Executive Engineer, Earth Dam Division, Chitrakonda, Malkangiri

Introduction

Background of this Hand-Book ( Right to Information Act. 2005):
As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:
As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-book?
As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.
As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.
As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.
As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.
As per RTI Act-2005 and Odisha RTI Rules,2005.

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Objective/ Purpose of the Public Authority:

Supervision, Administration & Budget Controlling Authority of Satiguda Medium Irrigation Project, Malkangiri.

2. Mission/ Vision Statement of the Public Authority:

Satiguda Medium Irrigation Project, Malkangiri to provide Irrigation facilities for 9065 Ha. Kharif & 4535 Ha. Rabi in the Block of Korukonda & Malkangiri under Malkangiri District & also Water Supply to Malkangiri Towm.

3. Brief History of Public Authority and Context of its Formation:

The Satiguda Medium Irrigation Project, Malkangiri handed over to this Division on dt. 14.08.89 and office on 02.01.91.

4. Duties of the Public Authority:

Administrative and Budget Controlling Authority of Executive Engineer, Earth Dam Division, Chitrakonda & Potteru Irrigation Project, Balimela.

5. Main Activities/ Functions of the Public Authority:

Satiguda Medium Irrigation Project, Malkangiri main activities is maintenance of Dam, Dyke, Canal of above Project and provide Irrigation to 9065 Ha. Kharif & 4535 Ha. Rabi.

6. List of Services being provided by the Public Authority with a brief write up on them:

Satiguda Medium Irrigation Project, Malkangiri provide facilities of 14000 Ha. of land. Formation of 36 Nos. Pani Panchayats for smooth distribution of water to farmers.

7. Organizational Structure Diagram at various levels namely State, Directorate, Region, District, Block etc. (whichever is applicable):

State: Odisha
Region: Malkangiri
Dist. Malkangiri
Block: Malkangiri & Korukonda

8. Expectation of the Public Authority from the Public for enhancing its Effectiveness and Efficiency:

Co-operation of public through Pani Panchayats for smooth distribution of water to the farmers.

9. Arrangement and Methods made for seeking Public Participation/ Contribution:

Formation of Pani Panchayats for smooth distribution of water to the farmers.

10. Mechanism available for monitoring the Service Delivery & Public Grievance Resolution:

Telephone, Fax

11. Address of the Main Office:

i. Chief Construction Engineer, Potteru Irrigation Project,
At/Po.-Balimela,
Dist.-Malkangiri
Pin: 764051,
Ph/ Fax No. 06861 232521

ii. Executive Engineer, Earth Dam Division,
At/Po.-Chitrakonda,
Dist.-Malkangiri,
Ph/ Fax No. 06861 236425

12. Morning & Closing Hours of the Office:

10.00 AM to 1.30 PM & 2.00 AM to 5.30 PM
7.00 AM to 1.00 PM Summer Season

13. Project Aspects:

Balimela Dam (Joint) Project between Odisha and Andhra Pradesh State has been started during the year 1961-62 and completed in the year 1972-73. The Project is located in Odisha State in the Dist. of Malkangiri and 4 Km. away from Andhra Pradesh and Odisha Boarder-Latitude 18⁰ 8'-25" N. and Longitude 82"-7'-22".

The scope of the project is multipurpose river valley scheme mainly entered for Hydro Electric Power Generation across Machhkund-Sileru river (Main basin-Gopdavari and Sub basin-Sabari). Nature of catchment in hilly and dense vegetation and area of catchment is 4,910 Sq. Km. of which 2.224 Sq. Km. of is intercepted. Mean annual run off in the catchment is 1613 mm.

The capacity of the reservoir is 94,500 mcft. From this reservoir 50% water is diverted through a tunnel to Balimela P.H. and other 50% is letting in the river through Spillway sluices for utilization by A.P. II.

14. Electrical System:

Valve house is functioning with 6 nos. of butter fly valves of 2.6 mtr dia and discharge capacity 1462 cusecs. 6 Nos. of Turbine (FRANCIS) are installed of generating capacity 60 MW each and nos Turbine in 75 m.w. each. Total generation capacity is 510 m.w.

The tailrace water of Balimela P.H. discharges to river Potteru Upstream of Surlikonda Barrage. The pond of this barrage has a gross capacity of 157.2 ham.Of full pond level and its live storage capacity is 127.0 ham.

