Tahasil Office, Rengali, Sambalpur

Introduction

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1) Aims and Objective of the Organization:

The main aim and objective of the Tahasil is to:

a. Revenue collection.
b. Distribution of waste land to home stead less, landless persons.
c. Maintenance of record of rights & updating of land records.
d. Safeguard of the Govt. land from unauthorized encroachment.
e. Settlement, of Sairat Sources and Collection of Auction Sale Amount.
f. Computerization of Land Records.
g. Issue of Misc. Certificates such as Caste, Resident etc.
h. Inspection and Supervision of R.I. Circles.
i. Relief distribution of Natural Calamities such as Flood, Cyclone etc..
j. Disposal of all type of Revenue Cases as per Law.
k. Collection of Water Rate.
l. Preparation of F.I.C. & distribution to Rayat, supervision of paddy procurement.
m. Preparation and distribution of Land Pass Book.

2) Mission/ Vision/ Objective:

a. Augmentation of collection of Revenue.
b. To achieve the target in Revenue Collection.
c. Distribution of House Site/ Agriculture Land.

3) Brief History and Background of its Establishment:

This Tahasil was created in the year December 1982 bifurcated from Tahasil Office, Sambalpur. The Tahasil Office is at present functioning in his own building.

4) Organization Chart:

a) Court of Tahasildar / Additional Tahasildar
b) Revenue Section
c) Estt. Section
d) Touzi Section
e) Encroachment Section
f) Lease Section & Alienation Section
g) Irrigation Section
h) O.L.R. Section
i) Be-Bandobast Section
j) Nizarat Section
m) Misc-Certificate Section
n) O.P.D.R. Section
o) Gen-Misc. Section
p) Record Room and coping Section
q) Emergency Section
r) Grievance Section

Staff Strength:

Sl. No.	Name of Post	No. of Staff
1	2	3
1	Tahasildar	01
2	Addl. Tahasildar	01

Sl. No.	Name of Post	No. of Staff
1	2	3
3	Head Clerk	00
4	Senior Clerk	03
5	Junior Clerk	04
6	Driver	01
7	Revenue Supervisor	Nil
8	Revenue Inspector	03
9	Assistant Revenue Inspector	04
10	Amin	07
11	Class-IV	08
12	Data Entry Operator (Contractual)	02

5) Allocation of Business:

   The Tahasildar is empowered to dispose of all cases relating to Mutation, Eviction of Encroachment, Lease, Partition, Conversion, Distribution of ceiling surplus land, Issue of Misc. Certificate (Residence, Caste, Income, Legal Heir) etc. granting of Certified Copies, Settlement of Sairat sources, Settlement of Government land for house site and agricultural purpose, establishment matter, drawing and disbursing of monthly salaries, disposal of certificate cases under O.P.D.R. Act.

6) Sections:

a. Establishment:

All service matter including drawal and payment of salaries of the employees working under this office is dealt in this section.

b. Revenue Section:

All revenue matter including lease and alienation of Government land to different Government Semi-Government and Private Organizations and individuals are dealt in this section.

i) Home stead land is settled in the name of homestead less persons.
ii) Government land is allotted through Site selection committee headed by the Sub-Collector to different offices and organizations.

c. Mutation:

Recording of names of purchaser of land in the R.O.R. on receiving application Forms in Form No.3 Application in Form No.182 after due enquiry and initiating a proceeding as per Mutation manual.

d. Touzi Section:

i) The tabulation figures of all Demand, Collection and Balance of land Revenue including Misc. Revenue and Water Tax for agriculture purpose.

ii) Assessment and collection of royalty from all the Sairat Sources like Sand, Stone and other Minor Minerals through Auction Sale only.

iii) Collection of royalty for bricks construction and other use of minor minerals.

e. O.L.R. Section:

   As per Odisha Land Reform Act, all the ceiling cases of different sections are being dealt here like u/s 8-A i.e. conversion of land, section 19-1(c) partition of joint holdings etc.

f. Nizarat Section:

   Land Revenue collected and deposited by R.I.s in cash and cash received from individuals through Challan in concerned heads of A/c of Govt. and cash book maintained. All the expenditure of the Tahasil is accounted in this section. The cash book is maintained in this section.

g. O.P.D.R. Section:

   Year old arrear dues are collected through Certificate proceedings as per O.P.D.R. Act. The R.I.s of this Tahasil has been directed to contact heavy defaulters and the dues collected accordingly.

h. Encroachment (Urban and Rural) Section:

   All Government land encroached by individual, organization, Government and local bodies are protected through O.P.L.E. Act. By initiating encroachment proceedings against the delinquent of the encroached Govt. land.

i. General & Misc. Section:

   All miscellaneous nature of work of correspondence is being dealt in this section.

j. Emergency Section:

   All disaster management work like relief to the persons affected by flood, cyclone, heat wave, lighting and other accident are being dealt in this section.

k. Public Grievance Section:

   All grievance petitions received from the Office of higher authorities as well as this Office is taken to the account and correspondence to the matter is made through this section.

