Introduction
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
1. Objective/ Purpose of the Public Authority:
Baripada Sub-Divisional Office has been created as a unit of administration for effective administration, Law & Order, implementation of various progressive revenue legislations, monitoring collection of land revenue, implementation of various social welfare measures taken up by the Govt., administration of emergent relief in case of natural calamities & to ensure food security to the beneficiaries under targeted P.D.S. & making consumer aware of their rights. Besides, this Office has to monitor & ensure effective implementation of Odisha Gram Panchayats Act & Rules.
2. Mission/ Vision Statement of the Public Authority:
Baripada Sub-Divisional Office has been created as a unit of administration for effective administration, Law & Order, implementation of various progressive revenue legislations, monitoring collection of land revenue, implementation of various social welfare measures taken up by the Govt., administration of emergent relief in case of natural calamities & to ensure food security to the beneficiaries under targeted P.D.S. & making consumer aware of their rights. Besides, this Office has to monitor & ensure effective implementation of Odisha Gram Panchayats Act & Rules.
3. Brief History of the Public Authority & Context of its Formation:
Office of the Sub-Collector, Baripada (Erst while Sub-Divisional Officer) started functioning at Puri w.e.f 01.08.1963. After creation of two new districts i.e Khurda and Nayagarh, this Sub-Division comprises the whole district with 11 Blocks.
4. Duties of Public Authority:
The office functions under total control of Sub-Collector & Sub-Divisional Magistrate, Puri who is in over all charge of the Office, Dy. Collector, Revenue, Sub-Collector's Office, Baripada has been ordered to deal with the matters relating to Revenue, Election, Establishment, Social Welfare, Preventive Sections, Certificate Cases, Emergency Sections etc. All matters relating to P.D.S. & essential commodities are to be dealt by Asst. Civil Supplies Officer working in Sub-Divisional Office. Papers relating to sanction of MBPY, NFBS etc. are being processed directly in the office of Sub-Collector, where as papers relating to Gram Panchayat Acts and Rules are being processed through S.D.P.O.
5. Main Activities/ Functions of Public Authority:
To monitor Law and order situation of the Sub-Division and thus to maintain public peace and tranquility. Supervision of proper functioning of PDS. Monitor effective implementation of different schemes under social welfare head in the Sub-Division, to monitor collection of Land revenues and effective implementation of Revenue legislations, to ensure effective implementation of Odisha Gram Panchayat Acts and Rules.
6. List of Services being provided by the Public Authority:
(a) Ensure maintenance of Law & Order in the Sub-Division.
(b) Ensure supply of Essential Commodities & check black marketing & hoarding of such commodities from the hands of unscrupulous traders & making consumers aware of their rights.
(c) Issue of Certified Copies of criminal & revenue appeal cases including old R.O.R. copies & voter lists.
(d) Issue of Solvency Certificate.
(e) Issue of Photo Identity Cards.
(f) Administration of justice under provisions of Cr. P.C.
(g) Sanction of OAP, ODP, NOAP, SOAP, MRCP, NFBS, etc.
(h) To encourage people for savings through Small Savings instruments because of higher rate of interest.
7. Expectation of the Public Authority from the Public for Enhancing its Effectiveness and its Efficiency:
Proactive participation in all Govt. runs programmes. They should inform the public authority about the grass root problems timely. They should not to do fault finding only rather act as catalyst. Further, they should applause the good works done and admit it openly.
8. Arrangements and Methods made for Seeking Public Participation:
During tours to different Blocks & Tahasils for supervision & monitoring of implementation of various development programmes, collection of land revenue & related matters. Publics/ citizens are contacted to asses if they are being benefited by the poverty alleviation programmes, supply of essential commodities, developmental schemes & land reforms measures including house site for the homesteadless persons & agricultural land for landless persons implemented by the Govt. or otherwise especially by the poor rural ST/ SCs.
