Panchayat Samiti Office, Kaptipada, Mayurbhanj

Introduction

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1.  Aims & Objectives of the Organization:

    The Aim & Objectives of the Organization is for planning, execution & supervision of development programmes & implementation of various schemes and works in the block relating to community development.

2. Mission / Vision:

The mission is to work for the economic development & social justice of the people.

3. Brief History & Background for its Establishment:

    Rural India is where three-forth countrymen live. For all round development of the rural people, the block is started functioning with effect from the year, 1950.

4. Organization Structure:

The Organization Consists of the Following Sections and Accommodations:

i. Development Section
ii. Establishment Section
iii. Issue and Dispatch section
iv. Engineering Section
v. Computer Section
vi. Gram Panchayat Section
vii. Anti Poverty Programme Section
viii. Social Welfare Section
ix. Welfare (ST & SC Development) Section
x. Fishery Section
xi. Industry Section
xii. Education Section
xiii. Co-operative Section
xiv. Civil Supply Section
xv. Conference Hall
xvi. Block Godown
xvii. Stock & Store

5. Allocation of Business:

The Block is functioning having the following Business:

i. Development
ii. Social Welfare
iii. Anti Poverty Programme
iv. Welfare (ST & SC Development) Programme
v. Computer
vi. Education
vii. Civil Supply
viii. Co-operative
ix. Fishery 10 Industry
x. Gram Panchayat

7. Details of Services Rendered:

The Service Rendered to the Public is as Follows:

a. Distributions of  pension under OAP/ NOAP/ ODP  are made to the beneficiaries on 15th of each month. Free rice Under AY and subsidised rice under AAY and BPL are distributed on 5, 6,7th. & 20, 21, 22nd of each month at G.P. Headquarters.

b. Distribution assistance under NFBS is made to bereaved Households.

c. Free house is provided to the poor, distress, fire and flood victims & SC/ ST and other beneficiaries of BPL categories under IAY.

d. Loan is provided to SHGs and Physically handicapped persons of BPL families under SGSY & MMLP (OSFDC) for creation of self employment to the self sufficient.

e. Employment opportunities are provided to the rural poor under different wage employment and NREGA programme.

f. Permanent assets are created under  development programmes for infrastructure development programmes.

g. Control commodities are supplied to the public at the Govt. Fair price through retailers and SHGs.

h. Free cooked food is supplied to the school children up to class VIII under MDM programme.

i. Distribution of Pre-Matric Scholarship is made to SC/ ST students from Class VI to X.

j. Merit-cum-Poverty Scholarship is distributed to the meritious students of SEBC category from Class IX to X.

8. Citizens' Interaction:

    Interactions with citizens are made in the Pallisabha/ Gram Sabha & other meetings held at Village, G.P. and Block level.

9. Postal Address of the Main Office attached, Sub-ordinate Office, Field Units etc.:

Main office:

Panchayat Samiti Office, Kaptipada,
At/Po.- Kaptipada, Dist.-Mayurbhanj,
PIN-757041, Odisha

10. Working Hours Both for Office & Public:

10 A.M to 5 P.M (Except Holidays)

11. Public Interaction, if any:

    Public Interaction is made by the field staff during their tour to village & at Pallisabha/ Gramsabha and other meetings and also at the hearing of grievance of public at Block Office.

12. Grievance Redress Mechanism:

Grievances of public of the block are entertained during office hours.

6. Duties to be performed to achieve the Mission:

    Work culture, punctuality, timely performance, avoidance of all corrupt practices and sensitivity to public needs are duties to be performed to achieve the mission.

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.
1	Designation	Block Development Officer
	Power	Administration	Supervise and Administrative Control over all staff in the Block.
		Financial	Drawing and Disbursing Officer of allotment & Grant-in-Aids of the different Schemes and Programmes and salary of the staff.
		Statutory	Accord Administrative approval of projects of development work up to 5 lakhs executed at  Samiti level.
			Inspection, supervision of all development works at P.S. &  G.P. level.
			Inspection of Block Office.
			Inspection and supervision & control over the exercise of powers, discharge of duties & performance of sections of P.S. and G.P.
		Others	To advise the Samiti on passing any regulation of the nature referred to section 38 of the Act & on the purposes methods of implementation of schemes assigned to Samiti.
			To sign and authenticate all letters & documents for & on behalf of Samiti.
	Duties	To attend all meetings of P.S. and the standing committees.
		To formulate schemes and programmes assigned to the P.S. for implementation.
		To attend all meetings at Sub-Divisional/ Dist. Level.
		To implement instructions issued by Higher authorities.
		To ensure maintenance of accounts of all schemes Implemented trough Samiti.
		To ensure timely submission of  reports and returns.
		Supervision of  all schemes.
		Technical and Admin. Sanction of development works.
2	Designation	Assistant Block Development Officer
	Power	Administrative	Exercise powers of BDO in the absence of  B.D.O.
		Financial	Inspection, supervision and control over the exercise of powers, discharge of duties, performance & functions of G.Ps.
		Statutory	Inspection, supervision and control over the exercise of powers, discharge of duties, performance & functions of G.Ps.
			Half yearly inspection of Block Office.
			Approve the tour diary of VLWs

