Government Polytechnic Sambalpur (Rengali) Sambalpur
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
- Aim and objectives of the Organization:
- To impart technical education both theory & practical in the level of Diploma in Engineering in four disciplines of i)Civil Engg. ii)Electrical Engg. Iii)Electronics & Telecommunication Engg iv)Mechanical Engg.
- Evaluation of performance of the students on semester basis through exams conducted as per instructions and guidelines framed by SCTE&VT, Odisha, Bhubaneswar
- To arrange placement for the passout students through ON and OFF campus interviews/tests etc and also through CPC at headquarter level.
- To produce quality engineers for the service of nation
Vision of the Institution:
- To achieve excellence in technical education through innovation and team work for promoting global leaders and innovators by imparting best technical education.
Mission of the Institution:
- To implement holistic approach in curriculum and pedagogy through industry integrated interaction to meet needs of society.
- To develop fundamental knowledge, attitude, skill, employability, entrepreneurship and research potential of students to make them excellent professionals and ethical citizens.
- Address of the Office:
AT- NEAR BLOCK OFFICE, RENGALI, PO/PS-RENGALI, DIST- SAMBALPUR, ODISHA- 768212
Mail ID – principal_gpsambalpur@rediffmail.com
gpsambalpurprincipal@gmail.com
Website- www.gpsambalpur.com
- Working Hours: 1. Office – 10:00 AM to 5:30 PM
2.Academic- 10:00 AM to 5:30 PM
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
|
Sl No
|
Designation
|
Power & Duties
|
|
1
|
PRINCIPAL
|
- Promotion of academic excellence and creation of a vibrant eco-system of teaching, learning ,research and industrial collaboration as Academic and Administrative Head of the Institution.
- Drawing & Disbursing Officer (DDO) in respect of all the schemes/accounts of the Institution.
- Supervise regular day to day theory/ practical classes and Internal/semester examinations of the different disciplines as per academic calendar prescribed by the SCTE&VT, Odisha, Bhubaneswar as well as all academic-related matters by the DTE&T, Odisha, Cuttack and SD&TE Department.
- The Principal is the appointing authority of Group-D employees of the institution.
- In absence of the Vice-Principal, all the duties and responsibilities assigned to Vice Principal shall be performed by the Principal.
- Taking Theory/Practical classes of respective branch/discipline.
- Perform duties assigned by SCTE&VT, Odisha, Bhubaneswar / DTE&T, Odisha, Cuttack as well as SD&TE Department.
|
|
2
|
TRAINING SUPERINTENDENT
|
- Liaision with different Industries/Organisations/Recruiters for Placement of students and conduct the on-campus recruitment/off-campus recruitment in the Institution.
- Keep Liaison with Central Placement Cell of Directorate for Placement activities.
- Maintain a Database of the students for Placement purposes.
- Manage the Apprentice activities in the Institution and maintain the Database of students for Apprentice purposes.
- Prepare reports/returns pertaining to Placement and Apprentice activities.
- Ensuring sanction of all Scholarship/ Welfare Schemes to the students.
- To act as Library Officer for smooth management of the e-Library and procurement of textbooks, reference books & Journals etc.
- To act as Co-ordinator for all Skill Development Programmes/Competitions prescribed by the Odisha Skill Development Authority (OSDA), Bhubaneswar.
- To act as Co-ordinator in the matter of affiliation/approval/accreditation of SCTE&VT/AICTE/ NBA etc.
- Taking Theory/Practical classes of respective branch/discipline as assigned by the Principal.
- Perform duties assigned by SCTE&VT, Odisha, Bhubaneswar/ DTE&T,Odisha, Cuttack and SD&TE Department.
- Perform any other work in the interest of the institution/public duty as assigned by the Principal.
|
|
3
|
SENIOR LECTURER (HOD)
|
- Administrative work of the Department / Division/Section entrusted by Principal as Head/ overall In charge.
- Teaching in Practical/Theory subjects as assigned by the Principal and remedial classes for poor-performing students.
- Maintain Attendance Registers of the students, Lesson Plans, Assessment Registers and progress Register/Reports etc.
- Supervision / Verification of Attendance Registers of the students, Lesson Plans, Assessment Registers and progress Register/Reports etc. prepared by other Faculties of the Department/course as assigned by Principal.
