Sub Registrar Office, Bari, Jajpur

Introduction

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aim and Objective of the Organization:

Registration of Instrumental like:

• Deed of Adoption, under Article-3 of Indian Stamp Act, 1899.
• Deed of Agreement, under Article-5, Indian Stamp Act, 1899.
• Deed of Award, under Article-12, Indian Stamp Act, 1899.
• Deed of Bond, under Article-15 of Indian Stamp Act, 1899.
• Deed of Cancellation, under Article-17, Indian Stamp Act, 1899.
• Deed of Sale, under Article-23, Indian Stamp Act, 1899.
• Deed of Counter Part or duplicate under Article-25 of Indian Stamp Act, 1899.
• Deed of Divorce, under Article-29 of Indian Stamp Act, 1899.
• Deed of Exchange, under Article-31 of Indian Stamp Act, 1899.
• Deed of Gift, under Article-33 of Indian Stamp Act, 1899.
• Deed of Lease, under Article-35 of Indian Stamp Act, 1899.
• Deed of Mortgage with possession, under Article-40 (a) of Indian Stamp Act, 1899.
• Deed of Mortgage without possession, under Article-40 (b) of Indian Stamp Act, 1899.
• Deed of Partition, under Article-45 of Indian Stamp Act, 1899.
• Deed of Partnership, under Article-46, Indian Stamp Act, 1899.
• Deed of Power of Attorney, under Article-48, Indian Stamp Act, 1899.
• Reconveyance of Mortgage Property, under Article-54, Indian Stamp Act, 1899.
• Deed of Release, under Article-55 of Indian Stamp Act, 1899.
• Deed of Settlement, under Article-58, Indian Stamp Act, 1899.
• Surrender of Lease, under Article-61 of Indian Stamp Act, 1899.
• Deed of Transfer, under Article-62, Indian Stamp Act, 1899.
• Deed of Trust, under Article-64, Indian Stamp Act, 1899.

2. Collection of Revenue:

• Registration Fees.
• In shape of Stamp duty.
• Penalty.
• Searching fees.
• Coping fees.
• Misc. Fees.
• Service Charge.
• Marriage fees etc.
• Issue of E.C.
• Grant of certified copy
• Issue of Marriage certificate under sec 5 and 15 of special Marriage Act, 1954
• Issue of valuation report etc.

3. Mission/ Vision:

Maintenance of Office record like:

• Examination of admissibility of an instrument under Rule-25 of Odisha Registration Rules, 1988 in course of presentation of document.

• Maintenance of Check list Part-I & II of document.

• Maintenance of Service matter relating to employee.

• Bill & Budget.

• Audit and Inspection.

• Maintenance of Marriage Notice Book both in section 5 &15 of the Act, Marriage Certificate register and declaration register.

• Maintenance of Valuation register, Cash Book, Fee Book, Challan registers etc.

4. Allocation of Business:

   This Office is being sanctioned personal claim like increment, sanction of leave, service regularization, sanction of G.P.F, T.A, R.C.M, Festival advance , G.I.S, C.C.R, etc.

5. Duties to be performed to achieve the Mission:

   There are 2 Junior Clerks are working under the control of Sub Registrar, Jajpur. All the dealing clerks are working under the direct supervision of the Sr. Clerk-cum-Sub-Registrar in charge.

6. Postal Address of the Office:

Sub-Registrar, Bari, Jajpur
At.-Rampa
Po.-Bari-Cuttack
Dist.-Jajpur
PIN-755003

7. Working Hours for Office and Public:

10.00 A.M. to 5.00 P.M.in Day Office and 7.AM to 1 P.M in Morning Office.

8. Grievance Cell:

Top priority is being given to attending disposal of grievance of Public as well as Staff.

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.
1	Name	Bijay Kishore Sahani
	Designation	In Charge of Sub-Registrar
	Power & Duties	General Supervision as well as administration the office checking of documents, preparation of check list Part -I. Maintenance of guard files, History of Office, fee Book, Cash Book, pending and refusal of the documents, visit & Commission register, Commission register, Furnitures and other durable articles register, Audit & Inspection, Establishment, B.M.V. Of landed properties & O.L.R. Permissions.
2	Name	Ganeswar Mishra
	Designation	Junior Clerk
	Power & Duties	Record Keeping bill & budget, report & returns building, destruction of old records and documents stamp, cases & impound cases, preservation & delivery of documents.
3	Name	Raja Kishore Sahoo
	Designation	Junior Clerk
	Power & Duties	Treasury & Bank duty i.e. remittance of Govt. Cash & enhancement of bills, preparation of check list part-II. Maintenance of valuation register. Verification of ROR of landed proporties. Receive of letters & issue of letters register, maintenance of postage accounts, count fee register & forwarding of OLR notices to Tahasil Offices. Supply of copy of valuation register to the District Registration Office and valuation report of landed proporties as required by District registration Office.
4	Name
	Designation	Night Watchman-cum-Sweeper
	Power & Duties	To watch & Clean the Office premises.

