District Planning & Monitoring Unit, Gajapati

Introduction:

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

Objective / purpose of the Public Authority

    The objective of the Public authority is to maintain all records of its Organization.The purpose of the authority is to publish all the particulars, powers and duties, etc and to provide relevant information to the concerned Public Information Officer.

Mission / Vision Statement of the Public Authority

    The mission is to maintain the records, rules, manuals and all other Official documents to facilitate the Right to Information.

Brief History of the Public Authority and context of its formulation

    The district Planning Office, Gajapati has been created since   1992 for smooth preparation of Draft District Annual Plans and five year Plans for the district and subsecquently deals with Schemes such as MPLADS, MLALADS, Special Problem Funds,Special Development Programme,Critical Gap fund etc.           

Duties of the Public Authority

The Deputy Director(Planning & Statistics) is the Head of Office and supervises all the works of the Office.

Main activities/function of the Public Authority

     To see the works allotted to the Office done within the specified time frame as indicated below.                                                         

List of Services being provided by the public authority with a brief write-up on them

  1. Preparation   of the  Integrated   Draft  District  Plan:  The   Office   collects Plan documents from different Sectors functioning in the district and integrates the sect oral plans as per the norms fixed by Government and prepares ihe Integrated Plan document for approval in the District Planning Committee and submission of the same to Government for flow of funds.
  2. MPLADS   and   MLALADS:   The   Office   scrutinises   the   project   proposals recommended by the Hon'ble M.Ps and MLAs for MPLADS '&. MLALADS respectively. Obtains Plan & Estimates from the concerned executing agencies and sanctions MPLADS & MLALADS funds to those projects.
  3. Special Problem fund: Under this Scheme, the Government in P & C Department allocates funds for the projects decided at Government level. The Office obtains Plan & estimates from the concerned executing agencies and releases lands.
  4. The Office also deals with Special development Programme and Critical Gap fund
  5. The Office monitors progress of all the above Schemes and submit different reports to the proper quarters.                    

Organizational structure. Diagram at various levels namely state, Directorate, region, District, Block etc (whichever is applicable)

    The District Planning Office, Gajapati is a field establishment of the Planning & Convergence Department at the State Level and functions under the direct control of Collector. Gajapati.                              

Expectation of the Public authority from the Public for enhancing its effectiveness and efficiency.                                                            

Not applicable as far as the nature of work of this office is concerned

Arrangements and methods made for seeking public participation and contribution

Does not arise.

Mechanism available for monitoring the service delivery ami public grievance resolution

     As far as public grievance is concerned any one can forward their grievance the Collector or to the District Planning Officer.

Addresses of the main Office and other Offices at different levels (please categories the addresses district wise for facilitating the understanding  by the user)

    The District Planning Office is the only Office at the district level having no other sub-ordinate Offices at Sub-Division or Block levels. The Office is situated inside the Campus of Colleclorate, Gajapati.

    Morning Hours of the Office: From 10 A.M. to 1.30 P.M. 
    Closing Hours of the Office:  From 2.00 P.M. to S.30 P.M.

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl

Designation

Power

Duties
 

 

Administrative

Financial

Others

 

1

Deputy Director(Planning & statistics)

Deals with Office administration

Drawing & disbursing Officer

Scheme Works

1.Head of Office
2.Establishment works of the Office.
3.Supervise all Schematic works dealt In the Office

2

Senior Economic Investigator

     Scheme Works 1.Sanction of MPLADS/ CGF/Collections of UCs etc

3

Sr. Revenue Assistant

       Bill and establishment Works

4

Jr Revenue assistant

      

All establishment Works

5

Peons

      

Cleaning of Office & File movements

 

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl.
No.

Item of Works

Process of Action

1

What is the procedure followed to take a decision for various matters? (A reference to Secretariat Manual and Rule of Business Manual, and other rules / regulations etc can be made)

 

2

What are the documented procedures / laid down procedures / Defined criteria / Rules to arrive at a particular decision for important mailers? What are different levels through which a decision process moves?

The files are rooted through the District Planning Officer to the Collector for decision

3

What are the arrangements to communicate  decision  to public .

In case of  MPILADS / MLALADS/Special Problems/SDP/CGF project the works are communicated to the Blocks  and other  executing agencies after obtaining orders from collector for obtaining orders from Collector for estimation .

4

Who are the Officers at various levels whose opinions are sought for the process of decision-making ?

 In case of  RSVY Scheme ,the files are rotted through P.D ,DRDA to Collector   for decision.

5

Who is the final authority  that wets the decision ?

After the decision taken by Collector, the District Planning Officer carries out the works


Please provide information separately in the following format for the important matters on which the decision is taken by the public authority. 