The peak discharge from the existing 6 x 60 m.w. unit in and 2 x 75 m.w unit in 220 cusecs with the existing level of Head Regulator at Surlikonda Barrage, it can hold a discharge water of 510 MW generation from all units of Balimela Power house for a period of 2.5 hrs. only.

As such it is planned to increase the storage capacity of the existing barrage by excavating/extending if.

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.	Description of post	Powers				Duties attached
Sl. No.	Description of post	Administrative	Financial	Statutory	Others	Duties attached
1	2	3	4	5	6	7
1	EE/ED Divn. =1 no	Full Power	As per delegation of Power	Advising and making decision as Head of the Office	As in the Head book of Engineering Project	Supervises all Execution of work relating to maintenance of project plan of non plan etc.
2	AE (C) (Estimator) = 1 no	-	-	-	To Submit information relating to RTI information to the concerned person/Authority as well as reply of Assembly Question etc.	To check the Estimate of all the works of plan & non plan & pursue to sanction by the competent Authority.
3	DA = 1 no	-	-	-	To Advise to Dealing Asst. regarding rule 7 regulation of accounting procedure.	For Supervisor of all the work bill as well as final checking of the bill for passing by the E.E.
4	H.C. = 1 no	-	-	-	-	To Supervisor the Estimator marking the letters received for handing over the develop Asst. for correspondence file maintenance.
5	Sr. Clerk = 2 nos.	-	-	-	To maintain important matter relating to Estt. Cash transaction etc.	To Deal with the bill of Estt. Sanction sorap disposal survey report matter etc.
6	Jr. Stenographer = 1 no.	-	-	-	-	To deal with the confidential matters CCR of staff & officers as and when required.
7	Jr. Clerk = 4 nos.	-	-	-	-	To prepare pay bill of regular & wages ragout to deal with the file of different matter cap record, registrant of stock T & P etc., After receipt of letter from diarist he put the file to the E.E through the H.C and D.A.O.
8	Draughtsman = 1no.	-	-	-	-	To prepare drawing according to the design prepared by the Engineering personnel.
9	Tracer = 1 no.	-	-	-	-	For tracing the drawing and to assist the draughtsman.
10	Peon = 7 nos.	-	-	-	-	To attend the office as well as Esst. Section, Estimate branch etc., to carry the file and distribution of official daks among the dealing Asst. of the respective offices and other officer.
11	C.K.(Regular) = 12 nos.	-	-	-	-	To attend the duties in view of peon.
12	NWM Cum Sweeper = 1 no.	-	-	-	-	To watch & ward of the office in might for safe guard the record etc., as well as sweep the office.
13	Wage regular staff Helper = 2 nos.	-	-	-	-	Attached division office for discharging duties in view of peon.

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

The Procedure can be described both in narrative form and through flow process chart. In Narrative form the stages through which a proposal passes, the levels at which it gets examined and the final authority to which it has to go for approval may be explained.

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
1	To Receive Application and put a diary number	Receipt & Dispatch Clerk	Same day
2	To mark Application to Concerned Section	Head Clerk	Same day
3	To Dispose off the letter	Dealing Assistant of Concerned Section	2-7 days
4	To study the file and put up with views/ recommendations, if any	Dealing Assistant/ Head Clerk	According to necessity of time required to dispose the case
5	To give direction/ approval of the case put up	Executive Engineer	-do-
6	To put up draft letter for approval	Concerned Dealing Asst./ Head Clerk	Within one day of return of the file
7	Approval/ disposal of the case on the final typed draft copy	Executive Engineer	Within one day of return of the file
8	To dispatch the letter	Issue section	On the same day in case of urgency/ other day

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.	Activity	Time Frame/ Norm	Remarks
1	2	3	4
1	Diary of letter	3 minutes per letter
2	Dispatch of letter	5 minutes per letter
3	Typing job	30 pages per day
4	To put-up letter by Asst.	Less than one hour in cased 'C' class receipt. One hour to Two hour in case of 'B' class receipt.
5	Disposal of Tender	As per OPWD Code	-
6	Information on R.T.I. Act	Disposal with in 30 day	-