9. Address of the Main Office, Attached/ Subordinate Office/ Field Units, etc.:
Office of the Sub-Collector, Baripada
At/Po.-Baripada
Dist.- Mayurbhanj
PIN- 757001
10. Working hours for Office & Public:
From 10.00 A.M. to 5.00 P.M. excludes Sundays & Govt. Holidays. This working hours changes as per the orders of the Govt. during peak Summer Seasons when Office functions from 7.00 A.M. to 1.00 P.M.
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
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Designation |
Sub-Collector & Sub-Divisional Magistrate |
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Powers |
Administrative |
Maintenance of Law & Order |
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Disciplinary action against the Class-IV staffs |
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Financial |
Sanction of financial benefits as Per Service Rules of the employees |
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Sanction of OAP, ODP, SOAP, NOAP, NFBS, etc |
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Sanction of incentive prize money for various series |
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Statutory |
Preventive sections of Cr. PC. U/s 37, 44(1), 79, 80, 81, 94, 97, 98, 107 to 18, 121,121, 122, 129, 130, 133, 137, 138, 144 to 147, 174, 176 & 411 |
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Bonded labour abolition Act. 1976 U/s 8(2), specified Rev. Appeal cases, OLR 22, 23 & 23-A cases, Lease and Alienation cases. Sairat cases, Certificate cases under OPDR Act |
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Immoral Traffic (Prevention) Act, 1956 U/s 15(5), 18(1), 19 & 20 |
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OATHS Act, 1969 U/s 3 |
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Police Act, U/s 15(A) |
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Press & Registration of Books Act, 1967 U/s 4, 5, 6, 8, 19 |
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Prevention of cruelty to Animals Act, 1960 U/s 33 |
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SCs & STs (Prevention of Atrocities) Act, 1989 |
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Odisha Fireworks & Speaker Manual 1965 |
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WAKF Act, 1954 U/s 36 |
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Odisha Money Lending Act |
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Appointment & Termination of SAS agents |
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Issue of G.R. Cards |
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Inspection of Rain recording stations |
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Odisha G.P. Act, 1964 U/s 16, 24, 114, 116, 121 |
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16th Odisha G.P. Rule 1968 U/R 87, 88, 226 |
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Ensure implementation of various control orders & supply of food grains to the targeted PDS beneficiaries |
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Issue of license to the retailers under the Odisha PDS Control Order, 2002 |
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Appointment, Suspension, cancellation of license of retailers appointed under PDS |
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Duties |
Hearing of grievance of the public & take appropriate action |
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To monitor & ensure effective implementation of Odisha Gram Panchayats Act & Rules |
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Fixation of upset price of public properties |
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Approval of bid sheet |
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Approval of long term lease |
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Sl. No. 2 Designation Revenue Officer-cum- Executive Magistrate Powers Administrative Financial Drawing of salary, allowances, prize money & contingent expenditure Statutory Advocates Act, 1961, U/s 32, 36 Arms Act, 1959 with Arms Rule, 1962 Preventive sections of Cr. P.c. U/s 37, 44(1), 79, 80, 81, 107, to 118, 121, 122, 129, 130, 144 to 147, 174, 176 Oaths Act, 1969 U/s 3 Birth & death registration Act, 1969 Certificate cases under OPDR Act Establishment Social Welfare Section Revenue cases-lease, alienation etc. Works of Election Section Duties To supervise works of Clerks in respect of sections allotted including record Keepers/ Nazir 3 Designation Asst. Civil Supplies Officer Powers Administrative To Supervise the works of Supply Inspectors, Inspection of retail shop Financial Drawing disbursing Officer in respectof civil supplies staff attached to the Sub-Division. Statutory To exercise the powers and functioning as delegated in different control orders read with Section-3 of the E.C. Act, 1955 Duties Ensure proper lifting & distribution of stocks through retail out let to the targeted PDS consumers Conduct checks & raids for effective enforcement of different control orders issued U/s 3 of the EC Act Supervise work of inspectors working at block & NAC To monitor & supervise procurement of paddy operation 4 Designation S.D.P.O. Powers The SDPO is competent to supervise the work of GPEOs in different Blocks. He is also assigned to receive the proposal in form No.18 from GPEOs. He can also inspect G.P. officers. Duties Various enquiry of petition of allegation regarding GP administration Processing the files for: 5 Designation S.S.W.O. Power Duties All matters related to Social Welfare affairs
Fixation of upset price of public properties.