(i) Demarcation of Land:

   The lands of the rayats as well as Govt. land are being demarcated through R.I.s/ Amins on payment of requisite fees as and when required.

(ii) Irrigation:

  Steps are being taken for approval of remission proposal received through R.I.s for delete Basic Water Rates from the land not covered with irrigation facilities. Collection of water taxes for water used for irrigation purpose temporarily. All disputes arise for irrigation of water to the cultivable land is dealt in this section.

(iii) Record Room:

 Records like R.O.R. and closed case records are kept in this section for future reference. Certified copies are issued on payment of requisite fees.

l. Lease Section:

   Case records relating to the Settlement of House site/ Settlement of waste lands.

m. Be-Bandobast Section:

   Assessment of Revenue & changes of status of Be-Bandobast land.

n. Misc. Certificate Section:

   Issue of Residential/ Caste/ Income/ O.B.C./ S.E.B.C/ Legal heir/ Valuation/ Solvency Certificates.

o. Computer Section:

   Online issuance of Misc. Certificate like Residential/ Caste/ Income/ O.B.C./ S.E.B.C/ Legal heir/ Valuation/ Solvency Certificates, Correction of R.O.R. (issue of Computerized Patta), issue of Certified Copy of R.O.R. and all types of Miscellaneous Office work are dealt in this section.

p. Alienation Section:

   Allotment of lands to the different Government Department & Public institutions.

7) Duties to be performed to achieve the Mission:

i. Tour to different Villages to collect the application form of the homestead less persons and process the case records in pro-active manner.
ii. Conducting tour to the villages along with the R.I.s for collection of revenue to achieve the target.
iii. Prompt response to the natural calamities to reduce its adverse effect.
iv. Conducting camp courts for early disposal of the revenue cases.

8) Details of Service Rendered:

   Tahasildar is the Principal Revenue Officer at the Tahasil level and custodian of Government land under his jurisdiction. His primary duty is to collect Revenue and maintenance of Land Records. As Irrigation Officer the Tahasildar has to ensure the assessment of water rate in time and ensure smooth flow of irrigation water in the canal. The Tahasildar has to ensure distribution of waste land to homestead less/ landless persons. The Tahasildar has to report the effect of natural calamities as earlier as possible to reduce its adverse effect upon the common people, As a Executive Magistrate he has to maintain the Law and Order situation as and when entrusted by the SDM/ ADM and the District Magistrate. Besides a lot of miscellaneous business has to be managed by the Tahasildar as and when assigned to the superior authorities.

9) Citizens' Interaction:

   Attending Jana Samparka Sibir, Cultural Utsaba, legal literacy camp and grievance cell. (Grievance cell is conducted in each working Saturday).

10) Postal Address of the Main Office, Attached/ Subordinates Offices etc.:

Main Office:

Tahasildar, Rengali
Po.-Rengali,
Dist.-Sambalpur

R.I. Circles within the Tahasil Area are as follows:

a) Tahasildar, Rengali: At/Po.-Rengali, Dist.-Sambalpur
b) R.I., Rengali: At/Po.-Rengali, Dist.-Sambalpur
c) R.I., Lapanga:- At/Po.-Lapanga, Dist.-Sambalpur
d) R.I., Katarbaga: At/Po.-Katarbaga, Dist.-Sambalpur
e) R.I., Laida: At/Po.-Laida, Dist.-Sambalpur

11) Working Hours both for Office and Public :

   10 A.M. to 5 P.M. with a launch break from 1.30 P.M. to 2 P.M. both for public and office. In emergency situation the office functions for 24 hour.

12) Grievance Redress Mechanism:

   The Grievance Petitions are being enquired through the R.I.s. & Rev, Supervisors and action are being taken as per Rule. In serious nature of Grievance the Tahasildar conducts enquiry and take actions immediately.

13) Public Interaction, if any:

   Attending Jana Samparka Sibir, cultural utsaba, legal literacy camp and grievance cell. (Grievance cell is conducted in each working Saturday).

