Assistant Financial Adviser, Rengali Multipurpose Project, Rengali, Angul

Introduction

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Objective/ Purpose of the Public Authority :

     The A.F.A. of the project function as the Principal Disbursing Accounts Officer of the Project and as envisages of financial transactions of the Projecr. The main objective is to control over the financial transaction and its smooth management so that no financial irregularities are committed .

2. Mission/ vision Statement of the Public Authority :

    To achieve the target: Expenditure at par with progress of works.

3. Brief History of the Public Authority & Context of its Formation:

     Public Authority is the Assistant Financial Adviser, Rengali Multipurpose Project, Rengali under the Administrative control of the DOWR, Odisha.

4. Duties of the Public Authority:

     The A.F.A. is in charge of the Accounts of the Project & its Principal Disbursing Officer. He has to placed in Accounts with such Treasuries and Banks for the discharge of his functions by the A.G.(A&E), Odisha, Bhubaneswar, who is the Statutory Audit Officer of the Project and duties as envisages in F.A. Hand book of the Project.

5. Main Activities/ Function of the Public Authority:

     The A.F.A. is in charge of the Account s of the Project & its Principal Disbursing Officer, he has to placed in Accounts with such Treasuries and Banks of the Discharge of his functioned by the A.G.(A&E) Odisha, Bhubaneswar, who is the statutory Audit Officer of the Project and duties as inenvisagesd F.A. Hand book of the Project.

6. Organizational structure Diagram at various Level Namely Stage, Director,Region District, Block etc.:

    A.F.A., RMP, Rengali.

7. Expectation of the Public Authority from the public for enhancing its Effectiveness & Efficiency:

    Comments from time to time.

8. Addresses of the Main office & other offices at Different Levels:

O/o the Assistant Financial Adviser,
Rengali Multipurpose Project, Rengali,
At/Po.-Rengali Dam Site,
Dist.-Angul, Odisha.

9. Working Hurs both for Office & Public:

Morning hours of the Office:10.00 A.M. to 01.30 P.M.
Closing hours of the Office: 01.30 P.M. to 05.00 P.M.

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.
1	Designation	Asst. Financial Advisor
	Power	Administrative	Exercise statutory powers as Per Odisha Service Code, O.T.C., O.G.F.R. & Powers.
		Financial	Envisaged in financial hand Book of Engineering Project under the Centralizing system of accounting procedure & power delegated by the Administrative Department of Water Resources, Bhubaneswar.
		Statutory
	Duties	Functions as pay and Accounts Officer of the Project being Principal Disbursing Authority.
		Maintain Accounts, record of the Project.
		Advises in all financial transactions to the Project Officers as & when required.
		Functions as the internal auditor of Accounts of Divisional Officers of the Project & other duties as envisaged FA Hand book of the project.
2	Designation	Head Asst.
	Power
	Duties	Supervision of the Sectional work allotted by the A.F.A.
3	Designation	Senior Asst.
	Power
	Duties	Scrutiny of bills prepared by the D.D.Os., of the project, passing of bills, Maintenance of initial records & accounts there of Submission of monthly accounts, Expenditure statement, local inspection of Divisions etc. & other official works entrusted by the A.F.A.
4	Designation	Jr. Asst.
	Power
	Duties	Assit. to  Sr. Asst.
5	Designation	Diarist
	Power
	Duties	Receipt & Diary the bills & letters.
6	Designation	Despatcher
	Power
	Duties	Despatch of letters, maintenance of Diary issue & Service postage stamps Registers.
7	Designation	Treasury Sarkar
	Power
	Duties	Attage to Cash Section to Assist in Treasury as well as Bank works.

Sl. No.
8	Designation	Daftary
	Duties	In charge of record room ,supply of records Preparation of Registers & Stitching of paid Vouchers of the Project & In charge of Duplicating Machine
9	Designation	Peons
	Duties	Attach to officers & Section to attend official works as per instructions of officers.
10	Designation	Choukidar
	Duties	Watch and ward of office

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

1. What is the procedure followed to take a decision for various matters? (A reference to Secretariat Manual & Rule of Business Manual, and other Rules/ Regulations etc. can be made):

As per as this office is concerned decisions are taken with respect to rules & regulations.

2. What are the documented procedures/ Laid down procedures/ Defined Critical Rules to every at a particular decision for import matters? What are different levels through which a decision process moves?

The basis procedure to arrive at particular decision is as follows: The concerned dealing Asst. shall initiate the proposal through the Decision taken by the A.F.A.

3. What are the arrangements to communicate the Decision to the public?

Through office letters & notification.

4. Who are the officers at various levels whose opinions are sought for the process of decision making?

Dealing Assistant, Head Assistant, A.F.A.

5. Who is the final authority that waits the decision?

The Government.

