fifty-Second Year of the Republic of India as follows : -

1. Short title, extent and Commencement-

This Act may be called the Odisha Public Libraries, 2001
It extends to the Whole of the state of Odisha.
It shall come into force on such date as the state Government may, by notification, appoint.

2. Definitions-

In this Act, unless the context otherwise requires, -

(a) "aided library' means a library which is open to public and declared by the Director to be eligible for grant-in-aid from the Library Fund in accordance with the roles made under this Act, and includes a library which is receiving grant-in-aid from Governments;

(b) " book ^"Includes -

(i) every volume, part or division of a volume, pamphlet, in any language;

(ii) every sheet of music, map, chart or plan separately pinned or lithographed ; and

(iii) newspapers, periodicals, paintings, film slides paper. manuscripts, palm leaf manuscripts, micro-films and discs or tapes used for audio-visual information or electronic information for the purpose of providing library services to the public;

(c) "City Library" means a public library established or declared as a City Library under sub-section (2) of section-10;

SI. No.

Name/ Title of the Document

Type of Documents

Brief write up of the Documents

From where one can get a copy of rules, regulations, instructions, manuals and records

Address, Telephone No., Fax, E-mail & others

Fee charged by the Department for a copy of rules, regulations, instructions, manuals and records (if any)

Dewey Decimal Classification, Edition-21.

A manual Classification of books.

Universe of Knowledge is divided into several subjects, topics and sub- topics and each unit of the classified Universe of Knowledge is assigned a particular Code No. which helps in arrangement of books in the shelves in a filiatory sequence.

Forest Press, A Division of OCLC Online Computer Library Centre, Inc.

Albany, New York (USA).

THE ORISSA PUBLIC LIBRARIES ACT, 2001

TABLE OF CONTENTS

No. 368, March 11 MONDAY 2002

Preamble;
Sections;

Short title, extent and commencement
Definitions
Constitution of Odisha Public Library Council
Constitution of Public Library Authority
Powers and functions of Library Authority
Powers and functions of Chairperson and Working Chairpersons of Library Authority.
Constitution of Directorate
Powers and functions of Director
State Library
District and City Libraries
Constitution of District Library Committee
Odisha Public Library Fund
Accounts and Audit
Reports and Returns
Inspection of Public Libraries
Annual Report
Transfer of Management and Amalgamation of Public Libraries
Vacancies, etc- not to invalidate proceedings
Power to make rules
Power to remove difficulties.

Cont..

GUIDELINES FOR OPENING, OPERATING, ACCOUNTING AND UTILISING CORPUS FUNDS.

1. A "Corpus Fund for upgradation and strengthening of public Libraries" shall be created in the manner indicated below.

2. A sum of Rs.1.00 crore (Rupees one crore) only shall be invested as the corpus created in favour of the HKM State Library, Bhubaneswar. The corpus shall be administered by Director, HKM State Library and shall be deposited jointly by Director, HKM State Library and Librarian, HKM State. The funds shall be deposited as fixed deposit in any Nationalised Bank at Bhubaneswar. The fund shall be jointly operated by the Director and D.D.O., HKM State Library. A separate Savings Bank Account shall be opened jointly in favour of Director, HKM State Library and D.D.O., HKM State Library and the interest accrued on funds invested as corpus shall be deposited in the aforesaid savings Bank Account.

3. Corpus of Rs.20.00 lakhs (Rupees twenty lakhs) only for each District shall be created. The fund at District level shall be operated jointly by the District Magistrate and Collector and District Culture officer of the District. The amount of Rs. 20.00 lakhs shall be deposited in any Nationalised Bank at respective district Headquarters.

4. Interest accrued on the corpus fund shall be utilized for the purpose as prescribed by the Govt. in Department of Culture from time to time. A separate cash book maintained for the purpose. Interest accrued open the corpus fund shall be deposited in a savings Bank's Account to be opened and operated jointly by the Collector and the D.C.O., Proposal for utilization of interest shall be sent by the Collector to the Director, Culture for approval and no expenditure shall be incurred out of this fund without approval of the Director, Culture.

5. Accounts of the corpus fund shall be maintained by the District Culture Officer of D.C.O., in-charge of the respective district and the D.D.O. of HKM State Library as the case may be.

6. The accounts shall be subject to audit by Department of Finance and A.G. Odisha.

7. Report on funds position as well as its utilization shall be submitted to the Director, Culture by the DCOs of respective districts and the D.D.O. of the HKM State Library in prescribed format.

8. The Director, Culture shall have power to solve operational difficulties in respect of utilization of interest accrued from the corpus fund.

9. No diversion of either the corpus fund or the interest accrued thereon shall be permissible. Funds must not be utilized for any other purpose than the strengthening and up gradation of libraries i.e. for purchase of books, periodicals, repair and purchase of furniture and binding of books periodicals for District and other Libraries under the jurisdiction of the District Magistrate and Collector of the district and for State Library under Director, HKM State Library respectively.

MANUAL-6

Categories of Documents Under Control

[Section - 4(1) (b)(vi)]

SI No.	Number of the files	Name of the files
1	2	3
1	ASD-l-1/2020-21	Payment of Electricity Dues
2	ASD-l-3/2020-21	Drawal of water charges
3	ASD-AC-l-8/200-21	Drawal of Bills Towards Purchase of Books
4	ASD-AC-l-2/2020-21	Payment of Telephone Bills
5	ASD-AC-l-9/2020-21	Drawal of bill for Purchase of News paper
6	ASD-AC-I-20/2019-20	Disposal / verification of old valuables
7	ASD-AC-l-37/2020-21	Drawal of Govt. Postage Stamp
8	ASD-AC-l-38/2020-21	Drawal of Transport Allowance & Sitting allowance of BSCM
9	ASD-AC-l-4/2020-21	Budget Provision for 2020-21
10	ASD-AC-1-5/2020-21	Monthly expenditure return for 2020-21
11	ASD-AC-1-10/2020-21	Drwal of bill for Purchase of Periodicals
12	ASD-AC-l-22/2020-21	Miscellanceous of Account Matter
13	ASD-AC-l-27/2020-21	Drawal of Contingentence Bill ( State-plan)
14	ASD-AC-l-19/2020-21	Drawal of Contingentence Bill ( Non-Plan)
15	AS D-AC-l-11/2020-21	Maintenance & Repair ( Wholly State)
16	ASD-AC—1-13/2020-21	Contribution of One day salary Towards Pandemic Covid-19
17	ASD-AC-l-17/2020-21	Materials for Budget Speech for the year 2020-21
18	ASD-AC-l-21/2020 21	Submission of Qly Progressive U.C. of Central Assistance
19	ASD-AC-1-33/2020-21	Progressive Utilisation Certificate^.C) of Central Asst. Pending 2020-21
20	ASD-AC-1-30/2020-21	Submission Utilisation Certificate against grant in aid sanctioned by the special Relief Commissioner
21	ASD-AC-1-25/2020-21	Submission of U.C.and Deposit of parking money
22	ASD-AC-l-14/12	Submission of requirements of funds utilisation Certificate physical & Financial Achievents
23	ASD-AC-l-26/2020-21	Adoption of expenditure rationalization Measures in the wake of Economic Downtur-N Due to the Global Pandemic Covid-19
24	ASD-AC-l-7/2020-21	Submission of Monthly Progress Report on State-Plan Exp. for the year 2020-21
25	ASD-AC-1-15/2020-21	Collection of Xerox Charges
26	ASD-AC-l-25/2019-20	Sale of Books/Bibilography in Book Exhibition
27	ASD-AC-l-28/2019-20	Deposit & withdrawal of Caution money A/C.11109338537
28	ASD-AC-1-18/2020-21	Upgradation of Computer Facilities

SI No.	Number of the files	Name of the files
1	2	3
26	ASD-AC-l-25/2019-20	Sale of Books/Bibilography in Book Exhibition
27	ASD-AC-l-28/2019-20	Deposit & withdrawal of Caution money A/C.11109338537
28	ASD-AC-1-18/2020-21	Upgradation of Computer Facilities
29	ASD-AC-l-20/2020-21	Payment of Dues for the Books Supplied under RRRLF Schdemes ( By Odisha Sahity Akademi)
30	ASD-AC-l-16/2020-21	Collection of Membership Charges
31	ASD-AC-l-08/2019-21	Collection of Caution Money
32	AS D-AC-l-27/2019-20	Registration of gST in respect of HKM State Library
33	ASD-AC-l-23/2020-21	ETDS Uploading of HKMState Library, BBSR
34	ASD-AC-l-21/2019-20	Deposit of forfeited Caution money of the readers
35	ASD-AC-l-12/2020-21	Payment of Municipality Tax
36	Bill Register-1 Contingentence -1 Allotment Register Non-Plan -1 Allotment Register State-Plan -1