Sl. No.
2	Designation	Assistant Block Development Officer
	Power	Others	Officer-in-Charge of Social Welfare and  Anty Poverty  Schemes.
			To verify the stock and store and cash of the Office.
			To verify the supply & maintenance of assets and repayment of loans under Anti Poverty programme.
	Duties	Monitoring of implementation of all anty poverty and Social Welfare Programmes.
		To assist BDO in performance of his duties.
3	Designation	Assistant Engineer
	Power	Administrative
		Financial
		Statutory	Check the measurement of works up to 5 lakhs at P.S. level.
			Countersigned all case records of development works up to 5 lakhs
			Check the measurement of works above 50 thousands at G.P. level
		Others	Up to date maintenance of work register.
	Duties
4	Designation	Junior Engineer
	Power	Administrative
		Financial
		Statutory	Preparation of Plan and Estimates of Development works.
			Technical supervision of all works upto 2 lakhs.
		Others	Supervision of development works and preparation of bills.
	Duties	Supervision and Measurement of works.
		Functioning as Nodal.
		Disbursement of Pension.
5	Designation	S.E.O
	Power
	Duties	Act as Nodal Officer.
		Disbursement of Pension.
		Preparation of pension Bills.
		To assist BDO in implementing Social Welfare Schemes.
		Submission of reports and returns.
6	Designation	C.E.O.
	Power	Administrative
		Financial
		Statutory	Aviation of Dispute Cases.
			Execution of E.P. Cases.
			Inspection SCS and Mini Banks.

Sl. No.
6	Designation	C.E.O.
	Power	Others	To act as an Election Officer of SCS.
			To attend Board meetings of SCS.
			Verification of loan disbursement of SCS.
			Annual Stock Verification of SCS.
	Duties	Act as Nodal Officer.
		Disbursement of Pension.
		Submission of Reports and Returns.
7	Designation	F.E.O.
	Power	Administrative
		Financial
		Others	Fry & prawn seed indent collection & distribution.
			Collection of loan application forms for excavation of new tank & renovation old tank under FFDA.
	Duties	Act as Nodal Officer.
		Disbursement of Pension.
		Submission of Reports and Returns.
8	Designation	W.E.O.
	Power	Administrative
		Financial
		Statutory	Issue of  Caste certificate to SC/ ST students for the purpose of Pre metric and Scholarship.
			Inspection and Visit of Sevashram schools of ST & SC Dev. Deptt.
			Detection of OLR cases.
		Others
	Duties	Disbursement of Pre-Matric scholarship to the SC/ST students of Education Deptt. School.
		To assist BDO for implementation of OSFDC schemes.
		Disbursement of S&EBC scholarship.
		Implementation Individual Benefit Oriented and Community benefit Oriented Schemes under MADA/ Cluster Approach.
		Act as Nodal Officer.
		Disbursement of Pension.
		Submission of Reports and Returns.
9	Designation	P.A.
	Power	Administrative
		Financial
		Statutory	Inspection, supervision & control over the exercise of powers, discharge of duties & performance of functions by the G.Ps
		Other

Sl. No.
9	Designation	P.A.
	Duties	To assist BDO for smooth implementation of SGSY programme.
		Functioning as Nodal officer.
		Disbursement of Pension.
		Submission of Reports and Returns.
10	Designation	G.P.E.O.
	Power	Administrative
		Financial
		Statutory	Inspection, supervision & control over the exercise of powers, discharge of duties & performance of functions by the G.Ps.
			To Scrutinize the G.P. Accounts.
		Others	To Conduct Auction sale of Public Properties.
	Duties	To assist BDO dor implementation monitoring all grants of  SGRY 50% G.P. share.
		To assist BDO in supply of installments to the GPs.
		To assist BDO in Election matters.
		Submission of Reports and Returns.
		Act as nodal officer.
11	Designation	I.P.O.
	Power	Administrative
		Financial
		Statutory
		Others	Supervise & monitoring of various schemes of Industries Dept. including PMRY Programmes.
			To act as Election Officer of Industrial Co-Op. Society.
			Inspection and Cash Stock verification of AMICS
	Duties	To assist G.M., DIC for smooth implementation of various industries programmes including PMRY schemes.
		Act as nodal Officer.
		Distribution of OAP pensions.
12	Designation	S.I. of Schools
	Power	Administrative
		Financial
		Statutory	Inspection & Visit of Primary Schools.
		Others	Sanction of C.L. of H.Ms. Of Pry. Schools.
			Conduct of monthly Sectoral meetings.
			Approval of VEC.
	Duties	Preparation of salary bills of  P.S. teachers.
		Act as nodal Officer & routine officer of MDM.
		Distribution OAP pensions.
		Submission of Reports and Returns.

Sl. No.
13	Designation	Computer Programmer
	Power	Administrative
		Financial
		Statutory	Entry of Data of Block, GPs & SHGs in Priyasoft.
			Entry of Projects of Block, GPs, into Ruralsoft.
			Up to dating data in PAMIS & Betan.
		Others
	Duties	Receiving and transmitting E-mail.
		Reply of data in prescribed format to the Govt.
		Maintenance of Hardware and Software, VSAT, DRS equipments, monitoring of data entry work.
14	Designation	M.I.
	Power	Administrative
		Financial
		Statutory	Prevention of Black Marketing of PDS Commodities.
			Search and  seizer of control commodities etc. for prevention of black marketing.
			Lifting uptake visit of retail shops. Inspection shops and sub-wholesalers go down.
		Others
	Duties	Enforcement of prices & supervision of different control under procurement of paddy.
		Enforcement of all orders, Rules, Notifications & prosecution of offence.
		Issue of control Commodities to retailers.
		Submission of Reports and Returns.
		Checking of malpractices.
15	Designation	Head Clerk
	Power	Administrative
		Financial
		Statutory	Check the records of O.B., entry in the received & payment side, Closing Balances, analysis of C.B. on the basis of supporting documents.
			To checks admissibility of bills as per provision of relevant rules and Govt. circulars.
			Submission of U.Cs of govt. funds utilized.
			Maintenance of B.D/ Cheque register.
	Duties	Checking the calculation in M.B. and Bills. Put up Assembly questions, audit and inspection compliances, maintenance of reports and returns glister, ensure timely distribution do Daks, Checking of Issue and dispatch register.
		Supervision the work of the dealing assistants.
		Checking of Cash Books.

