Panchayat Samiti Office, Khallikote

Introduction

 

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aim & Objectives of the Organization:

    The Aim & Objectives of the Organization is for Planning, Execution & Supervision of Development programmes & Implementation of various schemes and works in the block relating to Community Development.

2. Mission/ Vision:

    The mission is to work for the Economic Development & Social Justice of the people.

3. Brief History & Background for its Establishment:

    Rural India is where three-forth countrymen live. For all round development of the Rural people, the block is started functioning with effect from the year, 1952 & there after it has been converted to CD block with effect from 1964 as Post Stage-II Phase.

4. Organization Structure:

The Organization Consists of the Following Sections and Accommodations:

a) Development Section
b) Establishment Section
c) Issue and Dispatch section
d) Engineering Section
e) Computer Section
f) Gram Panchayat Section
g) Anti Poverty Programme Section
h) Social Welfare Section
i) Welfare (ST & SC Development) Section
j) Fishery Section
k) Industry Section
l) Education Section
m) Co-operative Section
n) Civil Supply Section
o) Conference Hall
f) Block Godown
g) Stock & Store

5. Allocation of Business:

The Block is Functioning having the Following Business:

a) Development
b) Social Welfare
c) Anti Poverty Programme
d) Computer
e) Education
f) Civil Supply
g) Co-operative
h) Fishery
i) Industries
j) Gram Panchayat
k) Welfare

 6. Duties to be performed to achieve the Mission:

    Good Work culture, punctuality, dexterity, timely performance, avoidance of all corrupt practices and sensitivity to public needs are duties to be performed to achieve the mission.

7. Details of Services Rendered:

The Service Rendered to the Public is as Follows:

a. Distributions of pension under OAP/ NOAP/ ODP, Free rice Under AY and subsidized rice under AAY are made to the beneficiaries on 15^th of each month, i.e. On Jana Seva Diwas at GP headquarters.
b. Distribution of assistance under NFBS is made to bereaved household.
c. Free house is provided to the poor, distress, fire and flood victims & SC/ ST beneficiaries of BPL categories under IAY & PMGY.
d. Loan is provided to SHGs and Physically handicapped persons of BPL families under SGSY & MMLP (OSFDC) for creation of self employment to the self sufficient.
e. Employment opportunities are provided to the rural poor under different wage employment programmes.
f. Permanent assets are created under development programmes for infrastructure development in the area.
g. Control commodities are supplied to the public at the Govt. price through retailers and SHGs.
h. Free cooked food is supplied to the school children upto Class-V under MDM.
i. Distribution of Pre-Matric Scholarship is made to SC/ ST students.

8. Citizens' Interaction:

    Interactions with citizens are made in the Pallisabha/ Gram Sabha & other meetings held at Village, G.P. and Block level.

9. Postal Address of the Main Office Attached, Sub-ordinate Office, Field Units etc.:

Panchayat Samiti Office, Khallikote,
District: Ganjam
Ph. No.: 06810-256331

10. Working Hours both for Office & Public:

10 A.M to 5 P.M (Except Holidays)

11. Public Interaction, if any:

    Public Interaction is made by the field staff during their tour to village & at Pallisabha/ Gramsabha and other meetings and also at the hearing of grievance of public at Block Office.

12. Grievance Redressal Mechanism:

Grievances of public of the block are entertained during office hours.

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.
1	Designation	Block Development Officer
	Powers	Administrative	Exercise supervision and administrative control over all employees in the block including employees on deputation from other departments
		Financial	Drawing & Disbursing Officer of allotment & grant-in-aid of the different schemes and programmes & salary of the staff/passing authority of all payments including work bills at the panchayat samiti Level
			To ensure maintenance of accounts of schemes implemented through P.S
		Statutory	Perform all the duty and exercise all the powers and functions conferred or vested under the Odisha P.S Act & rules , O.6.P Act, 1964 & rules there under
			Accord Administrative approval of projects to be executed at samiti level  up to Rs. 5 Lakhs
			Inspect execution of works and progress of schemes taken up by or through the Samiti at appropriate frequencies, ensure punctual submission of reports & returns, ensure maintenance of accounts and schemes implemented through the Samiti
			Conduct inspection of own office, undertake specified no or tours & night halts
			To ensure punctual submission of report& returns
			Take steps for removal of any defect or irregularities brought to notice in course of audit and inspection and tour note of inspecting authorities
		Others	To advise the samiti against passing any resolution of the nature referred to section 38 of the Act & on the purposes & methods of implementation of schemes assigned to samiti.
			To sign & authenticate all letters & documents for & on behalf of samiti
			To implement instructions issued by higher authority
			Formulate schemes and programme assigned to the P.S for implementation in accordance with instructions issued by Government and approved plans and specifications and plans for realization of target on schedule, help the GP's and voluntary organizations in preparing programmes of action and executing them in accordance with guidelines
	Duties	To attend all meetings of P.S and the standing committees
		To formulate schemes  and programmes assigned to the P.S for implementation
		To attend all meetings at Sub-divisional/District Level/any other higher level as directed by the Competent Authorities
		Develop and maintain contact with D.L.O's and Managers of commercial banks, Official head of other line Depts. functioning within the block area responsible of all round progress and Development of the Block