SI No	File Number	File Name
1	2	3
1	ASD-AC-I-39/2020-21	Drawal of Pay and Allowances
2	ASD-AC-I-40/2020-21	Drawal of G.I.S. Advance & Refunds
3	ASD-AC-I-41 /2020-2 1	Provisional Pension of Sri P.K Biswal, Ex-Peon
4	ASD-AC-I-42/2020-2 1	Provisional Pension of Smt K. Sisugoswami, Ex - Asst. Librarian
5	ASD-AC-I-6/2020-21	Provisional Pension of Sri G.D Kar , Ex- Librarian -Cl-III
6	ASD-AC-I-43/2020-21	Provisional Pension of Smt. B. Dungdung, Ex- Jr. Stenographer
7	ASD-AC-I-14/2020-21	Provisional Pension of Sri D. Behera, Ex - Librarian Cl- III
8	ASD-AC-I-44/2020-21	Provisional Pension of Sri P. K. Khuntia, Ex - Sr. Typist
9	ASD-AC-I-24/2020-2 1	Provisional Pension of Sri N. Sahoo, Ex - Driver
10	ASD-AC-I-28/2020-21	Provisional Pension of Sri J.B Naik, Ex- Sweeper
11	ASD-AC-I-35/2020-2 1	Provisional Pension of Sri B. D Swain, Ex - StoreKeeper
12	ASD-AC-I- 36/2020-21	Provisional Pension of Sri R. Rout, Ex - Farash,
13	ASD-AC-I- 45/2020-21	Drawal of Provisional Pension
14	ASD-AC-I- 46/2020-21	Absentee Statement of employee of HKMSL
15	ASD-AC-I- 47/2020-21	Drawal of Arrear Bills
16	ASD-AC-I- 48/2020-21	Drawal of Suspension Allowances
17	ASD-AC-I-49/2020-21	Digital Signature Certificate
18	ASD-AC-III-11/2020-21	Drawal of G.P.F. Bills
19	ASD-AC-I- 50/2020-21	Drawal of Retirement Benefit of HKMSL Employee
20	ASD-AC-I-34/2020-21	Calculation of Income Tax of the year 2020-21
21	ASD-AC-I- 29/2020-21	Bill Submitted to Treasury (through online)
22	ASD-AC-I-51 /2020-21	TDS Statement & Uploading of Income Tax
23	ASD-CL-1/2021	Casual Leave of Smt S. Sahoo, Asst. Librarian
24	ASD-CL- 2/2021	Casual Leave of Smt S. Misra, Asst. Librarian
25	ASD CL-3/2021	Casual Leave of Smt M.K Mohapatra, Asst. Librarian
26	ASD-CL- 4/2021	Casual Leave of Sri B.D Panda, Asst. Librarian
27	ASD-CL -5/2021	Casual Leave of Sri.R.P Behera, Asst. Librarian
28	ASD-CL-6/2021	Casual Leave of Sri P.N. Jena, Asst. Librarian
29	ASD-CL-7/2021	Casual Leave of Sri R.N Behera, Asst. Librarian
30	ASD-CL -8/2021	Casual Leave of Smt S. Patra, Asst. Librarian
31	ASD-CI^-9 / 2021	Casual Leave of Smt M.R. Muduli, Asst. Librarian
32	ASD-CI^I0/2021	Casual Leave of Sri B.C. Sahoo, Head Clerk
33	ASD-CL-11/2021	Casual Leave of Smt K.Pattnaik, Sr. Steno
34	ASD-CL-I2/2021	Casual Leave of Sri. L. Majhi, Sr. Clerk
35	ASD-CL-I3/2021	Casual Leave of Sri H.K.Guru, Jr. Clerk -cum-Typist
36	ASD-CL-I4/2021	Casual Leave of Smt G.R. Biswal , Jr. Clerk -cum-Typist
37	ASD-CL-I5/2021	Casual Leave of Smt S. Majhi, Jr. Clerk
38	ASD-CL-I6/2021	Casual Leave of Smt R. Sahoo, Jr. Clerk-cum-Typist
39	ASD-CL-I7/2021	Casual Leave of Ms. S. Panda, Library Asst.
40	ASD-CL-I8/2021	Casual Leave of Sri. K.C Sahoo, Attender,
41	ASD-CL-I9/2021	Casual Leave of Sri. C.R Jena, Attender,
42	ASD-CL-20/2021	Casual Leave of Smt K.R. Mohanty, Asst. Librarian
43	ASD-CL-21/2021	Casual Leave of Sri S. Dehury, Attender
44	ASD-CL-22/2021	Casual Leave of Sri S. Rout, Attender
45	ASD-CL-23/2021	Casual Leave of Sri. U.K.Muduli, Xerox-opt
46	ASD-CL-24/2021	Casual Leave of Sri R.K Behera, Peon
47	ASD-CL-25/2021	Casual Leave of Sri A.K. Nanda, Library Attendant
48	ASD-CL-26/202 1	Casual Leave of Sri D.K. Mahanta .Library Attendant
49	ASD-CL-27/2021	Casual Leave of Smt. S. Singh ,Library Attendant
50	ASD-CL-28/2021	Casual Leave of Sri D. Sethi, Library Attendant
51	ASD-CL-29/2021	Casual Leave of Ms. S. Mohanty, Library Attendant
52	ASD-CL-30/2021	Casual Leave of Sri R.Bhoi, Guard & Watcher .
53	ASD-CL-31/2021	Casual Leave of Sri U.C. Mallick ,Guard & Watcher
54	ASD-CL-32/2021	Casual Leave of Sri B. Behera, Guard & Watcher
55	ASD-CL-33/202 1	Casual Leave of Sri B.D Kharsel, Guard & Watcher
56	ASD-CL-34/2021	Casual Leave of Sri F.C Sahoo, Farash

SI No	File Number	File Name
57	ASD-CL-35/2021	Casual Leave of Sri A.K. Mallick, Farash
58	ASD-CL-36/2021	Casual Leave of Sri N. Behera, Choukidar
59	ASD-CL-37/2021	Casual Leave of Sri M. Bisoi, Sweeper
60	ASD-CL-38/2021	Casual Leave of Sri T. Mallick, Sweeper
61	ASD-CL-39/2021	Casual Leave of Sri P. Appa Rao, Mali
62	ASD-CL-40/2021	Casual Leave of Sri M. Mohapatra, Mali
63	ASD-CL-41/2021	Casual Leave of Sri P. Patra, Watcher
64	ASD-CL-42/2021	Casual Leave of Smt. M. Moharana, Peon
65	ASD-CL-43/2021	Casual Leave of Smt. J. Sahoo, Temporary Status
66	ASD- CL-44/2021	Casual Leave of Smt. S. Barik, Temporary Status
67	ASD -CL-45/2021	Casual Leave of Smt. A. Das,Temporary Status
68	ASD -CL-46/2021	Casual Leave of Smt. N. Behera,Temporary Status
69	ASD- CL-47/2021	Casual Leave of Smt. B. Samantaray.Temporary Status
70	ASD-AC-I-52/20-21	Issue of Salary Certificate in favour of employees
71	ASD-AC-III-23/20-21	GPF Withdrawal of Smt S. Sahoo, Asst. Librarian
72	ASD-AC-III-20/20-21	GPF Withdrawal of Sri R. Bhoi, Watcher
73	ASD-AC-III-17 / 20-21	GPF Withdrawal of Sri A.K Mallick, Farash
74	ASD-AC-III-15/20-21	GPF Withdrawal of Sri M. Bisoi, Sweeper
75	ASD-AC-III-24 / 20-21	GPF Withdrawal of Sri S. Dehuty, Attender
76	ASD-AC-III-06/20-21	GPF Withdrawal of Sri K.C Swain, Sr. Clerk
77	ASD-AC-III-25/20-21	GPF Withdrawal of Sri U.K. Muduli, Xerox Opt.
78	ASD-AC-III-26/20-21	GPF Withdrawal of Sri R. N Behera, Asst. Librarian
79	ARD-AC-11I-27/20 21	GPF Withdrawal of Sri K.C Sahoo, Attender
80	ASD-AC-III-28/20-21	GPF Withdrawal of Ms. S.L Panda, Lib. Asst.
81	ASD-AC-III-29/20-21	GPF Withdrawal of Sri P.Appa Rao, Mali
82	ASD-AC-III-30/20-21	GPF Withdrawal of Sri C.R. Jena, Attender
83	ASD-AC-IH-31 /20-21	GPF Withdrawal of Sri B.D Panda, Asst. Librarian
84	ASD-AC-III-32/20-21	GPF Withdrawal of Smt. M. R. Muduli, Asst. Librarian
85	ASD-AC-III-33 /20-21	GPF Withdrawal of Sri B.C Sahoo, Head Clerk
86	ASD-AC-III-34/20-21	GPF Withdrawal of Smt. G.R. Biswal, Jr. Clerk -cum-Typist
87	ASD-AC-1II-35/20-21	GPF Withdrawal of Sri S.S. Rout, Attender
88	ASD-AC-III-36/20-21	GPF Withdrawal of Smt K.Das, Asst. Librarian
89	ASD-AC-III-37/20-21	GPF Withdrawal of Sri R.P Behera, Asst. Librarian
90	ASD-AC-III-22/20-21	GPF Withdrawal of Sri B. Marndi, Farash
91	ASD-AC-III-38/20-21	GPF Withdrawal of Sri H.K. Guru, Jr. Clerk-cum-Typist
92	ASD-AC-III-39/20-21	GPF Withdrawal of Sri M.R. Mohapatra, Mali
93	ASD-AC-III-40/20-21	GPF Withdrawal of Sri K.M. Biswal, Asst. Librarian
94	ASD-AC-III-41/20-21	GPF Withdrawal of Sri U.C. Mallicl, Guard & Watcher
95	ASD-AC-III-42/20-21	GPF Withdrawal of Sri L. Majhi, Sr. Clerk
96	ASD-AC-III-43/20-21	GPF Withdrawal of Sri B. Behera, Guard & Watcher
97	ASD- AC-III-04/2020-21	Submission of Annual statement of Drawal of GPF Account
98	ASD-AC-III-13/20-21	GPF Withdrawal of Sri R.K. Behera, Peon
99	ASD-AC-III-10/20-21	GPF Withdrawal of Sri N. Behera, Choukidar
100	ASD-AC-III-16/20-21	GPF Withdrawal of F.C Sahoo, Farash
101	ASD-AC-III-44/20-21	GPF Withdrawal of Smt S. Singh, Library Attendant
102	ASD-AC-IIM5/20-21	GPF Withdrawal of Sri T. Mallick, Sweeper
103	ASD-AC-II1-46/20-21	GPF Withdrawal of Smt. S. Misra, Asst. Librarian
104	ASD-AC-III-47/20-21	GPF Withdrawal of Sri P.N Jena, Asst. Librarian
105	ASD-AC-III-48/20-21	GPF Withdrawal of Sri D. Mahanta, Lib- Attendant
106	ASD-AC-III-05/20-21	GPF Withdrawal of Smt. K. Pattnaik, Sr. Steno
107	ASD-AC-I-53/0-21	Last Pay Certificate of employee
	Register
1	Pay Acquittance Register
2	Provisional Pension
3	GPF Withdrawal Register
4	Casual Leave Register