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name/ Title of the Document	Type of Documents	Brief Write up of the documents	From where one can get a Copy of Rules, Regulations, Instructions, Manual & Records	Address, Telephone No., FAX, E-mail & others	Free Charged by the Department for a Copy of Rules, Regulations, Instructions, Manual & Records (if any)
1	2	3	4	5	6	7
1	Odisha Service of Engineers Rules, 1941		Recruitment, Promotion & Service condition of Engineers
2	Odisha Service Code		Service condition
3	OCS (Pension) Rules, 1992		Pension Rules
4	Odisha Govt. Servants Conduct Rules, 1959		Limitation of Govt. Servants
5	Odisha Civil Services (Rehabilitation Assistance) Rules, 1990		Appointment under Rehabilitation scheme
6	Odisha Civil Services (Classification, Control & Appeal) Rules, 1962		Disciplinary Proceeding
7	Odisha T.A. Rules		Rules relating to T.A.
8	GPF (O) Rules		Sanction of GPF advances/ GPF withdrawals to the subscribers and other allied matters
9	OGFR Vol. I & II		Financial Rules
10	FA Hand book		Financial Rules to be followed in major projects having FA & CAO office

Sl. No.	Name/ Title of the Document	Type of Documents	Brief Write up of the documents	From where one can get a Copy of Rules, Regulations, Instructions, Manual & Records	Address, Telephone No., FAX, E-mail & others	Free Charged by the Department for a Copy of Rules, Regulations, Instructions, Manual & Records (if any)
1	2	3	4	5	6	7
11	Odisha Resettlement & Rehabilitation Policy, 2006		The land acquisition for the project is done on the basis of this policy
12	LA Act, 1984		Emergency procedure applicable under Section 7(4) of the Act

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Nature of Records	Details of Information Available	Unit/ Section, Where Available	Retention Period, Where Available
1	2	3	4	5
1	Personal file & Service Book of Staff	Service Particular Employees	Establishment Section	-
2	Monthly A/Cs, Stock, Purchase & Work Payment	Expenditure under diff. works & correspondence thereof	Accounts Section	-
3	LAO, Regr. Tender files Estimates	Details of Land Acquisition Processing of Tenders sanctioned Register	Estimating Branch	-

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl. No.	Frame and address of the consultive comities/ Bodies	Rule & Responsibility	Frequency to meetings
1	2	3	4
1

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl. No.	Name and address of the body	Main Function of the Body	Const itution of the Body	Date of Const itution	Date upon which valid	Whether meeting open to public	Whether minutes accessible of public	Frequency of meeting	Remarks
1	2	3	4	5	6	7	8	9	10
1

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	STD Code	Phone No	Fax No	Email	Address
1	2	3	4	5	6	7	8
1	Kabi Prasad Nath	EE[C]	06861	236425	-	Kabiprasadnath@gmail.com	-
2	Trilachan Sethy	AE(Estimator)	-do-	-do-	-		-
3	Umasankar Sahoo	AEE[C]	-do-	-do-	-	-	-
4	N.R. Samal	AEE[C]	-do-	-do-	-	-	-
5	Satrughna Sahoo	AEE[C]	-do-	230297	-	-	-
6	Laxminarayan Nayak	AE[C]	-do-	236425	-	-	-
7	Baidhar Sethy	AE[C]	-do-	230297	-	-	-
8	Augustin Barla	JE[C]	-do-	236425	-	-	-
9	K.Ch. Pani	JE[C]	-do-	230297	-	-	-
10	Bhagaban Naik	JE[C]	-do-	-do-	-	-	-
11	Bakulesh Kr. Sharma	DA	-do-	236425	-	-	-
12	R.S. Choudhury	Sr Clerk	-do-	-do-	-	-	-
13	Dhabaleswar Rout	Sr Clerk	-do-	-do-	-	-	-
14	R.Ch. Panda	Jr Clerk	-do-	-do-	-	-	-
15	Kalidash tanti	Jr Clerk	-do-	-do-	-	-	-
16	Purna Rani Burman	D/Man	-do-	-do-	-	-	-
17	Santunu Ku. Gouda	Peon	-do-	-do-	-	-	-
18	Balaram Jharsing	Peon	-do-	-do-	-	-	-
19	Dukhishyam sahoo	Peon	-do-	-do-	-	-	-
20	Kamalalochan Naik	Peon	-do-	-do-	-	-	-
21	Arnapurna Khandai	Peon	-do-	-do-	-	-	-
22	G Vijaya Laxmi	Peon	-do-	-do-	-	-	-
23	Prasanta Kr. Surya	Peon	-do-	-do-	-	-	-
24	Madhab Khora	Peon	-do-	-do-	-	-	-
25	K.N.Rao	Peon	-do-	-do-	-	-	-
26	P.Khemudu	Peon	-do-	-do-	-	-	-
27	T.Ravana	NWCS	-do-	-do-	-	-	-
28	Madhab Khara	-	-do-	230297	-	-	-
29	Paramananda Khemudu	-	-do-	236425	-	-	-
30	Prahallad Sahoo	Helper	-do-	-do-	-	-	-
31	Sankar Das	C.K	-do-	-do-	-	-	-
32	Surenda Bisu	C.K.	-do-	-do-	-	-	-
33	K.B. Sarada	C.K.	-do-	-do-	-	-	-
34	S.S. Das	C.K.	-do-	-do-	-	-	-

