Introduction
Background of this Hand-Book (Right to Information Act. 2005):
Handbooks on the RTI Act serve as guides for both public authorities and information seekers, clarifying the Act's provisions and procedures.
Objective / Purpose of this Hand-Book:
The RTI Act's primary goal is to enable citizens to access information held by public authorities, fostering transparency and accountability in government operations.
Who are the Intended users of this hand-books?
The primary intended users of the Right to Information (RTI) Act are Indian citizens.
Organisation of the information in this hand-book.
The organization of information security within the framework of the Right to Information (RTI) Act in India involves balancing transparency and national security interests.
Definitions of various terms used in the handbook.
The Right to Information (RTI) Act, 2005, defines several key terms to facilitate its implementation and understanding. These include "information," "public authority," "record," and "competent authority," among others.
Contact person.
To contact someone for Right to Information (RTI) matters in India, you'll typically need to identify the Public Information Officer (PIO) or First Appellate Authority for the specific public authority you're interested in.
Procedure and Fee Structure.
The application fee for requesting information under the Right to Information (RTI) Act is generally Rs. 10. This fee can be paid in cash or by demand draft, banker's cheque, or Indian Postal Order. Applicants who are below the poverty line are exempt from paying this fee. Additionally, there are fees for copying documents (Rs. 2 per A4/A3 page) and for inspection of records (Rs. 5 per subsequent hour or fraction thereof).
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
Organisation Introduction :
Name of the school : Govt. UG High School , Maikanch
Address :
At/Po- Maikanch, P.S -Andirakanch , Block - Kashipur
Dist - Rayagada ,Odisha , 765015
Objective/Purpose :
To provide Govt. free education to students from Class Ist to Class Xth.
Mission/Vision statement/Duties/List of Services :
Teaching and Learning ,Curriculum Development,Assessment and Evaluation,Intellectual Development,Development Skills,Maintaining Discipline,Social Integrity.
Brief History :
Established :1956
Maikanch Primary/UP School was established in 1956 meanwhile the High school (Class IXTH to Xth) established separately in 2010-11 from around 1.5 km distance from primary/UP schhol. and it is managed by the Department of School and Mass Education,Odisha. It is located in Rural area. It is located in KASIPUR block of RAYAGADA district ,Odisha. The school consists of Grades from 1 to 10. The school is Co-educational and it doesn't have an attached primary/UP section.Odia is the medium of instructions in this school.In this school academic session starts in April.
Main Activities/Functions :
Teaching/Learning
Organisational Structure :
The school has Government buildings in both UP/primary and High school section. UP/primary has got 8 classrooms and High school has 6 rooms among which 3 classrooms for teaching,1 room for instructional purpose,1 room for science library,1 for library/computer lab purpose,1 room for HM/Office works purposes. All the classrooms are in good condition. The school has Pucca boundary wall. The school has electric connection. The source of Drinking Water in the school is Hand Pumps and it is functional. Both the school has 1 boys toilet and 1 girls toilet each and high school has urinary for boys & girls integerated with toilet respectively and they are all functional. The HIgh school has playground. The school has a library and has 150 books in its library.and 10 sets of computers to provide E-learning to students.
Expectations from the public for enhancing it's effectiveness and efficiency :
Being one of the most reputed High school of Kashipur block of Rayagada District,the expectation of standard education is high among the public.so the teachers are well dedicated in this regard and to meet the effectiveness and efficiency of education ,they set a higher standard of discipline and quality education among the students.
Arrangement and methods made for seeking public participation/contribution :
SMC (school managment committee) and Mo school committee have inroduced by State Govt. through which it's presidents are being nominated by the same village members to carry out various participations relating to discussions regarding school development.Public industries like Utkal Alumina/Aditya Birla group have contributed many classroom table/benches for high school students and various electronic equipments such as smart TVs for the comfort learning of students.
Mechanism available for monitoring the service delivery and public grievance resolution :
Parent-Teacher Meetings are being conducted at school level in regular interval to enhance the teaching level standards by taking inputs of suggestions from parents asociating with SMC(school manangement committee) and Mo school committee meeting are being conducted for smooth functioning of school.
