Introduction
Background of this Hand-Book (Right to Information Act. 2005):
As per RTI Act-2005 and Odisha RTI Rules,2005.
Objective / Purpose of this Hand-Book:
As per RTI Act-2005 and Odisha RTI Rules,2005.
Who are the Intended users of this hand-books?
As per RTI Act-2005 and Odisha RTI Rules,2005.
Organisation of the information in this hand-book.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Definitions of various terms used in the handbook.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Contact person.
As per RTI Act-2005 and Odisha RTI Rules,2005.
Procedure and Fee Structure.
As per RTI Act-2005 and Odisha RTI Rules,2005.
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
1) Aims and Objective of the Office:
The aim of the organization is to confine the Undertrial Prisoners in safe and secure condition and to look after their all round problems inside the prison. This jail is running under the Administrative control of the Inspector General of Prisons and Director of Correctional Services, Odisha, Bhubaneswar. The Prisons Directorate is located at the State Capital.
2) Mission/ Vision:
To bring most possible reformation among the inmates, to make them disciplined during their stay in the Prison and to enable them to return to the main stream of the society.
3) Brief History & Background of its establishment:
This Sub-Jail was established prior to the year 1960. The total area of the jail land is 7.000 Acres. This sub jail is located in the township of District Head-quarter of Nabarangpur.
4) Allocation of Business:
The executive duties & official works like reports, returns, accounts, day to day management and overall supervision of the jail is being managed by the officers. The guarding duties for the safety and security of the jail is performed by the warders and Head warders round the clock.
5) Duties to be performed to achieve the mission:
All officers & guarding staff are working as per the guideline of the Odisha Jail Manual. The orders/ instructions/ circulars of the prisons directorate are scrupulously followed for better management of the jail and greater interest of the inmates.
6) Details of Service rendered:
Employees of this department doing a devotional duty. They are remaining alert round the clock to attend the duties as and when required on emergency over and above their routine duties.
Guarding staff performing watch and ward duties to keep the jail safe and secured. They are also looking into the safety & security of inmates round the clock.
The health aspect of this jail is being managed by a regular pharmacist and part time medical officers on deputation from the DHH.
Officers performing both executives and official duties. Starting from supervision of guarding duty from security point, preparation pay bills up to pension papers and overall management of the jail, production of UTPs in the trail courts.
7) Citizen's Interaction:Normal
8) Postal Address of the Office:
Superintendent, Sub-Jail, Nabarangpur,
Post/Dist.- Nabarangpur,
PIN-764059, Odisha
9) Working Hours:
For office- 24 hours
For public-10:00 A.M. 5:00 P.M. with a break of 2 hours from 1 P.M. to 3 P.M.
10) Grievance redress mechanism:
Priority is given for redressing the grievance of the public and staff as well. Top priority always accorded for disposal of prisoners grievances by personal interaction and by official procedure with the authorities of proper quarters as early as possible.
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
|
Sl. No. |
Designation |
Power |
Duties |
|||
|
Administrative |
Financial |
Statutory |
Others |
|||
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
Superintendent |
Yes |
Yes |
- |
- |
He is the head of the institution and has to see all the affairs relating to management of the jail and supervise all the works of the sub-ordinate officers. |
|
2 |
Asst. Jailor |
Yes |
- |
- |
- |
He is executive officer and to supervise the guarding duty & to assist in every work assigned by jailor in different section. |
|
3 |
Sub-Asst. Jailor |
Yes |
- |
- |
- |
He is executive officer and to supervise the guarding duty & to assist in every work assigned by jailor in different section. |
|
4 |
Pharmacist |
- |
- |
- |
Yes |
To look after the health care of the inmates and their personal hygiene. |
|
5 |
Head-Warder |
- |
- |
- |
Yes |
To supervise the duties of the Warders and Sweepers. He is responsible to maintain cleanliness of the Jail and personal hygiene of the inmates and also to maintain discipline safety & security in the Jail. |
|
6 |
Warder |
- |
- |
- |
Yes |
To watch and ward the inmates and to ensure their safety & security. |
|
7 |
Female Warder |
- |
- |
- |
Yes |
To watch and ward the Female Prisoners and to ensure their safety & security. |
|
8 |
Sweeper |
- |
- |
- |
- |
To maintain cleanliness of the Jail. |
Note: All the work relating to their post have been codified in the Odisha Jail Manual in different rules.
MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
|
Sl. No. |
Activity |
Level of Action |
Time Frame |
|
1 |
2 |
3 |
4 |
|
Interview |
|||
|
1 |
To receive application for interview |
Gate Warder |
10 minutes |
|
2 |
Scrutinized the application |
Interviewing Officer |
5 minutes |
|
3 |
Allow the inmates for interview |
Interviewing Officer |
10 minutes |
|
Signature on Bail Bonds/ Vakalatnamas |
|||
|
4 |
To receive application for obtaining signature |
Gate Warder |
10 minutes |
|
5 |
Scrutinized the application |
In charge Officer |
10 minutes |
|
6 |
Obtained signatures & returned the same after attestation |
In charge Officer |
10 minutes |
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
|
Sl. No. |
Activity |
Time Frame/ Norms |
Remarks |
|
1 |
2 |
3 |
4 |
|
1 |
Diary of letter |
3 minutes/ letter |
- |
|
2 |
Despatch of letter |
5 minutes/ letter |
- |
|
3 |
Interview of inmates |
10 minutes |
- |
|
4 |
Release of Prisoners |
1 hours |
- |
|
5 |
Admission of Prisoners |
10 minutes |
- |
Note: Jail Manual & Service Code are being strictly followed, Rest of the works are also given equal importance where no such norms are prescribed.
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
|
Sl. No. |
Name of the Act, Rules, Regulations etc |
Brief gist of the Contents |
Reference number if any |
Price incase of Priced Publications |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Odisha Jail Manual |
- |
- |
Present price not known |
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
|
Sl. No. |
Nature of Records |
Details of Information Available |
Unit/ Section, where Available |
Retention Period, where Available |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Register (U.T.P./ CONVICT) |
Admission, release of inmates |
Admission Section |
Permanent |
|
2 |
Lockup Register |
No. of prisoners admitted released |
Admission Section |
Permanent |
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
1) The District Committee consisting of Collector & District Magistrate, Nabarangpur Superintendent of Police, Nabarangpur and District & Sessions Judge Jeypore/ Koraput & CDMO, Nabarangpur are visiting the Jail quarterly to see the condition of the inmates and over all management of the Jail.
2) The Sub-Collector/ Collector & District Magistrate, Nabarangpur/ Superintendent of Police, Nabarangpur are entrusted by Govt. to visit the Jail once in every month to monitor the security & management of the jail,
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
1. Purchase committee: In the chairmanship of the Sub-Collector, Nabarangpur, the ADMO, Nabarangpur/ ACSO, Nabarangpur/ MLA, Nabarangpur as members and the Superintendent of the jail as member secretary of the purchase committee finalize the annual tender and contract for procurement of dietary and other miscellaneous articles in each financial year which has to be finally approved by the Inspector General of Prisons, Odisha, Bhubaneswar.
2. Official Visitors: I.G. Prisons/ Addl. I.G. Prisons/ D.I.G. Prisons/ Collector, Nabarangpur/ S.P., Nabarangpur/ C.D.M.O., Nabarangpur/ Dist. & Sessions Judge, Koraput/ Sub-Collector, Nabarangpur.
