Tahasil Office, Koira, Sundargarh

Introduction

Background of this Hand-Book (Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-books?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005

Public Information Officer, Koira Tahasil

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aims and objective of the Public Authority:

To provide timely and prompt service to people in revenue matter and to address the grievance of people in speedy manner. To dispose the mutation, conversion, lease and alienation cases within the stipulated time. Ensure revenue collection and provide timely relief and rehabilitation during natural disaster.

2. Mission/Vision:

Providing prompt, timely and efficient service to people.

3. Brief History and back ground for its establishment:

This Tahasil started functioning since Dt.10.06.2008 and is functioning in its own building from Dt.09.02.2011. The Tahasil boundary is adjacent to Gurundia Tahasil in west, Lahunipara Tahasil in South and Koenjhar district in east and Jharkhand state in north.
The total nos. of R.Is. Circle is 6. Total nos. of revenue village is 112. Total nos. of G.Ps. is 15.

Sl. No.	Name of the Post	No. of Post
1	Tahasildar	1
2	Addl. Tahasildar	1
3	Section Officer	1
4	Senior Clerk	4
5	Senior Clerk (Working under Deputation)	-
6	Junior Clerk	5
7	Rev. Supervisor	1
8	Rev. Inspector	6
9	A.R.I.	2
10	Amin	3
11	Chainman	1
12	Peon	2( 01 under deputation to other Tehsil)

4. Organization charts/ Duties of Public Auithority:

In Tahasil Office all the correspondence and case matters like, Mutation, Bebondabasta cases, Certificate cases, forest, Endowment & Charitable, Estate, Mines and Minerals, Touzi, Rehabilitation & Resettlement, Settlement of Lands, Factories, Land Revenue, irrigation and all the reports and returns i.e., Annual, half-yearly, quarterly, Monthly, Fortnightly are maintained in this Office.

5. Allocation of Business/ Main activities or function of the Public Authority:

To issue direction to the Revenue Inspectors relating to land matters and monitoring of collection of Revenue receipts, i.e. Land Revenue, Water rate, disposal of various Revenue Cases, issue of Misc. Certificate, redrassal of public grievance, communization of land records etc are the main Business of Tahasil Office.

6. Duties to be performed to achieve the mission:

All the correspondences from Government, Board of Revenue and Revenue Divisional Commissioner, Northern Division, Sambalpur, Collector, Sundargarh, Sub Collector, Bonai as well as from higher quarters after being received are complied after collection of the information from the R.I.s concerned, different sections of the Tahasil and other sources. Further the Miscellaneous petitions relating to land dispute, settlement of land (Individual/Institutions/Organization/ Government Department) are also dealt in this in Tahasil Office.

7. Organizational Structure Diagram:

8. Details of services rendered:- In Tahasil Office the following matters are dealt:

Issue of Miscellaneous Certificate and all types of caste certificates.
Settlement of Land (individual/Institution/Organization/ Government Department)
De-reservation and Reservation of Gochar land
Forest settlement

9. Arrangements and methods made for seeking public participation/ contribution:

10. Grievance redress mechanism:

The grievance petitions are being enquired through the R.Is. & Rev. Supervisors and action are being taken as per rule. In serious nature of Grievance the Tahasildar/ Addl. Tahasildars conduct enquiry and take action immediately.

11. Postal address of the Main office attached/ Sub-ordinate office etc:

Sl. No.	Name of the Office	Address of the Office
1	Tahasildar, Koira	At/ Po- Koira, Dist- Sundargarh.
2	R.I., Koira	At/ Po- Koira, Dist- Sundargarh.
3	R.I., Patmunda	At/ Po- Patmunda, Dist- Sundargarh.
4	R.I., Jamudihi	At/ Po- Jamudihi, Dist- Sundargarh.
5	R.I., K.Balang	At/ Po- K.Balang, Dist- Sundargarh.
6	R.I., Soyamba	At/ Po- Soyamba, Dist- Sundargarh.
7	R.I., Gopna	At/ Po- Gopna, Dist- Sundargarh.

12. Morning hour of the office :

10 A.M. to 5.30 P.M. with a lunch break from 1.30 P.M. to 2 P.M. both for public and office throughout the year except 10 Apr to 15 Jun. The working hour during the period is 7AM to 1PM without lunch break. In emergency situation the office functions 24 hour.

