District Election Office, Bargarh

Introduction

   Background of this Hand-Book ( Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-book?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

        

 

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aim and Objective of the Public Authority:

     Smooth and fair Election of Assembly as well as Parliament.

2. Brief History and Establishment of the Public Authority:

     After bifurcation from Sambalpur district this office started functioning since 01/04/1993. As instructed by the Chief Electoral Officer, Odisha, Bhubaneswar from time to time as well as District Election Officer and Collector, Bargarh. Bargarh district comprises of two Electoral Registration Officer & Returning Officer of Assembly Constituency namely Bargarh and Padampur.

3. Address of the Main Office:

Sl. No.

Name of the Officer

Address

1

2

3

1

District Election Officer, Bargarh

At.-Collectorate, Bargarh, At/Po/Dist.-Bargarh

2

Electoral Registration Officer & Returning Officer of Bargarh, Bhatli & Attabira Assembly Constituency

Sub-Collector Office, Bargarh,                     At/Po/Dist.--Bargarh

3

Electoral Registration Officer & Returning Officer Padampur & Bijepur Assembly Constituency

Sub-Collector Office, Padampur, At.-Padampur, Po.-Rajborasambar, Dist.-Bargarh

4. Working Hours:

Opening Hour: 10.00 A.M.
Closing Hour: 5.30 P.M.

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.

 

1

Name

Miss Mamata Pradahan, ORS, 

Designation

Deputy District Election Officer, Bargarh

Power & Duties

 

Supervision of All Office Correspondence, PIO

 

 

 

 

2

Name

Sri Panchu Meher, Head Clerk

Designation

Head Clerk 

Power

 Cash, D.C. Bill, Audit, Inspection

Duties

 

3

Name

Sri Pramod Kumar Singh

Designation

Junior Revenue Assistant

Duties

All official correspondence, Stock & Store.

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

1. What is the procedure followed to take a decision for various matters? (A reference  to Secretariat Manual and Rule of Business Manual and other  Rules/ Regulations etc. can  be made)

     Through different rules, regulation and circulars issued from State Government from time to time. The level of a decision, process moves through Officer-in-Charge, Election level and Add. District Magistrate level.

2. What are the documented procedures/  laid down procedures/ Defined Criteria/ Rules  to arrive at a particular decision for important matters ? What are different levels through which a decision process moves?

   Through correspondence.

3. Who are the Officers at various levels whose opinions are sought for the Process of decision making?

Officer-in-Charge, Election; Addl. District Magistrate, Bargarh; District Election Officer, Bargarh.

4. Who is the Final Authority that waits the decision?

     District Election Officer & Collector, Bagarh in District Level and Chief Electoral Officer & Ex- Officio Commissioner-cum-Secretary to Govt. Home (Elections) Department, Odisha, Bhubaneswar at State Level.

Sl. No.

Subject on which the decision is to be taken

Guidelines/ Direction, if any

Process of Execution

Designation of the Officers involved in decision making

Contact information of above mentioned officers

If not satisfied by the decision, where & how to appeal?

1

2

3

4

5

6

7

1

Election Matter

As per Election Manual

As per Election Manual

District Election Officer & Collector, Bagarh in District Level & Chief Electoral Officer & Ex- Officio Principal Secretary to Govt. Home (Elections) Department, Odisha, Bhubaneswar at State Level

District Election Officer & Collector, Bargarh; Deputy Collector, Election, Bargarh; ERO & Sub-Collector, Bargarh/ Padampur

Chief Electoral Officer & Ex- Officio; Principal Secretary to Govt.; Home (Elections) Department, Odisha, Bhubaneswar

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Nil

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.

Name/ Title of the Document

Type of Documents

Brief write up of the Documents

From where one can get a copy of Rules, Regulations, Instructions, Manual & Records

Address, Telephone No., FAX, E-mail & others

Fee charged by the Department for a copy of Rules, Regulations, Instructions, Manual & Records
(if any)

1

2

3

4

5

6

7

1

Accounts/ Establishment & Correspondence Section

Service Audit

Bill & Budget, D.C. Bill, Inspection & Audit report

As per prescribed in Odisha Records Manual Rules through Court fee and folio.

06646 234364

As per prescribed in Odisha Records Manual Rules through Court fee and folio

2

Govt. Functions

 

Assembly and Parliamentary Election, Summary Revision of E-Roll and EPIC Programme

As instructed by the Chief Electoral Officer, Odisha, Bhubaneswar from time to time as well as District Election Officer and Collector, Bargarh

 

As instructed by the Chief Electoral Officer, Odisha, Bhubaneswar from time to time as well as District Election Officer and Collector, Bargarh

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.