3. Non-Official Visitors: The board of non-official visitors to be constituted by the D.M & Collector, Nabarangpur.
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
|
Sl. No. |
Name |
Designation |
Mobile No. |
|
1 |
Bulu Matia |
Jailor-cum-Superintendent |
7751921341 |
|
2 |
Bhaktaram Halba |
Sub-Asst. Jailor |
8658280849 |
|
3 |
Ranjan Kumar Debata |
Chief Warder |
9348008824 |
|
4 |
Bijuram Behera |
Warder |
9178340886 |
|
5 |
Rama Chandra Barik |
Warder |
7008710820 |
|
6 |
Suryakanta Rout |
Warder |
7873804555 |
|
7 |
Madan Bhoi |
Warder |
6371815970 |
|
8 |
Bishnu Prasad Sahoo |
Warder |
9438487353 |
|
9 |
Niranjan Behera |
Warder |
637014379 |
|
10 |
Madhusudan Moharana |
Contractual Pharmacist |
7205063818 |
|
11 |
Situna Naik |
Outsource Sweeper |
9861909059 |
MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
|
Sl. No. |
Name |
Designation |
Monthly Remuneration |
|
1 |
Bulu Matia |
Jailor-cum-Superintendent |
|
|
2 |
Bhaktaram Halba |
Sub-Asst. Jailor |
|
|
3 |
Ranjan Kumar Debata |
Chief Warder |
|
|
4 |
Bijuram Behera |
Warder |
|
|
5 |
Rama Chandra Barik |
Warder |
|
|
6 |
Suryakanta Rout |
Warder |
|
|
7 |
Madan Bhoi |
Warder |
|
|
8 |
Bishnu Prasad Sahoo |
Warder |
|
|
9 |
Niranjan Behera |
Warder |
|
|
10 |
Madhusudan Moharana |
Contractual Pharmacist |
|
|
11 |
Situna Naik |
Outsource Sweeper |
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
|
Sl. No. |
Activities to be Performed |
Revised Estimate for the year 2009-10 |
Budgetary Estimate for the year 2010-11 |
Expenditure for the year 2010-11 |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Pay + G.P |
|
1883122.00 |
1847190.00 |
|
2 |
D.A. |
|
674276.00 |
784971.00 |
|
3 |
H.R.A. |
|
- |
- |
|
4 |
Other Allowances |
|
98940.00 |
89976.00 |
|
5 |
R.C.M. |
|
27000.00 |
15000.00 |
|
6 |
T.E. |
|
33581.00 |
25981.00 |
|
7 |
Wages (NMR/ DLR) |
|
80000.00 |
69932.00 |
|
8 |
Consolidated Pay |
|
- |
13970.00 |
|
9 |
Arrear Pay |
|
317439.00 |
317439.00 |
|
10 |
Electric Dues |
|
135000.00 |
140000.00 |
|
11 |
Water Charges |
|
- |
- |
|
12 |
Telephone Charges |
|
9000.00 |
9000.00 |
|
13 |
Other Contingency |
|
39500.00 |
45000.00 |
|
14 |
Diet Charges |
|
1900000.00 |
1672000.00 |
|
15 |
Hospital Charges |
|
65000.00 |
60000.00 |
|
16 |
L.S.T.P. |
|
- |
- |
|
17 |
Bedding and Clothing |
|
- |
- |
|
18 |
R.R.T |
|
9812.00 |
9812.00 |
|
19 |
Other Charges |
|
80000.00 |
75000.00 |
|
20 |
Festival Advance |
|
60000.00 |
60000.00 |
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Assistant Public Information Officer (APIO)
|
Sl. No. |
Name |
Designation |
Contact No. |
|
Address |
|
1 |
Bhaktaram Halba |
Sub Asst. Jailor |
8658280849 |
O/o the Supdt., Sub-Jail, Narasinghpur, Cuttack-754032 |
Public Information Officer (PIO)
|
Sl. No. |
Name |
Designation |
Contact No. |
|
Address |
|
1 |
Bhaktaram Halba |
Sub Asst. Jailor |
8658280849 |
O/o the Supdt., Sub-Jail, Narasinghpur, Cuttack-754032 |
First Appellate Authority (FAA)
|
Sl. No. |
Name |
Designation |
Contact No. |
|
Address |
|
1 |
Bulu Matia |
Jailor-cum-Superintendent |
