District Election Office, Balangir

Introduction

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1) Aims and Objectives of the Organization:

     Conduct Elections to the Lok Sabha and Odisha Legislative Assembly as per the programme of Election Commission of India.

2) Allocation of Business:

i. Registration of Electors through Sub-Collectors & Electoral Registration Officers.

ii. Conduct of Free & Fair Elections to Lok Sabha and Odisha Legislative Assembly.

3) Duties to be performed to achieve the Mission:

     Acts according to the instructions of Election Commission of India, New Delhi and Chief Electoral Officer, Odisha, Bhubaneswar

4) Postal Address of the Main Office:

District Election Office, Balangir
Behind Collectorate, Balangir
Phone No.: 232773

5) Working Hours for both Office & Public:

10 AM to 5 PM on all working days

6) Grievance Redressal Mechanism:

Collector's Grievance Cell: Every Saturday

Women Grievance Cell: Every Saturday

7) Organization Chart:

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.

Designation

Power

Duties

Administrative

Financial

Statutory

Others

1

2

3

4

5

6

7

1

District Election Officer

Administrative

Financial

Statutory

Supervisory

 

2

Officer-in-Charge, Elections

 

 

 

Supervisory

 

3

Head Clerk

 

 

 

Supervisory

 

4

Senior Clerk

 

 

 

Cash/ Estt.

 

5

Junior Clerk

 

 

 

Issue & Receipt

 

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.

Activity

Time Frame/ Norms

Remarks

1

2

3

4

1

Dairy of letters

3 minutes per letter

 

2

Dispatch of letters

5 minutes per letter

Registered dak including entry in messenger book

3

Typing job

30 pages per day

 

4

Processing of files

 

Ordinary letter within 72 hours of its receipt

Including entry in Log Book, File registers and other records, if any

Urgent letter within 24 hours of its receipt

Including entry in Log Book, File registers and other records, if any

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.

Name of the Act, Rules, Regulations etc.

Brief Gist of the Contents

Reference No., if any

Price in case of Priced Publications

1

2

3

4

5

1

Odisha Service Code

Rules relating to establishment matters of Government employees

 

 

2

Odisha General Financial Rules

Accounting procedure

 

 

3

Representation of Peoples Act 1951 & Rules thereof

Conduct of Election to Lok Sabha and Odisha Legislative Assembly

 

 

4

Registration of Electoral Rules

Registration of Electors

 

 

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Does not arise

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Nil

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Nil

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Sri Ashish Thakare, IAS

Collector & Dist. Election Officer

06652 232001

 9437023381

06652-233082

dm-balangir.nic.in

District Election Office, Bolangir

2

 Sabita Sahoo

Officer-in-Charge, Elections

06652 232773

 

06652-232773

dcelections.blgr@gmail.com

-do-

3

 Pradipta Kumar Nanda

I/C.Head Clerk

06652 232773

9439228241

06652-232773

pknanda001@gmail.com

-do-

4

 Pradipta Kumar Nanda

Senior Clerk

06652 232773

7008292477

 

 

-do-

5

Dusmanta Sen Dharua

Junior Clerk

06652 232773

9658902073

 

 

-do-

6

Vacant

Peon

06652 232773

 

 

 

-do-

7

Dilip Kumar Padhan

Peon

(Contractual)

06652 232773

9861455033

 

 

-do-

8

Siba Chandan

Night Watcher

06652 232773

 8456013456

 

 

-do-

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.

Name

Designation

Scale of Pay
(in Rs.)

Monthly Remuneration
(in Rs.)

1

2

3

4

5

1

 Smt. Sabita Sahoo,OAS(I),JB

Dy.Collector, Elections

15600-39100/GP-5400

Paid from Collectorate,Balangir

2

 Pradipta Kumar Nanda

I/C.Head Clerk

Level-9 of Pay Martrix,ORSP Rules,2017

In-charge

3

 Pradipta Kumar Nanda

Senior Clerk

Level-8 of Pay Martrix,ORSP Rules,2017

 Rs.45400/-

4

 Dusmantasen Dharua

Jr. Clerk

Level-4 of Pay Martrix,ORSP Rules,2017

 

Rs.21700/-

5

Vacant

Peon

Level-

Nil

6

Dillip Kumar Padhan

Peon(Contractual)

Rs.8088/-

Rs.8088/-

9

Siba Chandan

Night Watcher

Level-3 of Pay Martrix,ORSP Rules,2017

Rs.28800/-

 

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Non-Plan Budget:

Sl. No.

Major Head

Activities to be Pperformed

Sanctioned Budget
(in Rs.)

Budget Estimated
(in Rs.)

Revised Estimate
(in Rs.)

Expenditure for the last year
(in Rs.)

1

2

3

4

5

6

7

1

I-2015 Elections

Payment of Salary to Staff & Conduct of Election etc.

1402000

1271021

614792

1645529

 

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Nil

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Nil

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

 

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.

Facilities available

Nature of Information available

Working Hours

1

2

3

4

1

Official Webside of Balangir District at Dist. Informatic Centre and www.ceoodisha.nic.in

Result of Elections to Lok Sabha 2014 and OLA 2014

10 AM to 5 PM on all working days

 

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Asst. Public Information Officer (APIO):

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

 Sri.Pradipta Kumar Nanda

I/C. Head Clerk

06652 232773

9439228241

 

pknanda001@gmail.com

District Election Office, Balangir

Public Information Officer (PIO):

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Sri Phalguni Sabar

Asst. Collector, Balangir

-

9938919203

 

dc-elections.blgr@gmail.com

District Election Office, Balangir

First Appellate Authority (FAA):

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Sri Lambodar Dharua, OAS SB

ADEO & ADM, Balangir

-

9437457764

 

 

Collectorate, Balangir

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

List of sitting Member of Parliament (Lok Sabha) and Odisha Legislative Assembly:

Sl. No.

No. & Name of Parliamentary Constituency/ Assembly Constituency

Name of sitting Member of Parliament (Lok Sabha) and Odisha Legislative Assembly

Home Address

1

2

3

4

1

10 - Balangir P.C.

Sri Kalikesh Narayan Singhdeo

At.-Sailashree Palace, At/Po.- Dist.-Balangir

2

66-Loisingha(SC) A.C.

Sri Jogendra Behera

At/Po.-Belgaon, Dist.-Balangir

3

67-Patnagarh AC

Sri Kanak Vardhan Singhdeo

At.-Raj Khamar, Po.-Patnagarh, Dist.-Balangir

4

68-Bolangir AC

Sri Narasingha Mishra

At.-Clubpara, Po/Dist.-Balangir

5

69-Titilagarh AC

Smt.Tukuni Sahoo

At/PO-Titilagarh,

Dist. Balangir

6

70-Kantabanji

Ayub Khan

At/PO-Kantabanji,Ward No.1,Dist.Bqalangir
       

 

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