Regional Transport Office, Boudh

Introduction

Background of this Hand-Book ( Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-book?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aims & Objectives of the Organization:
The R.T.O. Boudh is entrusted with the management of road transport activities including collection of MV Taxes in the Revenue Distirct of Boudh covering 3 blocks.

2. Mission/ Vision:
Management of Road Safety Stands and pollution control measure taking effective ways of tracking down traffic offenders.

3. History & Background of its Establishment:
This office is part of transport and commerce Department. The purpose of opening a RTO Office in the District of Boudh is to provide MV related Service to the people of Boudh especially. This Office starts its function since 28/02/2009. RTO is the head of the Office assisted by MVI, Collector is the Chairman of the RTA, Boudh.

4. Allocation of Business:
Registration of Motor Vehicles, issue of Permit, Fitness, Issue & Renewal of DL, Transfer of ownership of vehicles, HPA/ HPC.

5. Duties to be performed to achieve the Mission:
All staff of the office performs the tasks assigned to them and the combined efforts of all results in achieving the Mission.

6. Details of Services Rendered:
Registration of New Vehicles, Issue of Permit Fitness, New Driving License and Renew of D.L.

7. Citizen's Interaction:
The information on functioning of the office is open as per the provisions of Right to information Act and Odisha Rules.

8. Postal Address of the Office:
Regional Transport Office, Boudh
At/Po.-Boudh
PIN-762014

9. Map of Office location:
The Office is situated near Cinema Hall, Boudh. Right now the Office is running in a rental basis as its own building yet to be done.

10. Public Interaction, if any:
Public queries are dealt with very courteously by the Staff and Officials as it is a Public Concern Office.

11. Working Hours both for Office & Public
10.00 A.M. to 5.00 P.M., Lunch breaking from (1.30 P.M. to 2.00 P.M.) on all working days
7.00 A.M. to 1.00 P.M. (Summer time)

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl.
1	Designation	R.T.O.
	Powers	Administrative	Head of the Office
		Financial	Drawing and Disbursing officer
		Statutory	Secretary, RTA
			Registering Authority
			Licensing Authority
			Taxing Officer
			Tax Recovery Officer
		Others
	Duties
2	Designation	M.V.I.
	Powers	Statutory	Inspecting Authority
		Others	Testing of Driving Skill
	Duties
3	Designation	Traffic Inspector
	Powers	Enforcement Work
	Duties	Checking of MV documents and issue of VCRs to the Vehicle Owners
4	Designation	Junior Clerk
	Powers
	Duties	Dealing with Cash, Bill, Treasury, Regn. Permit, Off-road and Establishment matter, Besides that issue/ Despatch of Letters & GRs

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl.	Subject on Which the Decision is to be taken	Guidelines/ Direction, if any	Process of Execution	Designation of the Officers involved in Decision making	Contact Information of above mentioned Officers	If not Satisfied by the Decision, Where and How to Appeal?
1	2	3	4	5	6	7
1	Registration of Vehicle	As per MV Act & Rule	On Application	RTO	RTO Office, Boudh	Chairman, RTA, Boudh
2	DL	-do-	-do-	-do-	-do-	-do-
3	Taxation	-do-	-do-	-do-	-do-	-do-
4	Disposal of VCR Cases	-do-	On appearance	-do-	-do-	-do-
5	Permit	-do-	-do-	-	-do-	-do-
6	Fitness	-do-	-do-	MVI	-do-	-do-

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

The Odisha Right to Public Services
GENERAL ADMINISTRATION (AR) DEPARTMENT
NOTIFICATION
The 1st January, 2013

NO.30-GAD-AR-DRF-0181-2012/AR- In exercise of the powers conferred by Section 3 read with Sections 5 and 6 of the Odisha Right to Public Services Act, 2012 (Odisha Act 8 of. 2012) the Slate Government do hereby declare the services as given in column (1) of the Schedule given below to be. provided to the eligible persons within the specified time limit as specified against each such services in column (2) thereof by the Designated Officers as in column (3) for the purpose of the said Act and also notify the Appellate and Revisional Authority respectively in column (4) and (5) of the said Schedule for passing of orders if any under the provisions of the said Act whenever an application to preferred to them.