SI No	File Number	File Name
57	ASD-CL-35/2021	Casual Leave of Sri A.K. Mallick, Farash
58	ASD-CL-36/2021	Casual Leave of Sri N. Behera, Choukidar
59	ASD-CL-37/2021	Casual Leave of Sri M. Bisoi, Sweeper
60	ASD-CL-38/2021	Casual Leave of Sri T. Mallick, Sweeper
61	ASD-CL-39/2021	Casual Leave of Sri P. Appa Rao, Mali
62	ASD-CL-40/2021	Casual Leave of Sri M. Mohapatra, Mali
63	ASD-CL-41/2021	Casual Leave of Sri P. Patra, Watcher
64	ASD-CL-42/2021	Casual Leave of Smt. M. Moharana, Peon
65	ASD-CL-43/2021	Casual Leave of Smt. J. Sahoo, Temporary Status
66	ASD- CL-44/2021	Casual Leave of Smt. S. Barik, Temporary Status
67	ASD -CL-45/2021	Casual Leave of Smt. A. Das,Temporary Status
68	ASD -CL-46/2021	Casual Leave of Smt. N. Behera,Temporary Status
69	ASD- CL-47/2021	Casual Leave of Smt. B. Samantaray.Temporary Status
70	ASD-AC-I-52/20-21	Issue of Salary Certificate in favour of employees
71	ASD-AC-III-23/20-21	GPF Withdrawal of Smt S. Sahoo, Asst. Librarian
72	ASD-AC-III-20/20-21	GPF Withdrawal of Sri R. Bhoi, Watcher
73	ASD-AC-III-17 / 20-21	GPF Withdrawal of Sri A.K Mallick, Farash
74	ASD-AC-III-15/20-21	GPF Withdrawal of Sri M. Bisoi, Sweeper
75	ASD-AC-III-24 / 20-21	GPF Withdrawal of Sri S. Dehuty, Attender
76	ASD-AC-III-06/20-21	GPF Withdrawal of Sri K.C Swain, Sr. Clerk
77	ASD-AC-III-25/20-21	GPF Withdrawal of Sri U.K. Muduli, Xerox Opt.
78	ASD-AC-III-26/20-21	GPF Withdrawal of Sri R. N Behera, Asst. Librarian
79	ARD-AC-11I-27/20 21	GPF Withdrawal of Sri K.C Sahoo, Attender
80	ASD-AC-III-28/20-21	GPF Withdrawal of Ms. S.L Panda, Lib. Asst.
81	ASD-AC-III-29/20-21	GPF Withdrawal of Sri P.Appa Rao, Mali
82	ASD-AC-III-30/20-21	GPF Withdrawal of Sri C.R. Jena, Attender
83	ASD-AC-IH-31 /20-21	GPF Withdrawal of Sri B.D Panda, Asst. Librarian
84	ASD-AC-III-32/20-21	GPF Withdrawal of Smt. M. R. Muduli, Asst. Librarian
85	ASD-AC-III-33 /20-21	GPF Withdrawal of Sri B.C Sahoo, Head Clerk
86	ASD-AC-III-34/20-21	GPF Withdrawal of Smt. G.R. Biswal, Jr. Clerk -cum-Typist
87	ASD-AC-1II-35/20-21	GPF Withdrawal of Sri S.S. Rout, Attender
88	ASD-AC-III-36/20-21	GPF Withdrawal of Smt K.Das, Asst. Librarian
89	ASD-AC-III-37/20-21	GPF Withdrawal of Sri R.P Behera, Asst. Librarian
90	ASD-AC-III-22/20-21	GPF Withdrawal of Sri B. Marndi, Farash
91	ASD-AC-III-38/20-21	GPF Withdrawal of Sri H.K. Guru, Jr. Clerk-cum-Typist
92	ASD-AC-III-39/20-21	GPF Withdrawal of Sri M.R. Mohapatra, Mali
93	ASD-AC-III-40/20-21	GPF Withdrawal of Sri K.M. Biswal, Asst. Librarian
94	ASD-AC-III-41/20-21	GPF Withdrawal of Sri U.C. Mallicl, Guard & Watcher
95	ASD-AC-III-42/20-21	GPF Withdrawal of Sri L. Majhi, Sr. Clerk
96	ASD-AC-III-43/20-21	GPF Withdrawal of Sri B. Behera, Guard & Watcher
97	ASD- AC-III-04/2020-21	Submission of Annual statement of Drawal of GPF Account
98	ASD-AC-III-13/20-21	GPF Withdrawal of Sri R.K. Behera, Peon
99	ASD-AC-III-10/20-21	GPF Withdrawal of Sri N. Behera, Choukidar
100	ASD-AC-III-16/20-21	GPF Withdrawal of F.C Sahoo, Farash
101	ASD-AC-III-44/20-21	GPF Withdrawal of Smt S. Singh, Library Attendant
102	ASD-AC-IIM5/20-21	GPF Withdrawal of Sri T. Mallick, Sweeper
103	ASD-AC-II1-46/20-21	GPF Withdrawal of Smt. S. Misra, Asst. Librarian
104	ASD-AC-III-47/20-21	GPF Withdrawal of Sri P.N Jena, Asst. Librarian
105	ASD-AC-III-48/20-21	GPF Withdrawal of Sri D. Mahanta, Lib- Attendant
106	ASD-AC-III-05/20-21	GPF Withdrawal of Smt. K. Pattnaik, Sr. Steno
107	ASD-AC-I-53/0-21	Last Pay Certificate of employee
	Register
1	Pay Acquittance Register
2	Provisional Pension
3	GPF Withdrawal Register
4	Casual Leave Register

SI.No.	Name of the employees	Designation	Personal file No
1	2	3	4
1	Sri Bhikari Charan Sahoo	Head Clerk	ASD-Estt.-I-01 / 2021
2	Sri Laxman Majhi	Senior Clerk	ASD-Estt.-I-02/2021
3	Sri Kishore Candra Swain	-do-	ASD-Estt.- I -46/2021
4	Sri Hatakishore Guru	Junior Clerk-cum- Typist	ASD-Estt.-I-03/2021
5	Smt. Gitarani Biswal	-do-	ASD-Estt.- I -04/2021
6	Smt. Santoshi Majhi	Junior Clerk	ASD-Estt.- I -05/2021
7	Smt. Rita Sahoo	Junior Clerk-cum-Typist	ASD-Estt.- I -06/2021
8	Kumari Subhasmita	Junior Clerk	ASD-Estt.- I -07/2021
9	Smt. Krupalini Pattanaik	Senior Stenographer	ASD-Estt.- I -08/2021
10	Sri Baburam Dalai	Junior Stenographer	ASD-Estt.-I-09/2021
11	Smt. Sasmita Misra	Asst. Librarian	ASD-Estt.- I -10/2021
12	Smt. Sanghamitra Sahoo	-do-	ASD-Estt.-I-11 / 2021
13	Smt. Kukumina Das	-do-	ASD-Estt.- I -12/ 2021
14	Sri Rudra Prasad Behera	-do-	ASD-Estt.- I -13/2021
15	Sri Padmanava Jena	-do-	ASD-Estt.- I -14/2021
16	Smt. Minali Kumari Mohapatra	-do-	ASD-Estt.-J-15/ 2021
17	Sri Bidyadhara Panda	-do-	ASD-Estt.-1-16/2021
18	Sri Radhanath Behera	-do-	ASD-Estt.-l-l 7/ 2021
19	Smt. Salita Patra	-do-	ASD-Estt.- I -18/2021
20	Sri Kanthamani Biswal	-do-	ASD-Estt.-I-19/2021
21	Smt. Manjurani Muduli	-do-	ASD-Estt.- I -20/ 2021
22	Smt. Kabitrani Mohanty	-do-	ASD-Estt.- I -21/2021
23	Miss. Subarnalata Panda	Library Assistant	ASD-Estt.- I -35/2021
24	Sri Upendra Muduli	Xerox Operator	ASD-Estt.- I -22/2021
25	Sri Kartik Chandra Sahoo	Attender	ASD-Estt, I -23/2021
26	Sri Chittaranjan Jena	-do-	ASD - Estt.-l -24/ .2021
27	Sri Syama sundar Rout	-do-	ASD-Estt.- I -25/2021
28	Sri Sri Satrughan Dehuri	-do-	ASD-Estt.-I-26/2021
29	Sri Sukanta Kumar Mallick	-do-	ASD-Estt.-I-27/ 2021
30	Sri Rajakishore Behera	Peon	ASD-Estt.-l-28/ 2021
31	Smt. Minati Moharana	Peon	ASD-Estt.- I -34/2021
32	Sri Balaram Marndi	Farash	ASD-Estt.- I -29/2021
33	Sri Abhinna Kumar Mallick	-do-	ASD-Estt.- I -30/2021
34	Sri Fakir Charan Sahoo	-do-	ASD-Estt.- I-31/2021
35	Sri P.Apparao	Mali	ASD-Estt.- I -32/2021
36	Sri Mangaraj Mohaptra	-do-	ASD-Estt.-I-33/2021
37	Sri Bhagaban Behera	Guard & Watcher	ASD-Estt.- I -36/2021
38	Sri Rabindra Bhoi	-do-	ASD-Estt.- I -37/ 2021
49	Sri Umesh Chandra Mallick	-do-	ASD-Estt.- I -38/2021
40	Sri Baiadev Kharsel	-do-	ASD-Estt.- I -39/ 2021
41	Sri Pravakar Patra	W ate her	ASD-Estt.- I -40/ 2021
42	Sri Deben Kumar Mohanta	Library Attendant	ASD-Estt- I -41/ 2021
43	Sri Daogobinda Sethy	-do-	ASD-Estt. - I -42/ 2021

Sl	Name	Designation	Section
44	Smt. Sabita Singh	Library Attendant	ASD-Estt.-I-43/2021
45	Sri Ajay kumar Nanda	-do-	ASD-Estt.-I-44/ 2021
46	Miss. Sidharthi Mohanty	-do-	ASD-Estt.-I-47/ 2021
47	Sri Niranjan Behera	Choukidar	ASD-Estt.-I-45/2021
48	Sri Mohan Bisoi	Sweeper	ASD-Estt.-I-48/ 2021
49	Sri Trilochan Mallick	Sweeper	ASD-Estt.-I-49/2021
50	Smt. Basanti Samantaray	Temporary Status	ASD-Estt.- I -50/2021
51	Smt. Anusuya Das	-do-	ASD-Estt.- I -51/2021
52	Smt. Nirupama Behera	-do-	ASD-Estt.-I-52/ 2021
53	Smt. Jyotsna Sahoo	-do-	ASD-Estt.-I-53/ 2021
54	Smt. Susama Barik	-do-	ASD-Estt.- I -54/ 2021

SI No.	Category of the document	Name of the document and its introduction in one Line	Procedure to be obtain the documents	Held by/ under control of
1	2	3	4	5
1	Est.-II- 15/21	Distribution of work	RTI	Establishment section
2	Est.-II-l / 21	Declaration of Director, HKMSL	RTI	-do-
3	Est.-II- 9/21	Joining of DDC & OIC	RTI	-do-
4	Est.-II-8/21	Declaration of DDO	RTI	-do-
5	Est-III-16/21	Fixing of Library Timing	RTI	-do-
6	Est.-III-7/21	Revision of scale of pay	RTI	-do-
7	Est.-IV-5/21	Purchase of Steel Almirah & Table	RTI	-do-
8	Est-IV-1/21	Purchase of Godrej Furniture	RTI	-do-
9	ESt.-IV-2/21	Purchase of Computer Articles	RTI	-do-
10	Est.- III-4/21	Purchase of Stationary/ Clinical Article	RTI	-do-
11	Est-IV-4/21	Purchase uf electrical goods	RTI	-do-
12	ASD-P-1 / 21	Purchase of fire Device System	RTI	-do-
13	ASD-P-2/21	Purchase of Book labels	RTI	-do-
14	Est.-IV-6/21	Purchase of Diesel for Vehicle	RTI	-do-
15	Est.-IV- 7/21	Purchase of rubber stamp	RTI	-do-
16	Est.-VII-5/17	Computerisation of HKMSL by NML	RTI	-do-
17	EsL-IV-4/19	Development of Annex Building by NML	RTI	-do-
18	Est.-IV-8/19	Repairing of Vehicle	RTI	-do-
19	Est.- III-20/16	Sanction of LTC	RTI	-do-
20	Est.-III-12/19	Quotation for engagement of security guard	RTI	-do-
21	Est.-IV-8/19	Payment towards Security guard	RTI	-do-
22	Est-II-14/19	Sanction of HRA	RTI		-do-
23	Est.-II-07/21	Sanction of Medicine Bill by DMET	RTI		-do-

SI No	File Number	File Name
1	ASD-MISC-2/2020-21	Monthly Activities Report
2	ASD-AC-I-31/2020-21	Sanction of Medicine Bill File
	Register
1	Diary Register
2	Issue Register
3	Peon Book

RTI Register maintaining all information for receiving and supply of information and documents.
EST-RTI- 1/2020 - Appointment of PIO/APIO under RTI Act & Training for the HKM State Library.
RTI- 2/2020- Transfer of RTI application of Sri Bhagabat Das.
RTI-3/2020- Supply of information under RTI Act of Sri Sidharth Parida.
RTI-4/2020- Supply of information under RTI Act of Sri Tankdhar Sahu.
RTI-5/2020- Transfer of RTI application of Sri Bhagabat Das.
RTI-6/2020- Submission of monthly Quarterly Annual progress Report under RTI Act of HKM State Library.
RTI-7/2020-Proactive disclosures under section 4(1) (b) & (c) of the RTI Act, 2005- Complaint case No.1041/2007 in the matter of Biswajit Mohanty vs. Chief Secretary, Odisha.

