Panchayat Samiti Office, Rangeilunda, Ganjam

Background of this Hand-Book (Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-books?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aims and Objectives of the Organization:

   Rangeilunda Panchayat Samiti has been functioning since 1959. It is an Intermediary body of 3-Tire Panchayat Raj Institution, established through Enactment of Legislation, i.e. The Odisha Panchayat Samiti Act, 1959. As an institution of Self Govt., Betterment of Rural life is the Main Aim & Objective of the Organization. This Institution is Instrumental in bringing changes in Rural areas.

2. Mission/ Vision:

a) To provide necessary assistance as per Govt. Schemes & programme to the rural poor people for their better living.
b) For implementation of Govt. Schemes & programme for development of Rural poor.

3. Brief History and Background of its Establishment:

   This block started functioning w.e.f. 13.08.1959. Subsequently it was divided into one block namely Rangeilunda.. The geographical area of this block is 860.16  sq km with 24 nos. of GPs and 83 nos. of Revenue villages.

4. Allocation of Business:

a) Chairman: The executive authority of the Samiti is vested in the Chairman.
b) B.D.O: The Executive officer of the Samiti. To Supervise and Monitor Implementation of Wage Employment and Anti-Poverty programmer.

5. Duties to be performed to achieve the Mission:

a) To plan and execute development programmes, scheme & works relating to Community Development.
b) Management, Control and Spread of Primary Education in the Block Area.
c) Management & Control of the Public Distribution.
d) To provide Social Security to Weaker Section.
e) To provide Wage Employment with the Goal of Reducing unemployment and under employment to a negligible level and to provide food security against hunger and to create durable assets.

6. Details of Services Rendered:

a) Rural connectivity.
b) Rural housing for BPL families under IAY.
c) Creation and imp. of water bodies.
d) Distribution of OAP/ NOAP/ ODP/ WP.
e) Sponsoring loan application under income generating scheme.
f) Training program for Swarojgari.
g) Const of school/ AWC building, etc.
h) Overall development in all sections.
i) Providing job to job seekers regd. under MGNREGS.
j) Distribution of Pre-Matric Scholarship of SC & ST Students

7. Postal Address of the Main Office, Attached/ Sub-Ordinate Office/ Field Units etc.:

Panchayat Samiti Office, Rangeilunda
At/Po.-Kanishi
Dist.-Ganjam
Pin: 760001

8. Grievance Redresses Mechanism:

Every working Saturday is Grievance day to hear the Grievance of Public.

9. Working Hours both for Office and Public:

From 10.00 A.M. to 5.00 P.M. (Except Sunday, Second Saturday and public Holidays).

10. Public Interactions, if Any:

In Pallisabha/ Gramsabha/ Janasampark Sivir/ Focus Village Program.

11. Organization Chart:

 

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.

 

1

Designation

Block Development Officer

Power

Administrative

Executive officer of this Panchayat Samiti implementing and monitoring of all schemes and programme implemented in the block. Supervision and administrative controls over all employees in the block.

Financial

Drawing & disbursing officer & passing all the bills for payment.

Others

Executive Magistrate. Asst. Returning Officer to Assembly & Parliament Election, Asst. Electoral Regd. Officer & Programme Officer, MNREGS.

Duties

Inspection of GP Officers & supervision of field works.

2

Designation

Additional Block Development Officer

Power

Administrative

Assist the BDO for the works entrusted to him.

Financial

 Designated as ABDO-cum-Accounts Officer

Others

 

Duties

 IAY(Nodal Officer),OLM(Nodal Officer),MASTER(Nodal Officer)

3

Designation

Assistant Engineer

Power

Administrative

Supervision & monitoring of all developmental works, technical sanction of estimates, check measurement of the works.

Financial

 

Others

 

Duties

 

4

Designation

Junior Engineer

Power

Administrative

Preparation of Plan & Estimate, technical sanction & measurement of works.

Financial

 

Others

 

Duties

 

5

Designation

Computer Programmer

Power

Administrative

Computerization of Cash Book (PAMIS), Betan, Priasoft, Rural Soft & other information.

Financial

 

Others

 

Duties

 

6

Designation

S.E.O.

Power

Administrative

Implementation of Social welfare schemes like MBPY/ NOAP/ ODP/ NFBS.

Financial

 

Others

 

Duties

 

Sl. No.

