District Culture Office, Dhenkanal

Introduction

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1) Aims and objectives of the Organization:

   To plan and undertake activities for promotion, preservation and dissemination of culture in the district particularly dance drama, music, literature and fine art.

2) Mission/ Vision:

   To spot the talents in the field of dance, drama music and fine art, improve their standard of performance by organizing programmes and competitions, to spot age old indigent and renowned artists and help them getting indigent artist pension, to recommend the cases of cultural organizations to Government in department of culture for getting cultural grant and library grant

3) Brief History and Background for its Establishment:

   In order to promote, preserve and disseminate culture in the district through various programmes and activities tire post of District Culture Officer was created in the district in the year 1986 and since then District Culture Office has been functioning as an integral part of the District Administration

4) Main Activities/ Functions:

a. To organize Block/ District Level Cultural Competition.
b. To recommend for financial assistance to Registered Cultural Organizations and Libraries.
c. To create and develop infrastructure in the district through government grant.
d. To organize Cultural programmes and competitions among school students and youths.
e. To spot talents in the fields of dance, music, fine art etc.

5) Duties to be performed to achieve the mission:

a. To act as Nodal officer.
b. To keep close liaison with Dance and Music Teaching institutions/ Registered Cultural Organizations/ Registered Libraries and Involve them in programmes/ activities.
c. Execution of various programmes.
d. Review of activities of grantee cultural organizations and libraries.

6) Details of Services Rendered:

a. To create awareness for promotion and preservation of culture in the district.
b. To recommend registered dance, music teaching institutions/ Cultural Organizations/ Libraries for getting financial assistance from the Government in Department of Culture.
c. To recommend the names of Indigent but renowned artists to Govt. for Indigent artist of pension.

7) Citizens' Interaction:

Maintain cordial relationship with public

8) Postal Address of the main Office/ Attached Subordinate Office:

a) District Culture Office,
Art and Craft Center, Dhenkanal

b) District Museum,
At.-Museum Building,
Po/Dist.-Dhenkanal

c) District Library,
Near Head Post Office,
Po/Dist.-Dhenkanal

d) District Library,
At.-Collectorate Campus,
Po/Dist.-Angul

9) Map of Office Location:

District Culture Office is functioning in Museum building.

10) Working Hours both for Office and Public:

Office working hours 10 A.M. to 5 P.M.

11) Public Interaction, if any:

Interaction with public during organization of programmes and also for disposal for routine work.

12) Grievances redress Mechanism:

   Grievances are heard during office hour and disposed of which are within the jurisdiction of D.C.O. and rest are forwarded to Higher Authorities for needful action.

13) Organization Chart:

 

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.

 

1

Designation

District Culture Officer

Powers

Administrative

Being the nodal officer for department of Culture, Odisha in the district, the D.C.O. implements all the schemes/ Programmes/ Policies activities relating to the Department of Culture, Odisha.

He keeps liaison with District Administration registered Cultural Organizations, Libraries of the district.

He recommends applications for Financial Assistance to Culture Organizations and libraries.

Financial

D.C.O. vested with Drawing & Disbursing power relating to salary & other claims of his office employees. No other Financial power vested with him.

Statutory

To ensure and function for promotion of Culture in the district.

Duties

To actively involve in all culture related activities as facilitation

2

Designation

Library Assistant

Powers

 -

Duties

Perform duties relating to maintenance and preservation of books in the dist. Library, issue books & magazines to readers coming to library.

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

The Procedure can be described both in a narrative form and through flow process chart. In narrative form the stages through which a proposal passes, the levels at which it gets examined and the final authority to which it has to go for approval may be explained.

Sl. No.

Activity

Level of Action

Time Frame

1

2

3

4

1

Receipts of daks in shape of directions instructions of Dept. and other general correspondences are examined and processed of at DCO level and put up to ADM/ Collector for approval and disposal.

D.C.O./ ADM/ Collector

1-3 day

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.

Categories of the Document

Name of the Documents & its Introduction in one line

Procedure to obtain the Documents

Held by/ under Control of

1

2

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4

5

1

Personal files of all Employees

-

-

Dist. Culture Officer, Dhenkanal

2

Files relating to Establishment matters

-

-

-do-

3

Files relating to Accounts matter

-

-

-do-

4

Audit & Inspection Files

-

-

-do-

5

Files relating to grant of Financial Assistance to registered Culture organizations

-

-

-do-

6

Files relating to grant of Indigent Artist Pension

-

-

-do-

7

Files relating to organizations of National days Programmes

-

-

-do-

8

Files relating to various Celebrations

-

-

-do-

9

Files relating to organizations of Dance, Music competition and Fine Art Competitions

-

-

-do-

10

Files relating to RRRLF grant to libraries

-

-

-do-

11

Files relating to building Projects of the Office

-

-

-do-

12

Files relating to Miscellaneous matters

-

-

-do-

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.

Nature of Record/ Documents

Details of Information Available

Unit/ Section, where Available

Retention Period, where Available

1

2

3

4

5

1

Receipt Register

Entry of all records received

Culture Office

Up to date

2

Issue Register

Issue of all to proper quarter

Culture Office

Up to date

3

Stamp Account Register

Maintenance of stamp Account of Culture Office

Culture Office

Up to date

4

Stock & Store Register

Entry of Stationary and other items

Culture Office

Up to date

5

Guard Files

Important orders, circulars maintained

Culture Office

Up to date

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl. No.

Name & Address of the Body

Main Functions of the Body

Constitution of the Body

Date of Constitution

Date up to which valid

Whether Minutes Open to Public

Frequency of Meetings

Remarks

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1

District Council of Culture

Promotion of Culture

The committee is under the Chairmanship of Collector with Officials & Non-Official Members

18.09.1995

-

-

As per the decision of the Chairman

 

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-Mail

Address

1

2

3

4

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6

7

8

1

Sri Laxmidhar Rout

District Culture Officer

06762 226583

8763317906

-

dcodhenkanal@gmail.com

Dist. Culture Office, Dhenkanal

2

Sri. Pitabas Dash

Clerk_cum_Accountant

-

9861417930

-

dcodhenkanal@gmail.com

Dist. Culture Office, Dhenkanal

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.
No.

Name

Designation

Monthly Remuneration (Pay+ DA+HRA)
(in Rs. Gross)

1

2

3

4

1

Sri Laxmidhar Rout

District Culture Officer

49.434

2

Sri Pitabas Dash

Clerk_cum_Accountant

35,570

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.

Facility Available

Nature of Information Available

Working Hours

1

2

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4

1

Information Counter

-

-

2

Website

-

-

3

Library

-

-

4

Notice Board

Public Notice

10 A.M. to 5 P.M.

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-Mail

Address

1

2

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1

Sri Laxmidhar Rout

District Culture Officer

06762 225700

-

-

dcodhenkanal@gmail.com

Art and Craft Center, Dhenkanal

Asst. Public Information Officer (APIO):

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-Mail

Address

1

2

3

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8

1

Sri Pitabash Dash

Clerk_cum_Accountant

-

-

-

dcodhenkanal@gmail.com

Art and Craft Center, Dhenkanal

First Appellate Authority (FAA):

Sl. No.

Name

Designation

Office
Ph. No.

Mobile No.

Fax

E-Mail

Address

1

2

3

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6

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8

1

Sri Sashanka Sekhar Das

ADM

-

-  

-

-

Collectorate, Dhenkanal

 

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

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