FILES OF OTHER DIVISION/SECTIONS

SI. No	File No	Subject of the File
1	2	3
1.	TSD-l-1/2020-21	Stationery Materials for RRRLF Selection of Books
2.	TSD-l-2/2020-21	RRRLF Miscellaneous Matters
3.	TSD-l-3/2020-21	Implementation of RRRLF Matching & Non-Matching Schemes during the year, 2020-21.
4.	TSD-l-4/2020-21	Procurement of Sarala Mahabharat from Sarala Sahitya Sansad, Cuttack.
5.	TSD-l-5/2020-21	Conservation of Documentation & Preservation of Raghunandan Library, Puri
6.	TSD-l-6/2020-21	RRRLF Book Selection Meeting for the year, 2017-18.
7.	TSD-l-7/2020-21	Scanning of the Accession Registers
8.	TSD-l-8/2020-21	Transfer of Books from TSD to RSD
9.	TSD-l-9/2020-21	Publication of Advertisement for inviting sample copy of Books for the year, 2020- 21.
10.	TSD-l-10/2020-21	Digitization of Books of HKM State Library by Odia Virtual Academy
11.	TSD-l-11/2020-21	Constitution of Book Selection Committee for HKM State Library & Dist./Integrated Libraries for the year, 2020-21.
12.	TSD-l-12/2020-21	Purchase of Books
13.	RSD-l-10/2017	Enrollment of Membership & Duplicate Identity Cards
14.	RSD-l-14/2015	Forfeiture of Caution Money of Readers
15.	RSD-II-7/2017	Monthly Statistics of Regn. Section
16	RSD-l-8/2017-18	Enhancement of Membership Fees of Readers of HKM State Library
17	RSD-VIII-14/2017	Miscellaneous Matters
18	RSD-II 1/2020	Access of Free Magazines through "Magzter App"
19	RSD-III-2/2020	Opening of HKM State Library for the Readers as per the S.O.P.
20	BIB-l/HKMSL/2020-21	Printing of Odisha State Bibliography & Publishers' Directory of Odisha
21	DEP-1/2012	Automation & Updating of Collection & Processing
22	DEP-2/2019	Supply/Distribution of Bibliography/ Publishers' Directory/Publications of HKM State Library

SI. No.

Category of the document &Year

Name of the document and its introduction in one line.

Procedure to obtain the documents.

Held by/under control of

1

2

3

4

5

"Others"

43

TSD-lll-43/2005-06

Installation of Vacuum Cleaner in HKM State Library.

RTI

-do-

44

TSD-lll-44/2005-06

Installation & Purchase of Fire Extinguishers in HKM State Library.

RTI

-do-

45

TSD-lll-45/2005

Purchase of Binding Materials

RTI

-do-

46

TSD-lll-46/2005

Payment of Telephone dues for use of Internet (from accrued interest of caution money)

RTI

-do-

47

TSD-lll-47/2005-06

Special Non-Machining scheme for Children of RRRLF Children Corner.

RTI

-do-

48

TSD-lll-48/2005-06

Auction sale of Newspapers & magazines

RTI

Serial Section

49

TSD-lll-49/2005

Suggestion of the VIPs visiting in HKM State Library.

RTI

-do-

50

TSD-lll-50/2005-06

Preparation of sign Board for Conservation Laboratory/different Section of HKMSL.

RTI

-do-

51

TSD-lll-51/2005-06

Repair of Xerox machine.

RTI

Xerox Room

52

TSD-lll-52/2005-06

Purchase of tables & Chairs for the readers.

RTI

-do-

53

TSD-lll-53/2005-06

Development of Public Libraries in Odisha in 32 years under the Assistance of RRRLF, Kolkata.

RTI

Children Section

54

TSD-lll-54/2005-06

Opening of Regular Courses on Public Library System

RTI

TSD

55

TSD-lll-55/2005-06

Assistance under RRRLF Schemes during, 2005-06.

RTI

-do-

56

TSD-lll-56/2005-06

Publication of Book "Odishara Maha Manishanka Gatha"

RTI

-do-

57

TSD-lll-57/2005-06

Sample Copies for Selection of Books under RRRLF Scheme for the year, 2005-06.

RTI

-do-

58

TSD-lll-58/2005-06

Distribution of Books among 26 District Libraries & Other Libraries of the Directorate of Culture.

RTI

-do-

59

TSD-lll-59/2005-06

Directorate of Public Libraries in Odisha

RTI

Children Section

60

TSD-lll-60/2005-06

AMC for Computer s & Peripherals for HKM State Library.

RTI

-do-

61

TSD-lll-61/2005-06

Reader's suggestion for purchase of Books.

RTI

-do-

62

TSD-lll-62/2005-06

Purchase of Xerox Machine

RTI

Xerox Room

63

TSD-lll-63/2005-06

Technical Processing of Books in HKM State Library.

RTI

Librarian -II RSD

64

TSD-lll-64/2005-06

Purchase of Books from Caution Money Interest.

RTI

TSD

SI. No.

Category of the document &Year

Name of the document and its introduction in one line.

Procedure to obtain the documents.

Held by/under control of

1

2

3

4

5

"Others"

65

TSD-lll-65/2005-06

Procurement of Computer System for HKM State Library from Office

RTI

-do-

67

Contingencies and accrued interest of Caution Money of Reader's

68

TSD-lll-68/2005-06

Oriya Software for HKM State Library, BBSR.

RTI

-do-

69

TSD-lll-69/2005-06

Kind visit of CM. & Chief Secretary of Odisha.

RTI

-do-

70

TSD-lll-70/2005-06

Visit of High dignitaries

RTI

-do-

71

TSD-lll-71/2005-06

13th Book Fair, 2006, Cuttack.

RTI

-do-

72

TSD-lll-72/2005-06

Donation of Books by Dr. Sitakanta Mohapatra.

RTI

-do-

73

TSD-lll-73/2005-06

Sale of State Library Publications.

RTI

-do-

74

TSD-lll-74/2005-06

Conference of District Library

RTI

-do-

75

TSD-lll-75/2005-06

Purchase of Sanskrit Books outj of grant of Rastriya Sanskrit Sansthan, New Delhi.

RTI

-do-

76

TSD-lll-76/2005-06

Preservation/Conservation of Books by engaging Private Binders.

RTI

Binding, Dormitory & Conservation Section

77

TSD-lll-77/2005-06

Assistance by National Archives of India (NAI) for preservation /repair of books in HKM State Library, BBSR for the year, 2006-07.

RTI

-do-

78

TSD-lll-78/2005-06

Technical processing of Books in TSD

RTI

TSD

79

TSD-lll-79/2005-06

Accessioning of Books by data Entry Operator in TSD.

RTI

-do-

80

TSD-lll-80/2005-06

Assembly Question

RTI

-do-

81

TSD-lll-81/2005-06

Launching of Training on Conservation of Paper documents in HKM State Library, BBSR.

RTI

Binding, Dormitory & Conservation Section

82

TSD-lll-82/2005-06

Publication of Biography of Eminent Celebrities.

RTI

-do-

83

TSD-lll-83/2005-06

Celebration of Birth Anniversaries of Eminent Personalities of Odisha.

RTI

TSD

84

TSD-lll-84/2005-06

Life Membership

RTI

Registration Section

85

TSD-lll-85/2005-06

Publication of Publishers Directory of Odisha.

RTI

Depository / Bibliography Section

86

TSD-lll-86/2005-06

Publication of News in connection with HKM State Library.

RTI

TSD

87

TSD-lll-87/2005-06

RRRLF Acknowledgment Letter.

RTI

-do-

SI. No.

Category of the document &Year

Name of the document and its introduction in one line.

Procedure to obtain the documents.

Held by/under control of

1

2

3

4

5

"Others"

88

TSD-lll-88/2005-06

Scheme of Matching Assistance to Public Libraries to acquire Computer with a accessories for Library application and TV, CD Players, DVD Players for educational purposes.

RTI

Binding, Dormitory & Conservation Section

89

TSD-lll-81/2005-06

Computer Training of Library Professional

RTI

TSD

90

TSD-lll-81/2005-06

Opening of Baikoli Mohapatra Gallery

RTI

-do-

2008-2009

RTI

1

TSD-lll-1/2007-08

Assembly Question

RTI

TSD

2

TSD-lll-2/2007-08

Information regarding Purchase of Books 2005-06, 2006-07, 2007-08.

RTI

-do-

3

TSD-lll-3/2007-08

DCO Conference for the year, 2009-10.

RTI

DD(C) &OIC

4

TSD-lll-4/2007-08 (Renumbers)

AMC for Computers & Peripherals of HKM State Library.

RTI

TSD

5

TSD-lll-5/2007-08 (Renumbers)

Auction sale of Newspapers & magazines.

Serial Section

Establishment Branch,2009-10

SI. No.

Name of the employees

Designation

Personal File No

1.

Sri Bhikari Charan Sahoo

Head Clerk

EST-I- 1/2009

2.

Sri Laxman Majhi

Sr. Clerk

.'EST-I- 2/2009

3.

Sri Kishore Ch.Swain

JCT

EST-I- 3/2009

4.

Sri Hata Kishore Guru

-do-

EST-I- 4/2009

5.

Smt.Gitarani Biswal

-do-

EST-I- 5/2009

6.

Smt.Gitarani Sarangi

-do-

EST-I- 6/2009

7.

Sri Pramod Kumar Khuntia

Sr. Typist

EST-I- 7/2009

8.

Sri Bidyadhar Swain

Jr.Storekeeper

EST-l-8/2009

9.

Sri Nityananda Nayak

Diarist

EST-l-9/2009

10.

Smt. Krupalini Pattnaik

Sr. Stenographer

EST-l-10/2009

11.

Smt. Baijayanti Dung Dung

Jr. Stenographer

EST-l-11/2009

12.

Sri Baburam Dalei (Adhoc)

Jr. Stenographer

EST-l-12/2009

13.

Sri Niranjan Sahoo

Driver

EST-l-13/2009

14.

Sri Prafulla Ku. Biswal

Peon

EST-l-14/2009

15.

Sri Rajkishore Behera

Peon

EST-l-15/2009

16.

Sri P. Appa Rao

Mali

EST-l-16/2009

17.

Sri Ajay Ku. Dehury

Mali

EST-l-17/2009

18.

Sri Mangaraj Mohapatra (Temporary)

Mali

EST-l-18/2009

19.

Sri Mohan Bisoi

Sweeper

EST-l-19/2009

20.

Sri Jagabandhu Naik

Sweeper

EST-l-20/2009

21.

Sri Trilochan Mallick (Adhoc)

Sweeper

EST-l-21/2009

22.

Sri Santosh Ku. Chatterjee

Librarian Class-!I

EST-l-22/2009

Sl. No.