Sl. No.
16	Designation	Cashier
	Power	Administrative
		Financial
		Statutory	Custodian of duplicate Keys of Iron Chest.
			Maintenance of records relating to cash transitions in Cash Books.
		Others
	Duties	To encase bills, Payment of Bills.
		Custodian old Cash Book, Pass Book and Cheque Books.
		Submission of Reports and Returns.
17	Designation	Sr. Clerk (Estt.)
	Powers & Duties	Prepare Bill, Budget, Pension cases & disciplinary proceedings.
		Estt. Matters and other works assigned by BDO. Custodian of records relating to Estt. Matters.
		Submission of Reports and Returns.
18	Designation	Sr. Clerk (Dev.)
	Powers & Duties	Assist BDO in implementation of all development works under various schemes.
		Custodian of all work case records registers relating to Dev. Matters and other works assigned by BDO.
		Custodian of stock and store of segment.
		Submission of Reports and Returns.
19	Designation	Jr. Clerk
	Powers & Duties	Issue & dispatch section & other works assigned by BDO.
		In charge of forms and stationery and library section.
20	Designation	Junior Accountant (Edn.)
	Powers & Duties	Bill, Budget, Estt. matters relating to Education Section & submission of Reports and returns.
21	Designation	Peon
	Duties	Work assigned by BDO.
		Distribution of Dak.
22	Designation	Night Watcher
	Duties	To watch the office.
23	Designation	Driver
	Duties	To Drive the vehicle and custodian of the vehicle.
24	Designation	VLW
	Duties	Attending Palli Sabha, Gramsabha, Collection of applications from beneficiaries under various any poverty programmes and contact beneficiaries for repayment of loans.
		Acting as Executive Officer of G.Ps.
25	Designation	ACP
	Duties	Receiving and transmitting E-mail.
		Reply of data in prescribed format to the Govt.
		NREGA data entry.

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
Flow Process Chart for SGRY/ SGSY/ Spl.Component/ Interest Money/ K.L.Grant/ Cess/ Grant-in-Aid:
1	Preparation of Annual Action Plan	Meeting of G.P./ P.S./ Z.P.	In the month of June of every Year
2	Selection of VLL in Palli Sabha	B.D.O.	One month before or after approval of action plan
3	Site visit and preparation of Estimate	JE/ AE	5 days
4	Opening of Case record	Dev. Clerk	5 days
5	Checking of Plan Estimate & technical sanction	AE	7 days
6	Administrative approval of Estimate	BDO/ DRDA	7 days
7	Issue of work order	Dev. Clerk	7 days
8	Execution of work and supervision	JE/ AE/ BDO	As per agreement time fixed
9	Measurement and preparation of bill	JE	7 days
10	Check measurement and submission of bill	AE	2 days
11	Checking and passing of Bill	Head Clerk	1 day
12	Issue of Check	Cashier	Same day
13	Refund of Security Deposit	HC/ Cashier/ BDO	After Receipt of Audit report
Flow Process Chart for Execution of I.A.Y:
1	Submission of application in duplicate by the Applicant in respective G.P. office	Sarpanch/ Executive officer	Same day (from the month of Nov. to March)
2	Issue of Money Receipt	-do-	Same day
3	Filling of I.A.Y. Register	Executive Officer	Same day
4	Endorsement of one copy of application to the BDO by G.P.	-do-	Within 7 days of receipt
5	Enquiry of application	Joint committee (VLW/ Extn. Officer, EO & JE)	In the month of April
6	Convening of pallisabha & Gram Sabha for sanction of IAY	Sarpanch &BDO	-do-
7	Submission of selected beneficiaries list by G.P.	Sarpanch	Within 7th May
8	Publication of list of selected beneficiaries by Pallisabha	BDO	2nd Week of May
9	Publication of Final list of beneficiaries	-do-	Within 15th May

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
Flow Process Chart for Execution of I.A.Y:
10	Opening of Case record and issue of work orders	BDO/ Dev. Clerk	By 31st May
11	Submission of report to BDO for payment in 4 stage	Executive Officer/ VL	7 days
12	Payment of Bill in each stage	BDO/ HC/ Cashier	On payment days soon after receipt of Bill
13	Submission of final bill of the 4th. Stage	JE	7 days
14	Payment of final Bill	BDO/ HC/ Cashier	On payment days soon after receipt of Bill
Flow Process Chart for Execution of MP/ MLA LAD:
1	Preparation of estimate after obtaining list of projects from Distt. Planing Section	JE/AE/BDO	7 days
2	Submission of Plan & Estimates for approval	BDO	Same day
3	Issue of work order after receipt of administrative approval	BDO/ Dev. Clerk	7 days
4	Recording of measurement and check measurement and preparation of bill	JE/ AE	Within 7 days of receipt
5	Payment of Bill in each stage	BDO/ HC/ Cashier	On the payment day of the week
6	Refund of Security Deposit	BDO/ HC/ Cashier	After Receipt of Audit report
Flow Process Chart for Collection of Fry/Prawn Seed:
1	Collection of Fry indent from private Pisciculturist/ GP	FEO	May to June
2	Fry distribution to Pisciculturist/ G.P.	FEO	05 days (July 15th  to end of October)
3	Prawn seed distribution to Private pisciculturist and GP	FEO	30 days in the month of October
4	Survey and collection of loan appl. for execution/ Renv. of Tank	FEO	3 days from collection of application
5	Preparation of Plan and estimates	ADF-cum-CEO, FFDA	15 days from receipt of Loan appls. From FEO
6	Recommendation to different banks for finance	ADF-cum-CEO, FFDA	3 days from collection of application
7	Sanction and finance of loan	Concerned Bank Branch.	Within 15 days
8	Submission of applications to Sub-Collector for sanction	S.E.O./ B.D.O.	3 days
9	Disbursement of pension after sanction	Entension Officer/ E.O./ VLW	15th of each month
NFBS:
1	Receiving of applications at Block Office	S.E.O./ B.D.O.	Same day

