MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

Introduction

    OPELIP has been designed to follow the successful bottom-up planning approach of OTELP. Success in OTELP was attributed to the fact that the implementation process was owned by tribal people. Putting tribal grass-roots institutions (such as SHGs and VDAs) in the driving seat ensured the project was trusted by the local community. With local community institutions at the heart of the project, the new design focuses on scaling-up activities that have already been tested and proven to be successful in Odisha. The programme adopts an integrated approach, involving support for improved access to land, natural resources, agricultural technologies, financial services, markets, productive and social infrastructure, and essential social services. Given the extremely severe malnutrition situation in PVTG villages, the design has also piloted an approach of mainstreaming ''nutrition sensitive agriculture'' activities across all the proposed project components.

Odisha PVTG Empowerment & Livelihoods Improvement Program (OPELIP) is being implemented by Government of Odisha in 17 Micro Project Agencies in collaboration with International Fund for Agriculture Development (IFAD) from 2016. The program is being implemented through 17 Micro Project Agencies (MPA) in 12 districts, 89 Gram Panchayats covering 1125 habitation villages.

Approach

OPELIP has followed the successful bottom-up planning approach of OTELP. Programme has promoted grass-roots institutions (such as SHGs, VDAs & GPLF) and placed them in the driving seat ensured the project was trusted by the local community. With local community institutions at the heart of the project. The communities are taking ownership on preparing plan, execution and monitoring the activities with the hand holding support from MPA & FNGO staffs. The programme adopts an integrated approach, involving support for improved access to land, natural resources, agricultural technologies, financial services, markets, productive and social infrastructure, and essential social services. Given the extremely severe malnutrition situation in PVTG villages, the programme keep close contact and collaboration with different mainstream players for ensuring it.

Goal and Objectives

  The overall goal of OPELIP is to achieve, enhanced living conditions and reduced poverty level of the target group households. This is sought to be achieved through realizing the development objective of enabling improved livelihoods and food and nutrition security..

Organisation and Management

  Scheduled Tribes and Scheduled Castes Development Department (STSCDD), Government of Odisha at the state level is the Lead Programme Agency responsible for the functions relating to planning, funds flow, monitoring and evaluation, gender mainstreaming and knowledge management through the PMU. A Programme Management Committee headed by the Secretary of the SSD Dept and Programme Steering Committee under the Chairmanship of the Chief Secretary provides overall policy guidance to OPELIP. At district level District level Implementation Committee headed by the Collector and Programme Implementing agency is MPA along with the professional support from FNGO.

Planning

  The Programme follows the planning process undertaken by the respective Micro-Project Agency but with specific modifications to reflect the objectives and purposes of OPELIP. A draft Annual Work Plan and Budget is drawn up by the PMU by consolidating all micro-plans in consultation with the respective Micro-project and partner NGOs.

Programme Interventions

Components and Sub-components: The OPELIP has four major components, namely

• Community empowerment,
• Natural Resource Management (NRM) and livelihoods enhancement;
• Community infrastructure and drudgery reduction and
• Programme Management.
  

Addresses of the Office:

ODISHA PVTG EMPOWERMENT AND LIVELIHOODS IMPROVEMENT PROGRAMME (OPELIP)

Bonda Development Agency Mudulipada, Malkangiri

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Project Manager:-

1. Focal point for Programme implementation in the Micro Project Areas.
2. Coordinating with PMU with regard to implementation of programme activities including approval of Village Development Plans.
3. Coordinating with District Administration for ensuring convergence with different schemes & other Government programmes.
4. AWPB preparation for each village and also covering activities of FNGO and submission to OPELIP –PMU for approval.
5. Supervising field level activities of FNGOs and providing support required from the District Administration.
6. Ensuring that FNGOs comply with targeting requirements of the programme with respect to poverty and gender while selecting beneficiaries for participation in programme activities.
7. Recommending to the MPA Special Officer the release of funds to the VDCs as per their approved AWPB.
8. Facilitating convergence between programme activities and activities of other line departments.
9. Reviewing field level activities and submitting reports to the MPA Special Officer/Deputy Commissioner /PMU on a regular basis.
10. Functioning as a focal point to resolve issues faced by VDCs and FNGOs with regard to implementation of institution building, NRM & Livelihood activities.
11. Ensuring mainstreaming of gender and knowledge management in the activities of district staff & FNGOs.
12. Providing technical information to missions such as IFAD and others as and when undertaken.
13. Any other tasks assigned by the SO/DPD/PD.