Name of the employees

Designation

Personal File No.

23.

Sri Gangadhar Kar

Librarian-Ill

EST-l-23/2009

24.

Sri Prafulla Kumar Jena

Librarian-Ill

EST-l-24/2009

25.

Sri Bansidhar Bhoi

Librarian-Ill

EST-l-25/2009

26.

Sri Surendranath Samal

Asst. Librarian

EST-l-26/2009

27.

Sri Kshirod Prasad Mohanty

-do-

EST-l-27/2009

28.

Smt. Namita Pattnaik

-do-

EST-l-28/2009

29.

Smt. Kirtiprava Mohanty

-do-

EST-l-29/2009

30.

Sri Kailash Chandra Swain

-do-

EST-l-30/2009

31.

Sri Rabindra Nath Kodamasingh

-do-

EST-l-31/2009

32.

Smt. Kabita Sisugoswami

-do-

EST-l-32/2009

33.

Sri Ganeswar Nayak

-do-

EST-l-33/2009

34.

Sri Ramesh Ch. Samantaray

-do-

EST-l-34/2009

35.

Smt. Kukumina Das

-do-

EST-l-35/2009

36.

Smt. Sanghamitra Sahoo

-do-

EST-l-36/2009

37.

Sri Duryodhan Behera

-do-

EST-l-37/2009

38.

Smt. Sasmita Misra

-do-

EST-l-38/2009

39.

Smt. Minati Ku. Mahapatra

-do-

EST-l-39/2009

40.

Sri Bidyadhar Panda

-do-

EST-l-40/2009

41.

Sri Rudra Prasad Behera

-do-

EST-l-41/2009

42.

Sri Padmanav Jena

-do-

EST-l-42/2009

43.

Sri Debraj Meher

-do-

EST-l-43/2009

44.

Sri Radhanath Behera

-do-

EST-l-44/2009

45.

Smt. Salita Patra

-do-

EST-l-45/2009

46.

Sri Kanthamani Biswal

-do-

EST-l-46/2009

47.

Smt. Manjurani Muduli

-do-

EST-l-47/2009

48.

Smt. Kabitarani Mohanty (44days)

-do-

EST-I- 48/2009

49.

Ms Subamalata Panda

Librarv Assistant

EST-l-49/2009

50.

Sri Kartik Ch.Sahoo

Attender

EST-l-50/2009

51.

Sri Chittaranjan Jena

-do-

EST-51/2009

52.

Sri Shyama Sundar Rout

-do-

EST -52/2009

53.

Smt.Jeetarani Das

-do-

EST-53/2009

54.

Sri Pabana Bhoi

-do-

. EST-54/2009

55.

Sri Satrughna Dehury

-do-

EST-55/2009

56.

Sri Sukanta Mallik

-do-

EST-56/2009

57.

Sri Prasanna Ku. Senapati

BinderGr.m

EST-57/2009

58.

Sri Upendra Ku. Muduli

Xerox Operator

EST-58/2009

59.

Sri Deben Ku. Mahanta

Library Attendant

EST-59/2009

60.

Sri Deepak Ku. Sahoo

-do-

EST-60/2009

61.

Smt. Sabita Singh

-do-

EST-61/2009

62.

Sri Dolagobinda Sethi

-do-

EST-62/2009

63.

Sri Abhina Ku. Mallick

Farash

EST-63/2009

64.

Sri Fakir Charan Sahoo

-do-

EST-64/2009

Sl. No.

Name of the employees

Designation

Personal File No.

65.

Sri Balram Marndi

-do-

EST-65/2009

66.

Sri Rajendra Rout

-do-

EST-66/2009

67.

Sri Sukadev Nayak

Watcher

EST-67/2009

68.

Sri Umesh Ch. Mallick

Guard & Watcher

EST-68/2009

69.

Sri Bhagaban Behera

-do-

EST-69/2009

70.

Sri Rabi Bhoi

-do-

EST-70/2009

71.

Sri Baldev Kharsel (Adhoc)

-do-

EST-71/2009

72.

Sri Niranjan Behera

Chowkidar

EST-72/2009

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

The particulars of any arrangement that exista for consultation with or representation by the members of the public in relation to the formulation of its policy or implementation there of: Library Readers have their say in selection of books and periodicals for the HKM State Library.

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

PROCEEDING OF THE MEETING OF THE BOOK SELECTION COMMITTEE FOR SELECTION OF BOOKS FOR THE HKM STATE LIBRARY, DISTRICT & INTEGRATED LIBRARIES FOR THE YEAR, 2020-21 HELD IN TECHNICAL SERVICE DIVISION OF HKM STATE LIBRARY ON 22.02.2021 & 23.02.2021

A meeting of the Book Selection Committee was held under chairmanship of the Director & Addl. Secretary to Govt., 2021 in Technical Service Division of HKM State Library For selection of books for the year, 2020-21 for the HKM State Library, District and integrated Libraries under the Odia Language, Literature & Culture Deptt. Apart from the Director & Addl. Secretary to Govt., the following Members were present in this meeting.

Bishnu Prasad Mohapatra,
Upendra Nayak,
Hrushikesh Mallick,
Banshidhar Mishra
Prashant Kumar Dash.

Initiating the discussion, the Director & Addl. Secretary apprised the Members of the Committee about the funds available for purchase of books for the HKM State Library, District and Integrated Libraries, No. of copies of the selected books to be purchased, rates of rebate for the Career Development Books and Other books and norms of selection.

The sample books for selection were invited through advertisement in ‘’The Pramaya’’ and ‘’The Pragativadi’’ . It was resolved to increase the rate of rebate on Career Development Books for the HKM State Library and District & Integrated Libraries to 25% and 30% respectively. After through scrutiny of the submitted books, the books were selected for the HKM State Library, District and Integrated Libraries in the following manner.

GOVERNMENT OF ODISHA ODIA LANGUAGE, LITERATURE & CULTURE DEPARTMENT,

BHUBANESWAR.

NOTIFICATION

File No.-Lib-(Dist)-04/2020 -

Sub:- Constitution of Book Selection Committee for Harekrushna Mahtab State Library, Bhubaneswar and District Libraries/Integrated Libraries managed by Odia Language,

Literature & Culture Department for the year, 2020-21.

In supersession of the previous orders on the matter, the Government has been pleased to constitute the Book Selection Committee with the following Members to select the books for Harekrushna Mahtab State Library, Bhubaneswar and District Libraries/Integrated Libraries managed by the Odia Language, Literature & Culture Department for the year, 2020-21.

Sl	Designation	Position
1	Director & Addl. Secretary to Govt., Odia Language, Literature & Culture Department.	Chairman
2	Secretary, Odisha Sahitya Akademi, Bhubaneswar.	Member
3	Dr. Hrushikesh Mallick, Retd. Reader in Odia "MIRA PAYAR” Plot No.-331/1905/40, Shree Aurobindo Nagar, Chandrasekharpur, Bhubaneswar-751016, Mobile:9853287755, Email:mallickhkl955@gmail.com	Member
4	Dr. Suvendu Mund, Retired Reader in English, Mob: 9861068706	Member
5	Dr. Abhiram Biswal, Sr. Reader in Political Science, 3580, Behuria Bhawan, Gouree Nagar, Bhubneswar-751002, Mobile:9437307079, Email:biswalabhiram@gmail.com	Member
6	Dr. Sushree Samal, Lecturer in Sociology, 172, Gajapati Nagar, P.O.-Sainik School, Bhubaneswar-751005,Mobile:6370130299, Email:sushreesamaI184@gmail.com	Member
7	Mr. Prashant Kumar Das, Asst. Professor in Computer Science, Plot No.-1037, LIG, Kalinga Nagar, Bhubaneswar-19, Mob:7008953588	Member
8	Dr. Banshidhar Mishra, Sr. Lecturer in Zoology, Kishore Nagar College, At/P.O.-Kishore Nagar, Dist-Cuttack, PIN-754131, Mob.:9437232223, Email:banshidharknc@gmail.com	Member
9	Dr. Bishnu Prasad Mohapatra, Retd. Chief Librarian, Plot No.-1502/696/4, Gandamunda, Khandagiri, Bhubaneswar-751030, Mob.:9437479543	Member
10	Dr. Upendra Nayak, Eminent Poet, L-102, Baramunda Housing Board Colony, Bhubaneswar-3, Mob.:9040085633	Member
11	Sri Padmanav Jena, Asst. Librarian & DDO, H.K.M. State Library, Bhubaneswar.	Convener

1.The term of the Committee shall be for a period of one year, i.e. 2020-21.

2.The Non-Official Members of the Committee are entitled for TA and DA as admissible for the First Grade Officers of the State Government as per the latest Finance Department Circular.

ORDER: Ordered that this Notification be published in the next issue of the Odisha Gazette.

Out of 484 books submitted for the HKM State Library, 114 books on 'Career Development' and 219 books on 'Other Subjects' were selected at total value of Rs.45,054/- and Rs.2,19,068/- after rebate of 25% and 10% respectively. Thus, the total value of the selected books

for the HKM State Library was Rs.2,64,122/- after rebate.

Similarly, out of the 289 books submitted for the District and Integrated Libraries, 17 books on 'Career Development' and 35 books on 'Other Subjects' were selected for the 20 District Libraries at total value of Rs.5,342/- and Rs.4,661/- after rebate of 30% and 20% respectively per single copy of the above books. Thus, the total value of the selected books for the 20 District Libraries was Rs.2,00,060/- after rebate and this value would be limited to Rs.2,00,000/- (Rupees Two lakh).

Likewise, 11 books on 'Career Development' and 16 books on 'Other Subjects' were selected for the 06 Integrated Libraries at total value of Rs.3,030/- and Rs.2,001/- after rebate of 30% and 20% respectively per single copy of the above books. Thus, the total value of the selected books for the 06 Integrated Libraries was Rs.30,186/- after rebate and this value would be limited to Rs.30,000/- (Rupees Thirty thousand).

With these, the meeting of the Book Selection Committee ended with thanks to the Members for their sincere cooperation to accomplish smooth selection of the books.

