Introduction
Background of this Hand-Book ( Right to Information Act. 2005):
As per RTI Act-2005 and Odisha RTI Rules,2005.
Objective / Purpose of this Hand-Book:
As per RTI Act-2005 and Odisha RTI Rules,2005.
Who are the Intended users of this hand-book?
As per RTI Act-2005 and Odisha RTI Rules,2005.
Organisation of the information in this hand-book.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Definitions of various terms used in the handbook.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Contact person.
As per RTI Act-2005 and Odisha RTI Rules,2005.
Procedure and Fee Structure.
As per RTI Act-2005 and Odisha RTI Rules,2005.
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (I)]
1. Objective/ Purpose of the Public Authority:
To implement the Government policies for the welfare & rehabilitation of Ex-servicemen (ESM), widows and their families/ dependents.
2. Mission/ Vision:
i) Responsible for resettlement and welfare of ex-servicemen, their widows, dependents and the disabled personnel.
ii) Various resettlement and welfare schemes/ activities or the Directorate General of resettlement are implemented through Kendriya Sainik Board and subsequently through Rajya Sainik Board and Zilla Sainik Board under the ministry of defence.
iii) To look after welfare of ex-servicemen by:
3. Brief History & Background of the Establishment:
Zilla Sainik Board, Dhenkanal was raised in 1973 with its headquarters located at Dhenkanal, Three Districts of Odisha i.e. Dhenkanal, Angul and Keonjhar were placed under the Jurisdiction of Zilla Sainik Board to extend welfare activities to Ex-Servicemen and their dependents, Zilla Sainik Board has been placed under the administrative control of theDistrict Collector, Dhenkanal, who is also the President of the Board. However, for the technical functioning, it comes under direct control of home Deptt. Through Rajya Sainik Board, orissa.Zilla sainik board keonjhar was opened on 01 AUG 2013 AND IS FUNTIONING INDEPENDENTLY.
4. Duties of the Public Authority:
Duties of the Secretary Zeilla Sainik Board, Dhenkanal and his staffs have been given at Section-4(1)(b)(ii) below.
5. Main Activities/ Functions of the Public Authority:
i. Registration of ex-servicemen for re-employment as employment exchange of ESM.
ii. Allotment of one standard acre of land of land to ESM after retirements.
iii. Sponsor for re-employment of ESM to various employer.
iv. Liason with various Govt./ Pvt. agencies for re-employment of ESM.
v. Issue of identity Card to ESM/ Widows.
vi. Advise/ Counseling ESM on the problems faced by them.
vii. Listen to grievances of Esm and take necessary action accordingly.
viii. Helping for preparation of family pension and other documents.
ix. Help in solving domestic/ neighbour related problems.
x. Protection of life of ESM/ Serving personal under police custody.
xi. Rehabilitation of disabled ESM.
xii. Do miscellaneous/ other welfare for ESM.
xiii. Financial assistance to non-pensioner widows/ ESM from KSB/ RSN who is in distress.
6. List of Services being provided by the Public Authority with a brief write-up on them.
Explained under duties of the Secretary of Section-4(1)(b)(ii) below.
7. Expectation of the Public Authority from the Public for enhancing its Effectiveness and Efficiency:
Timely report to this Office.
Timely registration for re-employment.
Furnish correct and required information about individual and his family.
Bring out their grievances to the notice of the office for our necessary action.
Timely renewal of all ex-servicemen/ widows.
Furnish timely and correct information such as death, re-marriage, daughter's marriage, non-adjustment of pension, re-employment, birth of children, legal heir certificate, affected by the natural calamities etc.
8. Arrangement and methods made for seeking Public Participation/ Contribution:
Telephone No. of this Office: 06762 226484.
Fax No of this Office: 06762 226484.
Personally Meet Secretary/ Staff of this Office: On any working day.
Obtain information from the Rajya Sainik Board, Odisha (Teh No./ Fax No.): 0674 2432668.
Information passed to the individual by his parent Unit: By letter/ Telegram/ Telephone.