Morning Hours of the Office :
Generally morning hours of school/office occurs during the begining of summer as well as on every saturday.
Opening/closing hours of the office :
School/office opens generally at 10.00 AM and closes at 4.00 PM while on every saturday it opens at 6.30 AM and closes at 11.30 AM.From strating of summer season , the school opens at 6.30 AM on morning and closes at 10.30 AM till the summer vecation begins.
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
|
Name
|
Shri Krishna Chandra Panda | |
|
Designation |
I/C HM | |
| Powers |
Administrative |
School Management |
| Staff Supervision | ||
| Student Discipline | ||
| Sanction of Leave | ||
| Financial |
Sanction of Expenditure | |
| Budgetary Management | ||
| Purchase of School Supplies | ||
| Payment of School Bills | ||
| Others |
Conducting Parent Teacher Meeting & Mo school/SMC meeting inchrge |
|
|
Conducting annual functions,Teacher Meetings etc |
||
MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
The head of the public authority takes the final decision on the subject as per the powers and duties assigned. Various laid down procedures of Government and different levels are being followed while taking a decision on various matters. All decisions which affect public are disseminated to the public through various means of communication.
|
Sl. No. |
Subject on Which the decission is to be taken |
Guidelines /Direction if any |
Process of Execution |
Designation of the Officers involved in decission making |
Contact information of above mentioned Ofiicers |
if not satisfied by the decission, where and how to appeal |
| 1 | teacher's period assigning | NA | Timetable | Headmaster | 9348294287 | School/HM |
| 2 | School grant expenses | Through DEO | Notice | Headmaster | 9348294287 | School/HM |
| 3. | Mid day Meal Expenses | Through DEO | Notice | Headmaster | 9348294287 | School/HM |
| 4. | Teacher/Staff's leave grant | Through Headmaster | Application | Headmaster | 9348294287 | School/HM |
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
|
Sl. No. |
Activity | Time Frame/Norm | Remarks |
| 1. | ATTENDANCE | 5 MINUTES | |
| 2. |
SUBJECTS TEACHING INTERVAL |
45 MINUTES | |
| 3. |
OFFICIAL NOTICES EXECUTION/ OFFICIAL DUTIES |
1 OFFICIAL DAY | |
| 4. | MID DAY MEAL PERIOD | 45 MINUTES | |
| 5. | STUDENT SPORTS ACTIVITIES | 30 MINUTES |
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
|
Sl. No.
|
Name/Title of the Document |
Type of Documents |
Brief Write up of the Documents |
From where one can get a copy of rules, regulations, instructions,manuals and records |
Address, Mobile No., others |
Fee charged by the Department for a copy of rules, regulations, instructions,manuals, and records if any) |
| 1 | STUDENTS NOTICE REGISTER |
OFFICIAL
|
STUDENT ENROLLMENT | SCHOOL | 9348294287 | 2RS/PAGE,5RS/DOC,10RS RTI COST |
| 2 | SMC NOTICE REGISTER | PUBLIC | SMC MEETING TRACKING | SCHOOL | 9348294287 | 2RS/PAGE,5RS/DOC,10RS RTI COST |
| 3 |
LETTER DISPATCH REGISTER |
OFFICIAL | HEAD OFFICE VISITS | SCHOOL | 9348294287 | 2RS/PAGE,5RS/DOC,10RS RTI COST |
| 4 | VISITORS REGISTER | PUBLIC | VISITORS DETAILS | SCHOOL | 9348294287 | 2RS/PAGE,5RS/DOC,10RS RTI COST |
| 5 | SMC &PTA REGISTER | OFFCIAL | MEETING DETAILS | SCHOOL | 9348294287 | 2RS/PAGE,5RS/DOC,10RS RTI COST |
| 6 |
MDM TEST REGISTER |
OFFCIAL | MDM EXPENSE | SCHOOL | 9348294287 | 2RS/PAGE,5RS/DOC,10RS RTI COST |