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
NFBS:
2	Enquiry of applications	VLWs/ P.E.Os.	15 days
3	Submission of applications to Sub-Collector for sanction	S.E.O./ B.D.O.	Same day
4	Disbursement of assistance to the beneficiary	B.D.O./ Cashier	Within 7 days after getting the Q.D.I Sanction
Flow Process Chart for Disbursement of Teachers Salary/ GPF/ Disposal of Pension Cases:
	Teacher Salary:
1	Collection of absentee statement from teachers	S.I. S. (Schools )	From 21st to 25th of each month
2	Preparation of Bill	S.I.S./ Jr. Accountant	From 26th to 29th of each month
3	Submission of Bill to treasury	B.D.O./ Jr. Accountant	Last working day of each month
4	Payment of Salary to teachers	Bank	After passing of the Bill by treasury
	Drawl of G.P.F. of Teachers:
1	Receipt of application of teachers for temporary with drawl	B.D.O./ Jr. Accountant	Same day
2	Preparation of bill	S.I.S/ Jr. Accountant	7 days
3	Payment of G.P.F	Bank	After passing of the Bill by treasury
4	Receipt of application of teachers for non refundable G.P.F	B.D.O./ Jr. Accountant	Same day
5	Sending of application to D.I. of Schools for sanction	B.D.O./ Jr. Accountant	3 days
6	Preparation and submission of Bill after sanction by D.I.S.	B.D.O./ Jr. Accountant	3 days
7	Payment of Bill	Bank	After passing of the Bill by treasury
	Pension Cases of Retired Primary School Teachers:
1	Receipt of application on Provisional pension, Gratuity & Unutilized Leave	B.D.O./ S.I.S	Same day
2	Submission to D.I. for sanction	B.D.O./ S.I.S	3 days
3	Preparation of the Bill after getting sanction from D.I.S	Junior Accountant	3 days
Flow Process Chart for Collection of Application for PRC/ PMT/ PMRY:
1	Receive of applications for provisional registration and permanent Registration of industrial Units	I.P.O.	Same day
2	Scrutiny of application	I.P.O.	Same day
3	Inspection of units (within one lakh)	I.P.O.	7 days

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
Flow Process Chart for Collection of Application for PRC/ PMT/ PMRY:
4	Forwarding of applications to the G.M., D.I.C	I.P.O.	One day
Flow Process Chart for Disposal of Dispute/ E.P. Cases:
	Dispute Cases:
1	Issue of notice for hearing after receipt of cases from ARCS	C.E.O.	Within 7 days
2	Hearing of cases	C.E.O.	Within 15 days
3	After hearing return the cases to ARCS	C.E.O.	3 days
	E.P. Cases:
1	Issue of D-2 notice on the judgment debtor	C.E.O./ Sale Officer	On the spot of execution.
2	Attachment of movable properties	C.E.O./ Sale Officer	-do-
3	Issue of sale notice of attached properties	C.E.O./ Sale Officer	Within 15 days
4	Return of case records after closure of the proceedings	C.E.O./ Sale Officer	Within 3 days
Flow Process Chart for Sanction of OAP/ NOAP/ ODP/ MBPY/ NFBS:
1	Selection of beneficiaries Pallisabha/ Gramsabha	G.P. Level	By the end of march
2	Submission of list of beneficiaries by G.P.	Sarpanch/ Executive  Officer	1st. Week of April
3	Collection of applications	VLWs/ P.E.Os.	By 15th  April
4	Enquiry of application	Extension Officer of the Adopted G.P.	Within 15 days
5	Submission of application to Sub-Collector, for Sanction	S.E.O./ B.D.O.	3 days after enquiry
6	Disbursement of pension after sanction	Extension Officer/ E.O./ VLW	15th  of each month
	O.D.P.:
1	Selection of beneficiary by selection committee	B.D.O./ Tahasildar/ Medical Officer	Aries of vacancy/ Receipt of target
Flow Process Chart for Disbursement of Teachers Salary/ GPF/ Disposal of Pension Cases:
1	Submission to Treasury	B.D.O./ Jr. Accountant/ Cashier	3 days
2	Payment of Bill	Bank	After passing of the bill by treasury
3	Receipt of pension paper from retired teachers	B.D.O./ S.I.S	Same day
4	Scrutiny of pension papers	S.I.S./ Jr. Accountant	7 days
5	Submission of pension papers to D.I.S.	B.D.O./ S.I.S	One day

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
Flow Process Chart of Appointment of Retailers/ Issue of Ration Card/ Control Commodities:
	Appointment of Retailers:
3	Enquiry report put up at BLAC	Members of Committee	One day
4	Appointment of  Retailers	Sub-collector	After receipt of proceedings of BLAC
	Issue of Ration Cards:
1	Receiving of application from applicants	BDO/ MI	Same day
2	Enquiry on eligibility of applicant	MI	7 days
3	Issue of Ration Cards	BDO/ MI	3 days
	Issue of Control Commodities:
1	Lifting of food stuff	Storage Agent
2	Preparation of distribution list after receipt of allotment	BDO/ MI	3 days
3	Issue of control commodities to the retailers	MI	One day
Flow Process Chart of Preparation of Salary Bill/ Pension Papers:
	Preparation of Salary Bill:
1	Preparation of Bill	Estt. Clerk	By 25th of Each month
2	Checking of Bill	BDO/ HC	One day
3	Presentation of Bill after signed by BDO at treasury	Cashier	One day
4	Disbursement of salary at bank Level	Bank	After passing of the bill by treasury
	Preparation of Pension Papers:
1	Preparation of all documents of pension papers	Estt. Clerk	3 days
2	Checking of  Pension Papers	H.C	One day
3	Presentation of pension Papers to Dist. office	BDO/ HC	One day