Sl. No.
2	Designation	Additional Block Development Officer
	Powers	Statutory	Inspection, Supervision and control over the exercise of power, discharge of duties & performance of functions by the GPs
			Half yearly inspection of Block Office
			Approve the Tour dairy of VLWs
		Others	Officer in charge of Social welfare scheme
			To verify the Stock & store & cash of the Office
			To verify the supply & maintenance of assets & repayment of loans under Anti poverty programme
	Duties	Monitoring for implementation of anti poverty & social welfare programmes
		To assist BDO in performance in his duties
3	Designation	Assistant Engineer
	Powers	Statutory	Counter signature of all case records of development works up to up to 5 lakhs
			check measurement of all works at block level
			Check measurement of works above 50 thousands at GP level
		Others	Up to date maintenance of work register
4	Designation	Junior Engineer
	Powers	Statutory	Preparation of plan & estimate
			Technical supervision of all works up to 2 Lakhs
		Others	Supervision of development works & preparation of bills.
	Duties	Supervision & measurement of all works allotted
		Functioning as Nodal Officer
		Disbursement of Pension
5	Designation	S.E.O
	Powers	-
	Duties	Act as Nodal Officer
		Disbursement of Pension
		Preparation of Pension Bills
		To assist BDO in implementing Social welfare schemes
		Submission of report & returns.
6	Designation	C.E.O
	Powers	Statutory	Aviation of Dispute cases
			Execution of E.P cases
			Inspections of SCS of mini Bank
		Others	To act as a Election Officer of society
			To attend board meeting of SCS
			verification of loan disbursement of SCS
	Duties	Act as Nodal Officer
		Distribution of Pension
		Submission of report & returns

Sl. No.
7	Designation	F.E.O
	Powers	Statutory	Fry & prawn seed indent collection & distribution
			Collection of loan application forms for excavation of new tank & renovation of old tank
	Duties	Act as Nodal Officer
		Distribution of Pension
		Submission of report & returns
8	Designation	W.E.O
	Powers	Statutory	Issue of caste certificate to SC/ ST students for the purpose of prematric & post matric scholarship
			Inspection & visit of Sevashrama of SC/ ST development department
			Detection of OLR cases
	Duties	Disbursement of scholarship to SC/ST students of educational institution
		To assist BDO for implementation of MMLP Progrmme under OSFDC & SEBC scholarship.
		Implementation of individual benefit oriented scheme & community benefit oriented schemes under cluster approach
		Act as nodal officer
		Submission of report & returns
8	Designation	P.A
	Powers	Statutory	Inspection, Supervision & control over the exercise of powers, discharge of duties & performance of functions by the GPs
	Duties	To assist BDO for smooth implementation of SGSY programmes
		Functioning as Nodal officer
		Disbursement of Pensions
		Submission of report & returns
9	Designation	G.P.E.O
	Powers	Statutory	Inspection, supervision & control over the exercise of powers, discharge of duties & performance of functions by the GPs
			To Scrutinize to GP accounts
		Others	To conduct auction sale of public properties
	Duties	To assist BDO for implementation & monitoring all grants of SGRY 50 % GP share
		To assist BDO in supply of estimates to the GPs
		To assist BDO in election Matter
		Submission of report & returns
		To perform the duties of Nodal Officer.
10	Designation	I.P.O
	Powers	Others	Supervision & monitoring of various schemes of Industries department including PMRY programme
			To act as Election officer of Industrial cooperative society
			Inspection & cash stock verification of AMICS

Sl. No.
10	Designation	I.P.O
	Duties	To assist G.M, DIC for smooth implementation of various industries programmes including PMRY Scheme
		Act as nodal officer
		Distribution of OAP/ ODP/ NOAP
		Submission of report & Returns
11	Designation	S.I. of Schools
	Powers	Statutory	Inspection & visit of primary Schools
		Others	Sanction of C.L. of H.Ms of primary schools
			Conduct of monthly sectoral meeting
			Approval of VEC
	Duties	Preparation of salary bills of P.S teachers
		Act as Nodal officer & route officer of MDM
		Distribution of Pensions
		Submission of report & Returns.
12	Designation	Computer Programmer
	Powers	-
	Duties	Entry of Data of Blocks, GPs, & SHG into priasoft
		Day to day transaction of blocks are entry to PAMIS
		Receiving & transmitting E-Mail
		Reply of datas in prescribed formats to Govt.
		salary bills of staff and teacher through BETAN software
13	Designation	M.I
	Powers	Statutory	Prevention of Black Marketing
			Search & seizer of control commodities etc. for prevention of black marketing
	Duties	Lifting uptake visit of retail shops, inspection of shops, & sub wholesheler of storage go down
		Enforcement of prices & supervision of different control under processment of control commodities
		Checking of mal practices
		Enforcement of all order, rules, notification & prosecution of offence
		Issue of Control commodities to the retailers
		Submission of report & returns
14	Designation	Head Clerk
	Powers	Statutory	To check records of O.B, entry in the received & payment side, closing balance, analysis of C.B in the basis of supporting documents
			To check admissibility of bills as per provision of relevant rules & Government instruction
	Duties	Checking the calculation in M.B, put up Assembly questions, audit & inspection compliance, maintenance of report & returns register, ensure timely distribution of posts, checking of issue & Dispatch register
		Supervision of work of the dealing assistance