 

7

Designation

W.E.O.

Power

Administrative

Implementation of welfare schemes like Prematric Scholarships, Caste certificate for education, Forest Right Act/ OLR. 23.

Financial

 

Others

 

Duties

 

8

Designation

P.D.O.

Power

Administrative

Supervision & monitoring of GPs, Marriage Registration.

Implementation of Self employment schemes under SGSY.

Financial

 

Others

 

Duties

 

9

Designation

M.I.

Power

Administrative

Implementation of PDS & Procurement of Paddy.

Financial

 

Others

 

Duties

 

10

Designation

F.E.O.

Power

Administrative

Supervision of Pisciculture.

Financial

 

Others

 

Duties

 

11

Designation

C.E.O.

Power

Administrative

Supervision & monitoring of Co­operative societies and banks.

Financial

 

Others

 

Duties

 

12

Designation

I.P.O.

Power

Administrative

Promotion of small scale industries, implementation of self employment under PMRY.

Financial

 

Others

 

Duties

 

13

Designation

Head Clerk

Power

Administrative

Supervise the work of Ministerial Staffs and IV- grade employees, Maintained. Index register, Attend Assembly question, Register of Registered letters, Daily Checking of cash Book, Preparing Priasoft, checking the billing accounts, maintains PL Accounts.

Financial

 

Others

 

Duties

 

Sl. No.

 

14

Designation

Cashier (Sr. Clerk)

Power

Administrative

Maintenance of the Cash Book/ Vouchers, custodian of the Cash & cheque.

Financial

 

Others

 

Duties

 

15

Designation

Establishment (Sr. Clerk)

Power

Administrative

Deals with bill, Budget and Establishment.

Financial

 

Others

 

Duties

 

16

Designation

Development Clerk

Power

Administrative

Deals with stock/ store, record room, opening of case records and issue of work orders.

Financial

 

Others

 

Duties

 

17

Designation

 Junior Clerk

Power

Administrative

 Issue, Receive and Dispatch section.

Duties

  

18

Designation

VLW

Duties

Deals with IAY/ SGSY, NREGA.

19

Designation

Peon

Duties

Attached to different sections

20

Designation

Choukidar

Duties

Choukidar in Office

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

1. What is the procedure followed to take a decision for various matter? (A reference to Secretariat Manual and Rule of Business Manual, and other rules/ regulations etc can be made).

   Act & Rules, Record Manual & Guideline relating to different scheme issued by the Government are followed to take a decision for various matters.

2. What are the documented procedures/ laid down procedures/Defined criteria/ Rules to arrive at a particular decision for important matters? What are different levels through which a decision process moves?

   Approval of the Panchayat Samiti resolution is required to arrive a particular decision for important matters. In important matters to arrive at a decision file moves from the dealing assistant to the Chairman Panchayat samiti through Head Clerk & BDO. In time of need clarification sought from higher quarters.

3. What are the arrangements to communicate the decision to public?

   Panchayat Samiti Meeting, Gram Panchayat Meeting, Palli Sabha, Grama Sabha are arrangements to communicate the decision to the public.

4. Who are the officers at various levels whose opinions are sought for the process of decision making?

   BDO, AE.JE & all Extension Officers are the officers at various levels whose opinions are sought for the process of decision making.

5. Who is the Final Authority that waits the Decision?

   BDO/ Chairman

6. Please provide information separately in the following format for the important matters on which the Decision is taken by the Public Authority:

Sl. No.

Subject on which the Decision is to be taken

Guidelines/ Direction, if Any

Process of Execution

Designation of the Officers involved in Decision Making

Contact information of above mentioned officers

If not satisfied by the decision where and how to appeal

1

2

3

4

5

6

7

1

Administrative and Financial

Relevant Rules

Through field functionaries

BDO & Programme Officer, NREGS

Panchayat Samiti, Rangeilunda, Ganjam

Collector/ PD, DRDA

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

   All the works under SGRY, GGY, TFC, MPLAD, MLALAD, WODC are executed through labour leaders selected in the Palli Sabha

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl.
No.