CHAIRMAN,

Book Selection Committee

for HKM State Library and

District & Integrated Libraries

MANUAL -9

Directory of Officers and employees

[Section 4(1) (b) (ix)]

SI.No	Name	Designation	Mobile No
1	2	3	4
1	Smt. K.Das	Asst. Librarian	9937949681
2	Smt. S.Sahoo	Asst. Librarian	9938651471
3	Smt. S.Misra	Asst. Librarian	9437225807
4	Smt. M.K.Mahapatra	Asst. Librarian	9437225807
5	Sri B.D.Panda	Asst. Librarian	9853122263
6	Sri R.P.Behera	Asst. Librarian	9437762524
7	Sri P.N.Jena	Asst. Librarian	9437754014
8	Sri R.N.Behera	Asst. Librarian	9658420051
9	Smt. S.Patra	Asst. Librarian	9438141377
10	Sri K.M.Biswal	Asst. Librarian	9861034248
11	Smt.M.R.Mudulli	Asst. Librarian	9861070557
12	Sri B.C.Sahoo	Head Clerk	9437764329
13	Smt.K.Pattanaik	Sr. Stenographer	9692773465
14	Sri L.Majhi	Sr. Clerk	9938496270
15	Sri K.C.Swain	Sr. Clerk	9437280707
16	Sri H.K.Guru	Jr.Clerk-cum-typist	9937905823
17	Smt. G.R.Biswal	Jr.Clerk-cum-typist	9437305739
18	Smt. S Majhi	Jr. Clerk	9861602382
19	Smt,R.Sahoo	Jr.Clerk-cum-typist	9238984988
20	Kumari Shubhasmita	Jr. Clerk	9092534996
21	Smt.S.L. Panda	Lib. Assistant	9692074803
22	Sri K.C.Sahoo	Attender	9937395562
23	Sri C.R.Jena	Attender	9439955966
24	Sri S.S.Rout	Attender	9861048769
25	Sri U.K.Muduli	Xerox Opretor	9437919513

SI.No	Name	Designation	Mobile No
1	2	3	4
26	Sri S.Dehury	Attender	9658154955
27	Sri U.C.Mallick	Guard & Watcher	8280166331
28	Sri R.Bhoi	Guard & Watcher	9439876920
29	Sri P.Apparao	Mali	9937395524
30	Sri B.Behera	Guard & Watcher	9692379619
31	Sri M.Bisoi	Sweeper	7077808230
32	Sri B..Marandi	Attender	9556354439
33	Sri F.C.Sahoo	Attender	7381592430
34	Sri A.K.Mallick	Farash	8455835288
35	Sri N.Behera	Choukidar	7831365036
36	Sri D.K.Mahanta	Lib. Attendant	9658424161
37	Smt, S.Singh	Lib. Attendant	9437230093
38	Sri D.G.Sethi	Lib. Attendant	9238952113
39	Smt.S.Mahanty	Lib. Attendant	9178338631
40	Sri B.D.Kharsel	Guard & Watcher	9437782519
41	Sri T.C.Mallick	Sweeper	9437922412
42	Sri B.R.Dalai	Jr. Stenographer	9658053428
43	Sri M.Mahapatra	Mali	9937939795
44	Smt. J. Sahoo	Temporary Status	9853171554
45	Smt. M.Maharana	Peon	8018061665
46	Smt. N.Behera	Temporary Status	9238587010
47	Smt. B.Samantaray	Temporary Status	9861467322
48	Smt. S.Barik	Temporary Status	8763208954
49	Smt. A.Das	Temporary Status	8763208954
50	Sri P. Patra	Watcher	9861770061
51	Sri.K.R. Mohanty	Asst. Librarian	9437519523
52	Sri. A.K. Nanda	Lib. attendant	9439613239

Directory of Employees of HKM State Library

SI. No.	Name of Employee	Designation		Office Telephone No.	E- Mail Address
1	Sri Ranjan Kumar Das	Director		0674-2514315	hkmsl@reciiffmail.com
2	Smt. Baby Satpathy	Under Secretary to Govt. & O.I.C.		-do-	-do-
NAME & DESIGNATION OF THE STAFF OF THE HKM STATE LIBRARY
3	Sri Bhikari Charan Sahoo		Head Clerk
4	Sri Laxman Majhi		Senior Clerk
5	Sri Kishore Candra Swain		-do-
6	Sri Hatakishore Guru		Junior Clerk-cum- Typist
7	Smt. Gitarani Biswal		-do-
8	Smt. Santoshi Majhi		Junior Clerk
9	Smt. Rita Sahoo		Junior Clerk-cum-Typist
10	Kumari Subhasmita		Junior Clerk
11	Smt. Krupalini Pattanaik		Senior Stenographer
12	Sri Baburam Dalai		Junior Stenographer
13	Smt. Sasmita Misra		Asst. Librarian
14	Smt. Sanghamitra Sahoo		-do-
15	Smt. Kukumina Das		-do-
16	Sri Rudra Prasad Behera		-do-
17	Sri Padmanava Jena		-do-
18	Smt.Minati Kumari Mohapatra		-do-
19	Sri Bidyadhara Panda		-do-
20	Sri Radhanath Behera		-do-
21	Smt.Salita Patra		-do-
22	Sri Kanthamani Biswal		-do-
23	Smt. Manjurani Muduli		-do-
24	Smt. Kabitrani Mohanty		-do-
25	Miss. Subarnalata Panda		Library Assistant
26	Sri Upendra Muduli		Xerox Operator
27	Sri Kartik Chandra Sahoo		Attender
28	Sri Chittaranjan Jena		-do-
29	Sri Syama sundar Rout		-do-
30	Sri Sri Satrughan Dehuri		-do-
31	Sri Sukanta Kumar Mallick		-do-
32	Sri Rajakishore Behera		Peon
33	Smt. Minati Moharana		Peon
34	Sri Balaram Marndi		Farash
35	Sri Abhinna Kumar Mallick		-do-
36	Sri Fakir Charan Sahoo		-do-
37	Sri P.Apparao		Mali

Sl	Name	Designation	Cnotact Number
1	2	3	4
38	Sri Mangaraj Mohaptra	-do-
39	Sri Bhagaban Behera	Guard & Watcher
40	Sri Rabindra Bhoi	-do-
41	Sri Umesh Chandra Mallick	-do-
42	Sri Baladev Kharsel	-do-
43	Sri Pravakar Patra	Watcher
44	Sri Deben Kumar Mohanta	Library Attendant
45	Sri Daogobinda Sethy	-do-
46	Smt. Sabita Singh	Library Attendant
47	Sri Ajay kumar Nanda	-do-
48	Miss. Sidharthi Mohanty	-do-
49	Sri Niranjan Behera	Choukidar
50	Sri Mohan Bisoi	Sweeper
51	Sri Trilochan Mallick	Sweeper
52	Smt. Basanti Samantaray	Temporary Status
53	Smt. Anusuya Das	-do-
54	Smt. Nirupama Behera	-do-
55	Smt. Jyotsna Sahoo	-do-
56	Smt. Susama Barik	-do-

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4(l) (b) (x)]

SI No	Name of the employee	Designation	Pay	DA	HRA	OA	Gross
1	2	3	4	5	6	7	8
1	Sri Bhikari Charan Sahoo	Head Clerk	58600	9962	-	-	68562
2	Smt. Kukumina Das	Assistant. Librarian	68000	11560	-	-	79560
3	Smt. Sanghamitra Sahoo	Assistant. Librarian	68000	11560	4656	250	84466
4	Smt. Sasmita Misra	Assistant. Librarian	68000	11560	4728	125	84413
5	Smt. Minati Kumari Mohapatra	Assistant. Librarian	68000	11560	4656	-	84413
6	Sri Bidhyadhara Panda	Assistant. Librarian	68000	11560	4656	125	84341
7	Sri Rudra Prasad Behera	Assistant. Librarian	66000	11220	-	-	77220
8	Sri Padmanava Jena	Assistant. Librarian	66000	11220		125	77345
9	Sri Radhanatha Behera	Assistant. Librarian	64100	10897	-	-	74997
10	Smt. Salita Patra	Assistant. Librarian	60400	10268	4086	-	74754
11	Sri Kanthamani Biswal	Assistant. Librarian	60400	10268	4086	-	74754
12	Smt. Manjurani Muduli	Assistant. Librarian	60400	10268	4086	-	74754
13	Smt. Kabita rani Mohanty	Assistant. Librarian	50500	8585	-	-	59085
14	Smt. Krupalini Pattnaik	Sr. Stenographer	68000	11560	4458	40	84058
15	Sri Baburam Dalai	Jr. Stenographer	53600	9112	3150	-	65862
16	Sri. Laxman Majhi	Sr. Clerk (A/C)	51100	8687			59787
17	Sri Kishore Chandra Swain	Sr. Clerk	49600	8432	-	-	58032
18	Sri Hatakishore Guru	Jr. Clerk cum typist	49400	8398	3358	30	61186
19	Smt. Gitarani Biswal	Jr. Clerk cum typist	48000	8160	-	-	56160
20	Smt. Santoshi Majhi	Jr. Clerk	26000	4420	1752	-	32172
21	Smt. Rita Sahoo	Jr. Clerk cum typist (6th year Contactual)	14330	-	-	-	14330
22	Kumari Subhasmita	Jr. Clerk (6th year Contactual)	13020	-	-	-	13020
23	Ms. Subarnalata Panda	Library Assistant	48000	8160	3392	-- -	59552
24	Sri. Kartika Chandra Sahoo	Attender	36100	6137	-	-	42237
25	Sri Chitta Ranjan Jena	Attender	36100	6137	-	-	42237

Sl.No.	Name	Designation	Pay	DA	*HRA*	OA	Gross
1	2	3	4	5	6	7	8
26	Sri Shyam Sundar Rout	Attender	36100	6137	-	65	42302
27	Sri Satrughana Dehuri	Attender	36100	6137	-	-	42237
28	Sri Sukanta Mallick	Attender	33000	5610	-	-	38610
29	Sri Upendra Kumar Muduli	Xerox opretor	35000	5950	-	-	40950
30	Sri Rajakishore Behera	Peon	32400	5508	-	250	38158
31	Smt. Minati Moharana	Peon	16600	2822	1290	-	20712
32	Sri Balaram Marndi	Far ash	32400	5508	2236	-	40144
33	Sri Fakir Chandra Sahoo	Farash	32400	5508	-	174	38082
34	Sri Avinna Kumar Mallick	Farash	32400	5508	-	-	37908
35	Sri Niranjan Behera	Choukidar	32400	5508	-	220	38128
36	Sri Deben Kumar Mahanta	Library Attendant	31500	5355	2160	-	39015
37	Smt Sabita Singh	Library Attendant	29700	5049	2028	-	36777
38	Sri Dolagobinda Sethi	Library Attendant	29700	5049	2028	420	37197
39	Smt. Sidharthi Mohanty	Library Attendant	19200	3264	1330	-	23794
40	Sri Ajay Kumar Nanda	Library Attendant	28800	4896	2028	-	35724
41	Sri Trilochan Mallick	Sweeper	30600	5202	2089	100	37991
42	Sri Mohan Bisoi	Sweeper	34000	5780	-	100	39880
43	Sri Mangaraj Mohapatra	Mali	32000	5440	2236	100	39776
44	Sri Pedada Appa Rao	Mali	32000	5440	2324	100	39864
45	Sri Baladev Kharsel	Guard & Watcher	33400	5678	-	100	39178
46	Sri Rabindra Bhoi	Guard & Watcher	33400	5678	2236	100	41414
47	Sri Umesh Chandra Mallick	Guard & Watcher	33400	5678	-	100	39178
48	Sri Bhagaban Behera	Guard & Watcher	33400	5678	2236	100	41414
49	Sri Pravakar Patra	Watcher	16600	2822	1290	-	20712
50	Smt. Jyoshna Sahoo	Temporary Status	11970	-	- --	-	11970
51	Smt. Susama.Barik	Temporary Status	11400	-		-	11400
52	Smt. Basanti Samantaray	Temporary Status	9360	-	-	-	9360
53	Smt. Nirupama Behera	Temporary Status	9360	-	-	-	9360
54	Smt. Anusuya Das	Temporary Status	9360	-	-	-	9360