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.	Activities	Time Frame/ Norm	Remarks
1	2	3	4
Payment of Bill
1	Checking of Bill by Head Clerk	1 Hour
2	Bill passed by BDO	2 Minutes
3	Counter Signature of Bill by Chairman (Works above 25 Thousand)	1 Day
4	Preparation of Cheque by Cashier	10 Minutes
5	Signature of Cheque by BDO	2 Minutes	Including in check register
6	Issue of Cheque by Cashier	5 Minutes
Issue of Caste Certificate
1	Checking & Issue of Caste Certificate	30 Minutes	Including entry in register
Issue of Ration Card
1	Dairy of Application by Jr. Clerk (Issue Section)	3 Minutes	Including entry in register
2	Despatch of Application to Civil Supply Section	5 Minutes
3	Preparation of Issue of Ration Card	15 Minutes

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name of the Act, Rules, Regulation etc.	Brief Gist of Contents	Reference No. if Any	Price in Case Priced Publication
1	2	3	4	5
1	Old Age Pension Revised Rule, 1989	Sanction of OAP/ WP to   poor destitute	No 7448-II-SD. 1/ 89C.D/ 22.7.1989
2	Odisha Disability Pension Rule, 1985	Sanction of No. Disabled pension to disable destitute	No. 225-C.D/ 15.1.1985
3	National Family Benefit Scheme	Assistance to bereaved household	15th August 1995
4	National Old Age Pension Scheme	Sanction of pension to destitute above 65 year age	15th August 1995
5	Odisha Co-op Societies Act & Rule, 1962	Management and inspection Co-Op. Societies
6	Odisha Co-op Societies Act & Rule, 1999	Election of Co-operative Societies
7	SGRY Guidelines	Development works for creating additional employment opportunity, food security & creating durable economically viable community assets
8	Guidelines of MP/ MLA LAD	Area Development Activities
9	Guidelines of IAY, PMGY, (GA)	Providing dwelling units to BPL families
10	Odisha Land Reforms Act, 1960 Registration, 1956	Detection of illegal transfer of lands of SC/ ST persons
11	Guidelines PMRY, 1992	Self Employment Scheme
12	Essentials Commodities Act, 1955	Prevention of  Black marketing
13	Odisha Service Code	Service Matters
14	Odisha Treasury Code, Vol. I & II	Transaction of Cash
15	Compilation of Odisha  Pension Rule	Pension
16	GIS Rule	Insurance Matter
17	GPF Rule	Deals with GPF
18	Odisha Panchayat Samiti Manual	Panchayat Samiti Act, 1959
		Odisha Panchayat Samiti (Administration Affairs) Rules, 1987

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Nature of Record	Details of Information Available	Unit/ Section where Available	Retention Period, where Available
1	2	3	4	5
1	Case Records	Plan, Estimate, Technical Sanction, Administrative approval, Work order, Bill Forms and Vouchers	Development section
2	Measurement Book	Measurement of works, check measurement & pass for order	Development section
3	Work Register	Amount of work order No. & status of work	Development section
4	Stock Register	Receipt and Issue of Stocks	Development section
5	Guard File of Development works	Guidelines of Circulars and important letters	Development section
6	Guard File of Social Welfare	Sanction orders of OAP/ NOAP/ ODP	S.E.O.
7	Registers	Sanctioned beneficiary list of OAP/ NOAP/ ODP	S.E.O.
8	Guard File	Important Circulars and Guidelines of Social Welfare	S.E.O.
9	Stock Register	Stock and Issue of MDM rice	S.E.O.
10	Guard file	Important Circulars and guidelines of Co-Op. Sec.	C.E.O.
11	E.P. Register	List of Execution Proceedings register	C.E.O.
12	Dispute Case Register	List of Arbitration cases	C.E.O.
13	Demand, Collection, Balance Register	Collection of loans of societies	C.E.O.
14	Sanction of Pre-Matric Scholarship register	Sanction of Pre-Matric scholarship	W.E.O.
15	Acquaintance of Pre-Matric Scholarship	Acquaintance Roll of Pre-Matric scholarship	W.E.O.
16	Caste Certificate   Register	Issue of Caste Certificate	W.E.O.
17	Achievement Register under OSFDC	List of  Beneficiaries assisted under OSFDC	W.E.O.
18	Proceedings of C.L.A.C. meetings	Preparation of Annual Action Plan	W.E.O.
19	Register of AMICs	Cash Position, Members Share, Stock of Goods	I.P.O
20	PMRY Recovery Register	Recovery of Loans	I.P.O

Sl. No.	Nature of Record	Details of Information Available	Unit/ Section where Available	Retention Period, where Available
1	2	3	4	5
21	N.T. Books Stock Register	Stock and Issue of N.T. Books	B.R.C.C.
22	Service Books	Service Books of Primary School Teachers	S.I. of Schools
23	Guard file of education section	Important Circulars of primary education	S.I. of Schools
24	Ration Card register	List of beneficiaries under PDS	M.I
25	Service Books of employees	Service Particulars	Estt. Clerk
26	Increment register	Increment matters	Estt. Clerk	(contd.)
27	Register of G.I.S.	Insurance matters	Estt. Clerk
28	Guard File of Establishment	Important Circulars	Estt. Clerk
29	Guard File of SGSY	Important Circulars on Implementation of SGSY	P.A/ PDO
30	BPL register	Village wise list of BPL families	P.A/ PDO/ S.E.O/ Dev. Section
31	Cash Book of Block	Maintenance of Cash transactions	Cashier
32	Advance ledger	Maintenance of Advance Cash	Cashier
33	Register of G.P. Tanks	Information of G.P. tanks	F.E.O.
34	Register of private tanks	Information of private tanks	F.E.O.
35	Register of  Developed tanks	List of beneficiaries, loan sanction and disbursed	F.E.O.
36	Guard File of G.P. Section	Important Circulars on G.P. matters	G.P.E.O./ P.D.O
		Proceedings of Palli Sabha, Gram Sabha
		Reservation of posts for GP, PS and ZP election
		Appointment of GP Secretary and Peons
		Grant-in-Aid on TS/ DS and honorarium of PRI members
		Important Circulars & orders relating to PRI Election
37	Registers of G.P. Section	Management & Incomes of Public properties transferred to GPs	G.P.E.O./ P.D.O