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.
1	Name	Smt. Susma Bilung
	Designation	Tahasildar
	Powers	Administrative	Head Of Tahasil Office
		Financial	Disposal of all funds allotted
		Statutory	Tahasildar and Revenue Officer
	Duties	-
2	Name	Sri Tapandeb Chakraborty
	Designation	Additional Tahasildar
	Powers	Additional Tahasildar and Revenue Officer
	Duties	-
3	Name	Sri Gunanidhi Panigrahi
	Designation	Senior Clerk
	Powers	-
	Duties	Nazir, Mutation
4	Name	Sri Aswini Kumar Panda
	Designation	Senior Clerk
	Powers	-
	Duties	Touzi, Mutation, Record Keeper,
5	Name	Sri Prafulla Kumar Mishra
	Designation	Junior Clerk
	Powers	-
	Duties	Receipt/ Issue dispatch, Demarcation,
6               7         8       9	Name	Sri Rajesh Kishan
	Designation	Junior Clerk
	Powers	-
	Duties	OLR U/s. 8(A), Lease, Alienation
	Name	Jyotshnamayee Patel
	Designation	Junior Clerk
	Powers	-
	Duties	Misc. Certificate & Bill & Budget
	Name	Sri Ramchandra Tripathy
	Designation	Junior Clerk
	Powers	-
	Duties	Emergency, OPDR, General Misc. & Encroachment, APIO
	Name	Sri Aditya Narayan Panigrahi
	Designation	I/C Head Clerk
	Powers	Supervision of Office Work
	Duties	Establishment, Budget, Mutation, OLR U/s. 19(i) (C)

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

   The Procedure can be described both in narrative form and through Flow Process Chart. In narrative form the stages through which a proposal passes, the levels at which it gets examined and the final authority to which it has to go for approval may be explained.

The Flow Process Charts can give a comprehensive process as may be seen from the following illustration of preparing a food card.

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
1	To receive the application and put a diary number	Dealing Assistant issue a record	Same day
2	To mark application to concerned dealing assistant	Head Clerk	-do-
3	Put up before the Tahasildar	DAs	Within next three days
4	Decision made by the Tahasildar	Tahasildar	Next day

 Note: Such Charts may be prescribed for Major Functions.

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.	Activity	Time Frame/ Norm	Remarks
1	2	3	4
1	Diary of letter	3 minutes per letter	Deliver the letters to the concerned D.A.
2	Issue of letter	-do-	-
3	Dispatch Register	5 minutes per letter	Register Posts including Entry in the Peon Book

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name of the Act, Rules, Regulations etc.	Brief Gist of the Contents	Reference No., if any	Price in case of Priced Publications
1	2	3	4	5
1	Service Code	Service matter of Government Servants	-	-
2	GPF Rule	Provident Fund Matter	-	-
3	OCS (Pension) rule	Pension matter	-	-
4	OGFR Vol. I & II	Control of Financial Matter	-	-
5	OTC Vol. I & II	Bill Budget Matter	-	-
6	OCS (CCA) Rules	Proceedings	-	-
7	OT Rules	Traveling Allowance Matter	-	-
8	Odisha Government Servant Conduct Rules	Government Servant conduct	-	-
9	Odisha Nizarat Manual	Management of Nizarat	-	-
10	Manual of Tahasil Accounts	Tahasil Accounting Procedure	-	-
11	OGLS Act 1962 & Rules 1985	Alienation of Government land and De-Reservation of Government land	-	-
12	Odisha relief Code	Regarding relief operation in Natural Calamities	-	-
13	Odisha Record Manual	Maintenance of Records	-	-
14	OLR Act & Rules	Land Reform Matters	-	-
15	Odisha Mutation Manual	Correction of ROR an up-dation of land Records	-	-
16	OPLE Act	Eviction of Unauthorized encroachment over Government land	-	-
17	OPDR Act	Collection of arrear Land Revenue	-	-
18	Odisha Irrigation Act	Assessment of water rate and prevention of mischief in irrigation network	-	-
19	OMMC Rules	Settlement of Sairat  Sources	-	-
20	Odisha Misc. Certificate Rules 1984	Residential Certificate/ Income Certificate/ Legal Heir Certificate	-	-
21	Odisha Caste Certificate Rules, 1980	SC, ST & OBC/ SEBC Certificate	-	-

