Sub Registrar Office, Padampur Dist:- Bargarh

Introduction

Background of this Hand-Book (Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-book?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (I)]

1. Objective/propose of the public Authority:

Registration various deeds pertaining to the immovable properties under the Registration Act, 1908.
Registration/Solemnization of marriage under Special marriage Act,1954
Preparation of Encumbrance Certificate (EC) & Certified Copy(CC) of deeds.
Issue of Money lending licence under the Odisha Money-Lenders’ Act-1939.

2. Mission/ Vision statement of the public authority:

To render service to the General Public as per the instruction of the Inspector General of the Registration/ District Registrar and Govt. guidelines.

3. Brief History of the public authority and context its function.

This office was functioning as a sub-registration office on dt.01.05.1964 vide Notification No.25018/Dated.21.04.1964 and the establishment of this office is as here under:

Sl. No.	Post	Strength
1	2	3
1	Sub- Registrar	1
2	Section Officer	1
3	Junior Revenue Assistant	5

The existing staff position is as follows:

Sl. No.	Post	Strength
1	2	3
1	Sub-Registrar	1
2	Section Officer	0
3	Junior Revenue Assistant	3(One deputed to SRO,Gaisilet)

a.Expenditure of the public authority from the public for enhancing its effectiveness and efficiency.

To achieve the target (Govt. Revenue) as provided by Inspector General of Registration in shape of Stamp duty and Registration fees

from the registrant public is the main efficiency of the Registration wing.

b.Mechanism available for monitoring the service delivery and public grievance resolution.

E-Registration process.

c. Address :

Sub- Registrar Office, Padampur, Infront of SBI, Padampur P.O.Rajborasambar Ps. Padampur, Dist.- Bargarh, Pin-768036.

d.Working Hours:

Morning hours of the Office: 00 A.M
Closing Hours of the Office: 30 P.M

(During peak summer 7.00 A.M to 1.00 P.M by order of the Govt.)

4.Duties of Public Authority:

The registration organization is a part of Revenue Department. The Inspector General of Registration is the Chief Controlling Officer of the state, who frames the Rules for the Registration Department and approved by the Govt. of Odisha. Besides the above the A.D.M. of the District is functioning as District Registrar of the District. The Sub- Registrars are the Registering Officer of their own jurisdiction; whereas the District Sub-Registrar is the Registering Officer of his jurisdiction as well as the Registering Officer of the Sub District.

Besides Registration work, S.R is discharging other work such as:

Marriage officer of their own jurisdiction as provided in special Marriage Act 1954.
They have also authority to grant money lending
Provide Non-Encumbrance/Encumbrance Certificate to the parties and Schedule Banks.
They exercise the power of stamp collector as provide u/s (2) of Indian Stamp Act 1899.
In order to check the Forged Stamp Papers, E-Stamp or Franking Stamps are provided to the registrant public.
Provide Certified Copies of previously registered documents to the public.
Provide intimate to public as per the T.I. Act 2005.

5.Main activities / Function of the Public Authority:

The allocation of business of the establishment divided into two parts i.e.

Administrative
Technical
The administrative works allotted to Section Officer, Senior Clerk and Junior Revenue Assistant.

The works are as follows:

Establishment and
Audit Inspection
Bill and

The works are given below:

Checking of the
Scrutiny of the valuation, preparation of checklist, booking of documents u/s 47A.
Prepared of endorsement and filing of the
Taking Photo, Signature and Thumb Impression of the parties thorough biometric.
Preparing Certified Copies & C.
Deliver the documents to the

6. List of services being provided by the public authority with a brief write up on them:

All possible steps have been taken to render service to the General Public as detailed below:

Provide valuation of land to the
Deliver the document in
Delivery of the C. / C.C to the parties.

7. Organizational structure diagram at various levels namely state, Directorate, Registration District, Sub-Division, Block etc. (Whichever is applicable)

Revenue & M. Department
Inspector General of Registration
District Registrar
District Sub-Registrar
Sub-Registrar
Section Officer
Senior Revenue Assistant
Junior Revenue Assistant
Peon

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.	Â
1	Designation	Sub-Registrar
	Power	Administrative	Head of office controlling the staff reporting C.C.R of the staff & registering the documents.
	Duties	One Junior Revenue Assistant in charge of Establishment & of Bill & budget.

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl. No	Subject on which the decision is to be taken	Guideline s/ direction if any	Process of executio n	Designati on of officers involved in decision making	Contact information of above mentioned officers
1	2	3	4	5	6
1	Registration of various type of document s	Stamp Act & Regn. Manual	As under Act 1894 & Manual 1908	S.R, Padampur
2	Registration of Marriage	Spl. Marriage Act-1954	As under Act 1954	S.R.
3	Provide information Act as per R.T.I Act	R.T.I Act- 2005	As under Act 2005	P.I.O of the Office

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Each document is registered after realization of Govt. Revenue in shape of Stamp duty and Registration fees. After completion of statutory provision the documents are delivered to the parties within 3 days. In case any deficiency is found in course of Registration, the notices are being issued to the parties for necessary compliance.
Notices in form No.3 under O.L.R Act 1965 Section - II Sub Sec- 5 & Rule-14 are sent online to the concerned Tahasildar for mutation of the sold land in favour of the buyer on the same
Encumbrance Certificates have been issued to the public within 7 days from the date of receipt of the application. Similarly certified copies are issued within 7 days.
Beside the above the Govt. letters are entertained in the same day and the reply submitted to the concerned quarters within 3 days. The reply relating to Assembly Question/ Parliament Question are submitted to the proper quarter in the same day by “Mail”.