13. Closing hour of the office :

5.30 P.M. throughout the year and 1.00 P.M. in Summer Office.

Issue of N.O.C. for installation of stone crusher unit/ Retail outlet
Establishment of factories/mines and lease of land
Inspection Report/ Audit report on C&AG of India relating to land revenue.
D.C.B. position of Tahasil/ District Office
Realization of royalty
Settlement of house sites/ Agrl. land
Distribution of ceiling surplus land.
Site selection/demarcation of land
Cases relating to Mutation, Bebondabosta, U/s 8-A of OLR Act, Encroachment, Certificate, Leases Cases.
Collection of land Revenue, water rate
Settlement of Sairat sources
Advance possession of Government land
Appeal/Revision cases relating to land matters
District Level Revenue Meeting/ Field Staff Meeting of R.I.s
List of R.I. Circles/ Villages

8. Citizens' Interaction:

The public grievances are being heard and disposed of as per the rules and provisions.

9. Postal address of the main office, attached/subordinate office/ field units etc.:

Tahasil Office, Koira
At/Po/P.S.-Koira,
Dist.- Sundargarh

R.I. offices at Koira, K-Balang

10. Map of Office location:

The map is available in Tahasil office, Koira.

11. Working hours both for Office andP ublic:

From 10.00 AM to 01.30 PM and from 2.00 PM to 5.00 PM.

12. Grievance redress mechanism:

As soon as Grievance petitions are received, the same are entered in the relevant registers and for disposal. It is put up to the Tahasildar for disposal as per the provisions.

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.	Name	Designation	Power				Duties
Sl. No.	Name	Designation	Administrative	Financial	Statutory	Other	Duties
1	2	3	4	5	6	7	8
1	Nirmala Biswal	Tahasildar I/C	Administrative	Financial	Executive Magistrate	Other	Collection of land Revenue and Rev. from other Sources Magistrate Power as per Criminal Procedure Law and order in the Locality Land allotting power for development activities in the area under Tahasil Relief and Exgratia Power at the time of nature's calamity and accidental situation
2		Additional Tahasildar			Executive Magistrate		Except Establishment and Financial matter other works as allotted to Tahasildar
3	Santosh Kumar Mishra	Section Officer					Verification of log books of different section as the Head of Ministerial Staff Looking in to Submission of reports and returns, reply of Assembly questions, compliance of audit objection of this Tahasil
4	Narendra Kishan Bijay Kumar Patra Bhisma Nag Kishore Chandra Roudia	Senior Clerk	-	-	-	-	Attached to different section such of Rev. Section Tauzi Section, Nizarat Section, Establishment Section
5	Sarat Chandra Pradhan Sumit Kumar Srichuhan Prasant Kumar Naik Sangeeta Singh Subham Mahapatra	Junior Clerk					Record Room as R.K, Dealing with different section such as O.L.R and Certificate General Misc, cases and Encroachment issue and dispatch, Diary section
3	Shrikant Pruseth	Rev. Supervisor	-	-	-	-	Over-all supervision of R.I. Circles work
4	Harshit Kandulna Deepak Kumar Nayak Uddhaba Pradhan Kamal Lochan Kisan Balram Tripathy Narendra Sa	Rev. Inspector					Overall collection of land revenue of the entire RI circle Enquiry to various land matter entrusted by higher authority submission of enquiry relating to miscellaneous certificate cases To conduct joint enquiry on behalf of the authority
4	Sushil Kumar Kishan Basanta Kumar Behera	Asst. Rev. Inspector	-	-	-	-	Collection of Land Revenue and maintenance of rutine register of the circle
5	Baneswar Tirkey	Process Server	-	-	-	-	Services of notices issued from, this Tahasil and other higher officers with maintaining all formalities
6	Baneswar Tirkey	Peon	-	-	-	-	Engagement in office work

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl. No.	Activity	Category of Cases	Level of Action	Time Frame
1	2	3	4	5
1	To receive application and put a dairy number	-	Dealing assistant issue a record	Same day
2	To receive form G, forms 19(c), Lease for house site, Settlement of Govt. land, issue of certified copies, 8(A) cases, Misc. Certificate etc from R.I.s and applicants.	Revenue Cases	B.Cs	Within three days and on
3	To mark application to concerned dealing assistant		Head clerk	Same day
4	Put up before the Tahasildar		DAs	Within next three day
5	Decision made by the Tahasildar		Tahasildar	Next day