7751921341 |
O/o the Supdt., Sub-Jail, Narasinghpur, Cuttack-754032 |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
| Transfer policy availavle with with this Public Authority. | |||
| Transfer Policy | |||
| SL NO | Notificatio No. | Notification Date | Attachment |
| 1 | NIL | ||
| Transfer Order issued by this Public Authority. | |||
| Transfer Orders | |||
| SL NO | Order No. | Order Date | Attachment |
| 1 | NIL | ||
| Procurement | Hardware, Software, Amc, Manpower, outsource or any other Type of Procurement |
|||
| SL NO | Bill No. | Bill Date | Procurement Name | Value Rs |
| 1 | NIL | |||
| 2 | ||||
| 3 | ||||
| Public Private Partnership | ||||||
| SL NO | Company Name | Agreement Date | File Number | Validuty from - to | Public Private Partnership Project Name | Attachment |
| 1 | Nill | |||||
| CAG & PAC Paras | |||||||
| SL No. | IR NO | Para No. | Subject | Complied | Recived from | Attachment | |
| Part-II-A | Part-II-B | Yes / No | CAG / PAC | ||||
| 1 | |||||||
| RTI Application | ||||
| Years | Total Number on Application Recived | Total Number on Application Disposed | Total Number on Application Transferred | Total Number on Application Rejected |
| FY 2023-24 | 0 | 0 | 0 | 0 |
| FY 2024-25 | 0 | 0 | 0 | 0 |
| RTI 1st Appeals | ||||
| Years | Total Number on Appeal Recived | Total Number on Appeal Disposed | Total Number on Appeal Rejected | Total Number on Application Rejected |
| FY 2023-24 | 0 | 0 | 0 | 0 |
| FY 2024-25 | 0 | 0 | 0 | 0 |
| Citizen Charter | ||
| SL No | Service Name | Purpose |
| 1 | ||
|
Discretionary & Non-Discretionary Grants |
||||
|
Sl. No. |
Grant Name |
Grant Type |
Grant from Central/ State |
Grant Value in Rs. |
|
1 |
01-2056-00-101-1402-01003-001-11-1-0 |
Esst. Pay |
State |
Global Allotment |
|
2 |
01-2056-00-101-1402-01003-003-11-1-0 |
DA |
-do- |
-do- |
|
3 |
01-2056-00-101-1402-01003-007-11-1-0 |
OA |
-do- |
-do- |
|
4 |
01-2056-00-101-1402-06001-011-11-1-0 |
TE# |
-do- |
10000 |
|
5 |
01-2056-00-101-1402-01003-006-11-1-0 |
RCM |
-do- |
10000 |
|
6 |
01-2056-00-101-1402-01003-017-11-1-0 |
HRA |
-do- |
Global Allotment |
|
7 |
01-2056-00-101-1402-12006-028-11-1-0 |
Prof. Pay |
-do- |
66000 |
|
8 |
01-2056-00-101-1402-2403-049-11-1-0 |
Diet Charges |
-do- |
500000 |
|
9 |
01-2056-00-101-1402-78490-049-11-1-0 |
PUC |
-do- |
40000 |
|
10 |
01-2056-00-101-1402-78012-019-11-1-0 |
Computer Consumables |
-do- |
1500 |
|
11 |
01-2056-00-101-1402-10001-021-11-1-0 |
Hospital Charges |
-do- |
15000 |
|
12 |
01-2056-00-101-1402-08001-013-11-1-0 |
OC/Telephone / water charges |
-do- |
30000 |
|
13 |
01-2056-00-101-1402-08007--049-11-1-0 |
Electric charges |
-do- |
80000 |
|
14 |
01-2056-00-101-1402-31002-021-11-1-0 |
LSTP |
-do- |
0 |
|
15 |
01-2056-00-101-1402-17016-049-11-1-0 |
Incentive to Con. Prisoners |
-do- |
40000 |
| Foreign Tours of the Chief Minister and the other Ministers of the State by Public Authorities under suo motu disclosure | |||||
| SL.No. | Honble Minister | Tour Date | Tour Place | Tour | Purpose of Visit |
| 1 | |||||