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl. No.	Name and Address of the Consultative Committees/ Bodies	Constitution of the Consultative Committee/ Body	Role and Responsibility	Frequency of Meetings
1	2	3	4	5
1	BLAC for Appointment of  Retailers	Chairman: Chairman of P.S.		Every Month
		Members: MP, MLA, one PS member, one Sarpanch, consumer (Three) C.E.O., M.I.
2	Block Level Vigilance Committee for Essential commodities	Chairman- MLA	Checking of Essential Commodities	Quarterly
		Members: MP, Chairman of PS, Members of ZP, Sarpanch (three) M.I
3	Retailer Level Advisory Committee	Chairman: Ward Member	Checking of arrival & distribution of Food stuff	Every Month
		Member: Nominee of MLA, One Consumer nominated by BDO, One SC/ST member,  One Lady Consumer
4	Block Level SGSY Committee	Chairman: PD, DRDA	Review & monitoring of  SGSY	Every Month
		Members: All B.Ms. Of Banks, Block level Line Deptt. Officers , LDM,AGM , NABARD
5	Standing committee of Panchayat Samiti
	(a) Finance, Planning & Budget	Chairman: Chairman Panchayat Samiti	To Furnish recommendations to P.S.	By monthly
		Members: Vice Chairman of PS, Five other members of PR institutions
	(b) Agriculture, Veterinary & Anti Poverty	Chairman: Chairman of P.S.
		Members: Vice Chairman of PS, Five other members of PR institutions
	(c) Education, Health, Library, Electrification	Chairman: Vice Chairman of PS
		Members: Vice Chairman of PS, Five other members of PR institutions
	(d) Development of Sc/ST & PDS	Chairman: Vice Chairman of PS
		Members: Vice Chairman of PS, Five other members of PR institutions
	(e) Works Communication, Development Works	Chairman: Chairman of PS
		Members: Vice Chairman of PS, Five other members of PR institutions
	(f) Forest, Fishery, Co-ordination & Banking	Chairman: Chairman of PS
		Members:  Vice Chairman of PS, Five other members of PR institutions

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Nil

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Rabindra Ku. Mallick, OAS-I(SB)	Block Dev. Officer	06795 234625	-	956795	ori-kaptipada@nic.in	At/ Po.- Kaptipada, Dist.- Mayurbhanj
2	Sri Kshitish Chandra Puthal	A.B.D.O.	-do-
3	Shri Pradeep Kumar Pradha	Asst. Engineer	-do-
4	Shri Balaram Behera	Head Clerk	-do-
5	Shri Madan Mohan Behera	Junior Engineer	-do-
6	Shri Dillp Kumar Naik	Junior Engineer	-do-
7	Shri Ekadasi Sial	J.E.	-do-
8	Smt. Bijay Kumar Giri	GPTA	-do-
9	Smt. Ugresan Mallik	GPTA	-do-
10	Sri Ambika Prasad Majhi	GPTA	-do-
11	Sri Manoj Kumar Dash	GPTA	-do-
12	Sri Ranjit Kumar Tue	GPTA	-do-
13	Shri Souna Majhi	W.E.O. (I)	-do-
14	Kumari Urmila Gochhayat	W.E.O. (II)	-do-
15	Sri Ananta Kumar Hembram	S.E.O.	-do-
16	Shri Sundar Mohan Nayak	F.E.O.	-do-
17	Shri Bhaskar Chandra Barik	S.I.S.	-do-
18	Shri Sudhakar Behera	SIS	-do-
19	Smt. Smrutimayee Das	SIS	-do-
20	Sri Jaganmohan Behera	SIS	-do-
21	Shri Prafulla Kumar Das	M.I.	-do-
22	Sri. Chandra Sekhar Padhi	G.P.E.O.	-do-

 

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
23	Shri Balaram Behera	Head Clerk	06795 237309
24	Shri Biranchi Nayan Kar	Senior Clerk	-do-
25	Shri Harish Chandra Mohapatra	Senior Clerk	-do-
26	Shri Amarendra Maity	Computer Programmer	-do-
27	Shri Dhruti Sundar Barik	Addl. Computer Programmer	-do-
28	Shri Sarbeswar Deo	V.L.W.	-do-
29	Shri Durga Charan Murmu	V.L.W.	-do-
30	Shri Nabin Kumar Dewedi	V.L.W.	-do-
31	Shri Bidyadhar Barik	V.L.W.	-do-
32	Shri Pravakar Panda	V.L.W.	-do-
33	Shri Santosh Kumar Das	V.L.W.	-do-
34	Shri Ajay Kumar Behera	V.L.W.	-do-
35	Shri Gopinath Satpathy	V.L.W.	-do-
36	Shri Paramananda Nayak	V.L.W.	06793 220210
37	Shri Subrat Kumar Pradhan	V.L.W.	-do-
38	Shri Ramesh Chandra Mohakud	V.L.W.	-do-
39	Shri Manahar Sethy	V.L.W.	-do-
40	Shri Makara Sing	V.L.W.	-do-
41	Shri Nabakishore Mohanta	V.L.W.	-do-
42	Shri Santosh Kumar Sahu	V.L.W.	-do-
43	Shri Ashok Kumar Jena	V.L.W.	-do-
44	Shri Shyam Sundar Majhi	V.L.W.	-do-
45	Shri Koustav Barik	V.L.W	-do-
46	Shri Chandra Mohan Mishra	V.L.W	-do-
47	Shri Chandra Sehkar Mishra	V.L.W	-do-