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.	Activity	Time Frame/ Norms	Remarks
1	2	3	4
1	Dairy	3 days/ urgent letters with in 24 hours and in normal it must be in three days
2	Dispatch	Same day/ letters which are issued at late hours dispatched on next days	Registered dak and through special messenger
3	Record keeper	Certified copies in urgent nature with in 24 hours
4	Preparation of Khatiayan	Each Amin to prepare three no. of Khatiyan daily	Including correction

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name /Title of the document	Type of Documents	Brief write up of the Documents	From where one can get a copy of Rules,Regulations, Instructions Manual and Records.	Address, Telephone No. , FAX, E-mail & Others	Fee charged by the Department for a copy of Rules, Regulations, Instructions, Manual and Records (if any)
1	2	3	4	5	6	7
1	M.T. Accounts	M.T. Accounts	Deals with Tahasil Transaction	Book and website
2	O.P.D.R. Act/ Rules	O.P.D.R. Act/ Rules	Recovery of certificate dues
3	O.M.C. Rule 2019	O.M.C. Rule 2019	Issue of Misc. Certificate
4	Odisha Irrigation Act 1962	Odisha Irrigation Act 1962	Regulating management of water supply and collection of C.B.W.R.
5	Odisha Relief Code	Odisha Relief Code	Administration of relief to victims of natural calamities
6	Odisha Pani Panchayat Act	Odisha Pani Panchayat Act	Administration of relief to victims of natural calamities
7	Odisha Service Code	Odisha Service Code	Regulates condition of service of employees
8	O.G.S.C. Rules	O.G.S.C. Rules	Regulates conduct of Govt. employee
9	OCS (CCA) Rules	OCS (CCA) Rules	Initiate disciplinary against an employee and inflict punishment
10	O.R.V Act	O.R.V Act	Deals with engagement of legal heirs of deceased employees
11	Budget Manual	Budget Manual	Prepares budget estimate of Tahasil office
12	OTC Vol. (I & II)	OTC Vol. (I & II)	Deals with procedure of day to day official work
13	OGFR	OGFR	Deals with procedure of regulating expenditure
14	DFPR	DFPR	Deals with procedure regulating official transaction
15	OLR Act	OLR Act	Brought reform and fixation of ceiling on agricultural land
16	Mutation Manual	Mutation Manual	Deals with procedure for grant of Mutation and correction of ROR
17	OPLE Act/ Rules	OPLE Act/ Rules	Prevents encroachment in Govt. Land
18	OGLS Act 1962/ Rules 1983	OGLS Act 1962/ Rules 1983	Deals with sanction of Lease and alienation
19	Orders on Bebandavasta land case	Orders on Bebandavasta land case	Deals with procedure on Settlement of rent

Sl. No.	Name of the Act/ Rules/ Regulation etc.	Brief Gist of the contents	Reference No., if any	Price in case of Priced Publication
1	2	3	4	5
21	O.E.A. Act	Deals with abolition of Ex- Jamidari Gounti System
22	Nizarat Manual	Deals with procedure on maintenance of accounts
23	ORM-1964	For following official procedures

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Nature of Records	Details of Information available	Units/ Section, where available	Retention Period, where available
1	2	3	4	5
1	Sairat	Case records	Touzi	Three Years
2	Residential/ Income/ Caste/ Legal heir/ OBC/ SEBC Certificate	-do-	DA Misc. Certificate	One year
3	O.P.D.R. Cases	-do-	DA Certificate	12 years
4	Mutation	-do-	DA Mutation	12 years
5	O.P.L.E	-do-	DA Encroachment	6 years
6	Alienation case records/ Settlement of govt. land for homestead and agriculture purpose	-do-	Lease/ Alienation Section	5 years
7	Bebandobast	-do-	Revenue Section	12 years
8	Other O.L.R. ceiling cases	-do-	-do-	06/ 12 years
9	ROR/ Maps		Record keeper in charge
10	All types of files pertaining to monetary transaction		Nazir
11	Audit report/ Inspection report		DA audit
12	Inspection note of officers/ Rehabilitation reports		DA General & Misc
13	Service of process/ Form/ Stationary/ Salable Map/ Stock & stock		Asst. Nazir
14	Sun stroke dead lightening cases/ House damage list of natural calamities		DA Emergency
15	Transfer posting of RIs staff		Dealing Asst. (Establishment)
	Roster arrangement		-do-
	Taining of revenue field staff		-do-
	Service verification report		-do-
	Pay fixation of officers/ Staffs		-do-
	Sanction of increments/ House rent/ Approval of tour diaries/ Service book of staffs		-do-
	Acquaintance roll/ TA/ Pay bill		-do-

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl. No.