Category of the Document

Name of the document and its introduction in one line

Procedure to obtain the Documents

Held by/ under control of

1

2

3

4

5

1

Electoral Roll

Electoral Roll

By depositing folio charges Rs.2/-
(per folio)

E.R.O.-cum-Sub-Collector, Bargarh/  Padampur

2

Electoral Photo identity Card

Electoral Photo identity Card

Rs. 25/- is required to be deposited in cash of duplicate photo ID card

E.R.O.-cum-Sub-Collector, Bargarh/ Padampur

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Not Applicable

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Nil

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Smt. Mamata Pradhan, OAS

Deputy District Election Officer

06646 234364

 7008051841

 

dycollelebgh@gmail.com

At.- Collectorate, Bargarh, At/Po/Dist.- Bargarh

2

Sri Panchu Meher,

 Section Officer 06646-234364

7326093275

 

dycollelebgh@gmail.com 

At.- Collectorate, Bargarh, At/Po/Dist.- Bargarh 

3

Sri Pramod Kumar Singh

Junior Revenue Assistant

 06646-234364

9556139086

 

 dycollelebgh@gmail.com

 At.- Collectorate, Bargarh, At/Po/Dist.- Bargarh

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.

Name

Designation

Monthly Remuneration
(In Rs.)

1

2

3

4

1

Smt Mamata Pradhan, OAS

Deputy District Election Officer

61300

2

Sri Panchu Meher

Section Officer

55200

3

Sri Pramod Kumar Singh

Junior Revenue Officer

24500

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Non-Plan Budget:

Sl. No.

Head

Activities to be Performed

Budget Estimate for 2016-17
(in Rs.)

Revised Estimate for 2016-17
(in Rs.)

Expenditure for the Last Year
(in Rs.)

1

2

3

4

5

6

1

1-2015-Election-(Non-Plan)-X-102- Electoral Officers

Pay

256900

181700

420266

DA

      
HRA      
Other Allowances      
Telephone      
Other Contingency      
RCM      
Travel Expenses      

Non-Plan Budget:

Sl. No.

Head

Activities to be Performed

Budget Estimate for 2008-09
(in Rs.)

Expenditure for the Last Year
(in Rs.)

1

2

3

4

5

1

1-2015-Election- (Non-Plan)-and 0070-OAS-02-Election

  

 

-
 

 

-
   

-
   

-
   

-
   

-
     
   

-
   

-

 

Sl. No.

Head

Activities to be Performed

Budget Estimate for 2008-09
(in Rs.)

Expenditure for the Last Year
(in Rs.)

1

2

3

4

5

1

1-2015-Election- (Non-Plan)-and 0070-OAS-02-Election

Booth Arrangement

189200

-

Temporary Structure

25000

-

Amenities of Polling Station

47300

-

Supply of medicine packets to Polling parties

45000

-

Presiding Officers Contingencies

73500

-

Remuneration to Counting Personnel

89500

-

Packet Lunch/ Refreshment of  Counting Personnel

41000

-

Videography

92000

-

Purchase of Office Stationery

140000

-

Repair of Strong room

110000

-

Miscellaneous Expenditure

340000

-

 

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Nil

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Nil

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Through NIC, Dist. Unit, Bargarh (Ori.nic.com)

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.

Facility Available

Nature of Information

Working Hours

1

2

3

4

1

Through newspaper

 

 

2

Notice Board

 

 

3

Inspection of Records in the office

 

 

4

System of issuing of copies of documents

 

 

5

Printed manual available i.e. Electoral Rolls

 

 

6

Website of the Public Authority

 

 

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Smt Mamata Pradhan, OAS,

(PIO)

Deputy District Election Officer, Bargarh

06646-234364

7008051841

 

 dycollelebgh@gmail.com

At- Collectorate, Bargarh, At/Po/Dist.- Bargarh

 First Appellate Authority:

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

2

Sri Mirdha Tappo, OAS, SAG.(FAA)

Additional District Election officer & A.D.M., Bargarh

06646-234364

9437836824

   dycollelebgh@gmail.com

At- Collectorate, Bargarh, At/Po/Dist.- Bargar

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

1. Related to Seeking information:

i. Application Fee and Information Cost as per Govt. in Information and Public Relation Department Notification S.R.O. No. 251/2006 dated 29.5.06 published in Odisha Gazetted on 30.6.2006 (Copy enclosed).

ii. Application for Information under Section 6 (1) of the Right to Information Act in Form 'A'.

iii. In case of denied of information, an Appeal under Sub-Section (1) of Section (1) of Section-19 can be filed in Form "D" before the Addl. District Magistrate, Bargarh-cum-1st Appellate Authority.

iv. In case of urgency, the General Public are being made aware of certain information by going through the Records and Registers on required Fee/ Cost of Charges as prescribed by Election Commission from time to time to provide information/ copies as applied in application Form "A".

v. District Election Officer and Collector, Bargarh are functioning at Dist. Election Office, Bargarh and E.R.O. & Sub-Collector, Bargarh/ Padampur under the direct control of District Election Officer and Collector, Bargarh.

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