Sl. No.	Name of Public Officer	Given Time Limit	Designated Officer	Appellate Authority	Revisional Authority
1	2	3	4	5	6
Commerce & Transport (Transport) Department
1	Temporary Registration	3 Days	MVI/Addl.RTO/RTO	RTO/Sub-Collector	Collector cum-Chairman, RTA
2	Registration of Vehicles	7 Days	MVI/Addl.RTO/RTO	RTO/Sub-Collector	Collector cum-Chairman, RTA
3	Tax Clearance Certificate (TCC) in Form-D	4 Days	MVI/Addl.RTO/RTO	RTO/Sub-Collector	Collector cum-Chairman, RTA
4	NOC in form-28	4 Days (After receipt of police clearance report)	MVI/Addl.RTO/RTO	RTO/Sub-Collector	Collector cum-Chairman, RTA
5	Addition/Deletion of Hier Purchase/Mortgage entry	4 Days (after receipt of confirmation from financier)	MVI/Addl.RTO/RTO	RTO/Sub-Collector	Collector cum-Chairman, RTA
6	Transfer of ownership of vehicle	4 Days (after appearance of both seller and purchaser)	MVI/Addl.RTO/RTO	RTO/Sub-Collector	Collector cum-Chairman, RTA
7	Issue of Learners License for Driving License	3 Days from the date of appearance for test	MVI/Addl.RTO/RTO	RTO/Sub-Collector	Collector cum-Chairman, RTA
8	Issue of Driving License	5 days (After passing in the test)	MVI/Addl.RTO/RTO	RTO/Sub-Collector	Collector cum-Chairman, RTA
9	Renewal of Driving License	5 Days	MVI/Addl.RTO/RTO	RTO/Sub-Collector	Collector cum-Chairman, RTA
10	Issue of Duplicate Driving License	5 Days	MVI/Addl.RTO/RTO	RTO/Sub-Collector	Collector cum-Chairman, RTA
11	Issue of Trade Certificate	30 Days	MVI/Addl.RTO/RTO	RTO/Sub-Collector	Collector cum-Chairman, RTA
12	Issue of Transporting Agents License	30 Days after receipt of clearance from mining Department wherever necessary	MVI/Addl.RTO/RTO	RTO/Sub-Collector	Collector cum-Chairman, RTA
13	Issue of Fitness Certificate for Transport Vehicle	3 Days (after production of inspection and compliance to rules	Junior MVI/MVI	RTO/Sub-Collector	Collector cum-Chairman, RTA

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name of the Act, Rules, Regulations etc.	Brief Gist of the Contents	Reference No., if any	Price in case of Priced Publication
1	2	3	4	5
1	Motor Vehicle Act, 1988
2	Central Motor Vehicle Rules, 1989
3	Odisha Motor Vehicles Rule, 1993
4	Odisha Motor Vehicles Taxation Act, 1975
5	Odisha Motor Vehicles Taxation Rules, 1976

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Nature of Record	Details of Information available	Unit/ Section, where Available	Retention Period, where Available
1	2	3	4	5
1	GRs	Concerned DAs	Concerned Section	Life time
2	Permit Register	Concerned DAs	Concerned Section	As per Record Manual
3	Off. Road Register	Concerned DAs	Concerned Section	As per Record Manual
4	Fitness Register	Concerned DAs	Concerned Section	As per Record Manual
5	LLR Register	Concerned DAs	Concerned Section	As per Record Manual
6	D.L. Register	Concerned DAs	Concerned Section	As per Record Manual
7	V.C.R. Register	Concerned DAs	Concerned Section	As per Record Manual

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Nil

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl. No.	Name of the Board/ Councils/ Committees	Details of Member	Position in the Committee	Whether the Minutes are accessible to Public?
1	2	3	4	5
1	Regional Transport Authority	Collector & Chairman	Chairman	Yes
1	Regional Transport Authority	Regional Transport Officer	Member Secretary