Category of Document

Name of the Documents and its Introduction in one line

Procedure to Obtain the Documents

Held by/ under Control of

1

2

3

4

5

1

Log Books

Odisha Record Manual 1964

From Government of Odisha

All Dealing Assistant & Extension Officers

2

Received Register

Odisha Record Manual 1964

From Government of Odisha

Junior Clerk

3

Issue Register

Odisha Record Manual 1964

From Government of Odisha

Junior Clerk

4

Peon Book stock Register

Odisha Record Manual 1964

From Government of Odisha

Junior Clerk

5

Index Register

Odisha Record Manual 1964

From Government  of Odisha

All dealing Assistant & Extension Officers

6

Assembly Question Register

Odisha Record Manual 1964

From Government of Odisha

Head Clerk

7

Stock Register

Odisha Record Manual 1964

From Government of Odisha

Cashier/ Development Clerk

8

Work Order Register

P.S. Manual

From Governmnet of Odisha

Development Clerk

9

Asset Register

P.S. Manual

From Government of Odisha

Development Clerk

10

Cement/ MS-Rod/ Door/ Windows Stock Register

P.S. Manual

From Government of Odisha

Junior Clerk

11

Rain Fall Register

Odisha Record Manual 1964

From Government of Odisha

Head Clerk

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Formulation of Policy:

Sl.
 No.

Subject/ Item

Is it Mandatory to Ensure Public Participation
(Yes/ No)

Arrangement for Seeking Public Participation

1

2

3

4

1

Formulation of Action Plan

Yes

Pallisabha/ Gramsabha/ PS Meeting (PRI)

Implementation of Policy:

Sl.
No.

Subject/ Item

Is it Mandatory to Ensure Public Participation
(Yes/ No)

Arrangement for Seeking Public Participation

1

2

3

4

1

Selection of beneficiaries/ Labour Leader

Yes

Palli Sabha/ Gram Sabha

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl.
No.

Name and Address

Type

Brief  Introduction

Role

Structure and Member Composition

Head of the Body

Address of Main Office and its Branches

Frequency of Meetings

Can Public Participate in the Meetings

Are minutes of the Meetings prepared

Are Minutes of the Meetings available to the Public?

1

2

3

4

5

6

7

8

9

10

11

12

1

Panchayat Samiti

Board

Estd: 1959, Employment of the PRIs, Rural Development

Advisory

Chairman, Vice Chairman, B.D.O., Official Members, Sarpanches, PS Members, ZP Members, MLA, MP

Chairman

Panchayat Samiti, Rangeilunda

By Monthly

No

Yes

No

 

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.
No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-Mail

Address

1

2

3

4

5

6

7

8

1

Biswajit Ray

BDO

0680-2248563

-

-

ori-rengaliguda@
gramsat.nic.in

BDO, Rangeilunda

2

Tripati balaji Samantaray 

ABDO

-do-

-

-

-

-

3

Sri Sanjeeb Ku Das Sharma

AE

-do-

-

-

-

-

4

Sri Aswin Padhy

GPEO

-do-

-

-

-

-

5

Sri Jyoti krushna Behera,WEO

In charge PA

-do-

-

-

-

-

6

Sri Rabindra Nayak

IC cum FD

-do-

-

-

-

-

7

Sri Lokanath Padhy

SIS

-do-

-

-

-

-

8

Sri Khali Jani

-do-

-do-

-

-

-

-

9

Vacant

IPO

-do-

-

-

-

-

10

Sri Jyoti Krushna Behera

WEO

-do-

-

-

-

-

11

Miss Shenasini Behera

Supply Inspector

-do-

-

-

-

-

12

Sri Rajib Pradhan

Junior Engineer

-do-

-

-

-

-

13

Sri Sahadev Pradhan

-do-

-do-

-

-

-

-

14

Miss Sunnada behera

GPTA

-do-

-

-

-

-

15

Miss Narmarda Swain

-do-

-do-

-

-

-

-

16

Sri Debaraj Patro

Head Clerk

-do-

-

-

-

-

17

Sri Dillip Padhy

Senior Clerk

-do-

-

-

-

-

18

Sri Laba Behera

-do-

-do-

-

-

-

-

19

Miss Babita Patel

GPTA

-do-

-

-

-

-

20

Sri Bijita Bisoyei

Junior Clerk

-do-

-

-

-

-

21

Kalayani Das

LSEO

-do-

-

-

-

-

22

Smt. Niharika Panda

Computer Programmer

-do-

-

-

-

-

23

Sri Sudhir Kanta Pandit

Addl. Computer Programmer

-do-

-

-

-

-

24

Sri Bhaskara Sabar

Peon

-do-

-

-

-

-

25

K. Sabitri

-do-

-do-

-

-

-

-

26

Kuni Behera

-do-

-do-

-

-

-

-

27

Smt Bandana Malana

APO, NREGS

-do-

        

28

Miss Swarna Mayee Behera

NREGA Asst.