Name & Address of the Consultative Committees/ Bodies

Constitution of the Committee/ Body

Role and Responsibility

Frequency of Meetings

Tahasil office Koira under the chairmanship of Tahasildar with members such as Additional Tahasildar, Section officer, Revenue supervisor

Address- Office of the Tahasildar , Koira

Tahasildar, Additional Tahasildar, Section officer, Revenue supervisor as decide by the Tahasildar

Formulate strategy for achieving and target of the office.
Frame timeline for completion of work.
Laying out SOP of work and providing guideline.

Field staff meeting held on every month.

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl.No.	Name and address of the body	Main function of the body	Constitution of the body	Date of Constitution	Date up to which valid.	Whether meetings open to public.	Whether minutes accessible to public	Frequency of meetings	Remarks
1	2	3	4		5	6	7	8	9
1	Purchase Committee	To purchase stationary item			1 year	No	Yes	As and when required

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl	Name	Designation	Mobile No.	E-Mail Id	Address
1	2	3	4	5	6
1	Nirmala Biswal, ORS	Tahasildar I/C	7609855514	biswal.nirmala@rediffmail.com	Koira, Sundargarh
3	Santosh Kumar Mishra	Section Officer	9437435438	santoshkumarmishra118@gmail.com	Koira, Sundargarh
4	Shrikant Pruseth	Revenue Supervisor	9439421614	shrikantaprusethri@gmail.com	Koira, Sundargarh
5	Harshit Kandulna	Revenue Inspector	8763366049	harshitkandulna@gmail.com	Koira, Sundargarh
6	Deepak Kumar Nayak	Revenue Inspector	6371026657	deepakrourkela7@gmail.com	Koira, Sundargarh
7	Uddhaba Pradhan	Revenue Inspector	9439032289	udpradhan03@gmail.com	Koira, Sundargarh
8	Kamal Lochan Kisan	Revenue Inspector	7682010241	kamal2011kisan@gmail.com	Koira, Sundargarh
9	Balram Tripathy	Revenue Inspector	8895528209	balaramtripathy117@gmail.com	Koira, Sundargarh
11	Narendra Sa	Revenue Inspector	7751841081	anil.sa45@gmail.com	Koira, Sundargarh
12	Bhisma Nag	SRA	9438410988	bhismanag.k@gmail.com	Koira, Sundargarh
13	Bijay Kumar Patra	SRA	9438162873	bijaykumarpatra1984@gmail.com	Koira, Sundargarh
14	Narendra Kishan	SRA	9438836991	nkishan1985@gmail.com	Koira, Sundargarh
15	Kishore Kumar Raudia	SRA	8328887144	kc.fmsbhu@gmail.com	Koira, Sundargarh
16	Sarat Chandra Pradhan	JRA	8895845440	babusarat8895@gmail.com	Koira, Sundargarh
17	Sushil Kumar Kishan	ARI	9776605322	sushil9776@gmail.com	Koira, Sundargarh
18	Basanta Kumar Behera	ARI	8280003502	basantababu@gmail.com	Koira, Sundargarh
19	Jogendra Barua	Amin	8260102237	jogendrabarua06@gmail.com	Koira, Sundargarh
20	Jogeswar Naik	Amin	9178385479	jogeswarnaik435@gmail.com	Koira, Sundargarh
21	Abhaya Behera	Amin	8895206541	abhaybonai@gmail.com	Koira, Sundargarh
22	Motilal Gardia	Chainman	6370098525	motilaletc1993@gmail.com	Koira, Sundargarh
23	Sumit Kumar Srichuhan	JRA	7008270614	sumitkumarsrichuhan@gmail.com	Koira, Sundargarh
24	Sangeeta Singh	JRA	9937945005	sangeetasingh456@gmail.com	Koira, Sundargarh
25	Subham Mahapatra	JRA	8895967686	subhulyf143@gmail.com	Koira, Sundargarh
26	Prasanta Kumar Naik	JRA	7504882648	prasant.naik777@gmail.com	Koira, Sundargarh
27	Baneswar Tirkey	Peon	7978567392	tirkey.baneswar13@gmail.com	Koira, Sundargarh
28	Saraswati Sunani	Peon (Deputed to Lephripada Tahasil)	7735530655	saraswatisunani8@gmail.com	Koira, Sundargarh