- Duties connected with the conduct of Admission, Examination, Evaluation of Examination of the students.
- Conducting Awareness Programmes on Career opportunities in Technical Education in the state.
- Conducting Seminars, webinars and various academic workshops etc. relating to the Department.
- Develop Learning materials/Resource materials for Theory and Laboratory classes.
- R&D work on Industrial problems and Projects and other work for the promotion of Industry Institute Partnership.
- Perform Training and consultancy work for Internal Revenue Generation.
- Publication of Technical Papers in Journals.
- Preparation and submission of Project Proposal for funding to the Institute from External Sources and other resource mobilisation for the Institute.
- Participating in refresher courses for up-dation of knowledge and skill.
- Guiding students for Innovation, Entrepreneurship and Hackathon etc.
- Dissemination of information for students development and community development.
- Accompanying students in study visits /Industrial Visits/ Industrial Training of the students.
- Remain in charge of additional responsibility of the institution such as Library/Hostel/Examination etc. and extracurricular activities such as Games and sports, Cultural Association, Eco Club, Idea Lab etc.
- Conduct Employment generating/Skill development Training Programme for unemployed youth wherever assigned.
- Perform students Counselling and act as proctor of students.
- Perform different Placement related activities.
- Prepare and maintain the different Reports and Returns and also MIS of various kinds in the Institution as assigned.
- Perform such work related to maintenance and upkeep of Equipment, Laboratories, Buildings and other institution properties.
- Perform duties connected to supervision/inspection of different works at other institution wherever assigned.
- Public relation for Institutional development and community development.
- Convening Parent-Teacher meetings and also interact with students for their well being.
- Organising and Co-ordinating different Consultancy work for IRG and work on different industrial and socially relevant projects.
- Development and Management of Institutional Infrastructure/Facilities.
- Perform duties assigned by SCTE&VT, Odisha, Bhubaneswar/ DTE&T, Odisha, Cuttack and SD&TE Department.
- Perform any other work in the interest of the institution/public duty as assigned by the Principal.
|
|
4
|
WORKSHOP SUPERINTENDENT
|
- The Workshop Superintendent is the Head of all the workshops of the Institution and is responsible to the Principal in all matters concerned with the Workshop instruction, proper utilization of men, materials and machinery and maintenance in workshop and services to various departments.
- Planning, scheduling, organizing, coordinating and monitoring workshop training, sessions and tasks of the institution.
- Design, develop and test instructional materials and tasks for skill training.
- Procurement, erection/installation and commissioning of plant and equipment in the workshops.
- Procurement and storage of raw materials, tools instruments.
- Guide students in the performance of practical tasks and skill exercises and evaluate their performance.
- Advice and assist the students and faculty members in the fabrication of their project work and participate in professional development activities.
- Manage the maintenance of equipment and tools in the workshops including preventive and breakdown maintenance, lay down safety procedures.
- In absence of Sr. Lecturer, perform all the duties & responsibilities of Sr.Lecturer of Mechanical Engineering.
- Taking Theory/Practical classes of Mechanical Engineering disciplines as assigned by the Principal.
- Perform duties assigned by SCTE&VT, Odisha, Bhubaneswar/ DTE&T, Odisha, Cuttack and SD&TE Department.
- Perform any other work in the interest of the institution/Public duty as assigned by the Principal.
|
|
5
|
LECTURER
|
- Teaching in Practical/Theory subjects of the discipline as assigned by Principal and remedial classes for poor-performing students.
- Maintain Attendance Registers of the students, Lesson Plans, Assessment Registers and progress Register/Reports etc.
- Duties connected with the conduct of Admission, Examination, Evaluation of Examination of the students.
- Conducting Awareness Programmes on Career opportunities in Technical Education in the state.
- Conducting Seminars/Workshops etc.
- Develop Learning materials/Resource materials for Theory and Laboratory classes.
- R&D work on Industrial problems and Projects and other work for the promotion of Industry Institute Partnership.
- Perform Training and consultancy work for Internal Revenue Generation.
- Publication of Technical Papers in Journals.
- Preparation and submission of Project Proposal for funding to the Institute from External Sources and other resource mobilisation for the Institute.
- Participating in refresher courses for up-dation of knowledge and skill.