Junior Agriculture Officer

1. Overall supervision and guidance for the livelihoods & Convergence activities at MPA level including preparation of the work plan and budget.
2. Build capacity of MPA staff and NGO level staff in developmental activities.
3. Develop necessary training manuals on livelihoods and convergence; and necessary guidelines for livelihoods strategies and implementation.
4. Monitor the facilitation of the Village Level Sub Committee (VLSC) for their involvement in Annual Palli Sabha planning event for MGNREGS and subsequent documentation of outcome.
5. Setting up of livestock based livelihoods such as poultry, goat rearing, piggery, etc. in programme areas.
6. Facilitate the Procurement of livestock & birds and arranging their health management including insurance.
7. Draw the calendar of vaccination and provide training on livestock activities to the field functionaries and community.
8. Prepare strategy for feeds and fodder development and management.
9. Arrange convergence of funds of fishery & ARD Dept. to implement in programme areas.
10. Facilitate the marketing of livestock and birds in a systematic manner.
11. Work with other Programme Officers, facilitate the officials of MPAs and FNGOs for promotion of integrated livelihoods based on integrated farming system (such as agriculture/ horticulture/ livestock/ home gardens/ fishery in the community tanks and farm ponds) for economic and nutrition development of the communities in programme areas.
12. Prepare a strategy paper covering different possible models (suited to the condition of OPELIP areas) for integrated livelihoods based on integrated farming in consultation with OUAT and other institutes.
13. In coordination with Manager (MIS and M&E) to develop appropriate M&E indicators for the sector; perform regular data collection, review, validation, analysis and evaluation that will feed to the project M&E system.
14. Regular follow up and monitoring with the MPA staff.
15. Any other task as may be assigned by the Programme Director.

Social Mobiliser

• Overall supervision and guidance for the Capacity Building, Gender & Nutrition activities at MPA level including preparation of the work plan and budget.
• Build capacity of MPA staff and NGO level staff in gender  and nutrition mainstreaming in developmental activities.
• Design and develop gender mainstreaming and nutrition mainstreaming strategy and action plan for the project.
• Develop training manuals for capacity building of FNGOs and CRPs in gender and nutrition.
• Work in close coordination with other officers particularly Expert LRFO (Livelihoods & Rural Finance) & CIN&O (Community Institution& Nutrition Officer), procurement of resource NGOs and other service providers at the apex level for gender and nutrition mainstreaming.
• Coordination and supervision of all activities related to training and development of Palli Sabha level committees, SHGs, and Village Volunteers.
• Capacity building of facilitating NGOs, Village Animators and VDA staff in various programme activities in coordination with component managers / officers.
• Coordinate with other line departments and implementing partners including the W&CD and Health Departments for joint programming and activities in the areas of health, sanitation and nutrition.
• Undertake periodic / regular review visits, identify issues and constraints relating to gender and nutrition mainstreaming, and support the NGOs and CRPs in addressing and overcoming the challenges.
• Develop indicators for assessing progress with gender and nutrition mainstreaming adapted to the various types of experiments within the project.
• Conduct various gender and nutrition workshops as per the requirement of project.
• Supervise and monitor gender equity in all activities.
• Coordinate with the line agencies to ensure harmonization of government sponsored schemes with that of the programme interventions.
• Document good practices and successful activities in gender mainstreaming, women empowerment, nutrition mainstreaming, etc. as part of knowledge management and learning culture of the project.
• Regular follow up and monitoring with the FNGO staff.
• Capacity building of NGO staff and VDA level staff in developmental; activities; Prepare necessary guidelines and manuals for capacity building die institution building and rural finance, etc.
• Coordinate with FNGO Staff for promotion/ strengthening of SHG/ federation /apex institutions.
• Develop rural finance guideline/training module/report return/ SHG software and monitoring of SHG management/ federation/ apex institutions.
• Provide guidance to field staff for preparation of business development plans and convergence with line departments.
• Responsible for implementation of various institution building & social mobilization measures for strengthening CBOs taken or to be taken in the programme from time to time.
• Assist in the implementation of capacity building activities for strengthening of community institutions and Community Mobilizers/Community Service Providers, etc.
• Overall supervision and guidance for the community institution and rural finance activities, including preparation of the work plan and budget.
• Undertake regular knowledge management activities for the sector; document successful and good intervantion as case studies.
• Overall supervision and guidance for the livelihoods & Convergence activities at VDC level including preparation of the work plan and budget.
• Build capacity FNGO staff in developmental activities.
• Develop necessary training manuals on livelihoods and convergence; and necessary guidelines for livelihoods strategies and implementation.
• Monitor the facilitation of the Village Level Sub Committee (VLSC) for their involvement in Annual Palli Sabha planning event for MGNREGS and subssequent documentation of outcome.
• Setting up of livestock based livelihoods such as poultry, goat rearing, piggery, etc. in programme areas.
• Facilitate the Procurement of livestock & birds and arranging their health management including insurance.
• Facilitate the marketing of livestock and birds in a systematic manner.
• Work with FNGOs officers for promotion of integrated livelihoods based on integrated farming system (such as agriculture/ horticulture/ livestock/ home gardens/ fishery in the community tanks and farm ponds) for economic and nutrition development of the ccommunities in programme areas.
• Any other task as may be assigned by the Programme Director.