Sl. No.
15	Designation	Cashier
	Powers	Statutory	Custodian of second & duplicate keys of iron chest
	Duties	To encash the bills, payment of bills, maintenance of cash book & in charge of stock store
		Custodian of cashbook, passbooks & other works as assigned by the BDO
		Maintain of record relating to cash transaction
		Submission of report & returns
16	Designation	Senior Clerk (Estt.)
	Powers	-
	Duties	Prepare bill budget pension cases & disciplinary proceedings
		Estt. Matters & other works assigned by BDO, custodians of records relating to Estt. Matter
		Submission of report & returns
17	Designation	Senior Clerk (Dev.)
	Powers	-
	Duties	Assist BDO in implementation of all development works under various schemes
		Custodian of all work case records registers relating to Dev. Matters & other works assigned by BDO
		Custodian of the store of cement
		Submission of report & returns
18	Designation	Junior Clerk
	Powers	-
	Duties	Issue & Dispatch section & other works assigned by BDO
		In charge of forms & library section
19	Designation	Junior  Accountant (Edn.)
	Powers	-
	Duties	Bill, Budget, Estt. Matter relating to education section & report & returns
20	Designation	Peon
	Duties	Works assigned by BDO.
		Distribution of Dakas
21	Designation	Choukidar
	Duties	To watch the Office
22	Designation	Driver
	Duties	To drive the vehicle & custodian of the vehicle.
23	Designation	V.L.W
	Duties	Attending Pallisabha, Gramasabha, Collect loan application from beneficiaries under various anti poverty programmes & contact to beneficiaries for repayment of loan
		Acting as Executive officer of GPs

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
A. Flow Process Chart for SGRY/ SGSY/ Spl. Component/ Interest Money/ K.L Grant/ Cess/Grant-in-aid:
1	Preparation of Annual Action Plan	Meeting of G.P/ P.S/ Z.P	In the month of June of every year
2	Selection of VLL through Pallisabha	B.D.O	One month before or after approval of action plan
3	Site visit and preparation of estimate	J.E/ A.E	15 days
4	Opening of case record	Dev. Clerk	15 days
5	Checking of plan, estimate & technical sanction	A.E	7 days
6	Administrative approval of estimate	B.D.O	7 days
7	Issue of work order	Dev Clerk	7 days
8	Execution of work and supervision	J.E/ A.E/ B.D.O	As per agreement time
9	Measurement and preparation of bill	J.E	7 days
10	Check measurement and submission of bill	A.E	2 days
11	Checking and passing of Bill	H.C	1 day
12	Issue of check	Cashier	Same day
13	Refund of Security deposit	H.C/ B.D.O	After Receipt of Audit report
B. Flow Process Chart for Execution of I.A.Y:
1	Submission of application in duplicate by the applicant in respective G.P. Office.	Sarpanch/ Executive Officer	Same days (from the month of November to March)
2	Issue of money receipt	-do-	Same day
3	Filling of I.A.Y register	Executive Officer	Same day
4	Endorsement of one copy of application to the B.D.O by G.P	-do-	Within 7 days of receipt
5	Enquiry of Application	Joint committee (VLW, VAW, E.O, Extension)	In the month of April
6	Convening of Pallisabha & Gramasabha for selection of IAY	Sarapancha & B.D.O	-do-
7	Submission of selected beneficiaries by G.P	Sarpanch	Within 7th May
8	Publication of list of selected beneficiaries by Pallisabha	B.D.O	1st week of may
9	Publication of final list of beneficiaries	-do-	Within 15th May
10	Opening of case record and issue of work orders	B.D.O/ Dev. Clerk	By 31st May

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
B. Flow Process Chart for Execution of I.A.Y:
11	Submission of report to B.D.O for payment in 4 stages  @ Rs 6,000 for each stage	Executive Officer/ VLW	7 days
12	Payment of Bill in each stage.	B.D.O/ H.C/ Cashier	On payment days soon after receipt of bill
13	Submission of final bill of the 4th stages	J.E	7 days
14	Payment of Final Bill	B.D.O/ H.C/ Cashier	On payment days soon after receipt of bill
C. Flow Process Chart for Execution of M.P/ M.L.A LAD:
1	Preparation of estimate after obtaining list of projects from Dist. Planning Section	J.E/ A.E/ B.D.O	7 days
2	Submission of Estimate for approval	B.D.O	same day
3	Issue of work order after Receipt of Administrative Approval	B.D.O/ Dev. Clerk	7 days
4	Recording of measurement and Check measurement and preparation of bill	J.E/ A.E	Within 7 days
5	Payment of bill	B.D.O/ H.C/ Cashier	On the payment day
6	Refund of Security deposit	B.D.O/ H.C/ Cashier	After receipt of audit report
D. Flow Process Chart for Collection of Fry/ Prawn Seed:
1	Collections of Fry indent from private Pisciculturist/ G.P	F.E.O	May to June
2	Fry distribution to Pisciculturist and G.P	F.E.O	105 day (July 15th to end October)
3	Prawn seed distribution to private Pisciculturist and G.P.	F.E.O	30 days (in the month of October)
4	Survey and collection of loan application for excavation of F.E.O new tank and renovation of old tank	F.E.O	3 days from collection of application
5	Plan & estimate preparation	ADF-cum-CEO, FFDA	15 days from receipt of loan application from F.E.O
6	Recommendation to different tanks for finance	ADF-cum-CEO, FFDA	3 days
7	Sanction and finance of Loan	Concerned bank	Within 15 days
E. Flow Process Chart for Collection of Applications for PRC/ PMT:
1	Receive of application for provisional registration and Permanent registration of industrial units	I.P.O	Same day
2	Scrutiny of application	I.P.O	Same day
3	Inspection of units	I.P.O	7 days
4	Forwarding of application to the G.M, D.I.C	I.P.O	One day