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl No	Name	Designation	Basic Salary
1	Nirmala Biswal	Tehsildar I/C, Koida	53600
3	Santosh Kumar Mishra	Section Officer	46200
4	Shrikant Pruseth	Revenue Supervisor	55200
5	Harshit Kandulna	Revenue Inspector	41100
6	Deepak Kumar Nayak	Revenue Inspector	52200
7	Uddhaba Pradhan	Revenue Inspector	41100
8	Kamal Lochan Kisan	Revenue Inspector	38700
9	Balaram Tripathy	Revenue Inspector	38700
11	Narendra Sa	Revenue Inspector	35400
12	Bhisma Nag	SRA	30100
13	Bijay Kumar Patra	SRA	30100
14	Narendra Kishan	SRA	31900
15	Kishore chandra Raudia	SRA	30100
16	Sarat Chandra Pradhan	JRA	26000
17	Sushil Kumar Kishan	ARI	26000
18	Basanta Kumar Behera	ARI	21700
19	Jogendra Barua	AMIN	22800
20	Jogeswar Naik	AMIN	22800
21	Abhaya Kumar Behera	AMIN	22800
22	Motilal Gardia	Chainman	21600
23	Sumit Kumar Srichuhan	JRA	20500
24	Sangeeta Singh	JRA	20500
25	Subham Mahapatra	JRA	20500
26	Prasanta Kumar Naik	JRA	20500
27	Baneswar Tirkey	Peon	19200
28	Saraswati Sunani	Peon	17100

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Non-Plan Budget:

Sl. No.	Major Head	Activities to be Performed	Sanctioned Budget	Budget Estimate for 2025-26 in Rs.	Revised Estimate for 2025-26 in Rs.	Expenditure till date for 2025-26 in Rs.
1	2	3	4	5	6	7
1	03-2029-Land Revenue -00-104-Management of Govt. Estate- 1448 -Tahasil Establishment - 01003-Salary 0-1-0 (Non Plan)	Revenue	Pay	10506000		1519000
			DA	6408660		820286
			HRA	275136		32208
			OA	-		-
			TE	50000		-
			Elect. Charges	70000		11666
			Water Charges	3000		-
			Tel. Charges	3000		-
			Motor Veh. (Fuel)	120000		20000
			O.C.	150000		25300
			Motor Veh. (Hired)	364800		30000

Plan Budget: Not Applicable

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Physical and financial targets of the programme (for the last year)

Sl.No./ Code	Name	Amount of Subsidy	Parent/Guardian	Address
				District	City	Village
							House No..
1	crop loss	nil	nil	-	-	-	-

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Sl. No.	Name and Address of the Beneficiaries	Nature of Concession/ Permit/ Un-Authorization provided	Purpose for which granted	Scheme and Criteria for Selection	No. of Items, similar Concession given in past with purpose
1	2	3	4	5	6
1	Landless/ Homestead less person of the Tahasil	Concession	Construction of house and agriculture	As per the guidelines of Govt. in Revenue Dept., there is provision for Allotment of house site and Agricultural land to the eligible homestead less and landless persons by observing formalities as per Act & Rules	Construction of house and cultivable land

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

The acknowledgement of receipt of application, processing status of the case and disposal is updated through auto SMS to the applicants.

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Facility available	Nature of Information available	Working hours
1	2	3	4
1	Tahasil Office, Koira	All kinds of land matters	10 AM to 5.30 PM
2	R.I. offices	-do-	-do-
3	Notice Board	Notices	All hours

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Assistant Public Information Officer (APIO):

Sl.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Sangeeta Singh	Junior Revenue Assistant	06625 235380	9937945005		sangeetasingh456@gmail.com	Office of the Tahasildar, Koira, Sundargarh

Public Information Officer (PIO):

Sl.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Sri Santosh Kumar Mishra	Section Officer	06625 235380	9437435438	-	santoshkumarmishra118@gmail.com	Office of the Tahasildar, Koira, Sundargarh

First Appellate Authority (FAA):

Sl.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Sri Nirmala Biswal, ORS	Tahasildar (I/C)	06625 235380	7609855514	-	biswal.nirmal@rediffmail.com	Office of the Tahasildar, Koira, Sundargarh

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

All other information as may be prescribed for dissemination shall be collated, tabulated, compiled, collected and provided in the form of manual from time to time.

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