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Nature of Record	Details of Information Available	Unit/ Section, where Available	Retention Period, where Available
1	2	3	4	5
1	Transfer posting of RIs Staff	-	Dealing Assistant (Establishment)	-
	Roster Arrangement	-	-do-	-
	Training of Revenue field staff	-	-do-	-
	Miscellaneous training of Officers/ Staffs	-	-do-	-
	Service verification Report	-	-do-	-
	Pay fixation of Officers/ Staffs	-	-do-	-
	Sanction of increments/ House Rent/  approval of Tour Diaries/ Service Book of Staffs	-	-do-	-
	Acquaintance roll/ TA/ Pay bill	-	-do-	-
2	ROR/ Maps	-	Record Keeper in-charge	-
3	All types of files pertaining to Monetary Transaction	-	Nazir	-
4	Audit Report/ Inspection Report	-	DA Audit	-
5	Alienation case records/ Settlement of Government land for homestead and Agriculture purpose	-	DA Lease	-
6	Conversion cases/ Partition Cases/ ceiling cases	-	DA OLR	-
7	Sairat Case Records/ Temporary Permit or Minor mineral/ Case records relating to illegal lifting of Minor Mineral	-	DA Touzi	-
8	Sun Stroke dead lightening cases/ House Damage list of Natural Calamities	-	DA Emergency	-
9	Assessment of Water Rate/ Joint Verification Command Area	-	DA Irrigation	-
10	Inspection of Water Rate/ Joint Verification Command Area	-	DA General & Misc.	-
11	OPLE Cases	-	DA Encroachment	-
12	OPDR Cases	-	DA Certificate	-
13	Residential/ Income/ Caste/ Legal heir/ OBC/ SEBC Certificate	-	DA Misc. Certificate	-

Sl. No.	Nature of Record	Details of Information Available	Unit/ Section, where Available	Retention Period, where Available
1	2	3	4	5
14	Mutation Cases	-	DA Mutation	-
15	Be-Bandobast Matters	-	DA OEA	-
16	Service of process/ Form/ Stationery/ Stock & Stock	-	Nazir-cum-Assistant. Nazir
17	Monthly Progress Report	-	D.A. Revenue	-
18	Acquittance Roll/ T.A./ D.A Bill	-	D.A. Bill	-

 

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

 

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

 

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.	Name	Designation	Mobile No	E-mail
1	Bercius Dingdung	Tahasildar	9178843898	-
2	Bibhuti Bhushan Pradhan	REVENUE SUPERVISOR	9437821779	-
3	Dhaneswar Bachha	Section Officer	9861460801	-
4	Ramakanta Barik	Senior Revenue Assistant	7008197997	-
5	Mami Mahanand	Senior Revenue Assistant	7978417081	-
6	Mukesh Kumar Behera	Senior Revenue Assistant	9438130830	-
7	Gobinda Prasad Naik	Junior Revenue Assistant	9861354742	-
8	Rajesh Kishan	Junior Revenue Assistant	9776526136	-
9	Binit Kumar Padhan	Junior Revenue Assistant	9668679229	-
10	Usat Meher	Peon	9937808881	-
11	Sobhagini Mirdha	Peon	9937360463	-
12	Anuradha Swain	Revenue Inspector	8457054190	-
13	Deepak Kumar Pasayat	Revenue Inspector	8637237314	-
14	Siddhanta Pradhan	Revenue Inspector	8249646458	-
15	Sunil Kumar Sahu	Revenue Inspector	9556944406	-
16	Manjulata Bag	Revenue Inspector	8117843708	-
17	Naba Kishor Behera	Revenue Inspector	8452897123	-
18	Neetu Nayak	Revenue Inspector	7978017926	-
19	Amit Dixit	Asst. Revenue Inspector	8908791885	-
20	Smt. Sonam Behera	Asst. Revenue Inspector	8908418943	-
21	Nirmalya Rout	Asst. Revenue Inspector	7008824917	-
22	Dibya Prakash Majhi	Asst. Revenue Inspector	8658245799	-
23	Ranjan Kumar Patel	Amin	7008277839	-
24	Rajaram Behera	Amin	8249933956	-
25	Tapas Nanda	Amin	6371350453	-

SI	Name	Designation	Mobile No	E-mail
26	Sri Kamala Sahu	Amin	9178699350	-
27	Sri Srikanta Bisi	Amin	9861219201	-
28	Sri Bhupati Suhula	Amin	7008690352	-
29	Shekh Manzoor	Amin	9861087061	-
30	Prashanta Oram	Amin	8917286187	-
31	Roshni Sa	Amin	8117875490	-
32	Rukmini Naik	Peon	7894223812	-
33	Usat Meher	Peon	9937808881	-
34	Sobhagini Mirdha	Peon	9937360463	-
35	Abhiram Munda	Khalasi	9938080373	-
36	Bodharam Munda	Khalasi	6371485644	-
37	Nrusingh Nanda Nayak	DEO	9337366740	-
38	Premswaroop Panigrahi	DEO	9336733691	-