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
F. Flow Process Chart for Disposal of dispute Cases/ E.P:
a)	Dispute Cases
1	Issue of notice for hearing after receipt of cases from ARCS	CEO	Within 7 days
2	Hearing of cases	CEO	Within 15 days
3	After hearing return the cases to ARCS	CEO	3 days
b)	E.P. Cases
1	Issue of D-2 notice on the Judgment debtor	CEO/ Sale Officer	On the spot of execution
2	Attachment of movable properties	CEO	-do-
3	Issue of sale notice of the attached property	CEO	Within 15 days
4	Return of case after closure of the proceeding	CEO	Within 3 days
G. Flow Process Chart for sanction of OAP/ NOAP/ ODP/ NFBS:
a)	OAP/NOAP
1	Selection of beneficiaries through pallisabha & Gramsabha	G.P. level	By end of March
2	Submission of list of beneficiaries by G.P	G.P. level	1st week of April
3	Collection of application	VLW/ E.Os	By 15th April
4	Enquiry of application	Extension Officer of adopted G.P	Within 15 days
5	Submission of application for sanction	B.D.O/ S.E.O	3 days after enquiry
6	Disbursement of pension after sanction	Extension officer/ E.O	15th of each month
b)	ODP
1	Selection of beneficiaries by selection committee	Members of Committee (BDO/ Tahasildar/ Medical Officer, PHC)	Arises of vacancy and soon after receipt of target
2	Submission of application to Sub-Collector	BDO, SEO	Same day
3	Disbursement of pension after sanction	Extension Officer/ BDO	15th of each month
c)	N.F.B.S
1	Receiving of application in Block Office by B.D.O	B.D.O/ SEO	Same day
2	Enquiry of application	VLW/ E.Os	15 days
3	Submission of application to Sub-Collector for sanction.	BDO/ SEO	Same day
4	Disbursement of assistance to the beneficiaries	B.D.O/ Cashier	Within 7 days after getting sanction order
H. Flow Process Chart for Disbursement of teachers salary/ GPF/ Disposal of Pension cases:
a)	Teachers Salary
1	Collection of Absentee statement from teachers	S.I.S (School)	from 21st to 25th of every month

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
H. Flow Process Chart for Disbursement of teachers salary/ GPF/ Disposal of Pension cases:
a)	Teachers Salary
2	Preparation of Bills	S.I.S (School)	From 26th to 29th of every month
3	Submission to bill to Treasury	B.D.O/ Jr. Accountant	Last working day of each month
4	Payment of salary to teachers	B.D.O/ Cashier/ Jr. Accountant	By 3rd of succeeding month
b)	Drawal of G.P.F of Teachers
1	Receipt of application of teacher for temp., withdrawal	B.D.O/ Jr. Accountant	Same day
2	Preparation of bill	S.I/ Jr. Accountant	7 days
3	Payment of G.P.F	B.D.O/ Cashier/ Jr. Accountant	7 days
4	Receipt of application of teacher for non refundable G.P.F	B.D.O/ Jr. Accountant	Same day
5	Sending of application to D.I. of School for sanction	B.D.O/ S.I/ Jr. Accountant	3 days
6	Preparation and submission of Bill after sanction of D.I.S	B.D.O/ Jr. Accountant	3 days
7	Payment of Bill	B.D.O/ Cashier / Jr. Accountant	5 days
c)	Pension Cases of Retired Pry. School Teachers
1	Receipt of application for provisional pension/ Gratuity and un-utilized leave	B.D.O/ S.I.S	Same day
2	Submission to D.I. for sanction	B.D.O/ S.I	3 days
3	Preparation of Bill after getting sanction order from D.I.S	Jr. Accountant	3 days
4	Submission of bill to Treasury	B.D.O/ Cashier/ Jr. Accountant	3 days
5	Payment of Bill	B.D.O/ Cashier/ Jr. Accountant	5 days
6	Receipt of pension papers for retired teachers	B.D.O/ S.I	Same day
7	Scrutiny of pension papers	S.I/ Jr. Accountant	7 days
8	Submission of pension papers to D.I.S	B.D.O/ S.I	One day
I. Flow chart for issue of caste certificate/ Pre-matric Scholarship for S.C & S.T. Students/ Margin loan Programmed under O.S.F.D.C:
a)	Issue of caste certificate for Scholarship to S.C.S.T students
1	Receipt of application from students.	W.E.O	Same day
2	Issue of caste certificate for Scholarship to SC/ ST Students	W.E.O	Within 2 days