MANUAL-9

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Sri Basanta Mahapatra , OTES-I (S.B))	RTO	06841 223586	-	-	-	R.T.O., Boudh
2	Miss. Milli Sahoo,O.T.E.S-I (JB)	MVI	-do-	-	-	-	R.T.O., Boudh
3	vacant	Addl. RTO	-do-	-	-	-	R.T.O., Boudh
4	Debashis Nayak	Trafic Inspector	-do-	-	-	-	R.T.O., Boudh
5	vacant	Junior Clerk	-do-	-	-	-	R.T.O., Boudh
6	vacant	Constable
7	vacant	Sr. Revenue Asst

MANUAL-10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Scale of Pay (in Rs.)	Grade Pay (in Rs.)
1	2	3	4	5
1	Sri Basanta Mahapatra , OTES-I (S.B)	RTO	15600-39100	6600
2	Miss. Milli Sahoo, OTES-I (JB)	MVI	15600-39100	5400
3	vacant	Addl. RTO (Enf)	15600-39100	5400
4	Sri Debashis Nayak	Traffic Inspector	9300-34800	4200
5	vacant	ATSI	5,200-20,200	2800
6	Sri P. Biswal (Contractual)	Constable	5,200-20,200	1,900
7	vacant	Sr. Rev. Asst	5,200-20,200	2400

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Nil

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Nil

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl. No.	Activities/ Schemes for which Electronic Data Available	Nature of Information Available	Can it be shared with Public?	Is it available on Website or is being used as Backend Database?
1	2	3	4	5
1	Registration data of Vehicles	Details of Owner & Vehicle	Yes, But partly	www.orissatransport.org

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Facility Available	Nature of Information Available	Working Hours
1	2	3	4
1	Downloading of all types of MV forms	All informations regarding Registration/ TO/ HP/ Tax Payment/ IC/ FC available	10.00 A.M. to 5.00 P.M.

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Miss MILLI SAHOO, OTES-I	M.V.I.	06841 223586				M.V.I., Boudh

First Appellate Authority (FAA):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Sri Basanta Kumar Mahapatra , OTES-I (SB)	R.T.O.	06841 223586	9437555151	-	rto27.od@nic.in	RTO, Boudh

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

Transfer policy availavle with with this Public Authority. (Not Applicable)
Transfer Policy
SL	Notificatio No.	Notification Date	Attachment
1	NIl	NIL	NIL

Transfer Order issued by this Public Authority. (Not Applicable)
Transfer Orders
SL.	Order No.	Order Date	Attachment
1	Nil	Nil	Nil

Procurement			Hardware, Software, AMC, Manpower, Outsource or any other Type of Procurement
Sl. No.	Work Order No.	Work Order date	Procurement Name	Attachment
1	Nil	Nil	Nil	Nil

Public Private Partnership (Not Applicable)
SL	Company Name	Agreement Date	File Number	Validuty from - to	Public Private Partnership Project Name	Attachment
1	Nil	Nil	Nil	Nil	Nil	Nil

RTI Application
Years	Total Number on Application Recived	Total Number on Application Disposed	Total Number on Application Transferred	Total Number on Application Rejected
FY 2022-23	09	07	02	0
FY 2023-24	10	10	0	0
RTI 1st Appeals
Years	Total Number on Appeal Recived	Total Number on Appeal Disposed	Total Number on Appeal Rejected
FY 2022-23	0	0	0	0
FY 2023-24	0	0	0	0

CAG & PAC Paras
SL	IR NO	Para No.		Subject	Complied	Recived	Attachment
		Part - II (A)	Part - II (B)		Yes/No	CAG/PAC
	77/23/24	01	1,2,3,4,5,6,7,8 (A,B,C,D) (a,b,c,d)	Letter No. 77/23-24/270 Dated 20.10.2023 of SR. Audit Officer, AG (O), Puri	Yes	AG (O), Puri	Attached

Citizen Charter
SL No	Service Name	Purpose
1

Discretonary & Non-Discretionary Grants
Sl.No.	Grant Name	Grant Type	Grant from Central	Grant Value In Rs.
1	NIL	NIL	NIL	NIL

Foreign Tours of the Chief Minister and the other Ministers of the State by Public Authorities under suo motu disclosure
SL.No.	Honble Minister	Tour Date	Tour Place	Tour	Purpose of Visit
1	NIL	NIL	NIL	NIL	NI

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