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name of the Act, Rules, Regulations etc.	Brief Gist of the Contents	Reference No., if any	Price in case of Priced Publications
1	2	3	4	5
1	Registration Act
2	Registration Manual
3	Stamp Act
4	Stamp Manual
5	Special Marriage Act
6	Odisha Service Code
7	O.G.F.R
8	Pension Rules

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Use the format given below to give the information about official documents. Also mention the place where the documents are available for e.g. at Secretariat level, Directorate level, others. (Please mention the level in place of writing others)

Sl. No.	Category of the document	Name of the document And its introduction in one line	Procedure to obtain the document	Held by/ Under control of
1	2	3	4	5
1		Various type of Registered	On production of receipt u/s 52 the	Sub- Registrar
		Deed.	deed is delivered to the party
2		Encumbrance Certificate/ Certified Copy	-do-	Sub- Registrar
3		Marriage Registration Certificate	-do-	-do-

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Nil

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

A statement of boards, council, committees and other bodies constituted as its part.

A committee such as District Level Bench Mark Valuation Committee Meeting meets biennially for revision of valuation of the land as provided.

in the Bench Mark guidelines.

Sub-District Level Bench Mark Valuation
District Level Bench Mark Valuation
Function: The revision of the valuation

There is no need of any special revision of the Bench Mark Valuation since the villages are mostly rural by nature.

The Collector is the Chairman of the Committee. The District Registrar is the Member Convener The Commissioner of Municipal Corporation is the Member. All Sub-Collector, All Tahasildars, D.S.R. and all Sub-Registrars are the Member. 02 private persons are the nominee of the committee.
The Collector is the Head of the
The
The Tahasildar, The B.D.O or any person nominated by The B.D.O, Executive Officer-Municipality, Executive Engineer, (R&B) are members of the Committee.

(vii) 2 numbers of public persons are the member of the committee.

(ix) Minutes of the meeting prepared.

(x) The minutes of the meeting are made available to the public.

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. N o.	Name	Designat ion	Offi ce Ph. No.	Mobile No.	Fa x	E- ma il	Address
1	2	3	4	5	6	7	8
1	Sri. Ferdinand Ekka, ORS	Sub- Registrar		8249570026		Subregistrarpadampur9@gmail.com	Sub- Registrar Office, Pdampur
3	Smt. Banita Bhoi	JUNIOR REVENUE ASSISTANT		8895289027			Sub Registrar Office, Padampur
4	Sri Umesh Badhei	JUNIOR REVENUE ASSISTANT		9777674775			Sub-Registrar, Office, Padampur
4	Sri Bidyadhar Bhue	JUNIOR REVENUE ASSISTANT		9337598071			Sub-Registrar, Office, Padampur(Now deputation to SR Office, Gaisilet)

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No	Name	Designation	Monthly Remuneration (In Rs)
1	2	3	4
1	Sri Ferdinand Ekka, ORS	Sub- Registrar	Rs.71610/-
2	Smt. Banita Bhoi	JUNIOR REVENUE ASSISTANT	Rs.25693/-
3	Sri Umesh Badhei	JUNIOR REVENUE ASSISTANT	Rs.38955/-
4	Sri Bidyadhar Bhue	JUNIOR REVENUE ASSISTANT	Rs.37842/-

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Dose not relate to the Organization.

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Dose not relate to the Organization

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Not Applicable

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Not Applicable

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Facility Available	Nature of Information Available	Working Hours
1	2	3	4
1	Notice Board
2	Inspection of Records in the office
3	System of issuing of copies of document
4	Through R.T.I

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Assistant Public Information Officer (APIO):

Sl. No

Name

Designtaion

Office Ph. No.

Mobile No.

Fa x

E-

mai l

Address

Smt. Banita Bhoi

JUNIOR REVENUE ASSISTANT

8895289027

Sub-Registrar Office, Padampur

Public Information Officer (PIO):

Sl. No

Name

Designation

Offic e Ph. No.

Mobile No.

Fa x

E-

mai l

Address

Sri Ajit Kumar Purohit

SRA (On Deputation from SR, Office, Attabira)

9777240308

Sub-Registrar

Office, Padampur

First Appellate Authority (FAA):

Sl.

No.

Name

Designation

Office Ph.

No.

Mobile No.

Fax

E-

mail

Address

Sri Ferdinand Ekka

Sub-Registrar

8249570026

Sub-Registrar Office, Padampur

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

1. Related to seeking information:

Application form: Form A to be
Fees: Application fees: 10.00 for General, Nil for BPL applicant.

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