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
I. Flow chart for issue of caste certificate/ Pre-matric Scholarship for S.C & S.T Students/ Margin loan Programmed under O.S.F.D.C:
b)	Disbursement Pre-metric Scholarship
1	Issue of application forms to the Head masters of High Schools/ Pry. Schools after receipt the same from DWO	WEO	Last week of June and 1st week of July
2	Collection of application from H.M	WEO	15th August
3	Scrutiny of application	WEO	15 days
4	Sanction of application	B.D.O	One day
5	Preparation of bill and submission to Treasury subject to getting of allotments	B.D.O/ WEO	7 days
6	Issue of Cheque to Head master	B.D.O/ WEO	15 days
7	Collection of Acquittance Roll from the headmasters	WEO	15 days
c)	Margin Money Loan Programme Under OSFDC
1	Collection of loan application of eligible S.H.G (ST & SC)	VLW	7 days
2	Scrutiny of application	WEO	One day
3	Sponsoring of application	BDO/WEO	Same day
4	Sanction of loan application and claim of advance subsidy	Bank	15 days
5	Release of subsidy to banks	DWO	-
6	Disbursement of Loan to SHG	Bank	7 days
d)	Flow Process Chart of S.G.S.Y
1	1st grading of BPL SHG in field	Members of joint committee (Block/ Bank/ ICDS)	One day
2	Sanction of Cash credit of grade-1 groups	Bank	15 days
3	Release of of revolving funds to SHG	BDO/ DRDA	7 days
4	Second grading of BPL SHG in field	Members of joint committee (Block/ Bank/ ICDS)	One day
5	Collection of Loan applications passed Grade-1 in second grading	VLW	3 days
6	Sponsoring of application	BDO/PA	One day
7	Sanction of loan application	Bank	15 days
8	Disbursement of loan	Bank	During the financial year
J. Flow Process Chart of Appointment of Retailers/ Issue of Ration Card/ Control Commodities:
a)	Appointment of Retailers
1	Receiving of applications from applicants	BDO	Same day
2	Enquiry of application	M.I	Seven days
3	Enquiry report put up at BLAC	Members of committee	One day
4	Appointment of retailers	Sub-Collector

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
J. Flow Process Chart of Appointment of Retailers/ Issue of Ration Card/ Control Commodities:
b)	Issue of Ration Card
1	Receiving of application	BDO	Same day
2	Enquiry of eligibility of applicant	M.I	3 days
3	Issue of ration card	BDO/ M.I	1 day
c)	Issue of Control Commodities
1	Lifting of food stuff	Storage Agent
2	Preparation of distribution list after receipt from CSO	BDO/ M.I	Same day
3	Issue of control commodities to the Retailers	M.I	One day
K. Flow Process Chart of Preparation of Salary Bill/ Pension Papers:
a)	Preparation of Salary
1	Preparation of bill	Estt. Clerk	3 days
2	Checking of bill	BDO/H.C	One day
3	Presentation of bill after signing of bill by BDO	Cashier/peon	One day
4	Disbursement of salary at bank level	Bank
b)	Preparation of Pension Papers
1	Preparation of all documents of pension papers	Estt. Clerk	3days
2	Checking of pension papers	H.C	One day
3	Presentation of pension papers to Dist office after signature of BDO	B.D.O/ H.C	One day

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.	Activity	Time Frame/ Norm	Remarks
1	2	3	4
Payment of Bill
1	Checking of Bill by Head Clerk	1  Hour	-
2	Bill passed by BDO	2 Minutes	-
3	Counter Signature of Bill by Chairman (Works Above 25 Thousand)	1 Day	-
4	Preparation of cheque by Cashier	10 Minutes	-
5	Signature of Cheque by BDO	2 Minutes	Including in check register
6	Issue of Cheque by Cashier	5 Minutes	-
Issue of Caste Certificate
7	Checking & Issue of Caste Certificate	30 Minutes	Including entry in register
Issue of Ration Card
8	Dairy of Application by Junior Clerk (Issue Section)	3 Minutes	Including entry in Register
9	Dispatch of application to Civil Supply Section	5 Minutes	-
10	Preparation of Issue of Ration card	15 Minutes	-

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name of the Acts, Rules, Regulations etc.	Brief Gist of Contents	Reference No., if any	Price in Case of Priced Publication
1	2	3	4	5
1	Old Age Pension Revised Rule, 1989	Sanction of OAP/ WP to poor destitute	No 7448-II-SD. 1/ 89C.D/ 22.07.1989
2	Odisha Disability Pension Rule, 1985	Sanction of No. Disabled pension to disable destitute	No. 225-C.D/ 15.01.1985
3	National Family Benefit Scheme	Assistance to bereaved household	15th August 1995
4	National Old Age Pension Scheme	Sanction of pension to destitute above 65 year age	15th August 1995
5	Odisha Co-op Societies Act & Rule, 1962	Management and inspection Co-Op. Societies
6	Odisha Co-op Societies Act & Rule, 1999	Election of Co-operative Societies
7	SGRY Guidelines	Development works for creating additional employment opportunity, food security & creating durable economically viable community assets
8	Guidelines of MP/ MLA LAD	Area Development Activities
9	Guidelines of IAY, PMGY, (GA)	Providing dwelling units to BPL families
10	Odisha Land Reforms Act, 1960 Registration, 1956	Detection of illegal transfer of lands of SC/ ST persons
11	Guidelines PMRY, 1992	Self Employment Scheme
12	Essentials Commodities Act, 1955	Prevention of  Black marketing
13	Odisha Service Code	Service Matters
14	Odisha Treasury Code, Vol. I & II	Transaction of Cash
15	Compilation of Odisha  Pension Rule	Pension
16	GIS Rule	Insurance Matter
17	GPF Rule	Deals with GPF
18	Odisha Panchayat Samiti Manual	Panchayat Samiti Act, 1959
		Odisha Panchayat Samiti (Administration Affairs) Rules, 1987
		Odisha Panchayat Samiti (Constitution of Standing Committees) Rules 1993