By media: News/ Newspaper/ TV/ Website
9. Mechanism available for monitoring the Service Delivery and Grievance Resolution:
Letters/ correspondence with other offices
Contacting various Offices/ individuals on telephone
Secretary and the staff personally monitor to solve the grievances
Maintenance of records/ registers/ documents
10. Address of the Main Office and other Offices at different levels: i) Zilla Sainik Board, Dhenkanal, ii) Rajya Sainik Board, Odisha, 11. Working Hours both for Office & Public: Morning time: 10.00 AM
At.-South Kunjakanta,
Po.-Dhenkanal,
Dist.-Dhenkanal (Odisha),
Pin-759001
Lewis Road, Bhubaneswar-2
Closing time: 05.00 PM
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
|
Sl. No. |
|
||
|
1 |
Name |
GP CAPT(RETD)S K NATH | |
|
Designation |
Secretary |
||
|
Powers |
Administrative |
Command and control over the office and office staff, leave of office staff of all official letters. |
|
|
Financial |
Drawing Disbursing Officer, Pay bill of office staff, control on office expenditure, demand of budget, checking/ signing of all financial records, responsible for all financial related matter of matters of Office. |
||
|
Others |
Do welfare of ex-servicemen/ widows and their dependent, listen to their grievances and act accordingly. |
||
|
Duties |
Extending of various welfare activities for ex-servicemen, their widows and dependents. |
||
|
Recommend for financial assistance to ESM (Ex-servicemen) for purchasing of tools & implements. |
|||
|
Recommend for merit scholarship to dependent children of ESM/ widows. |
|||
|
Recommend for scholarship to handicapped children of ESM/ widows. |
|||
|
Recommend for financial assistance for bedridden patients of ESM/ widows of non-pensioners. |
|||
|
Recommend for life time grant to totally blind ESM/ widows. |
|||
|
Recommend for monthly financial assistance up to 10 years to non- pensioners. |
|||
|
Recommend for financial assistance to NOKs on death of ESM far meeting funeral expenditure. |
|||
|
Recommend for financial assistance for remarriage of widows. |
|||
|
Recommend for Ex-gratia grant and monthly pension to NOKs of defence personnel killed in Kargil War. |
|||
|
Recommend for allotment of residential plots to the NOKs of Kargil Martyrs. |
|||
|
Recommend for allotment of one standard acre of agricultural land to landless serving soldiers up to NCO rank. |
|||
|
Recommend for priority allotment of telephone aid OMEED booths to the ESM/ widows. |
|||
|
Recommend for Ek-gratia grant to the NOKs killed in the UN Peace Keeping Force. |
|||
|
Recommend for allotment of 5 acres of agricultural land to ESM who served in certain areas in the Indo-Pak War. |
|||
|
Recommend for reservation of 3% of vacancies in Group-B, Group-C and Group- D posts in the State Government service including contractual teachers. |
|||
|
Recommend for reservation for 2% of seats in the Government colleges/ institutions for children of ESM. |
|||
|
Recommend for settlement of Government waste land fcr ESM on priority. |
|||
|
Recommend for agencies of oil products/ LPG& to NOKs of battle causalities. |
|||
|
Recommend for scholarship to the children of defence personnel killed in various in actions. |
|||
|
Recommend for 3% of seats in MBES/ EDS/ Engg. Colleges. |
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|
Recommended for travel facilities for winners of PVC, AC, MVC, KC and SC. |
|||
Sl. No. 1 Name Col. Sukumar Banarjee Designation I/C Secretary Duties Recommended for travel facilities for winners of PVC, AC, MVC, KC and SC. Recommend for priority allotment of STD booths. Recommend for 10% reservation in Group-C posts, 20% in group-D post Central Government for disabled ESM. Recommend for Financial Assistance to the ESM/ widows affected by natural calamities. Recommend for Financial Assistance for daughters marriage of widows and disabled soldiers/ ESM/ widows who are in penury. Recommend for CSD canteen facilities o ESM/ Widows. Recommend for free medical treatment in Military Hospitals ECHS. Recommend for educational scholarship including reimbursement of hostel charges, books and uniform to the children of war widows. Recommend for family pension of ESM on his death. Recommend for re-employment of ESM/ widows. Recommend for transit, accommodation for ESM at Sainik Aram Griha. Recommend for extended Army Group Insurance Scheme (those retires after 01.01.2005). Recommend for PMs merit scholarship to meritorious students. Recommend for financial assistance to agro based daily development ventures as, self employment for war widows/ war disabled soldiers. 2 Name Sri Sreekanta Panda Designation Junior Clerk Powers Establishment and Accounts Section. Duties Check Discharge Books and pension documents on arrival of ESM. Check/ record family details, Noks, nominee etc. in the long roll. Prepare Employment Index Card Register individuals name in the Employment register. Make entry in the concerned register. Prepare ESM/ widow identity cards. Main identity card 'registers district-wise. Check eligibility and prepare letter for sponsor names to Government/ private sectors as per their requirement based on eligibility of ESM. Make necessary entries on getting job/ death. Renew the employment register after 3 years. Maintain various registers of the office. Maintain various files/ folders of the office. Receives/ dispatches all types of mail of the office. Assist Secretary in performance of his job. In charge of all scores/ stocks of the office and update records accordingly. Keep liaison with various Government/ Private agencies for employment of ESM. Advise ESM on all related matters pertaining to their welfare.
MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
|
Sl. No. |
Name |
Designation |
Office |
Mobile |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
GP CAPT S K NATH (retd) |
Secretary |
06762-226484 |
- |
226484 |
zsbdhenkanal2016l@gmail.com |
Zilla Sainik Board, |
|
2 |
Shri Anil Kumar Sahoo |
Welfare Organiser (CONTRACTUAL) |
-do- |
- |
-do- |
- |
-do- |
|
3 |
Shri Narayan Sahoo |
Account/Establishment (CONTRACTUAL) |
-do- |
- |
-do- |
- |
-do- |
|
4 |
Shri Hari shankar Bag |
Peon |
-do- |
- |
-do- |
- |
-do- |
|
5 |
Sri Trilochana Sahu |
-do- |
-do- |
- |
-do- |
- |
-do- |
|
6 |
Shri Natabar Jena |
Watchman/Peon (CONTRACTUAL) |
-do- |
- |
-do- |
- |
-do- |
MANUAL-10
Monthly Remuneration & Compensation of Officers & Employee
[Section-4 (1) (b) (x)]
|
Sl No. |
Name |
Designation |
Monthly Remuneration |
Compensation/ Compensatory Allowance |
The Procedure to Determine the Remuneration as given in the Regulation |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
GP CAPT(RETD) S K NATH |
Secretary |
17,125+DA(prevalent from time to time)+HRA |
- |
Remuneration is determined by the Government of Odisha, Department of Finance according to OCS Rules |
|
2 |
Shri Anil Kumar Sahoo |
W O |
7,100.00 |
- |
10% ANNUAL INCREMENT- |
|
3 |
Shri Narayan Sahoo |
Acct/Estab(Contractual) |
7,100.00 |
- |
-do- |
|
4 |
Shri Harisankar Bag |
Peon (REGULAR |
17425.00 |
- |
3% ANNUAL INCREMENT |
|
5 |
Shri Trilochana Shau |
-do- |
19573.00 |
- |
-do- |
|
6 |
Shri N Jena |
Watchman/Peon(Contractual) |
5840.00 |
- |
10% ANNUAL INCREMENT |
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]Sl. No.
| Sl No |
Major Head |
Proposed Budget |
Sanctioned Budget |
Amount released Disbursed |
Total Expenditure |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
01003-136 (Pay) |
9,00,000 |
1090000.00 |
390000.00 |
0.00 |
|
2 |
01003-156 (DA) |
- |
1121,000.00 |
814445.00 |
0.00 |
|
3 |
01003-403 (HRA) |
- |
1,60,000.00 |
91079.00 |
68927.00 |
|
4 |
01004-000 (cont pay) |
400000 |
3,60,000 |
230233.00 |
0.0 |
|
5 |
01003-855 (upgradation comp)Pa |
50,000 |
25,000.00 |
20500 |
4500 |
|
6 |
01003-516 (RCM) |
- |
2200.00 |
nil |
nil |
|
7 |
06001-000 (TE) |
17000 |
4000.00 |
3478.00.00 |
3478.00 |
|
8 |
08001-074 (Elect. dues) |
- |
20,000 |
7106.00 |
7106.00 |
|
9 |
08001-154 (Tele.) |
17000 |
16000.00 |
15780.00 |
- |
|
10 |
08001-506 (OC) |
18000 |
20000.00 |
19964.00 |
19964.00 |
|
11 |
09001-000 (RRT) |
86000 |
1,00,000.00 |
1,20,000 |
- |
|
12 |
78012-000(Comp .Con) |
9000 |
6000.000 |
2259.00 |
2259.00 |
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Public Information Officer (PIO):
|
Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
GP CAPT(RETD) S K NATH |
Secretary |
06762-226484 |
- |
06762-226484 |
sainikboard.dkl@gmail.com- |
Zilla Sainik Board, |
First Appellate Authority (FAA):
|
Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
COL(RETD) S C MISHRA |
Asst Secretary |
0674-2432268 |
- |
2432268 |
Rajya Sainik Board, Odisha, Lewis Road, Bhubaneswar-2 |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
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