Subject on  which    the
Decision is to be taken

MPILADS / MLALADS /  Special Problem fund/SDP/CGF

Guidelines / Direction, if any

There are guidelines for MPI.ADS / MLALADS/ Special Problem fund/SDP/CGF

Process of Execution

 (a) Hon'ble M.Ps / M.L.As recommend the proposals under MPLADS and MI.ALADS. The proposals are scrutinized as per guidelines in the District Planning Office. The Estimates are called from executing agencies. Collector administratively approves the estimates and funds are sanctioned.

(b)   In case of Special Problem fund, the Hon'ble M.I.Ls. Submit their proposals to Govt. The projects are finalized at Government level and communicated to the District Planning Office after which the procedure as in (a) above is followed.

Designation of the Officers involved in the decision making

A Collector, Gajapati

Contact information of above mentioned Officers

Residence of Collector (near Collectorate) PKD Ph- 222396

If not satisfied by the decision, where and how to appeal

At P & C Department

 

MANUAL- 4

Norms for Discharge of Functions

[Section-4(1) (b) (IV)]

 

NIL

 

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl.
No.

Name / title of the document

 

Type of the document

Brief write up  the document

From Where one can get a copy  Rules, Regulations Instructions. Manuals & Records

Address, Telephone Number Fax, mail and others

Fee charged   by Department for a copy of Rules and instructions, manuals and records if any

1

2

3

4

5

6

7

1

Odisha Service Rules

General

Contains all the Service matters of the employees

From Law Book publishing agencies in the general market.

 

As per price of the Book

2

Guidelines of MPLADS

General

Procedure for sanction and monitoring of MPLADS works

From the Dist Planning Office & MPLADS Website

District Planning Office,    Gajapati-Ph-224740

Not specified  in  the Right to Information Act 2005 Book

3

Guidelines of MLALADS

General

Procedure               for sanction and monitoring of MLALADS works

From the Dist Planning Office

District Planning Office    Gajapati-Ph-224740

Not  specified in  the Right to  Information Act 2005 Book

 

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b)(vi)] 

Sl. No.

Category of the document

Name of the document and its introduction in one line

Procedure to obtain the documents

Head by/ under control of

1

2

3

4

5

1

Project list of MPLADS

Contains projects     recommended and sanctioned under MPLAD Scheme

On payment   as per rate fixed by Govermenent

District Planning Officer, Gajapati

2

Project list of MLALADS

Contains projects      recommended and sanctioned under MLALAD Scheme

-do-

-do-

3

List of Projects    under Special Problem Fund

List of projects finalized and sanctioned at Government level

-do-

-do-

4

List of Projects    under Special Development Programme

Contains projects      recommended and sanctioned under SDP Scheme

-do-

Dist. Planning Office

5

List of Projects    under Critical Gap fund

Contains projects      recommended and sanctioned under CGF Scheme

-do-

   -do-
6 Comprehensive District Plan Approved in the DPC meeting         -do-     -do-

 

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl.
No.

Subject/Topic

Is it mandatory to ensure public participations
(Yes/No)

Arrangements for seeking public participation

1

2

3

4

1

MPLADS

No

Does not arise

2

MLALADS

No

-do-

 

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

 

[Section-4 (1) (b) (viii)] 

Name & address of the affiliated Body

District Planning Committee, Gajapati

Type of the affiliated Body (Board, Council, Committee, Qther Body)

Committee

Brief introduction of the affiliated Body (Establishment year. Objectives. / main activities)

The constitution of the DPC was notified in the Gazelle on 09.05. 2003. The Committee is  approve the District Plan prepared by the /Zilla Parishad & 1)1.IDA

Role of the Affiliated Body (Advisor)1/ Managing/Executive/Others)

Others

Structure & Member Constitution

The DPC, Gajapati comprises 15 members including , One Chairman ,One member Secretary. 1 expert member. 1 member from  ULBs and other 11 members elected from among the elected members of   Zilla Parisad .

Head of the Body

Sri Raghunath Mohanty, Hon,ble Minister, Panchayati Raj Parliamentary affairs is the chairperson of the Committee.

 Address of the main Office and its Branches.

There is no Branch Office of the Committee. But the District Planning office secretarial assistance to the DPC   .The Collector is the Member Secretary.

 Frequency of the Meetings

Not specified by the Government

Can Public participate in the meetings

No

Are minutes of the meeting repared

Yes

 Are minutes of the proceedings available to the public? If yes please provide information about the    procedure to obtain them.       