Sl. No.	Subject on which the decision is to be taken Guidelines/ Direction, if any	Process of execution	Designation of the Officers involved in decision making	Contact information of above maintained officers	If not certified by the decision, where & how to Appeal
1	2	3	4	5	6
1	All payment of the DDOs under the project OPWD Codes, Service Codes, Odisha Pension Rules etc.	File is put up by the Dealing Assistant, Order is given by the Public Authority	Senior Assistant, Head Assistant, AFA	Office of the A.F.A., RMP, Rengali	Government of Odisha, DOWR, BBSR

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

They followed State Govt. Rule from time to time.

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

     This is an Attached Office of the Department of Water Resources, Odisha. All the Rules regulations are provided by the Government in DOWR & Finance Department.

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Category of the Document	Name of the Document & its Introduction in one line	Procedure to Obtain the Documents	Held by/ Under Control of
1	2	3	4	5
1	Project related Documents	Budget, Expr. Statement, Suspense Works Audit, Establishment, Audit Register, Contractor Ledger, Letter of Credit Register, Cash Book & Paid vouchers of the Project	Apply as per Rules of G.O.	A.F.A., R.M.P.
2	Establishment related Documents	Pay Acquaintance Roll, Cash Book, Bill, Register, Service Book & Personal Files		A.F.A., R.M.P.
3	Miscellaneous	Issue, Diary, Service Postage Stamp, Dead Stock Form & Stationeries Registers		A.F.A., R.M.P.

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

Information not Available

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Information not Available

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-Mail	Address
1	2	3	4	5	6	7	8
1	A. Sethi	H.A.	06760-277244	-	-	-	O/o the A.F.A. R.M.P., Rengali
2	S. B. Sahu	H.A.					-do-
3	B. B. Garnayak	Sr. Asst.	-do-				-do-
4	P. C. Pradhan	Sr. Asst.	-do-				-do-
5	R. K. Panigrahi	Sr. Asst.	-do-				-do-
6	T .K. Pradhan	Sr. Asst.	-do-				-do-
7	B. K. Samal	Jr. Asst.	-do-				-do-
8	A. K. Pallai	Jr. Gr. Despatcher	-do-				-do-
9	G. Achrya	Jr. Group Diarist	-do-				-do-
10	L. N. Pradhan	Try Sarkar	-do-				-do-
11	A. M. Pradhan	Daftary	-do-				-do-
12	S. K. Sahu	Peon	-do-				-do-
13	Ushrani sahu	Peon	-do-				-do-
14	N. N. samal	Choukidar	-do-				-do-
15	H. H. Dehury	Choukidar	-do-				-do-

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Monthly Remuneration (in Rs.)
1	2	3	4
1	Anakul Sethi	Head Asst.	39474
2	Sashibhusan Sahu	Head Asst.	39474
3	Bhaktabandhu Garnayak	Sr. Asst.	37702
4	Purna Ch. Pradhan	Sr. Asst.	27378
5	Ratnakar Panigrahi	Sr. Asst.	27378
6	Tapan Ku Pradhan	Sr. Asst.	26568
7	Bijaya Ku . Samal	Jr. Asst.	13572
8	Ananta Ku. Pallai	Jr. Gr. Despatcher	23526
9	Gangadhar Achrya	Jr. Gr. Diarist	19260
10	Lokanath Pradhan	Try. Sarkar	17730
11	Arjunmohan Pradhan	Daftary	17804
12	Sribatsha Ku. Sahu	Peon	17596
13	Smt. Usharani Sahu	Peon	16048
14	Nityananda Samal	Choukidar	15906
15	Harihar Dehury	Choukidar	15796

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Information not Available

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

Information not Available

   MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Information not Available

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

No Such Scheme are implemented by this Office being payment office of the Project.

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Facility Available	Nature of Information	Working Hours
1	2	3	4
1	Office Library	Office library is meant for office people
2	Notice Board	Yes
3	Inspection of Records in the office	Inspection of records can be made by following the RTI Act. & Rules
4	System of issuing of copies of documents	Copies of the documents can be issued after dis posting of requisite amount as per RTI Rules.

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-Mail	Address
1	2	3	4	5	6	7	8
1	Anakul Sethi	Head Asst.	06760-277244				Office of the AFA RMP, Rengali, At/Po-Rengali Dam Site, Dist.- Angul

Asst. Public Information Officer (APIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-Mail	Address
1	2	3	4	5	6	7	8
1	Sashibhusan Sahu	Head Asst.	06760-277244				Office of the AFA RMP, Rengali, At/Po-Rengali Dam Site, Dist.- Angul

First Appellate Authority (FAA):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-Mail	Address
1	2	3	4	5	6	7	8
1	Suresh Ch.Majhi	A.F.A	06760-277244				Office of the AFA RMP, Rengali, At/Po-Rengali Dam Site, Dist.- Angul

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

1. How to write precise information request?

     The Subject meant for seeking information should be outlined in the application from. Suppose one needs to know about the payment of a work. He has to mention the name of the work, name of the Agency, Agreement reference etc.

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