-do-

        

Sl.
No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-Mail

Address

1

2

3

4

5

6

7

8

29

Sri Swanalata Patro

Peon

-do-

-

-

-

BDO, Rangeilunda

30

Sri G. Sankar Rao

-do-

-do-

-

-

-

-

31

Sri Banbasi Behera

VLW/ PEO

-do-

-

-

-

-

32

Sri Mon Mohan Patro

-do-

-do-

-

-

-

-

33

Sri B. Sankar Rao

-do-

-do-

-

-

-

-

34

Sri Raghebendra Patnaik

-do-

-do-

-

-

-

-

35

Sri U. Pradeep

-do-

-do-

-

-

-

-

36

Sri Suresh Ku. Padhy

-do-

-do-

-

-

-

-

37

Sri Juri Nayak

-do-

-do-

-

-

-

-

38

Sri V. Sankar Rao

-do-

-do-

-

-

-

-

39

Sri Chandra Mani Bhuyan

-do-

-do-

-

-

-

-

40

Sri Ganesh Mohanty

-do-

-do-

-

-

-

-

41

Sri P. Ramulu Reddy

-do-

-do-

-

-

-

-

42

Sri Sambhu Prasad Samanta

Driver

-do-

-

-

-

-

43

Sri Promod Ku. Sadangi

Watcher

-do-

-

-

-

-

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.

Name

Designation

Gross Pay (In Rs.)

The Procedure to Determine the Remuneration as Given in the Regulation

1

2

3

4

5

1

Biswajit Ray

BDO

-

-

2

Tripati balaji Samantaray 

ABDO

-

-

3

Sri Sanjeeb Ku Das Sharma

AE

-

-

4

Sri Aswin Padhy

GPEO

-

-

5

Sri Jyoti krushna Behera,WEO

In charge PA

-

-

6

Sri Rabindra Nayak

IC cum FD

-

-

7

Sri Lokanath Padhy

SIS

-

-

8

Sri Khali Jani

-do-

-

-

9

Vacant

IPO

-

-

10

Sri Jyoti Krushna Behera

WEO

-

-

11

Miss Shenasini Behera

Supply Inspector

-

-

12

Sri Rajib Pradhan

Junior Engineer

-

-

13

Sri Sahadev Pradhan

-do-

-

-

14

Miss Sunnada behera

GPTA

-

-

15

Miss Narmarda Swain

-do-

-

-

16

Sri Debaraj Patro

Head Clerk

-

-

17

Sri Dillip Padhy

Senior Clerk

-

-

18

Sri Laba Behera

-do-

-

-

19

Miss Babita Patel

GPTA

-

-

20

Sri Bijita Bisoyei

Junior Clerk

-

-

21

Kalayani Das

LSEO

-

-

22

Smt. Niharika Panda

Computer Programmer

-

-

23

Sri Sudhir Kanta Pandit

Addl. Computer Programmer

-

-

24

Sri Bhaskara Sabar

Peon

-

-

25

K. Sabitri

-do-

-

-

26

Kuni Behera

-do-

-

-

27

Smt Bandana Malana

APO, NREGS

-

-

28

Miss Swarna Mayee Behera

NREGA Asst.

-

-

Sl.

Name

Designation

Gross Pay (In Rs.)

The Procedure to Determine the Remuneration as Given in the Regulation

1

2

3

4

5

29

Sri Swanalata Patro

Peon

-

-

30

Sri G. Sankar Rao

-do-

-

-

31

Sri Banbasi Behera

VLW/ PEO

-

-

32

Sri Mon Mohan Patro

-do-

-

-

33

Sri B. Sankar Rao

-do-

-

-

34

Sri Raghebendra Patnaik

-do-

-

-

35

Sri U. Pradeep

-do-

-

-

36

Sri Suresh Ku. Padhy

-do-

-

-

37

Sri Juri Nayak

-do-

-

-

38

Sri V. Sankar Rao

-do-

-

-

39

Sri Chandra Mani Bhuyan

-do-

-

-

40

Sri Ganesh Mohanty

-do-

-

-

41

Sri P. Ramulu Reddy

-do-

-

-

42

Sri Sambhu Prasad Samanta

Driver

-

-

43

Sri Promod Ku. Sadangi

Watcher

-

-

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Sl.
No.

