District Panchayat Office, Jharsuguda

Introduction

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Objective/ Purpose of the Public Authority:

    Gram Panchayat is the Local self Governance at the grassroot level, established through enactment of legislation i.e. The Odisha Gram Panchayat Act 1964. As an institution of self Govt. betterment of rural life is the main aims & objective aim of the organization. This institution is instrumental in bringing changes in rural areas. To supervise & conduct the PRI Election.

2. Mission/ Vision Statement of the Public Authority:

a) To achieve rural prosperity and to ensure quality life and qualitative livelihood for the rural poor.
b) To implement schemes for the upliftment of rural poor.

3. Brief History of the Public Authority and Context of its Formation:

    An act was enacted by the state legislature in the Tenth year of the Republic of India i.e.1960 to establish District Panchayat Office in the state of Odisha.

 4. Duties of the Public Authority:

    Supervision of 3-Tire PRIs Election, that is Sarpanch Samiti member & Zila parisad.

5. Main activity/function of the public authority:

   To supervise & conduct the PRI Election.

6. List of services being provided by the public authority with a brief write-up on them:

    Every working Monday is grievance day to hear the grievance of Public.

7. Organizational Structure diagram at various levels namely state, directorate, region district, block etc.

    PR & DW Department, Odisha → District Panchayat Office, Jharsuguda (District Office: G.P. Section) →  all Block Development Office under Jharsuguda district →  all Panchayat Executive Officer(PEOs)  under Jharsuguda district

 8. Nil

 9. Nil

10. Nil

11. Address of the Main Office and other Offices at Different Levels:

     District Panchayat Office, jharsuguda
     At/Po.-Jharsuguda
     Dist.-Jharsuguda
     Pin-768204

12. Morning hours of the office:

      10:30 A.M. to 1:30 P.M.

13. Closing hours of the office:

       2:00 P.M. to 5:30 P.M.

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.

Designation

Power

Duties

Administrative

Financial

Statutory

Other

1

2

3

4

5

6

7

1

D.P.O

Yes

Yes

Yes

Yes

-

2

S.D.P.O (vacant)

 

 

Yes

Yes

-

3

Head Clerk( Vacant)

-

-

Yes

Yes

-

4

Sr. Clerk

-

-

Yes

Yes

-

5

Jr. Steno (vacant)

-

-

 

Yes

-

6

Jr. Clerk (2 nos.) 

-

-

 

Yes

-

7

Driver (vacant)

-

-

 

Yes

-

8

 Peon (3 nos.) (1 vacant)

-

-

 

Yes

-

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

      The head of the public authority takes the final decision on the subject as per the powers and duties assigned. Various laid down procedures of Government and different levels are being followed while taking a decision on various matters. All decisions which affect public are disseminated to the public through various means of communication.

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.

Activity

Time Frame/ Norm

Remarks

1

2

3

4

1

 

 

 -

2

 

 

  

3

 

 

 -

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.

Name of Acts, Rules, Regulations etc.

Brief Gist of the Contents

Reference No., if any

Price in case of Priced Publication

1

2

3

4

5

1

Odisha Gram Panchayat Act 1964

-

-

-

2

Odisha Gram Panchayat Rules 2014

-

-

-

3

Odisha Gram Panchayat Election Rules1965

-

-

-

4

Odisha Gram Panchayat Minor Forest Produce Administration Rules

      
5

Odisha Panchayat Samit Act 1959

      
6

Odisha Panchayat Samit Election Rues 1991

      
7

Odisha Zilla Parishad Election Rules 1994

      

8

Odisha CCA Rules

-

-

-

9

O.G.F.R.

-

-

-

10

Odisha Pension Rules

-

-

-

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.

Nature of Record

Detail of Information Available

Unit/ Section, where Available

Retention Period, where Available

1

2

3

4

5

1

S.R I (Office Establishment)

Transaction

cash

Permanent

2

S.R III (DA & SF of members)

Transaction

cash

Permanent

3

S.R.II (Honorarium of Sarpanch & naib Sarpanches)

Transaction

cash

Permanent

4

S.R VIII (PRI Election) not included in general cash book

Transaction

cash

Permanent

5

Main cash book

Transaction

cash

Permanent

6

Stock Register

Election material stock

 

Permanent

7

Acquaintance roll

-

 

Permanent

8

Bill Register

-

 

Permanent

9

Book of Drawal

-

 

Permanent

10

RTI case Register

RTI cases

    
11

Postage stamp register

      
12

Despatch register

      

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-Mail

Address

1

2

3

4

5

6

7

8

1

Sri Chinmaya Ku. Panigrahi

I/C D.P.O

06645-291033

 

 

 

Districi Panchayat Office, Jharsuguda, At/Po.-Jharsuguda, Dist.-Jharsuguda

3

Smt. Sabita Behera

S.R.A

-do

 

 

-

 

4

Sri Upendra Kumar Digi

J.R.A

-do-

 

 

-

 

5

Sri Kishore Ch. Bhoi

J.R.A

-do-

 

 

-

 

6

Sri Rupchan sahu

Peon

-do-

 

 

-

 

7

Sri Gangadhar Meher

Peon

-do-

 

 

-

 

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.

Name

Designation

Pay Scale
(In Rs.)

Grade Pay / Level

1

2

3

4

5

1

Sri Chinmaya Ku Panaigrahi

S.D.P.O & I/C D.P.O

47600-151100

 

4800

Level-11

2

Sabita Behera

SRA

29200-92300

 

2800

Level-8

3

Sri Upendra Ku Digi

JRA

19900-63200

 

1900

Level-4

4

Sri Kishore Ch. Bhoi

JRA

19900-63200

 

1900

Level-4

5

Sri Rupchan Sahu

Peon

18000-56900

1800

Level-3

6

Sri Gangadhar Meher

Peon

18000-56900

1800

Level-3

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

Note: Criteria for data base and its hoisting on Websites should be done on priority basis for activities like issue of permits, issue of authorization, grant of concessions, licenses etc.

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.

Facilities Available

Nature of Information Available

Working Hours

1

2

3

4

1

District Website

About district administration and other information

-

2

Library

Act & Rules

-

3

Notice Board

 Tender/ Quotation of this office and received from other office

-

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Asst. Public Information Officer (APIO):

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Upendra Ku. Digi

JRA

06645-291033

 

 

 

Districi Panchayat Office, Jharsuguda, At/Po/Dist.-Jharsuguda

Public Information Officer (PIO):

 

Sl. No.

Name

Designation

Office Ph. No.

Mobile No.

Fax

E-mail

Address

1

2

3

4

5

6

7

8

1

Sabita Behera

SRA

06645-291033

 

 

 

Districi Panchayat Office, Jharsuguda, At/Po/Dist.-Jharsuguda

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

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