Approval of bid sheet for auction.
Review of meeting proceedings.
Other G.P. related matters.
Sl. No. 6 Designation A.D.W.O. Power Duties Matters relating to ST & SC Act and Rules 7 Designation Head Clerk Power Duties Assigned supervisory works of all sections 8 Designation Steno Power Duties To Assist Sub-Collector 9 Designation Sr. Clerk Power Duties SC assigned with Estt. Section SC assigned with Election Section SC attached to Sub-Collector as BC, Revenue, Social Welfare, Emergency, Development & General & Nizarat Section 10 Designation Jr. Clerks Power Duties Assist to Senior Clerks 11 Designation Daftary (Vacant) Duties Binding of Register 12 Designation Peon Duties To assist the employees in official work 13 Designation Sweeper-cum-Watchman Duties To clean the Office and watch the Office
MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
1. What is the Procedure followed to take a decision for various matters? (A reference to Secretariat Manual and Rule of Business Manual, and other Rules/ Regulations etc. can be made).
Decision making process is mainly based on specified Acts and Rules and provisions laid there in, followed by due enquiries and inspections.
2. What are the documented Procedures/ laid down Procedures/ Defined Criteria/ Rules to arrive at a particular decision for important matters? What are different levels through which a decision process moves?
A decision on an important matter related to Civil Supplies dealt in the following manner:
On receipt of any application the matter is put up before the Sub-Collector within 3 days. If required field inspections are made & if it relates to complain against any retailer & Sub-wholesale, whole-seller, storage-agent, etc. Necessary inquiry through raid checks are made and appropriate action taken. In case of detection of irregularities cases under E.C. Act are booked against the delinquents & FIR submitted to the Collector within 24 hours & PR is submitted in appropriate authorities much before the stipulated period of six months.
3. What are the Arrangements to communicate the decision to the Public?
Supply of certified copies on application with proper fees, regarding court matters orders are being pronounced in open court. All parties in a case have a free access to all the proceedings of the case free of cost.
4. Who are the Officers at various levels whose opinions are sought for the process of decision making?
Field functionaries such as BDO/ Tahasildar/ Addl. Tahasildar/ CDPO/ IIC/ SDPO/ ACSO and other line department officers.
5. Who is the Final Authority that waits the decision?
Collector & D.M is the final Authority to wait the decision.
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Sl. No. |
Subject on which the decision is to be taken |
Guidelines / Direction, if any |
Process of Execution |
Designation of the Officers involved in decision making |
Contact information of above mentioned Officers |
If not satisfied by the decision, Where and How to Appeal? |
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Permission for sale of Agrl./ Home stead land owned by SC/ ST person to non-SC/ ST person |
Rule 22 & 23 of OLR Act |
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Sub-Collector Tahasildar as enquiring officer |
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ADM, Mayurbhanj, Collector, Baripada |
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
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Sl. No. |
Activity |
Time Frame/ Norm |
Remarks |
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4 |
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Diary of letter |
3 minutes per letter |
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Dispatch of letter |
5 minutes per letter |
Registered dak including entry in messenger book |
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3 |
Computerized Data entry |
30 pages per day |
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
Sl. No. Name/ Title of the Document Type of Documents Brief Write up of the Documents From where one can get a Copy of Rules, Regulations, Instructions, Manual and Records Address, Telephone No., FAX, E-mail & Others Fee Charged by the Department for a Copy of Rules, Regulations, Instructions, Manual and Records 1 2 3 4 5 6 7 1 Bonded Labour Abolition Act, 1976 Act 2 Immoral Traffic (Prevention) Act, 1956 Act 3 OATHS Act, 1969 Act 4 Police Act, U/S, 15(A) Act 5 Press & Registration of Books Act, 1967 Act 6 Prevention of Cruelty to Animals Act, 1960 Act 7 SCs & STs (Prevention of Atrocities) Act, 1989 Act 8 Odisha Fireworks & speaker Manual, 1965 Manual 9 WAKF Act, 1954 Act 10 Odisha Money Lending Act Act 11 Odisha G.P. Act, 1964 Act 12 Odisha G.P. Act, 1964 Act 13 G.P. Rule, 1968 Rule
(if any)
MANUAL-6
Categories of Documents Under Control
[Section-4(1) (b) (vi)]
Sl. No. Nature of Record Details of Information available Unit/ Section, where available Retention Period, where available 1 2 3 4 5 1 Files Correspondence regarding Revenue, Establishment, Supply, Social welfare, Gram Panchayat, Welfare Development, Emergency, Election Section of Sub-Collector's Office, Baripada Sub-Collector's Office, Baripada 10 years 2 Case Records All appeals, permission U/s 22 & 23 of O.L.R Act Death & Birth Certificates etc. 3 Service Books Relating to employees under Sub-Collector, Baripada 4 Registers License Register, Grievance Cell Register, Pay Aquitance Roll, Bill Register, Assembly Question Register, G.P.F ledger, Issue, Receipt, Dispatch, Stamp Account, Register etc.