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Scale of Pay (in Rs.)	Gross Amount (in Rs.)
1	2	3	4	5
1	Kabi Prasad Nath	EE[C]	15,600-39,100	99,008 /-
2	Trilachan Sethy	AE(Estimator)	9,300-34,800	73,920 /-
3	Bakulesh Kr. Sharma	DA	9,300-34,800
4	R.S. Choudhury	(Sr Clerk)	9,300-34,800	48,832 /-
5	Umasankar Sahoo	AEE[C]	15,600-39,100	68,656 /-
6	N.R. Samal	AEE[C]	15,600-39,100	53,340 /-
7	Satrughna Sahoo	AEE[C]	15,600-39,100	81,984 /-
8	Baidhar Sethy	AE[C]	9,300-34,800	78,550 /-
9	Laxminarayan Nayak	AE[C]	9,300-34,800	53,543 /-
10	Augustin Barla	JE[C]	9,300-34,800	51,744 /-
11	K.Ch. Pani	JE[C]	9,300-34,800	46,442 /-
12	Bhagaban Naik	JE[C]	9,300-34,800	47,376 /-
13	Dhabaleswar Rout	(Sr Clerk)	5,200-20,200	30,352 /-
14	R.Ch. Panda	(Jr Clerk)	5,200-20,200	25,872 /-
15	Kalidash tanti	(Jr Clerk)	5,200-20,200	24,304 /-
16	Purna Rani Burman	(D/Man)	9,300-34,800	51,744 /-
17	Santunu Ku. Gouda	(Peon)	4,930-14,680	35,280 /-
18	Balaram Jharsing	(Peon)	4,930-14,680	35,280 /-
19	Dukhishyam sahoo	(Peon)	4,930-14,680	34,272 /-
20	Kamalalochan Naik	(Peon)	4,930-14,680	33,824 /-
21	Arnapurna Khandai	(Peon)	4,930-14,680	33,264 /-
22	G Vijaya Laxmi	(Peon)	4,750-14,680	24,192 /-
23	Prasanta Kr. Surya	(Peon)	4,750-14,680	24,864 /-
24	Madhab Khora	(Peon)	4,750-14,680	22,176 /-
25	K.N.Rao	(Peon)	4,750-14,680	22,176 /-
26	P.Khemudu	(Peon)	4,750-14,680	22,176 /-
27	T. Ravana	(NWCS)	4,930-14,680	35,840 /-
28	Ratan Kumar Biswas	M.L.D	5,200-20,200	26,848 /-
29	Hemanta Kr Mohanty	M.L. Saranga	5,200-20,200	33,147 /-
30	Santosh Kumar Sethi	M.L. Saranga	5,200-20,200	33,121 /-
31	Monoranjan Dey	M.L. Saranga	5,200-20,200	27,714 /-
32	Subash Chandra Sethi	Sea Cunny	4,930-14,680	27,356 /-
33	Pratap Kumar Sethi	Sea Cunny	4,930-14,680	27,356 /-
34	Suresh Ch. Behera	G.Reader	4,930-14,680	36,960 /-

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

The revised Budget Estimate for the year 2019-20 for work of their Division in respect of the following Head of Account have been Sanctioned.