Junior Engineer

• Overall supervision and guidance for the agriculture/ horticulture/ forestry activities at MPA level including preparation of the work plan and budget;
• Prepare or facilitate preparation of resource or training materials / manuals for capacity building of project staff in INRM;
• Prepare guidelines in consultation with NGOs and other technical support (such as experts / consultants) for preparation of Village Development Plan (VDP);
• Build Capacity of MPA staff and NGO level staff in developmental activities particularly on Integrated Natural Resource Management;
• Facilitate field based Integrated Natural Resource Management (INRM) training for the FNGOs & VDA staff and based on the training,  make further facilitation to prepare INRM based Village Development Plan (VDP) that combines Land & Water Resource Development with forestry and farming system development for livelihoods and fostering implementation through convergence;
• Facilitate up-scaling of the good practices under Agriculture and Horticulture Development in the programme areas through convergence;
• Develop strategies to ensure timely availability of quality planting materials (seeds,   seedlings, Horticulture saplings etc) as per people’s demand;(viii) Liaising with the Agriculture, Horticulture, Forest and other line department to ensure inter-agency coordination for Programme interventions as well as extension services;
• Undertake necessary M&E and knowledge management activities relating to INRM in the project; document successful case studies and good practices in NRM;
• Regular follow up and monitoring with FNGO staff;

Any other tasks as may be assigned by the Programme Director

Accountant

1. Overall supervision and guidance for the financial management activities at MPA level including preparation of the work plan and budget.
2. Capacity building of MPA finances staff and NGOs in financial management and accounting.
3. Consolidating accounts of the MPAs on a monthly basis.
4. Release of funds for timely implementation of different activities by the MPAs and NGOs.
5. Monitor fund utilization and financial records at MPAs.
6. Maintaining records of all financial transactions related to the Programme by category and by component.
7. Preparing requests for release of funds from the State as well as the Central Government and preparation of Statement of Expenditures and submission of withdrawal applications.
8. Preparing financial statement of the programme, ensuring internal and statutory annual audit of the programme at MPA, and ensuring compliances to audit reports and observations.
9. Ensuring timely settlement of all advances.
10. Maintaining proper records of all MPAs financial transaction including staff salary, insurance, claims, travel expenses, daily allowances, etc. together with other service matters of the staff.
11. Ensuring that all periodical reports and returns relating to financial matters are submitted in time.
12. Complying to audit objections and observations.
13. Regular follow up and monitoring with the FNGO staff.
14. Any other matter may be assigned by the Programme Director.

Management Information System cum Data Entry Operator

1. Mo-Sarkar data entry of all activities in e samrudhi
2. Entry of cluster yield data, production, farmer registration, crop cutting exercise in Cluster Module of e-Samrudhi.
3. Entry of training data like Vocational & Normal routine training as per AWP&B in e-Samrudhi.
4. Updation of Revenue & FRA information in e-Samrudhi.
5. Ensure all attendance issue of MPA & FNGO Staffs in e-Samrudhi
6. Regular check in the AWPS application there in & Out time for smooth work of this module in e-Samrudhi
7. Updated staff profile in OPELIP website with mobile numbers including CRP/CSP/VAW
8. Entry of ADIGRAM UC Updation

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

All other information as may be prescribed for dissemination shall be collected, tabulated, compiled, collected and provided in the form of manual from time to time.