| 7 | OFFICE ORDER BOOK | OFFCIAL | ORDERS OF OFFICE | SCHOOL | 9348294287 | 2RS/PAGE,5RS/DOC,10RS RTI COST |
| 8 | LESSION NOTES | OFFCIAL | TEACHER'S TASK | SCHOOL | 9348294287 | 2RS/PAGE,5RS/DOC,10RS RTI COST |
| 9 | CL REGISTER | OFFCIAL | LEAVE DETAILS | SCHOOL | 9348294287 | 2RS/PAGE,5RS/DOC,10RS RTI COST |
| 10 | CASHBOOKS |
OFFCIAL/ FINANCIAL |
SCHOOL FUND EXPENSES DETAILS | SCHOOL | 9348294287 | 2RS/PAGE,5RS/DOC,10RS RTI COST |
| 11 | STUDENTS/TEACHING ATTENDANCE REGISTER | OFFCIAL | PRESENCE OF TEACHER/STUDENT DETAILS | SCHOOL | 9348294287 | 2RS/PAGE,5RS/DOC,10RS RTI COST |
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
|
Sl. No. |
Category of the document |
Name of the documentand it's introduction in one line |
procedure to obtain the documents |
Held by/under the control of |
| 1 |
Financial |
MDM REGISTER AND EXPENSES |
RTI APPEAL | HEADMASTER |
| 2 | Financial | SIG REGISTER AND EXPENSES | RTI APPEAL | HEADMASTER |
| 3 | Financial | OLD SIG REGISTER AND EXPENSES | RTI APPEAL | HEADMASTER |
| 4 | Financial | RAMSA REGISTER AND EXPENSES | RTI APPEAL | HEADMASTER |
| 5 | Financial | MO SCHOOL REGISTER AND EXPENSES | RTI APPEAL | HEADMASTER |
| 6 | Financial | HOSTEL REGISTER AND EXPENSES | RTI APPEAL | HEADMASTER |
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
|
Sl. No. |
Subject/ Topic |
Is it mandatory to ensure public participation(Yes/No) |
Arrangements for seeking Public Participation |
| 1 |
BUILDING NEW SCHOOL ROOM |
YES |
MEETING WTH SMC/MO SCHOOL PRESIDENT AT SCHOOL |
| 2 |
PARENT TEACHER MEETING |
YES |
MEETING WITH PARENTS AT SCHOOL |
| 3 |
LETTER TO HEAD OFFICE FOR SCHOOL WELFARE |
YES |
MEETING WTH SMC/MO SCHOOL PRESIDENT AT SCHOOL |
| 4 | HOSTEL STUDENT ADMISSION | NO |
MEETING WTH SMC/MO SCHOOL PRESIDENT AT SCHOOL |
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
Name and Address of the affiliated body :
Board of Secondary Education (BSE) ,
Bajrakabati Road, Manglabag, Ranihat Colony, Cuttack, Odisha 753001
Type of affiliated body :
Board
Brief introduction of the affiliated body :
The Board of Secondary Education, Odisha (BSE Odisha) is a state-level body that regulates and manages secondary education in the state of Odisha, India. It was formed in 1956 under the Odisha Secondary Education Act, 1953. BSE Odisha controls and maintains all secondary education, including affilitating and managing schools, designing curriculums, and conducting examinations for classes IX and X.
Structure and Member composition :
BSE Odisha is under the administrative control of the Department of School & Mass Education, Odisha. It has six zonal offices across the state.The Board of Secondary Education, Odisha is comprised of official and non-official members, including representatives from the state government, education departments, universities, and educators.
Head of the Body :
Srikant Tarai, OAS (SS)
Address of the main office and it's Branches :
The Board of Secondary Education, Odisha has several regional offices in addition to its head office in Cuttack. These regional offices are located in Bhubaneswar, Balasore, Baripada, Berhampur, Jeypore, and Sambalpur. The central zone office is located in Cuttack, and its jurisdiction includes several districts.
Frequency of meetings :
Unknown.
Can public participate in the meetings :
No.
Are minutes of the meetings prepared and is it avilable to the public ?
No.