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
Sl. No. Name Type of Affiliated Body Brief Introduction Role Structure and Member Composition Head of the Body 1 2 3 4 5 6 7 1 Sub-Divisional Forest Rights Committee 2 Sub-Divisional Vigilance & Monitoring Committee under Bonded Labour Abolition Act 3 Regulated Market Committee
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
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Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
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Address |
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Ms P Anvesha Reddy |
Sub-Collector |
06792 252607 |
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Sub- Collector, Baripada |
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N. K. Singh, OAS (I), JB |
Revenue Officer |
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3 |
Vacant |
OIC, Criminal Court |
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P.K. Das |
ACSO |
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S.S. Singh |
SSWO |
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Vacant |
ADWO |
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Vacant |
SDPO |
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D. Rout |
SDSSO |
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9 |
B. Bera |
Head Clerk |
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10 |
P.K. Pasa |
Head Clerk |
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11 |
K.K. Bal |
Steno (Deputation) |
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12 |
K.K. Mohapatra |
Sr. Clerk |
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13 |
R.K. Jena |
Sr. Clerk |
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14 |
A.K. Panda |
Sr. Clerk |
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15 |
A.K. Das |
Sr. Clerk |
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16 |
Smt. B. Das |
Sr. Clerk |
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17 |
A. Pratihari |
Sr. Clerk |
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18 |
H.P. Mandal |
Sr. Clerk |
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19 |
M.K. Majhi |
Sr. Clerk |
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20 |
D.K. Das |
Sr. Clerk |
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21 |
S. Sarangi |
Sr. Clerk |
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22 |
A. Nayak |
Sr. Clerk |
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23 |
A.K. Basha |
Jr. Clerk |
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24 |
R.K. Patra |
Driver |
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B. Barik |
Peon |
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26 |
D. Muduli |
Peon |
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27 |
P.C. Mohanta |
Peon |
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28 |
P. Baral |
Peon |
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29 |
S.C. Hembram |
Peon |
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N. Mohapatra |
Peon |
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31 |
R. Jena |
Peon |
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32 |
A.S. Das |
Night Watchman |
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33 |
M. Ghadei |
Sweeper |
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MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
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Name |
Designation |
Pay Scale/ Monthly Remuneration (in Rs.) |
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Ms P Anvesha Reddy |
Sub-Collector |
- |
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N. K. Singh, OAS (I), JB |
Revenue Officer |
38456 |
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Vacant |
OIC, Criminal Court |
- |
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P.K. Das |
ACSO |
Draw at CSO Office |
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S.S. Singh |
SSWO |
31233 |
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Vacant |
ADWO |
- |
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Vacant |
SDPO |
- |
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D. Rout |
SDSSO |
28963 |
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B. Bera |
Head Clerk |
24769 |
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P.K. Pasa |
Head Clerk |
22785 |
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K.K. Bal |
Steno (Deputation) |
Draw at ITDA Office |
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K.K. Mohapatra |
Sr. Clerk |
18058 |
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R.K. Jena |
Sr. Clerk |
18693 |
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A.K. Panda |
Sr. Clerk |
Draw at CSO Office |
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A.K. Das |
Sr. Clerk |
18120 |
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Smt. B. Das |
Sr. Clerk |
19050 |
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A. Pratihari |
Sr. Clerk |
19438 |
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H.P. Mandal |
Sr. Clerk |
19409 |
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M.K. Majhi |
Sr. Clerk |
20073 |
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D.K. Das |
Sr. Clerk |
18693 |
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S. Sarangi |
Sr. Clerk |
LPC not received |
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A. Nayak |
Sr. Clerk |
18833 |
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A.K. Basha |
Jr. Clerk |
12416 |
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R.K. Patra |
Driver |
18740 |
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B. Barik |
Peon |
12695 |
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D. Muduli |
Peon |
12719 |
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27 |
P.C. Mohanta |
Peon |
13299 |
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P. Baral |
Peon |
13299 |
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29 |
S.C. Hembram |
Peon |
13082 |
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N. Mohapatra |
Peon |
12695 |
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R. Jena |