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
48	Shri Susil Kumar Sethy	V.L.W	06793 220210
49	Sri Suvaram Patra	V.L.W.	-do-
50	Sri Pabitra Mohan Patra	V.L.W.	-do-
51	Sri Laben Hansdha	V.L.W.	-do-
52	Shri Rabindra Pradhan	Watcher	-do-
53	Shri Aruna Das	Peon	-do-
54	Shri Suodamini Nayak	Peon	-do-

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Scale of Pay (in Rs.)	Monthly Remuneration (in Rs.)
1	2	3	4	5
1	Rabindra Ku. Mallick, OAS-I(SB)	Block Dev. Officer	9,300-34,800	38,976
2	Sri Surjyananda Bank	A.B.D.O.	9,300-34,800	25,794
3	Shri Pradeep Kumar Pradha	Asst. Engineer	9,300-34,800	-
4	Shri Balaram Behera	Head Clerk	9,300-34,800	24,120
5	Shri Madan Mohan Behera	Junior Engineer	9,300-34,800	30,740
6	Shri Dillp Kumar Naik	Junior Engineer	9,300-34,800	25,723
7	Shri Ekadasi Sial	J.E.	9,300-34,800	26,985
8	Smt. Bijay Kumar Giri	GPTA	-	9,300 (Consolidated)
9	Smt. Ugresan Mallik	GPTA	-	9,300 (Consolidated)
10	Sri Ambika Prasad Majhi	GPTA	-	9,300 (Consolidated)
11	Sri Manoj Kumar Dash	GPTA	-	9,300 (Consolidated)
12	Sri Ranjit Kumar Tue	GPTA	-	9,300 (Consolidated)
13	Shri Souna Majhi	W.E.O. (I)	9,300-34,800	24,346
14	Kumari Urmila Gochhayat	W.E.O. (II)	9,300-34,800	20,250
15	Sri Ananta Kumar Hembram	S.E.O.	9,300-34,800	-
16	Shri Sundar Mohan Nayak	F.E.O.	9,300-34,800	-
17	Shri Bhaskar Chandra Barik	S.I.S.	9,300-34,800	-
18	Shri Sudhakar Behera	SIS	9,300-34,800	-
19	Smt. Smrutimayee Das	SIS	9,300-34,800	-
20	Sri Jaganmohan Behera	SIS	9,300-34,800	-
21	Shri Prafulla Kumar Das	M.I.	9,300-34,800	-
22	Sri. Chandra Sekhar Padhi	G.P.E.O.	9,300-34,800	24,120
23	Shri Balaram Behera	Head Clerk	9,300-34,800	18,090
24	Shri Biranchi Nayan Kar	Senior Clerk	5,200-20,200	-
25	Shri Harish Chandra Mohapatra	Senior Clerk	5,200-20,200	-
26	Shri Amarendra Maity	Computer Programmer	-	9,300 (Consolidated)
27	Shri Dhruti Sundar Barik	Addl. Computer Programmer	-	5,000 (Consolidated)
28	Shri Sarbeswar Deo	V.L.W.	5,200-20,200	18,766
29	Shri Durga Charan Murmu	V.L.W.	5,200-20,200	17,792

 

Sl. No.	Name	Designation	Scale of Pay (in Rs.)	Monthly Remuneration (in Rs.)
1	2	3	4	5
30	Shri Nabin Kumar Dewedi	V.L.W.	5,200-20,200	18,766
31	Shri Bidyadhar Barik	V.L.W.	5,200-20,200	18,766
32	Shri Pravakar Panda	V.L.W.	5,200-20,200	14,130
33	Shri Santosh Kumar Das	V.L.W.	5,200-20,200	-
34	Shri Ajay Kumar Behera	V.L.W.	5,200-20,200	-
35	Shri Gopinath Satpathy	V.L.W.	5,200-20,200	-
36	Shri Paramananda Nayak	V.L.W.	5,200-20,200	11,130
37	Shri Subrat Kumar Pradhan	V.L.W.	5,200-20,200	11,130
38	Shri Ramesh Chandra Mohakud	V.L.W.	5,200-20,200	18,210
39	Shri Manahar Sethy	V.L.W.	5,200-20,200	11,041
40	Shri Makara Sing	V.L.W.	5,200-20,200	-
41	Shri Nabakishore Mohanta	V.L.W.	5,200-20,200	19,936
42	Shri Santosh Kumar Sahu	V.L.W.	5,200-20,200	18,766
43	Shri Ashok Kumar Jena	V.L.W.	5,200-20,200	18,210
44	Shri Shyam Sundar Majhi	V.L.W.	5,200-20,200	17,866
45	Shri Koustav Barik	V.L.W	5,200-20,200	14,130
46	Shri Chandra Mohan Mishra	V.L.W	5,200-20,200	10,800
47	Shri Chandra Sehkar Mishra	V.L.W	5,200-20,200	18,766
48	Shri Susil Kumar Sethy	V.L.W	5,200-20,200	19,396
49	Sri Suvaram Patra	V.L.W.	5,200-20,200	17,146
50	Sri Pabitra Mohan Patra	V.L.W.	5,200-20,200	10,800
51	Sri Laben Hansdha	V.L.W.	5,200-20,200	-
52	Shri Rabindra Pradhan	Watcher	5,200-20,200	12,106
53	Shri Aruna Das	Peon	5,200-20,200	11,520
54	Shri Suodamini Nayak	Peon	5,200-20,200	12,286