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

SI	Name	Designation	Pay Scale
1	Bercius Dingdung	Tahasildar	15600-39100
2	Bibhuti Bhushan Pradhan	REVENUE SUPERVISOR	9300-34800
3	Sri Dhaneswar Bachha	Section Officer	9300-34800
4	Sri Ramakanta Barik	Senior Revenue Assistant	5200-20200
5	Miss Mami Mahanand	Senior Revenue Assistant	5200-20200
6	Sri Mukesh Kumar Behera	Senior Revenue Assistant	5200-20200
7	Sri Gobinda Prasad Naik	Junior Revenue Assistant	5200-20200
8	Sri Rajesh Kishan	Junior Revenue Assistant	5200-20200
9	Sri Binit Kumar Padhan	Junior Revenue Assistant	5200-20200
10	Usat Meher	Peon	4750-14680
11	Sobhagini Mirdha	Peon	4750-14680
12	Smt. Anuradha Swain	Revenue Inspector	9300-34800
13	Sri Deepak Kumar Pasayat	Revenue Inspector	9300-34800
14	Sri Siddhanta Pradhan	Revenue Inspector	9300-34800
15	Sri Sunil Kumar Sahu	Revenue Inspector	9300-34800
16	Manjulata Bag	Revenue Inspector	9300-34800
17	Sri Naba Kishor Behera	Revenue Inspector	9300-34800
18	Miss Neetu Nayak	Revenue Inspector	9300-34800
19	Amit Dixit	Asst. Revenue Inspector	5200-20200
20	Smt. Sonam Behera	Asst. Revenue Inspector	5200-20200
21	Nirmalya Rout	Asst. Revenue Inspector	5200-20200
22	Dibya Prakash Majhi	Asst. Revenue Inspector	5200-20200
23	Sri Ranjan Kumar Patel	Amin	5200-20200
24	Sri Rajaram Behera	Amin	5200-20200
25	Sri Tapas Nanda	Amin	5200-20200

SI	Name	Designation	Pay Scale
26	Sri Kamala Sahu	Amin	5200-20200
27	Sri Srikanta Bisi	Amin	5200-20200
28	Sri Bhupati Suhula	Amin	5200-20200
29	Shekh Manzoor	Amin	5200-20200
30	Prashanta Oram	Amin	5200-20200
31	Roshni Sa	Amin	5200-20200
32	Rukmini Naik	Peon	4750-14680
33	Usat Meher	Peon	4750-14680
34	Sobhagini Mirdha	Peon	4750-14680
35	Abhiram Munda	Khalasi	4750-14680
36	Bodharam Munda	Khalasi	4750-14680
37	Nrusingh Nanda Nayak	DEO
38	Premswaroop Panigrahi	DEO

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Non-Plan Expenditure:

Sl. No.	Major Head	Tahasil Code	Activities to be Performed	Sanctioned Budget	2015-16		2016-17 (up to 31.08.2016 )
					Allotment (in Rs.)	Expenditure (in Rs.)	Allotment (in Rs.)	Expenditure (in Rs.)
1	2	3	4	5	6	7	8	9
1	03-2029	Revenue 020	Pay		4460000	4229758	2650000	1691442
2	-	-	D.P.
3	-	-	D.A.		545400	4802433	3577500	2076507
4	-	-	H.R.A.		107000	94144	70000	34137
5	-	-	O.A.		2000	2000	800	500
6	-	-	R.C.M.		25000	21743	18000	17270
7	-	-	T.E.		54000	54000	18000	17892
8	-	-	M.V.				40000
9	-	-	Elect.				40000
10	-	-	Tel.				5000
11	-	-	O.C.				50000
12	-	-	Water
13	-	-	Arr. Pay
14	-	-	F.A.

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Not Applicable

 

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Not Applicable

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

 

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Facilities Available	Nature of Information Available	Working Hours
1	2	3	4
1	Notice Board	All types of Notice	All Hours
2	Record Room	Certified copies as per ORM	10 AM to 4 PM on Working Days

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl.	Name	Designation	Office Ph. No.	Mobile No.	E-Mail	Address
1	2	3	4	5	6	7
1	Dhaneswar Bachha	Section Officer	06632-540542	9861460801	rengalitehsil1982@gmail.com	Tahasil Office, Rengali, Sambalpur

First Appellate Authority (FAA):

Sl.	Name	Designation	Office Ph. No.	Mobile No.	E-Mail	Address
1	2	3	4	5	6	7
1	Sri BErcius Dungdung	Tahasildar	06632-540542	9178843898	rengalitehsil1982@gmail.com	Tahasil Office, Rengali, Sambalpur

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

   All other information as may be prescribed for dissemination shall be collated, tabulated, compiled, collected and provided in the form of manual from time to time. 

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