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
|
Sl. |
NAME |
DESIGNATION |
MOBILE NO. |
|
ADDRESS |
|
1 |
KRISHNA CHANDRA PANDA | TGT PCM(HM) | 9348294287 | maikanchschool @gmail.com |
- |
|
2 |
GOPINATH SETHY | PET | 9937770043 |
gopinathsethy757 @gmail.com |
- |
|
3 |
ASHISH SRAMBUTIKA |
TGT CBZ |
8260274144 |
asishvictory @gmail.com |
- |
|
4 |
DOLAMANI SAHU |
HINDI TEACHER |
9668497459 |
maikanchschool @gmail.com |
- |
|
5 |
PRASHANTA KUMAR JENA |
TGT ARTS |
7978347390 |
prasant19993j @gmail.com |
- |
|
6 |
SATYA SIBA SABAT |
JUNIOR ASSISTANT |
7205742445 |
ssatyasibasabat8 @gmail.com |
- |
|
7 |
MANGALDAN NAIK |
ASST.TEACHER |
9437699340 |
mangaldannaik1969 @gmail.com |
- |
|
8 |
BHARAT GARADIA |
ASST.TEACHER |
8018522722 |
maikanchschool @gmail.com |
- |
|
9 |
ANANDA CHANDRA SAHOO |
ASST.TEACHER | 9439054772 |
anandachandrasahoo7 @gmail.com |
- |
|
10 |
NANDA KUMAR KONDAGIRI |
GROUP D EMPLOYEE |
6370675269 |
maikanchschool @gmail.com |
- |
MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
|
Sl.No |
NAME |
DESIGNATION |
MONTHLY REMUNER ATION (BASIC PAY) |
|
1 |
KRISHNA CHANDRA PANDA | TGT PCM | 39900/- |
|
2 |
GOPINATH SETHY |
PET |
31100/- |
|
3 |
ASHISH SRAMBUTIKA |
TGT CBZ | 25300/- |
|
4 |
DOLAMANI SAHU |
HINDI TEACHER |
25300/- |
|
5 |
PRASHANTA KUMAR JENA |
TGT ARTS |
25300/- |
|
6 |
SATYA SIBA SABAT |
JUNIOR ASSISTANT |
19900/- |
|
7 |
MANGALDAN NAIK |
ASST.TEACHER |
31900/- |
|
8 |
BHARAT GARADIA |
ASST.TEACHER |
26600/- |
|
9 |
ANANDA CHANDRA SAHOO |
ASST.TEACHER |
25200/- |
|
10 |
NANDA KUMAR KONDAGIRI |
GROUP D EMPLOYEE |
17600/- |
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
Budget for different activities under different schemes in the given format.
|
Sl. No. |
Name of the scheme Head |
Activity |
Starting date of the activity |
Planned end date of the activity |
Amount proposed |
Amount sanctioned |
Amount released /disbursed (No. of installments) |
Actual expenditure for the last year |
Responsible officer for the quality and the complete execution of the work |
| 1 |
5T HST TRANSFORMATION 2023-25 |
BUILDING SCHOOL HOUSE |
4500000 RS |
3800000 RS |
5 |
3800000 RS |
HEADMASTER | ||
| 2 |
5T HST TRANSFORMATION 2023-24 |
MO SCHOOL ABHIYAAN |
700000 RS |
212178 RS |
1 |
212178 RS |
HEADMASTER | ||
| 3 |
MO SCHOOL WSHG 2023-24 |
SCHOOL WATCH AND WARD |
462880 RS |
345314 RS |
1 |
345314 RS |
HEADMASTER | ||
| 4 |
SPORTS GRANTS 2024-25 |
SPORTS | 25000 RS |
25000 RS |
25000 RS |
HEADMASTER |
For Public Authorities
|
Sl. No. |
Head |
Proposed Budget |
Sanctioned Budget |
Amount released/ disbursed(No. of installments) |
Total Expenditure |
| 1 |
5T HST 2023-24 |
4500000 RS |
3800000 RS |
5 |
3800000 RS |
| 2 |
5T HST 2023-24 |
700000 RS |
212178 RS |
1 |
212178 RS |
| 3 |
MO SCHOOL WSHG 2023-24 |
462880 RS |
345314 RS |
1 |
345314 RS |
| 4 |
SPORTS GRANT 2024-25 |
25000 RS |
25000 RS |
1 |
25000 RS |
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
Eligibility of Benificiary of Subsidy Programme :
As there is no subsidy is offering from the behalf of our institution to any beneficiaries.So this manual is not applicable to our instition.