Sl. No.	Name of the Acts, Rules, Regulations etc.	Brief Gist of Contents	Reference No., if any	Price in Case of Priced Publication
1	2	3	4	5
18	Odisha Panchayat Samiti Manual	Odisha Panchayat Samiti (Conduct of Business) Rules, 1969
		Odisha Panchayat Samiti Budget Rules, 1969
		Odisha Panchayat Samiti Election Rules, 1991
19	Odisha Gram Panchayat Manual	Odisha Gram Panchayat Act, 1964
		Odisha Gram Panchayat Rules, 1968
		Odisha Gram Panchayat Election Rules, 1965
		Odisha Gram Panchayat States Finance Rules, 1992

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Nature of Record	Details of Information Available	Unit/ Section, where Available	Retention Period, where Available
1	2	3	4	5
1	Case Records	Plan, estimate, technical sanction administrative approval, work order, bill form & voucher	Development Section	-
2	Measurement Book	Measurement of works, cheque measurement & past for order	Development Section	-
3	Work Register	Amount of Work order no. & status of work	Development Section	-
4	Stock Register	Receipt & Issue of stock	Development Section	-
5	Guard File of Development	Guidelines, Circular & important letters	Development Section	-
6	Guard File of Development	Sanction order of OAP/ NOAP/ ODP	S.E.O	-
7	Register	List of beneficiaries sanctioned OAP/ WP/ NOAP	S.E.O	-
8	Guard File	Important circulars & guideline	C.E.O	-
9	E.P Register	List of Execution proceeding cases	C.E.O	-
10	Dispute Register	List of Arbitration cases	C.E.O	-
11	Election Watch Register	Election of Board of management of Society	C.E.O	-
12	Demand Collection Balance Register	Collection of loans of Societies	C.E.O	-
13	Sanction of Pre-Matric Scholarship Register	Sanction  of Scholarship	W.E.O	-
14	Caste Certificate Register	Issue of Caste Certificate	W.E.O	-
15	Achievement Register under OSFDC	List of Beneficiaries Assistance	W.E.O	-
16	Proceeding of Cluster Level Advisory Committee Meeting	Preparation of Annual Action Plan	W.E.O	-
17	Register of AMICS	Cash Position, Members share, stock of Goods	I.P.O	-
18	PMRY Recovery Register	Recovery of loans	I.P.O	-
19	N.T. Books Stock Register	Distribution of Primary school student from Cl. I to Cl. VII	S.I.S	-
20	Service Books	Service Books of Primary Teachers	S.I.S	-
21	Register under M.D.M	Stock Distribution	S.I.S	-

Sl. No.	Nature of Record	Details of Information Available	Unit/ Section, where Available	Retention Period, where Available
1	2	3	4	5
22	Guard file education Section	Important Circulars of Primary Education	S.I.S	-
23	Ration card register	List of beneficiaries	M.I	-
24	Service book of Employees	Service Particular	Estt. Clerk	-
25	Increment Register	Increment Matter	Estt. Clerk	-
26	Register of G.I.S	Insurance  Matter	Estt. Clerk	-
27	Guard file of SGSY	Important circular	P.A	-
28	BPL Register	Village wise list of BPL families	P.A	-
29	Guard file of Estt.	Important circular	Estt. Clerk	-
30	Cash Book of Blocks	Maintenance of Cash Transaction	Cashier	-
31	Advance Ledger	Maintenance of advance cash	Cashier	-
32	Register of GP Tanks	Information of GP tanks	F.E.O	-
33	Register of Private Tanks	Information of Private Tanks	F.E.O	-
34	Register of Developed Tanks	List of beneficiaries, loan sanctioned & disbursed	F.E.O	-
35	Guard file of GP section	Important circulars on GP matters	G.P.E.O	-
		Proceeding of Pallisabha, Gramasabha, Reservation of Post of GP, PS & ZP election, appointment of GP Secretary & Peons, Grant in aid on TA/ DA and Honorarium of PRI members
		Important circulars & orders relating to PRI Elections
36	Registers Of GP Sections	Management & Income of public properties transferred to GPs	G.P.E.O	-
		Population Register
		Proceeding of standing committee meeting of PS

 