Peon |
9455 |
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A.S. Das |
Night Watchman |
1224 |
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M. Ghadei |
Sweeper |
13187 |
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
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Head |
Item of Units |
Proposed Budget |
Sanctioned Budget |
Total Expenditure of last year |
Remarks |
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2053 District Admin |
Pay |
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DP |
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DA |
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HRA |
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OA |
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Arrear Pay |
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RCM |
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TE |
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Electricity |
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Telephone dues |
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Water Charges |
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MV |
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O.C. |
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FA |
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2245-RANC |
Pay |
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DP |
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DA |
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HRA |
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TE |
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Arrear Pay |
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3 |
2235-S.S.& W |
Pay |
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DP |
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DA |
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HRA |
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Arrear Pay |
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TE |
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OC |
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4 |
2515-O.R.D.P |
Pay |
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DP |
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DA |
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HRA |
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Sl. No. |
Head |
Item of Units |
Proposed Budget |
Sanctioned Budget |
Total Expenditure of last year |
Remarks |
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7 |
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4 |
2515-O.R.D.P |
Arrear Pay |
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TE |
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FA |
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5 |
2225 Welfare |
Pay |
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DP |
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DA |
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HRA |
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OA |
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RCM |
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TE |
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Arrear Pay |
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FA |
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6 |
2015 |
Pay |
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DP |
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DA |
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HRA |
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RCM |
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TE |
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OC |
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FA |
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Arrear Pay |
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MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
MANUAL-14
Information Available in an Electronic Form
[Section-4 (l) (b) (xiv)]
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (l) (b) (xv)]
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Sl. |
Facility Available |
Nature of Information Available |
Working Hours |
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2 |
3 |
4 |
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1 |
Information counter |
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2 |
Notice board |
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3 |
Issuing copies of required documents etc. |
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4 |
Inspection of records in office |
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5 |
Printed manual in the matter, if available |
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MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Assistant Public Information Officer(APIO):
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Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
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Address |
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1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
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1 |
Shyam Sundar Singh |
S.S.W.O |
06792 252607 |
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Sub-Collector's Office, Baripada, At/Po.-Baripada |
Public Information Officer(PIO):
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Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Nrupal kanti Singh, OAS (I), JB |
Revenue Officer |
06792 252607 |
|
|
|
Sub-Collector's Office, Baripada, At/Po.-Baripada |
First Appellate Authority(FAA):
|
Sl. No. |
Name |
Designation |
Office Ph. No. |
Mobile No. |
Fax |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
|
1 |
Dibyajyoti Parida |
Sub-Collector |
06792 252607 |
|
|
|
Sub-Collector's Office, Baripada, At/Po.-Baripada |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
All other information as may be prescribed for dissemination shall be collated, tabulated, compiled, collected and provided in the form of manual from time to time.
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