- Guiding students for Innovation, Entrepreneurship and Hackathon etc.
- Dissemination of information for students development and community development.
- Accompanying students in study visits /Industrial Visits/ Industrial Training of the students.
- Remain in charge of stock and store of Laboratory/Department/Sections wherever assigned.
- Remain in charge of additional responsibility of the institution such as Library/Hostel/Examination etc. and extracurricular activities such as Games and sports, Cultural Association, Eco Club, Idea Lab etc.
- Conduct Employment generating/Skill development Training Programme for unemployed youth wherever assigned.
- Perform students Counselling and act as proctor of students.
- Perform different Placement related activities.
- Perform such work related to maintenance and upkeep of Equipment, Laboratories, Buildings and other institution properties.
- Perform. duties connected to supervision/inspection of different works at other institution wherever assigned.
- Perform different Consultancy work for IRG and works on different industrial and socially relevant projects as assigned.
- Perform duties assigned by SCTE&VT, Odisha, Bhubaneswar/ DTE&T, Odisha, Cuttack and SD&TE Department.
- Perform any other work in the interest of the institution/Public duty as assigned by the Principal/Head of the Department (HOD).
|
|
6
|
LAB ASSISTANT
|
- Support & assist the Faculty on taking Lab classes Stock & store of tools ,equipments and machineries
- To support the faculties & students in practical classes
|
|
7
|
SECTION OFFICER
|
Overall supervision of all official works.
|
|
8
|
JUNIOR ASSISTANT / ACCOUNTANTS
|
To support in disposing official and financial work
|
|
9
|
JUNIOR LIBRARIAN
|
To manage activities of Library
|
|
10
|
OUTSOURCING STAFF
|
Supporting in the execution of above works.
|
MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
- This organization functions on official procedures laid, amended & informed by Government time to time to follow. For academic activities. AICTE New Delhi and SCTE&VT, Odisha norms are followed.
- The decisions made at Head Quarter [Directorate of Technical Education & Training, Odisha, Cuttack level or at Govt. level are conveyed to this organization to follow.
- Any decision required for institutional activities / functions are made under the overall supervision of the Principal (the institution level top authority) in consultation with HODs and other staff.
- However, there are a number of committee under the chairmanship of senior faculties along with a institutional governing body under the chairmanship of District Magistrate and Collector, Sambalpur
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
- The main function is teaching both theory and practical subjects and evaluation of Students performance (Examination) as per syllabus framed by SCTE&VT, Odisha, Bhubaneswar by the teaching staff (Lecturers) & Instructional staff (Lab Asst.) Award of Diploma is by SCTE&VT, Odisha, Bhubaneswar
Administrative functions including financial transactions are being performed by Principal and Office Superintendent (Section Officer) and his colleagues.
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
- This organization does not frame any rules/regulations rather obeys the rules/regulations framed by Govt. as amended from time to time.
- Instructions are also given from Directorate level for daily functioning.
Records of Rules/regulations/instructions in the form of Govt. manuals are available in this organization.
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
- Students documents
- Services Books of Employees
- Acquaintance & Cashbooks
- Passbooks & other financial documents
- AICTE manuals & guidelines
- Govt. of Odisha instructions & guidelines
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
This organization is not having the purview of any arrangement in formation of policies
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
|
Sl No
|
Name of the Committee
|
Name of the head of the body
|
Activity
|
Remark
|
|
1
|
Governing Body
|
Collector & District Magistrate, Sambalpur
|
Overall governing of the institution
|
|
|
2
|
STUDENTS GRIEVANCE REDRESSAL COMMITTEE (SGRC)
|
Principal
|
Attend to and dispose grievance made by students on different issues.