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Non-Plan Budget:

Sl. No.	Major Head	Activities to be Performed	Sanctioned Budget (in Rs.)	Budget Estimate (in Rs.)	Revised Estimate (in Rs.)	Expenditure for the Last Year (in Rs.)
1	2	3	4	5	6	7
1	2515 (Gen. staff)	Pay, DA, HRA, OA, TE, RCM	21.51	21.51	21.51	20.55
2	2501 (IRDP)	-do-	25.30	25.30	25.30	24.60
3	2515 (G.P)	-do-	0.74	0.74	0.74	0.00
4	2225-(W.E.O.)	-do-	2.75	2.75	2.75	2.66
5	2235-(S.E.O.)	-do-	0.00	0.00	0.00	0.00
6	10-2202 (Gen. Edn.)	-do-	357.78	357.78	357.78	348.6
7	2515 (Asst. Engineer)	-do-	2.20	2.20	2.20	0.50

Plan Budget:

Sl. No.	Name of the Plan Scheme	Activities to be Undertaken	Date of Commencement	Excepted Date for Completion	Amount Sanctioned for the Year 2009-10 (in Lakhs)	Amount Spent (in Lakhs)
1	2	3	4	5	6	7
1	NREGA	Rural connectivity/ Water Bodies	April of every Year	March of every year
2	IAY	Dwelling house to BPL families	April of every Year	-do-
3	M.P. LAD	Infrastructure development	April of every Year	do-
4	M.LA. LAD	-do-	April of every Year	-do-
5	Moo Kudia	Dwelling house to BPL families	April of every Year	-do-
6	BRGF	Infrastructure development-Critical Gap	April of every Year	-do-
7	12th FCA	Infrastructure development	April of every Year	-do-

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Nil

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Nil

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl. No.	Activities/ Schemes for which Electronic Data Available	Nature of Information Available	Can it be Shared with Public?	Is it Available on Website or is being used as Backend Database?
1	2	3	4	5
1	Accounts	Priasoft	Yes	Yes
2	Action Plan PS, ZP & G.P Projects list & Status of work such as PS, ZP, GP work such as PS, ZP, GP work & MP MLA Special component IAY, Moo kudia, KL Grant, SGSY Infrastructure	Priasoft	Yes	Yes
3	Salary of Employees	Betan	Yes	Yes
4	Block Population Block at a Glance	N.P.P	Yes	Yes

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Facility Available	Nature of Information Available	Working Hours
1	2	3	4
1	Website	Information of PR Department	10.00 AM to 5.00 PM Except Holidays
2	Notice Board	Information of all Sections of the Book	-do-

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

 

 

Asst. Public Information Officer (APIO):

 

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Sri Balaram Behera	Head Clerk	06795 237309			Ori-kaptipada @gramsat.nic.in	Panchayat Samiti Office, Kaptipada, At/ Po.- Kaptipada, Dist.- Mayurbhanj, PIN- 757040

Public Information Officer (PIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Shri Kshitish Chandra Puthal	ABDO	06795 237309			Ori-kaptipada @gramsat.nic.in	Panchayat Samiti Office, Kaptipada, At/ Po.- Kaptipada, Dist.- Mayurbhanj, PIN- 757040

First Appellate Authority (FAA):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Rabindra Ku. Mallick, OAS-I(SB)	Block Development Officer	06795 234625	-	956795	ori-kaptipada@nic.in	Panchayat Samiti Office, Kaptipada, At/ Po.- Kaptipada, Dist.- Mayurbhanj, PIN- 757040

List of Public Information Officers at G.P. Level:

 

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Sri Sarbeswar Deo	V.L.W.					Majhigadia G.P.
2	Sri Durga Charan Murmu	V.L.W.					Padmapokhari G.P.
3	Sri Nabin Ku. Dewedi	V.L.W.					Pedagadi G.P. & Badkhaladi

 

List of Public Information Officers at G.P. Level:

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
4	Sri Bidyadhar Barik	V.L.W.					Chakradharpur G.P.
5	Sri Pravakar Panda	V.L.W.					Mankadpada G.P.
6	Sri Santosh Ku. Das	V.L.W.					Jambani G.P.
7	Sri Ajay Ku. Behera	V.L.W.					Jadida G.P.
8	Sri Gopinath Satpathy	V.L.W.					Nudadiha G.P.
9	Sri Paramananda Nayak	V.L.W.					Sarat G.P.
10	Sri Subrat Ku. Pradhan	V.L.W.					J.S. Jamudiha G.P. & Koliolam G.P.
11	Sri Ramesh Ch. Mohakud	V.L.W.					Notto G.P.
12	Sri Manahar Sethy	V.L.W.					Ramchandrapur G.P.
13	Sri Makara Sing	V.L.W.					Kalamgadia G.P.
14	Sri Nabakishore Mohanta	V.L.W.					Ranipokhari G.P.
15	Sri Santosh Ku. Sahu	V.L.W.					Labnyadeipur G.P.
16	Sri Ashok Ku. Jena	V.L.W.					Badbisoi G.P. & Jhinkpada G.P.
17	Sri Shyam Sundar Majhi	V.L.W.					Badgudugudia G.P.
18	Sri Koustav Barik	V.L.W					Debla G.P. & Salachua G.P.
19	Sri Chandra Mohan Mishra	V.L.W					Kaptipada G.P.
20	Sri Chandra Sehkar Mishra	V.L.W					Saradiha G.P.
21	Sri Susil Ku. Sethy	V.L.W					Dewanbahali G.P.
22	Sri Suvaram Patra	V.L.W.					Pingu G.P.
23	Sri Pabitra Mohan Patra	V.L.W.
24	Sri Laben Hansdha	V.L.W.

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

Information will be up to date time to time

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