Sl. No.	Head of Account	Amount		Authority to Whom Submitted	Ref. of their office Lr. No. & Date.
1	2	3		4	5
B.D(Jt) Project
1	20-2801-102-0851-21033-000 (Maintenance & Repair work of B.D.P.)		RS - 2,66,20,000.00
2	20-2801-102-0851-21080-000 (Maintenance & Repair work of Motor Launch)		RS - 1,12,000,00.00
3	20-2801-102-0851-21003-000 (Electrical consumption Charges)		RS - 33,00,000.00
4	20-2801-102-0851-31003-000 (Touch & Plant)		RS - 5,500,00.00
Satiguda Irrigation Project
1	20-2701-36-101-0851-21033-000 (Satiguda Irr. Project)	RS - 44,00,000.00
2	20-2701-36-101-0851-21073-000 (Spl. Repair of SIP)	RS - 17,60,000.00
3	20-2701-36-101-0851-21072-000 (Spl. Repair for gate work)	RS - 7,47,000.00
4	20-2701-36-101-0851-2111 (Maintenance of Residential )	RS - 4,40,000.00
5	20-2701-80-800-1729-21033 (Maintenance of critical medium irrigation project)	RS - 1,45,00,000.00
6	20-2701-80-1011-21033 (Maintenance of other Special work)	RS - 20,00,000.00

Plan Budget:

Sl. No.	Name of the Scheme	Activity	Starting date of activity	Planned start date of activity	Planned end date of activity	Amount proposed/ Revised	Amount Sanctioned /Revised	Remarks
1	2	3	4	5	6	7	8	9
1	Satiguda Medium Irrigation Project	Constant of Satiguda Dam and canal system.	In the year 1962	1992-93 Completed	Completed Project	13.49 Corers
2	Balimela Dam(Jt) Project	Constant of Dam& Spillway gate Tunnel etc.	On the year 1962	1977-78 Completed	Completed Project	53 Corers

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

There is no provision Subsidy Programme

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Not Applicable

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl. No.	Activities for which for Electronic data available.	Nature of information available.	Can’t be shared with public.	Is it available on website to which is being used as back base.
1	2	3	4	5
1	HRMS	Estt. Pay bills of staff service book particular etc.	Can not be Shared with public.	-
2	WAMIS	Preparation of work bill.
3	IFMS	Dealing with work,bill,down,cheque etc. As well as other Estt. bill preparation.

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.

Facility Available

Nature of Information Available

Working Hours

Notice Board

Those which are open to public

10 AM to 5 PM (Normal Period)

7 AM to 1 PM
During Summer i.e.
10^th April to 15^th June

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Asst. Public Information Officer (APIO):

Sl.
No.

Name

Designation

STD Code

Office Ph. No

Home Mobile

E-Mail

Address

Srinivash Choudhury

Sr. Clerk

9438050287

Public Information Officer (PIO):

Sl. No.	Name	Designation	STD Code	Office Ph. No	Home Mobile	E-Mail	Address
1	2	3	4	5	6	7	8
1	Trilachan Sethy	AEE (Estimator)	-	-	9439210830	Trilochansethy 636@gmail.com	-
2	Satrughana sahoo	AEE (C)	06861	230297	8280111934	-	-
3	Sri Baidhar Sethy	AE (C)	-do-	-do-	-	Baidharnandinini 6222@gmail.com	-

First Appellate Authority (FAA):

Sl. No.	Name	Designation	STD Code	Office Ph. No	Home Mobile	E-Mail	Address
1	2	3	4	5	6	7	8
1	Kabi Prasad Nath	E.E	06861	236425	-	Kabiprasadnath @gmail.com	-

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

Frequently asked Question and answer by public for reference P.M Frequently asked Question & their Answer by Public it is advice to knock at the department website of water Resources Department Odisha.

Related to Seeking Information in Application form.

Citizen design of any information may apply for & in the Specific form to the public information officer with application fee Rs 10 /- (Rupees Ten) in shape of Treasury Challan under Head of Account 0076-other Administrative Service to other Service -101- receipt from central Govt. for Administration of Central Act. And regulation 9916710 fees and fines under Right to Information Act 2005”- or Cash. A person below poverty line is not required to pay any application fee for which he has to produce B.P:- Card.

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