MANUAL-11

Budget Allocated to each Agency

[Section-4(1) (b) (xi)]

Rchase of Private Records	50	50	50	50

Books and Periodicals	1,48	2,00	2,00	2,00

Development and Repair of Reprography Division	50	50	50	50

Research Fellowship	48	60	60	60

Organisation of Archives Week	50	50	50	50

1338 State Archives	1,27,43	1,45,62	1,37,89	1,54,24

AL- 104 ARCHIVES	127,43	1,45,62	1,37,89	1,54,24

05-PUBLIC LIBRARIES

356- State Library

1003- Salaries

136- Pay	3,19,35	2,91,73	2,97,0 5	2,81,00

855- Arrear Pay	6,48	26,56	13,28	26,56

156- Dearness Allowance	28,69	42,14	48,31	70,59

403- House Rent Allowance	10,01	15,26	7,63	18,48

516- Reimbursement of cost of Medicine	50	2,77	2,77	1,04

523- Other Allowances	58	1,00	1,00	1,00

TOTAL- 01003 Salaries	3,65,61	3,79,46	3,70,04	3,98,67

06001- Travel Expenses	-	1	1	10

SI.No.	Name of the Unit with their Codes.	Total Allotment received during the year 2020-21	Total Expenditure incurred during 2020-21	Amount to be surrendered	Reason of surrender
1	2	3	4	5	6
1	08001-397- Motor Vehicls	200000	-	200000	Due to wrong repair bill it is surrender.
2	08001-506-0.C	300000	57968	242032	Due to Pandemic period
3	78352-000- Publication of Odisha State Bibliography	200000	-	200000	• Due to shortage staff for preparation of the bibliography.
4	21015-000- Maintenance & Repair(Wholly State)	1550000	352840	1197160	Due to non-engagement of outsider staff
5	21014-000 -Maintenance of Garden	150C00	-	150000	Due to P.W.D. has taken Garden work as per 5-T order
6	78118-000- Up gradation of Computer Facilities	100000		123802	Due to Pandemic period
7	Celebration of Jayanties.	100000	-	100000	Due to Pandemic Period
8	78628-000- Documentation and Digitisation	7000000	-	7000000	It was not applied in Budget

N.B: The Surrender Statement under State-Plan & Non-Plan Schemes should be forwarded separately stating the exact reason of surrender.

Name of the Office : Harekrushna Mahatab State Library, Bhubaneswar.

Head of Account

Designation of the DDO : Asst.Librarian & DDO.

Scheme : NON-PLAN

DDO Code :KRDOLLOOl

SI.No.	Name of the Unit with their Codes..	Total Allotment received during the year 2020-21	Total Expenditure incurred during 2020- 2021	Amount to be surrendered	Reason of surrender
1	2	3	4	5	6
1	01003-136-PAY	28100000	25741718	2358282	Due to One Class-1 Officer relived from this office and posting other office after his promotion and Due to not sanction 10,20 & 30 years MACP of the 25 nos. employees, some employees salary are held-up
2	01003-156-D.A	7059000	4469251	2589749	-do-
3	01003-403-H.R.A	1848000	879532	968468	-do-
4	01003-523-OA	100000	59120	40880
5	01003-855- Arrear Pay	793000	788191	4809
6	01003-516-RCM	354C00	242359	111641
7	06001-000-TE	10000	-	10000
8	07001-000-LTC	10000	7440	2560
9	08001-074-Electricity dues	1000000	569122	430878	Due to less consumption during the Covid-19 period the Library was closed.
10	08001-149-Water charges	92000	90180	1820
11	08001-154-Telephone Charges	100000	50798	49202
12	08001-506-0. E.(O.C)	200000	25047	174953	Due to Gem work not completed
13	18002-000-Books & Periodicals	300000	299908	92
14	09001-000- R.R.T	4000	. 2485	1515

The Surrender Statement under State-Plan & Non-Plan Schemes should be forwarded separately stating the exact reason of surrender.

ALLOTMENT RECEIVED THROUGH THE BUDGET FOR THE FINANCIAL YEAR -2020-21 FOR HKM STATE LIBRARY.

NON-PLAN

SI.No.	Unit / Head	Amount	Remarks
1	2	3	4
1	01003-salaries-136-PAY	28100000	23711005
2	01003-salaries-156- D.A	7059000	4107225
3	01003-salaries-403-H.R.A	1848000	809281
4	01003-salaries-855-Arrear Pay	793000	683513
5	01003-salaries-523-0,A.	100000	29770
6	01003-salaries-523-RCM	354000	-
7	06001-100-T.E	10000	-
8	07001-L.T.C	10000	-
9	08001-074-Electricity dues	1000000	379229
10	08001-149- Water charges	92000	67314
11	08001-154-Telephone charges	100000	21811
12	08001-0ther contingences	200000	15397
13	18002-000-Books & Periodical	300000	13258
14	09001-000-RRT	4000	2485
		39970000	29840288

STATE-PLAN

SI.No.	Unit / Head	Amount	Remarks
1	2	3	4
1	08001-397-Motor Vehicle	200000	-
2	08001-506-0ther contingencies	300000	49069
3	78352-000-Publication of Odisha State Bibliography	200000	-
4	21015-000-Maintenance & Repair( Whlooy State)	1550000	352840
5	21014-000-Maintenance of Garden	150000	-
6	78118-000-Up-gradation of Computer facilities	100000	-
7	18013-000- Group Scheme ( Jayanties)	150000	-
8	1356-78628-000- Documentation and Digitisation	7000000	-
	TOTAL	9650000	401909

1	2	3	4	5
07001- Leave Travel Concession	-	1	1	10


08001- Office Expenses

074- Electricity Dues	6,82	10,00	10,00	10,00

149- Water Charges	82	86	86	92

154- Telephone Charges	1,00	2,20	2,20	1,00

506- Other Contingencies	1,59	2,00	2,00	2,00

TOTAL- 08001 Office Expenses	10,23	15,06	15,06	13,92

18002- Books and Periodicals	2,98	3,00	3,00	3,00

09001- Rent, Rates & Taxes	2	4	4	4

TOTAL- 1356 State Library	3,78,84	3,97,58	3,88,16	4,15,83

0739- Integrated Library Service

01003- Salaries

136- Pay	7,40	7,65	7,65	7,87

855- Arrear Pay	-	60	30	60

156- Dearness Allowance	61	1,00	1,00	1,89

403- House Rent Allowance	14	20	10	28

516- Reimbursement of cost of Medicine	5	5	5	4

TOTAL- 01003 Salaries	8,20	9,50	9,10	10,68

06001- Travel Expenses	1	1	1	2

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4(1) (b) (xii)]

Information not Available

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4(1) (b) (xiii)]

Information not Available

MANUAL-14

Information Available in an Electronic Form

[Section-4(l) (b) (xiv)]

Details in respect of the information, available to or held by it, reduced in an electronic form: One can get it from the home page of the Website of the Harekrushna Mahatab State Library.

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4(l) (b) (xv)]

The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading rooms, if maintained for public use:

Working Days & Time:

8.00 A.M. to 8. 00 P.M. (Library Service)
10.00 A.M. to 5.00 P.M. (Children Section)
10.00 A.M. to 5.00 P.M. on 2nd Saturdays (Library Service)
10.00 A. M. to 5.00 P.M. (Administrative & Technical Service)
Monday & Govt. Holidays: Library Services closed
Sunday, Govt. Holidays & 2nd Saturdays: Administrative & Technical Services closed)

Where one can get Information:

RTI, Website, Photocopy (Xerox), Bulletin and Notice Board.

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Asst. Public Information Officer (APIO):

Sl. No.

Name

Designation

STD Code

Tel. No.

Fax

E-mail

Address

Hata Kishore Guru

Sr. Assistant

0674

2514316/
9937310450

2514315

hkmsl @ rediffmail.com

HKM State Library, Bhubaneswar-1

Public Information Officer (PIO):

Sl. No.

Name

Designation

STD Code

Tel. No.

Fax

E-mail

Address

Padmanav Jena

Librarian- Class-III

0674

9437754014

hkmsl@rediffmail.com/

hkmsl2022@gmail.com

HKM State Libra ry, Bhubaneswar- 1

First Appellate Authority (FAA):

Sl. No.

Name

Designation

STD Code

Tel. No.

Fax

E-Mail

Address

Dr. Bijay Ketan Upadhyaya, IAS

Director

0674

2514315/

8260431727

hkmsl@rediffmail.com/

hkmsl2022@gmail.com

HKM State Libra ry, Bhubaneswar- 1

MANUAL-17

Other Useful Information

[Section -4(1) (b) (xvii)]

Proposed list of notable persons whose Jayanti/ death anniversary celebration undertaken/ to be undertaken by HKM state library for theYear, 2009

Month	Date of Birth	Date of Death	Name of the Personalities	Duty proposed to be assigned
January	20.01.1901 (Tuesday)		Bichhanda Charana Pattnaik	Sri B. D. Panda, AL
Feb.	07.02.1901 (Saturday)		Kuntala Kumari Sabat	Smt. K. Das, AL
March	21.03.1896 (Saturday)		Lingaraj Panigrahi	Dr.(Smt.) Minati Ku. Mohapatra, AL
April	05.04.1890 (Sunday)		Biswanath Das	Smt. S.Sahoo. AL
May	07.05.2004 (Thursday)		Prof. Desraj Kalia	Sri R. C. Samantaray. AL
June	9.06.1931 (Tuesday)		Nandini Sathpathy	Sri R. P. Behera, A.L.
July	12.07.1909 (Sunday)		Dasarathi Pattnaik	Sri D. Meher. AL
August	30.08.1918 (Sunday)		Binayak Acharya	Sri P. N. Jena. AL
Sept.	10.09.1903 (Thursday)		Upendra Tripathy	Sri R. N. Behera, AL
October	01.10.1870 (Thursday)		Sribatschha Panda	Smt. S. Patra. AL
Nov.	21.1 1.1899(Saturday)		Dr. Harekrushna Mahtab	Smt. M. Muduli, AL
Dec.	16.12.1908 (Wednesday)		Pandit Baikoli Mohapatra	Smt. K. R. Mohanty, AL
Feb.	07.02.1901 (Saturday)		Kuntala Kumari Sabat	Smt. K. Das, AL
March	21.03.1896 (Saturday)		Lingaraj Panigrahi	Dr.(Smt.) Minati Ku. Mohapatra, AL
April	05.04.1890 (Sunday)		Biswanath Das	Smt. S.Sahoo. AL '
May		07.05.2004 (Thursday)	Prof. Desraj Kalia	Sri R. C. Samantaray. AL
June	9.06.1931 (Tuesday)		Nandini Sathpathy	Sri R. P. Behera, A.L.
July	12.07.1909 (Sunday)		Dasarathi Pattnaik	Sri D. Meher. AL
August	30.08.1918 (Sunday)		Binayak Acharya	Sri P. N. Jena. AL
Sept.	10.09.1903 (Thursday)		Upendra Tripathy	Sri R. N. Behera, AL
October	01.10.1870 (Thursday)		Sribatschha Panda	Smt. S. Patra. AL
Nov.	21.1 1.1899(Saturday)		Dr. Harekrushna Mahtab	Smt. M. Muduli, AL
Dec.	16.12.1908 (Wednesday)		Pandit Baikoli Mohapatra	Smt. K. R. Mohanty, AL

Such other information as may be prescribed and thereafter update these publications every year: yes.