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
Details of Concessions,Permits or authorization granted to Beneficiaries :
As there is no such concessions,permits or authrizations are being granted to any beneficiaries from the behalf of our institute so this Manual is not applicable to our instition.
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
Any Data/Information available regarding our institution that is requested by any applicant is available and can be recieved by them through in simple document format or in digital formats like CD/Pen Drive/Any file format that can be seen in computer.
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
Notice Board at the office :
Available
Office Library :
Opens everyday on 10 AM and closeS on 4PM.while On every saturday opens at 6.30 AM and closes at 11.30 AM.
Print Media :
As the institution situated on a village remote area ,so print media is not consistent here.
Exhibition :
Our institution (High school) arranges annual function,various sports,essay,debate competition.and also science exhibition takes place.
Inspection of the records in the office :
Records of the office are always duly updated and ready for any kind of inspection.
System of issuing of copies of documents :
Printer
Printed Manual Available :
Yes.
Website of the Public Authority :
Not available.
Others means of Advertising :
Through Local Newspapers.
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Public Information Officer (PIO):
|
Sl. |
Name |
Designation |
Mobile No. |
|
|
1 |
2 |
3 |
4 |
5 |
|
1 |
ASHISH SRAMBUTIKA |
TGT CBZ |
8280498809 |
asishvictory @gmail.com |
First Appellate Authority (FAA):
|
Sl. |
Name |
Designation |
Mobile No. |
|
|
1 |
2 |
3 |
4 |
5 |
|
1 |
KRISHNA CHANDRA PANDA |
HEADMASTER |
9348294287 |
maikanchschool @gmail.com |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
Relation to seeking information :
Available
With relation to training imparted to public :
Not given any.
With relation to Certificate, No objection certificate etc issued not included in MANUAL-13 :
Various certificates relating students issued but NOC has issued to any employee.
WIth relation to registration process :
Student registration has been going.
With relation to collection of Tax :
Not comes under our institution's jurisdiction.
With relation to issuing new coonection of electricity,water supply,temporary and permanent disconnection etc :
Not comes under our institution's jurisdiction.
Details of any other public service :
Our institution is solely dedicated and aimed to provide Free Govt. education to children.
Manual 17's 8 points :
1.Transfer Policy & Transfer Order :
On 18/10/2024 ,Shri Saroj Kumar Bariha ,TGT ARTS Teacher Cum Incharge Headmaster of our institution ,Maikanch UGHS of Rayagada District transferred to Bhalukuna UGHS of Balangir District on Spouse ground basis.
2.Procurement of Goods & Services :
Procurement of question papers,answer writing manuals for students ,stationaries,various education related banners are being purchased from local stores manually by teachers from the school grant funds.
procurement of mid day meal goods are being supplied by hired self help group (SHG) by school from school grant fund and various electronic goods,library books,table/benches for children are being purchased as a whole stock by Govt. recommended stores from school grant fund only.
3.Public-Private Partnership :
Private Industries like Aditya Birla/Utkal Alumina has provided the school various goods and equipments like Matlab,Drinking water facility,electronic gadgets,study benches,smart TVS,mini science lab equipments,library books to students to further enhance their way of getting education.
4.RTI Application :
Our Institution(School) have't got any appealed RTI application from any applicant. financial year 2024-25.Also we have never got any RTI application from any applicant through manual/online mode ever since the instition comes into existence.Henceforth,as we never got any RTI application ,so we never supplied/transferred/rejected any.
5.CAG & PAG Paras :
Unknown
6.Citizen Charter :
Along with providing education to the children ,school is actively engaged to public and assisted by it through village execution committees like Mo school and School management committee(SMC) whose presidents are being elected by the village peoples.
Mo School President :Shri Dudheswar Jhodia
SMC (School Management Committee) president : Gouri Kumar Naik
7.Discretionary and non-discretionary grant :
Not available.
8.Details Authorities (FAA/PIO)'s Tour Details :
FAA/PIO'S TOURS :Various educational and digitally advancing tours cum training included ,some of them are :
Jigyansa Training
Sankalp Training