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Sl. No.	Name and Address of the Consultative Committees/ Bodies	Constitution of Consultative Committee/ Body	Role and Responsibility	Frequency of Meetings
1	2	3	4	5
1	Cluster level Advisory Committee	Chairman: Sub-Collector	Review of the progress of execution of works & utilization of funds	Quarterly
		Members: MP, MLA, Chairman Of PS, Block Level Officers of other Department, Banks, W.E.O	Draw Annual Action Plan	-
		Member-cum-Secretary: BDO	-	-
2	BLAC for Appointment of  Retailers	Chairman: Chairman of PS		Every Month
		Members: MP, MLA, one PS member, One Sarpanch, consumer (Three) C.E.O., M.I.
3	Block Level Vigilance Committee for Essential Commodities	Chairman: MLA	Checking of Essential Commodities	Quarterly
		Members: MP, Chairman of PS, Members of ZP, Sarpanch (three) M.I
4	Retailer Level Advisory Committee	Chairman: Ward Member	Checking of arrival & distribution of Food stuff	Every Month
		Member: Nominee of MLA, One Consumer nominated by BDO, One SC/ ST member, One Lady Consumer
5	Block Level SGSY Committee	Chairman: PD, DRDA	Review & monitoring of  SGSY	Every Month
		Members: All B.Ms. Of Banks, Block level Line Deptt. Officers, LDM, AGM, NABARD
6	Standing Committee of Panchayat Samiti
	a) Finance, Planning & Budget	Chairman: Chairman of PS	To Furnish recommendations to P.S.	By monthly
		Members: Vice Chairman of PS, Five other members of PR institutions
	b) Agriculture, Veterinary & Anti Poverty	Chairman: Chairman of PS
		Members: Vice Chairman of PS, Five other members of PR institutions
	c) Education, Health, Library, Electrification	Chairman: Vice Chairman of PS
		Members: Vice Chairman of PS, Five other members of PR institutions
	d) Development of Sc/ST & PDS	Chairman: Vice Chairman of PS
		Members: Vice Chairman of PS, Five other members of PR institutions

Sl. No.	Name and Address of the Consultative Committees/ Bodies	Constitution of Consultative Committee/ Body	Role and Responsibility	Frequency of Meetings
1	2	3	4	5
6	Standing Committee of Panchayat Samiti
	e) Works Communication, Development Works	Chairman: Chairman of PS	To Furnish recommendation to PS	By Monthly
		Members: Vice Chairman of PS, five other members of PR Institutions
	f) Forest, Fishery, Coordination & Banking	Chairman: Chairman of PS	To Furnish recommendation to PS	By Monthly
		Members: Vice Chairman of PS, five other members of PR Institutions

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Nil

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-Mail	Address
1	2	3	4	5	6	7	8
1	Sri Bikram Kumar dora  OAS-I(jB)	BDO	06810-256331	-	-	ori-khallikote@ gramsat.nic.in	Qr-1, Block Colony, Khallikote
2	Sri Chitaranjan Tripathy	Addl. B.D.O.	-do-	-	-	-	-do-
3	Sri Rajendra Kumar Jena	Assistant Engineer	-do-	-	-	-	-do-
4	Sri Debendra Kumar Patra	Computer Programmer	-do-	-	-	-	-do-
5	Sri S K Hota	J.E	-do-	-	-	-	-do-
6	Sri B L Rao	J.E	-do-	-	-	-	-do-
7	Sri M K Behera	J.E	-do-	-	-	-	-do-
8	Sri B B Bhola	GPTA	-do-	-	-	-	-do-
9	Smt. B Rautaray	GPTA	-do-	-	-	-	-do-
10	Smt. S R Jena	GPTA	-do-	-	-	-	-do-
11	Sri B Palo	GPTA	-do-	-	-	-	-do-
12	Smt. Rasmita Karan	GPTA	-do-	-	-	-	-do-
13	Sri P K Sethi	Head Clerk	-do-	-	-	-	-do-
14	Sri P K  Behera	Senior Clerk	-do-	-	-	-	-do-
15	Sri Prakash Chandra Panda	Senior Clerk	-do-	-	-	-	-do-
16	Sri Jagannath Choudhury	Senior  Clerk	-do-	-	-	-	-do-
17	Sri Madhusudan Nanda	WEO	-do-	-	-	-	-do-
18	Sri Kanhu Charan Sarangi	GPEO	-do-	-	-	-	-do-
19	Sri R.K Subudhi	IPO	-do-	-	-	-	-do-
20	Sri Sunil Kumar SahuI	M.I	-do-	-	-	-	-do-
21	Sri Braja Kishore Lenka	CEO	-do-	-	-	-	-do-
22	Sri Gouri Sankar Nanda	FEO	-do-	-	-	-	-do-
23	Sri N Sahu	SIS	-do-	-	-	-	-do-
24	Sri N Pattanaik	SIS	-do-	-	-	-	-do-
25	Sri Arakhita Guru	VLW	-do-	-	-	-	-do-
26	Sri Surendra Behera	VLW	-do-	-	-	-	-do-

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-Mail	Address
1	2	3	4	5	6	7	8
27	Sri Makunda Padhy	VLW					Qr-1, Block Colony, Khallikote
28	Sri Raghunath Behera	VLW
29	Sri Ramesh Ch. Rath	VLW
30	Sri Duryadhan Mohanty	VLW
31	Sri Golakh Bihari Behera	Driver
32	Sri Simadri Behera	Peon
33	Smt. Kumudini Pattnaik	Peon
34	Sri Hadu Behera	Watcher