Publications of the State Library:

Odisha State Bibliography - 2 Vols.
Training Manual for Unskilled Librarians.
Publishers' Directory of Odisha.
Odisare Pathagarara Sthiti O' Pragati.
Broucher on HKM State Library

Process of Membership

The objective of registration of membership is to know the number of readers who have become members of this Library for their regular study. The more number of readers enrolled, it proves more prolific use of this Library. Besides, it is an honour for the elite mass to become members of this Apex Public Library in Odisha. Keeping in view the keen interest of some of the bonafide readers, life membership has been introduced.

The eligibility criteria for becoming members of the State Library, Bhubaneswar Public Library, Children Section and Life Membership are different. For becoming members of the State Library, one should be Post Graduate and prosecuting M. Phil, or Ph. D. degree or research or should be in service or retired qualified persons. One should have passed HSC or Class-X Examination for becoming member of Bhubaneswar Public Library. Children reading in Class-I to X can become members of Children Section. The citizens in the following fields namely Teacher, Author, Poet, Novelist, Dramatist, Lyricist, Musician, Dancer, Researcher in any field, Press Reporter, Essayist, Columnist, Script Writer, Film Producer, Film Director, Established Artist, Doctor, Engineer, Advocate, Entrepreneur. Company Executive, Tax Consultant, System Analyst and Investment Consultant.

In order to know the eligibility criteria for different memberships, application fee, caution deposit and procedure for membership, the intending readers may contact with the Registration Section. The application fee is Rs.15/- for State Library, Bhubaneswar Public Library, Children Section and Life Membership. But the caution deposit varies for the above membership such as Rs. 200/- for State Library, Rs.100/- for Bhubaneswar Public Library, Rs. 50/- for Children Section and Rs.1000/- for Life Membership. Except the life membership fee, the caution deposit against the State Library, Bhubaneswar Public Library and Children Section are refundable after expiry of membership. The application forms for becoming members of the aforesaid libraries are different. Copies of these application forms are enclosed for reference. The refundable caution money can also be withdrawn during the valid period. The caution money not claimed within six months of expiry of the identity cards or for any reason whatsoever shall lapse. The following documents need to be submitted while submitting the applications for becoming members:-

a) Filled in introducer card, original receipt towards purchase of application form and payment of caution money.

b) Two recent attested passport size photographs/ Attested photocopy of HSC Certificate and certificate of last qualification. In case of Research Scholars doing Ph.D., Ph D. Registration Certificate is necessary for becoming members of State Library. The filled in application should be deposited within thirty days of the date of purchase along with the documents described above. After receipt of the applications, they are checked and membership no. is assigned to each member and the name of enrolled members are entered in the register year-wise mentioning the validity of membership and receipt number and date towards payment of caution money.

The validity of membership of State Library, Bhubaneswar Public Library and Children Section is three years from the date of enrollment whereas in case of life members, membership is valid till the concerned member is alive. There is no renewal after expiry of membership and in such case, the intending member will have to apply afresh for membership.

Transfer Policy available with this Public Authority
Transfer Policy
Sl.No.	Notification No.	Notification Date	Attachment
1	Nil	Nil	Nil

Transfer Order issued by Public Authority
Transfer Orders
Sl.No.	Order No.	Order Date	Attachment
1	NA	NA	NA

Procurement			Hardware, Software, AMC, Manpower, Outsource or any other Type of Procurement	Attachment
Sl.	Work Order No.	Work Order date	Procurement Name	Attachment
1	2	3	4	5
1	ASD-P-11/2023/1942	16.10.2023	Security Guard - 2 Nos. M/s.Shree Solution Services Plot No-171 (B), Lane-6(A),Baramunda , Bhubaneswar (Manpower)	Click Here
2	ASD-Estt-II-08/2023/2353/HKMSL	14.12.2023	Security Guard-8 Nos. House Keeping- 4 Nos. Peon- 1 No. Security Agency:- A1 Security Service , Plot No-1488, S-1 Plaza , BBSR	Click Here
3	Through Gems , Vide office order no-ASD-P-14/2023/385/HKMSL	12.02.2024	Godrej Make Executive Table- 7 Nos. Supplier :- Sanvi Furniture & Furnishings	Click Here
4	495(A)	26.02.2024	Procurement of Granite Ganesh Idol from Sumitra Handicrafts	Click Here
5	Order No-GEMC-511687716318555	24.2.2024	Dell Intel Core i5 13400 16 GB/0 GB HDD/Windows 11 Professional Supplier :- Odissi Systems & Solutions , New Delhi	Click Here
6	Order No-GEMC-51168776639491	28.02.2024	Ubookend made up Three layer prelaminatedpartcles iron make product of grade II type IISupplier:-Jai Maa Tarini Trading & Repairing	Click Here
7	Order No-GEMC-511687755793547	06.03.2024	Godrej for Direct Cool 176-194 Total Volume for Frost Free NA 4 StarSupplier :- Matchless Shopper	Click Here
8	Order No-GEMC-51168774868352	24.02.2024	Xerox Multifunction Machines Supplier:-Lavanya Enterprises	Click Here
9	Order N-GEMC-511687795782353	23.02.2024	MFP, UPS,CAT,OS,Antivirus,Mouse,Kyboard, Printer, catridges etc. Supplier:- Sun Infoway	Click Here

Public Private Parternship
Sl.No	Company Name	Agreement date	File Number	Validity from-to	Public Private Parternship Project Name	Attachment
1	NIL	NIL	NIL	NIL	NIL	NIL

RTI Application
Years	Total Number on Application Received	Total Number on Application disposed	Total Number on Application transferred	Total Number on Application rejected
FY 2023-24	17	16	Nil	1
RTI 1st Appeals
Years	Total Number on Appeal Received	Total Number on Appeal disposed	Total Number on Application transferred	Total Number on Appeal Rejected
FY 2023-24	1	1		Nil

CAG & PAC Paras
Sl.No.	IR No.	Para No.		Subject	Complied	Received	Attachment
1	Nil	Nil	Nil	Nil	Nil	Nil	Nil

Citizen Charter
Sl.No.	Service Name	Purpose for Diploma Students and ITI Trainees (Services under Odisha Right to Public Services Act, 2012)
1	Nil	Nil

Discretonary & Non-Discretionary Grants
Sl.	Grant Name	Grant Type	Grant from Central	Grant Value In Rs.
1	NIL	NIL	NIL	NIL

Foreign Tours of the Chief Minister and the other Ministers of the State by Public Authorities under suo motu disclosure
SL.No.	Honble Minister	Tour Date	Tour Place	Tour	Purpose of Visit
1	NIL	NIL	NIL	NIL	NIL

Content for this page yet to be publishedContent for this page yet to be published

Sl. No.	Newspapers (Daily)	Magazines (Monthly (Copies))
1	2	3
Weekly
1		Business World
2		Eco. & Pol. Weekly
3		Environment News
4		India Today
5		Mainstream
6		Outlook
7		Sports star
8		The Economicst
9		Time
10		The Week
Oriya (Monthly)
1		Alok
2		Amrutayan
3		Akhanda Jyoti (Yuga Shakti Gayatri)
4		Jhankar
5		Daibi Shakti
6		Niyati
7		Naba Lipi
8		Pourusa
9		Manapabana
10		Janhamamu
11		Sansar
12		Nijukti Khabar

Sl. No.	Name of the Accession Register	Total Collection
1	2	3
1	Vol.-1 to IX	44201
2	Vol.- X	5571
3	BPL-CD	821
4	BPL-CS	8925
5	BPL-LL(B)	464
6	BPL-LL(E)	2808
7	BPL- LL(H)	1167
8	BPL- LL(O)	14021
9	BPL-LL(S)	405
10	BPL- SC	15484
11	SL-CP	3147
12	SL-FA	707
13	SL-IC	2292
14	SL-NC	8620
15	TSL-OC	1844
16	SL-RC	4017
17	SL-DC	23406
18	GC (2)	3770
19	GC (RRRLF)	21849
20	BPL-BC (Braille Collection)	348
21	RRRLF Children Corner	89
	Total Books:	163956

SI. No.	Category of the document &Year	Name of the document and its introduction in one line.	Procedure to obtain the documents.	Held by/under control of
1	2	3	4	5
		"Others"
43	TSD-lll-43/2005-06	Installation of Vacuum Cleaner in HKM State Library.	RTI	-do-
44	TSD-lll-44/2005-06	Installation & Purchase of Fire Extinguishers in HKM State Library.	RTI	-do-
45	TSD-lll-45/2005	Purchase of Binding Materials	RTI	-do-
46	TSD-lll-46/2005	Payment of Telephone dues for use of Internet (from accrued interest of caution money)	RTI	-do-
47	TSD-lll-47/2005-06	Special Non-Machining scheme for Children of RRRLF Children Corner.	RTI	-do-
48	TSD-lll-48/2005-06	Auction sale of Newspapers & magazines	RTI	Serial Section
49	TSD-lll-49/2005	Suggestion of the VIPs visiting in HKM State Library.	RTI	-do-
50	TSD-lll-50/2005-06	Preparation of sign Board for Conservation Laboratory/different Section of HKMSL.	RTI	-do-
51	TSD-lll-51/2005-06	Repair of Xerox machine.	RTI	Xerox Room
52	TSD-lll-52/2005-06	Purchase of tables & Chairs for the readers.	RTI	-do-
53	TSD-lll-53/2005-06	Development of Public Libraries in Odisha in 32 years under the Assistance of RRRLF, Kolkata.	RTI	Children Section
54	TSD-lll-54/2005-06	Opening of Regular Courses on Public Library System	RTI	TSD
55	TSD-lll-55/2005-06	Assistance under RRRLF Schemes during, 2005-06.	RTI	-do-
56	TSD-lll-56/2005-06	Publication of Book "Odishara Maha Manishanka Gatha"	RTI	-do-
57	TSD-lll-57/2005-06	Sample Copies for Selection of Books under RRRLF Scheme for the year, 2005-06.	RTI	-do-
58	TSD-lll-58/2005-06	Distribution of Books among 26 District Libraries & Other Libraries of the Directorate of Culture.	RTI	-do-
59	TSD-lll-59/2005-06	Directorate of Public Libraries in Odisha	RTI	Children Section
60	TSD-lll-60/2005-06	AMC for Computer s & Peripherals for HKM State Library.	RTI	-do-
61	TSD-lll-61/2005-06	Reader's suggestion for purchase of Books.	RTI	-do-
62	TSD-lll-62/2005-06	Purchase of Xerox Machine	RTI	Xerox Room
63	TSD-lll-63/2005-06	Technical Processing of Books in HKM State Library.	RTI	Librarian -II RSD
64	TSD-lll-64/2005-06	Purchase of Books from Caution Money Interest.	RTI	TSD