No

 

MANUAL-9 
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]

Sl No Name Designation Office phone No Mobile No Fax Email Address
1 Maheswar Sahoo
 Deputy Director(P&S)   9237500782  - dpmu-gaj.plg@nic.in District Planning and Monitoring Unit,Gajapati
2 Ram Chandra Tudu
Senior Economic Investigator
   7008315605    dpmu-gaj.plg@nic.i District Planning and Monitoring Unit,Gajapati
3 Rashmita Padhy Sr Revenue Assistant   9348181295
  - dpmu-gaj.plg@nic.in  District Planning and Monitoring Unit,Gajapati
4 Preeti Kumari Das Jr Revenue Assistant   9078088200 -
dpmu-gaj.plg@nic.in  District Planning and Monitoring Unit,Gajapati
5 Lakshman Chandra Mali Peon   8480460300 -
dpmu-gaj.plg@nic.in  District Planning and Monitoring Unit,Gajapati

 

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)] 

Sl. No.

Name

Designation

Monthly Remuneration/Pay Scale

Compensation/
Compensatory Allowance

 

The Procedure to determine the Remuneration as given in the Regulation

1

Dr.Kulamani Rauta         

Deputy Director Planning and Statistics Gajapati

82,400

-

-

2

Ashok kumar Das

Assistant Director,Planning

  84,475    

3

Sri Bibhuti Bhusan Satpathy

 Economist

31,500

-

-

4

Ms.Linet Surin

MPLE

31,500

-

-

5

Sri Soum Gupta

Finance Expert

27,563

 

 

6

Pragyan Priyadarshini

Junior Revenue Assistant

 

            27,081

-

-

7

Rashmita Padhy

Senior Revenue Assistant

49,753

-

-

8

Laxman Chandra Mali

Peon

10,750

    

9

Arun Kumar Naik

A.S.O

62,200

    

10

Akshya Kumar Behera

A.S.O

56,900

    

11

Jagannath Behera

Senior Clerk

28,962

    

12

Pradeep kumar Raika

Head Clerk cum Accountant

52,000

    

13

Ramakanta Tripathy

SFI

39,000

    

14

Baraj Dalai

SFS

36,100

    

15

Padmanav Sahu

SFI

35,000

    

16

Gajendra Nayak

SFS

34,000

    

17

Prasanna Kumar Panda

SFS

36,800

    

18

Narayan Behera

Chain Man

30,600

    

19

Simadri Sabar

Night Watchman

30,200

    

20

Karri Vinod Kumar

SFS

10,600

   

21

Usharani Mishra

SFS

 10,600

    

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Year 2004-05

Sl. No.

 

Name of the   Scheme/ Head

Activity

Starting date of the activity

 

Amount      proposed

Amount sanctioned

 

Amount released/ disbursed

Actual  expenditure for the last year

 

Responsible Officer for the quality and the complete execution of the work

NIL

For other Public Authorities 

Sl. No.

Head

Proposed Budget

 

Sanctioned Budget

 

Amount released/
disbursed (No. of installment)

Total expenditure

NIL

  

  MANUAL-12 

   Manner of Execution of Subsidy Programmes

 [Section-4 (1) (b) (xii)]

NIL

 

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

 

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b)(xiv)]  

NIL

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information 

[Section-4(l) (b) (xv)]

  1. Library       
  2. Drama and Shows                           
  3. Through News Paper
  4.  Exhibition                                                                                                               
  5. Notice Board                                                      (-/)                       
  6. Inspection of records in the office                       (-/ )
  7. System of issuing of copies of documents           (-I)
    8.    Printed manual available
    9. Website of the public authority
    10. Other means of advertisement

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]                     

Assistant Public Information Officer (APIO):

Sl. No.

Name

Designation

STD Code

Ph. No.

Fax

E-mail

Address

Office

Home

1

  Rashmita Padhy  Sr Revenue Assistant          dpmu-gaj.plg@nic.in  D.P.M.U,(Planning wing),Gajapati, Collectorate Building, Room No-216

Public Information Officer (PIO):

Sl. No.

Name

Designation

STD Code

Ph. No.

Fax

E-mail

Address

Office

Home

1

Sri Ram Chandra Tudu

Senior Economic Investighator

 

  

 -

 -

 dpmu-gaj.plg@nic.in --

D.P.M.U,(Planning wing),Gajapati, Collectorate Building, Room No-216

First Appellate Authority (FAA):

Sl. No.

Name

Designation

STD Code

Ph. No.

Fax

E-mail

Address

Office

Home
 1 Shri Maheswar Sahoo Deputy Director(Planning & Statistics)

 

  

 -

 -

dpmu-gaj.plg@nic.in -

D.P.M.U,(Planning wing),Gajapati, Collectorate Building, Room No-216

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

NIL

 

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