|
|
|
3
|
SC & ST COMMITTEE
|
Principal
|
enquire into all allegations, complains of ST & SC Employees and students and suggest award of punishment / initiate disciplinary action against the erring staff/student(s)
|
|
|
4
|
INTERNAL COMPLAINTS COMMITTEE (ICC)
|
HOD (Electrical)
|
enquire into all allegations, complains of Women Employees & students and suggest award of punishment / initiate disciplinary action against the erring staff/student(s)
|
|
|
5
|
GRIEVANCE REDRESSAL CELL FOR FACULTY/ STAFF
|
Principal
|
Attend to and dispose grievance made by staff members of the institute
|
|
|
6
|
Anti Ragging Committee
|
Principal
|
inquire into any complaint of ragging and recommended disciplinary action against the erring student(s) as & when required
|
|
|
7
|
Hostel Disciplinary-cum-Advisory Committee
|
Sri S.K. Ray, Lect (E&TC)
|
To look after overall functioning of all Hostels
|
|
|
8
|
Sports & Cultural Committee
|
Sri S.K. Ray, Lect (E&TC)
|
Sports & cultural activities
|
|
|
9
|
Internal quality assurance cell
|
Principal
|
To check and assure quality of Teaching-learning, academic descipline
|
|
| 10 |
Institute Industry Cell |
Principal |
Industry visit, internship, seminars and talk by experts, campus placements |
|
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
|
Sl No.
|
Name
|
Designation
|
Phone No.
|
E-mail
|
Address
|
|
1
|
2
|
3
|
4
|
5
|
6
|
|
1
|
Shri Sudhansu Ray
|
Principal
|
9937823658
Office- 0663-2560070, 8763871726
|
gpsambalpurprincipal@gmail.com
principal_gpsambalpur@rediffmail.com
|
G.P. Sambalpur
|
|
2
|
Smt Prity Aniva Xess
|
Senior Lecturer & HOD (Mechanical)
|
7978744877
|
prityxess@gmail.com
|
G.P. Sambalpur
|
|
3
|
Smt Rupa Bhengraj
|
Workshop Superintendent
|
9861889885
|
rupabhengraj@gmail.com
|
G.P. Sambalpur
|
|
4
|
Smt Swetapadma Sahoo
|
Senior Lecturer in Civil
(Deployed to G.P. Dhenkanal)
|
7978688157
|
swetapadmasahoo92@gmail.com
|
G.P. Dhenkanal
|
|
5
|
Shri Saroj Kanta Ray
|
Lecturer in E&TC
|
9438840794
|
skray_plb53@rediffmail.com
|
G.P. Sambalpur
|
|
6
|
Shri Asit Ranjan Prusty
|
Lect. in Computer Application (Deployed to G.P. Angul)
|
7978640727
|
asit.asit123@gmail.com
|
G.P. Angul
|
|
7
|
Ms Lipsarani Bagh
|
Lect. in Electrical
|
8594824266
|
lipsaranibagh08@gmail.com
|
G.P. Sambalpur
|
| 8 |
Ms Sushmita Bag
|
Lecturer in English
|
9937290258
|
bagsushmita@yahoo.com
|
G.P. Sambalpur
|
|
9
|
Smt Reeta Parida
|
Sr. Lecturer in Mechanical
|
8093587402
|
reetaparida5030@gmail.com
|
G.P. Sambalpur
|
|
10
|
Smt Swagatika Babu
|
Sr.Lecturer in Mechanical
|
9337757884
|
swagatikababu1989@gmail.com
|
G.P. Sambalpur
|
|
11
|
Smt Shushree Sangita Patel
|
Lecturer & HOD I/C (Civil)
|
7873001669
|
er.shushree@gmail.com
|
G.P. Sambalpur
|
|
12
|
Smt Arunima Pradhan
|
Lecturer in Civil (Deployed to GP Angul)
|
7978553609
|
arunima.civil@gmail.com
|
G.P. Angul
|
|
13
|
Ms Supritika Sundi
|
Lecturer in Chemistry
|
7008162152
|
supreetika@gmail.com
|
G.P. Sambalpur
|
|
14
|
Smt Namita Jena
|
Jr. Lab Asst. (Mechanical)
|
7008072809
|
namitajena0@gmail.com
|
G.P. Sambalpur
|
|
15
|
Smt Domonica Kerketta
|
Jr. Lab Asst. (Electrical)
|
6370625520
|
domonicakerketta@gmail.com
|
G.P. Sambalpur
|
|
16
|
Shri Shaktikanta Sendha
|
Jr. Lab Asst. (Physics)
|
8895163326
|
sendhashaktikanta@gmail.com
|
G.P. Sambalpur
|
|
17
|
Shri Alok Kumar Naik
|
Jr .Lab Asst. (Workshop)
|
7008155119
|
alok1991naik@gmail.com
|
G.P. Sambalpur
|
|
18
|
Smt Jimmy Manisha Lakra |
Junior Lab. Asst. (Chemistry) |
8249667656 |
lakrajimmy27@gmail.com |
G.P. Sambalpur |
|
19
|
Shri Bikash Chandra Mishra (Deployed to G.P. Sambalpur from Govt. ITI, Hirakud)
|
Senior Assistant
|
9938212117
|
mishrabikash84@gmail.com
|
G.P. Sambalpur
|
|
20
|
Ms Babita Parida
|
Junior Assistant |
8249700778 |
babitaparida183@gmail.com |
G.P. Sambalpur |
| 21 |
Shri Prasanjeet Khakha |
Junior Librarian |
7436920877 |
xaxajeet17@gmail.com |
G.P. Sambalpur |
MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
|
SL No.