Name of the Scheme/ Head

Activity

Starting Date of the Activity

Planned End Date of the Activity

Responsible Officer for the Quality and the Complete execution of the Work

1

2

3

4

5

6

1

IAY

Construction of IAY House

1st April of the Financial Year

31st March of the Year Ending

-

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

1. Programme/ Scheme:

a) Name of Programme/ Scheme: SGSY
b) Duration of the Programme/ Scheme: 5 years
c) Objective of the programme: Financial Improvement of rural poor.
d) Physical and financial targets of the programme (for the last year):

Physical Target: 383
Financial Target: As per Estimate

2. Eligibility of Beneficiary (SHG under SGSY Guidelines):

a) Procedure to avail the benefits of the programme: After 2nd grading test of SHGs.
b) Criteria for deciding eligibility: Grade-2 pass.
c) Detail of the benefits given in the programme: Pisciculture, Dairy, Dal-Processing unit, Veg-Cultivation, Weaving, Goatery, Marketing and packaging whole grain pulses etc, Mushroom.
d) Procedure for the distribution of the subsidy: Subsidy: Rs.10,000/- per BPL limited to Rs.1,25,000/- per SHG.
e) Where to apply or whom to contact in the office for applying: BDO
f) Application Fee (where applicable): Not required
g) Other Fees (where applicable): Not required
h) Application format: Printed application format available with block.
i) List of attachments (certificates/ documents):

a) No Dues certificates.
b) Land particulars.
c) Photo Identity card Group willingness.

j) Format of Attachments: No formats.
k) Where to contact in case of process related complaints: BDO/PA
m) Details of the available fund: Block level, DRDA level, Bank level.

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl.
No.

Activities for which Electronic Data Available

Nature of Information Available

Can it be Shared with Public?

Is it Available on Website or is being used as Backend Database?

1

2

3

4

5

1

Rural soft

MPR on SGSY/ SGRY, IAY

Yes

www.ori.nic.in/ruralsoft     

Project wise information under different scheme

- 

 -

2

Priasoft

Scheme wise flow of funds under different heads

-

-

Block wise SHG data sponsored under SGSY

Yes 

www.ori.nic.in/priasoft

3

Betan

General of Monthly Pay Bill of Employees

Yes

Yes

4

Pamis

Generation of cash book, trial balance, bank balance etc.

Yes

www.ori.nic.in/pamis

5

AAP under different Scheme

Execution of work

Yes

No

6

Guideline of different work

Modules for execution/ implementation of work

Yes

www.rural.nic.in

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.

Facility Available

Nature of Information Available

Working Hours

1

2

3

4

1

Through news Paper

-

-

2

Notice board

Yes

10.00 AM to 5.00 PM

3

Inspection of Records in the office

Yes

10.00 AM to 5.00 PM

4

System of issuing of copies of documents

If required

10.00 AM to 5.00 PM

5

Printer Manual available

Yes

-

6

Website of the Public Authority

www.panchayat.nic.in/Sohellaip

 

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl.
No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-Mail

Address

1

2

3

4

5

6

7

8

1

Sri Sushree Sangita Nayak

ABDO

0680-2248563

8249048832

-

ori-rengaliguda@ gramsat.nic.in

Block, Rangeilunda

Asst. Public Information Officer (APIO):

Sl.
No.

Name

Designation

Office Ph. No.

Mobile
No.

Fax

E-Mail

Address

1

2

3

4

5

6

7

8

1

santosini Sahoo 

SRA

0680-2248563

-

-

-

Block, Rangeilunda

First Appellate Authority (FAA):

Sl.
No.

Name

Designation

Office Ph. No.

Mobile
No.

Fax

E-Mail

Address

1

2

3

4

5

6

7

8

1

Biswajit Ray

BDO

0680-2248563

-

-

ori-rengaliguda@
gramsat.nic.in

BDO, Rangeilunda

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

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