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
1	Document presented for registration	By D.S.R & H.C and  Computer cell & by Staff	Ready for delivery on the same day
2	Grant of Certified copy	D.C.	Same day in case of Urgent,  within three days  in case of ordinary
3	Issue of E.C.	D.C.	-do-
4	Valuation at village	D.C.	-do-

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.	Activity	Time Frame/ Norm	Remarks
1	2	3	4
1	Indian Stamp Act 1889	Rests of the works are also given equal importance where no such norms are prescribed.
2	Indian Registration Act, 1908
3	Odisha Registration Rule 1908
4	Odisha  Stamp (Amendment) Rule, 2001
5	Odisha Record Manual
6	Fee Table
7	Special Marriage Act 1954 are being strictly followed

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Classification of Work	Brief Gist of the Contents	Reference No., if any	Price in case of Priced Publications
1	2	3	4	5
1	Registration of Instruments	All types of Documents	In accordance with the Indian Stamp Act	Price in case of Publication Stamp duty Regn. fees Charged in accordance with the Indian Stamp Act 1899 & Indian Registration Act 1908
2	Certified copy at deeds	Computer Copy	As per Rules	Fees charges table of fee, under the I/R Act 1908
3	E.C.	Verified with the help	-do-	Fees charges table of fee, under the I/R Act 1908
4	Marriage Certificate	Special Marriage Act, 1954	-do-	S.M. Act, 1954

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Nature of Record	Details of Information available	Unit/ Section, where available	Retention Period, where available
1	2	3	4	5
1	Record Room	Old Records	R.R.	R.R.
2	R.T.I.	-	-	-
3	Revenue	Registration of deeds, Stamp duty, E.C. & C.C., Marriage etc.	-	-

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl. No.	Name & Address of the Consultative Committee & Bodies	Constitution of the Committee Bodies	Role & Responsibility	Price in Case of Print Publication
1	2	3	4	5
1	Sub-Collector & Chairman Sub-District (Tahasil Level) Valuation Committee	As provided under the Odisha Stamp (Amendment) Rules, 2001	As provided under the Odisha Stamp (Amendment) Rules, 2001
2	Sub-Registrar & Convener S.D. (Tahasil Level) Valuation Committee
3	Tahasildar Bari, Member
4	Tahasildar Darpan, Member
5	Asst. Engineer (R & B) Binjharpur member
6	BlockDevelopment Officer, Bari, Member
7	Sri Subodha Ch. Jena, Member
8	Sk. Safiquidin, Member

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl. No.	Name & Address of the Body	Main Function of the Body	Constitution of the Body	Date of Constitution	Whether Meetings Open to Public	Remarks
1	2	3	4	5	6	7
1	Collector, Jajpur	Approval of B.M.V &  revision of B.M.V from Time to time under rule 40(1), rule 40(2) & rule-44 of Odisha Stamp (Amendment rule, 2001	Approval vide order No.-46462, dt.-16.09.02 of Governor of Odisha Communicated vide next memo of U/S to Govt.	16.9.02	No, because two no's of nominate persons are included in the committee
2	A.D.M, Jajpur
3	A.D.M, Kalinganagar
4	D.S.R, Jajpur
5	Sub-Collector, Jajpur
6	E.E (R&B), Panikoili
7	Chairman, J.M
8	Chairman, BV.M
9	Secy. S.P.A, Jajpur
10	Secy. K.N.D.A
11	All S.Rs of the District
12	All Tdrs of the District

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-Mail	Address
1	2	3	4	5	6	7	8
1	Bijay Ku. Sahani	Sr. Clerk (S.R. I/ C)		9861548815			Sub-Registrar, Bari Jajpur
2	Ganeswar Mishra	Jr. Clerk
3	Raja Kishore Sahoo	Jr. Clerk
4	Rabindra Nath Biswal	Night Watchman-cum-Sweeper

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Pay Scale (in Rs.)	Gross Pay (in Rs.)	Monthly Remuneration (in Rs.)
1	2	3	4		5
1	Bijay Ku. Sahani	Sr. Clerk (S.R. I/ C)	5,200-20,200	2400	20009
2	Ganeswar Mishra	Jr. Clerk	5,200-20,200	2200	17503
3	Raja Kishore Sahoo	Jr. Clerk	5,200-20,200	1900	15741
4	Rabindra Nath Biswal		5,200-20,200	2,400	12,730
5	Rabindranath Sahu	Night Watchman-cum-Sweeper	Continent Pay ( Rs. 90 per day)

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Sl. No.	Activities to be Performed (in Rs.)	Budget Estimate (in Rs.)	Received Estimate (in Rs.)	Expenditure for Last Year (in Rs)
1	2	3	4	5
1	Pay-136	723000	960000	674787
2	DP-147	Nil	Nil	Nil
3	DA-156	248000	350000	298409
4	HRA-403	22000	35000	21984
5	OA-523	600	1800	1800
6	RCM-516	2,000	Nil	Nil
7	T.E.-516	10300	8000	6557
8	LTC	3000	3000	2181
9	Arrear Pay-855	260000	260000	259344
10	Electricity dues- 074	12500	12500	11307
11	Water Charges-149	Nil	1000	Nil
12	O.C-506	58500	23000	22950
13	Salaries of Nar/ DLR	42700	25000	23940
14	RRT-09001	333700	Nil	Nil

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

 

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officers (PIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-Mail	Address
1	2	3	4	5	6	7	8
1	Bijay Ku. Sahani	Sub Registrar (I/C)		9861548815			Sub-Registrar, Bari Jajpur

First Appellate Authority (FAA):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-Mail	Address
1	2	3	4	5	6	7	8
1	Srikant Nayak	District Registrar					District Sub-Registrar, Jajpur

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

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