|
Name
|
Designation
|
Gross Pay
|
|
1
|
Shri Sudhansu Ray
|
Principal
|
172372
|
|
2
|
Smt Prity Aniva Xess
|
Senior Lecturer & HOD I/C (Mechanical) |
113220 |
|
3
|
Smt Rupa Bhengraj
|
Workshop Superintendent |
109854 |
|
4
|
Smt Swetapadma Sahoo
|
Senior Lecturer in Civil
(Deployed to G.P. Dhenkanal)
|
109854
|
|
5
|
Shri Saroj Kanta Ray
|
Lecturer & HOD I/C (E&TC)
|
135711
|
|
6
|
Shri Asit Ranjan Prusty
|
Lect. in Computer Application (Deployed to G.P. Angul)
|
87057
|
|
7
|
Ms Lipsarani Bagh
|
Lect. in Electrical
|
87057
|
| 8 |
Ms Sushmita Bag
|
Lecturer in English
|
87057
|
|
9
|
Smt Reeta Parida
|
Sr. Lecturer in Mechanical
|
106641
|
|
10
|
Smt Swagatika Babu
|
Sr. Lecturer in Mechanical
|
103581
|
|
11
|
Smt Shushree Sangita Patel
|
Lecturer & HOD I/C (Civil)
|
87057
|
|
12
|
Smt Arunima Pradhan
|
Lecturer in Civil (Deployed to GP Angul)
|
87057
|
|
13
|
Ms Supritika Sundi
|
Lecturer in Chemistry
|
87057
|
|
14
|
Smt Namita Jena
|
Lab Asst. (Mechanical)
|
54162
|
|
15
|
Smt Domonica Kerketta
|
Lab Asst. (Electrical)
|
54162
|
|
16
|
Shri Shaktikanta Sendha
|
Lab Asst. (Physics)
|
54162
|
|
17
|
Shri Alok Kumar Naik
|
Lab Asst. (Workshop)
|
54162
|
|
18
|
Smt Jimmy Manisha Lakra |
Lab. Asst. (Chemistry) |
54162 |
|
19
|
Shri Bikash Chandra Mishra (Deployed to G.P. Sambalpur from Govt. ITI, Hirakud)
|
Senior Assistant
|
55601
|
|
20
|
Ms Babita Parida
|
Junior Assistant
|
30447
|
|
21
|
Sri Prasanjeet Khakha
|
Junior Librarian
|
33201
|
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
Institute Website- www.gpsambalpur.com
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
Through Public Information Officer (PIO) of the institute
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
Public Information Officer (PIO):
|
Sl.
|
Name
|
Designation
|
Mobile No.
|
E-Mail
|
|
1
|
2
|
3
|
4
|
5
|
|
1
|
Sri Saroj Kanta Ray
|
Lect. (E&TC) & PIO
|
9438840794
|
skray_plb53@rediffmail.com
|
|
2
|
Sri Alok Kumar Naik
|
Lab Asst. (Workshop) & APIO
|
7008155119
|
alok1991naik@gmail.com
|
First Appellate Authority (FAA):
|
Sl.
|
Name
|
Designation
|
Mobile No.
|
E-mail
|
|
1
|
2
|
3
|
4
|
5
|
|
1
|
Sri Sudhansu Ray
|
Principal
|
9937823658
|
gpsambalpurprincipal@gmail.com
|
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]