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Pay Scale/ Monthly Remuneration
1	2	3	4
1	Sri Naba Krishna Jena , OAS-I(SB)	BDO	15,600-39,000
2	Sri Chitaranjan Tripathy	Addl. B.D.O.	9,300-34,800
3	Sri Rajendra Kumar Jena	Assistant  Engineer	9,300-34,800
4	Sri Debendra Kumar Patra	Computer Programmer	9,300.00
5	Sri S K HOTA	J.E	9,300-34,800
6	Sri B L Rao	J.E	9,300-34,800
7	Sri M K Behera	JE	9300-34,800
8	Smt. B Rautaray	GPTA	9,300
9	Smt. S R Jena	GPTA	9,300
10	Sri B B Bhola	GPTA	9,300
11	Sri B Palo	GPTA	9,300.00
12	Smt. Rasmita Karan	GPTA	9,300.00
13	Sri P K Sethi	Head Clerk	9,300-34,800
14	Sri P K  Behera	Senior Clerk	5,200-20200
15	Sri Dandapani Satapathy	Senior  Clerk	5,200-2,0200
16	Sri Jagannath Choudhury	Senior Clerk	5,200-20,200
17	Sri Madhusudan Nanda	WEO	9,300-34,800
18	Sri Kanhu Charan Sarangi	GPEO	9300-34,800
19	Sri R.K Subudhi	IPO	9,300-34,800
20	Sri Sunil Kumar Sahu	M.I	9,300-34,800
21	Sri Braja Kishore Lenka	CEO	9,300-34,800
22	Sri Gouri Sankar Nanda	FEO	9,300-34,800
23	Sri N Sahu	SIS	9,300-34,800
24	Sri N Pattanaik	SIS	9,300-34,800
25	Sri Arakhita Guru	VLW	5,200-20,200
26	Sri Surendra Behera	VLW	5,200-20,200
27	Sri Makunda Padhy	VLW	5,200-20,200
28	Sri Raghunath Behera	VLW	5,200-20,200
29	Sri Ramesh Chandra Rath	VLW	5,200-20,200
30	Sri Duryadhan Mohanty	VLW	5,200-20,200
31	Sri Golakh Bihari Behera	Driver	5,200-20,200
32	Sri Simadri Behera	Peon	4,440
33	Smt Kumudini Pattnaik	Peon	4,440
34	Sri Hadu Behera	Watcher	4,440

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Non-Plan Budget:

Sl. No.	Major Head	Activities to be Performed	Sanctioned Budget (in Rs.)	Budget Estimate (in Rs.)	Revised Estimate (in Rs.)	Expenditure for last Year (in Rs.)
1	2	3	4	5	6	7
1	2515 (Gen. Staff)	Pay, D.A, H.R.A., O.A.,	1183600.00	1789600.00	1448046.00	1342860.00
2	2501(IRDP)	-do-	1098200.00	1615000.00	1361747.00	1306882.00
3	2515(G.P)	-do-	98000.00	110600.00	111056.00	101641.00
4	2225(WEO)	-do-	132830.00	130000.00	141860.00	120516.00
5	2235(SEO)	-do-	92000.00	120500.00	119745.00	-
6	2515 (Assistant Engineer)	-do-	131000.00	1590000.00	149246.00	136026.00

 

Plan Budget:

Sl. No.	Name of the Plan/ Scheme	Activities to be Undertaken	Date of Commencement	Expected date for completion	Amount sanctioned for the Year (in Rs.)	Amount Disbursed/ Spent (in Rs.)
1	2	3	4	5	6	7
1	SGRY (20%Z.P.S)	Pani + Sadak + Bazar	April of every year	March of every year	2391000.00	1980000.00
2	SGRY (30% P.S)	Pani + Sadak + Bazar	April of every year	March of every year
3	SGRY (50% G.P.)	Pani + Sadak + Bazaar + Others	April of every year	March of every year	2883060.00	1723000.00
4	NFFWP	Rural Connectivity/ Creation of Irrigation Infrastructure and maintenance/ Soil & Water Conservation Measures	April of every year	March of every year	6430000.00	3510000.00
6	M.P.LAD	Road+Building+Others	April of every year	March of every year	50000.00	50000.00
7	M.L.A LAD	Building/ Tank/ Road	April of every year	March of every year	2006000.00	1426000.00
8	I.A.Y	Dwelling House for the Poor in the BPL Category	April of every year	March of every year	4552000.00	2783000.00

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Nil

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Nil

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl. No.	Activities/ Schemes for which Electronic Data Available	Type of Document	Can it be shared with Public?	Is it available on  Website or is being used as Backend Database?
1	2	3	4	5
1	Accounts	Pria Soft	Yes	Yes
2	Information of SHGs Data	Pria Soft	Yes	Yes
3	Action Plan PS, ZP, & GP project lists & Status of Work such as PS, ZP, GP work & MP, MLA, IAY, NFFWP	Rural Soft	Yes	Yes

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Facility Available	Nature of Information Available	Office Hours
1	2	3	4
1	Website	Information on PR Department	10 A.M to 5 P.M Except Holiday
2	Notice Board	Information of all section of the Block	11 A.M to 5 P.M Except Holiday

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-Mail	Address	Demarcation of Area/ Activities, if more than one PIO is there
1	2	3	4	5	6	7	8	9
1	Sri Pitambar Behera	Additional Block Development Officer	06810 256331	-	-	ori-khallikote @nic.in	Block Colony, Khallikote, Ganjam	-

First Appellate Authority (FAA):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-Mail	Address	Demarcation of Area/ Activities, if more than one FAA is there
1	2	3	4	5	6	7	8	9
1	Sri Naba Krishna Jena , OAS-I(SB)	Block Development Officer	06810 256331	-	-	ori-khallikote @nic.in	Qr-1, Block Colony, Khallikote, Ganjam	-

 

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

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