Introduction
Background of this Hand-Book (Right to Information Act. 2005):
As per RTI Act-2005 and Odisha RTI Rules,2005.
Objective / Purpose of this Hand-Book:
As per RTI Act-2005 and Odisha RTI Rules,2005.
Who are the Intended users of this hand-books?
As per RTI Act-2005 and Odisha RTI Rules,2005.
Organisation of the information in this hand-book.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Definitions of various terms used in the handbook.
As per RTI Act-2005 and Odisha RTI Rules, 2005.
Contact person.
As per RTI Act-2005 and Odisha RTI Rules,2005.
Procedure and Fee Structure.
As per RTI Act-2005 and Odisha RTI Rules,2005.
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
Name of the Institution:
Government Polytechnic, Sonepur - 767017
Location:
The Institution is located in a serene atmosphere at 3Kms from District Head Quarter, Subarnapur on NH-57 (Sonepur-Bolangir Road).
Objective
1. To develop and create an institution of academic excellence.
2. Continually improve our performance through dissemination of quality education and enhanced acceptance of our diploma holders by several
corporate worlds.
3. Encourage the professional growth of our academic and sustain financial stability.
4. Providing suitable technical education and training along with skill up gradation training module to diploma holders as well as unemployed youth
of the society.
Mission:
1. To be preferred choice for students, faculty and recruiters.
2. To disseminate knowledge in cutting edge technology.
3. To equip the students with latest development in Technology thereby making them market ready.
4. To create our own Identity at National Level.
Vision:
To contribute to the growth of Odisha and India through excellence in Technical Education. To serve as a valuable resource centre for Industry and Society.
Brief history of Public Authority:
In pursuance of the policy initiative of MHRD , Govt. of India for promotion of Technical education in unserved / under –served Districts of Odisha state under the scheme "submission on polytechnics" a new Government polytechnic have been established at Sonepur, and inaugurated on 8th Feb. 2013 by Hon’ble Chief minister Sj.Naveen Pattnaik. All India Council for Technical Education, (AICTE)New Delhi has approved vide Notification No.AICTE/ERO/Sub-mission Scheme/Govt. Poly/2013-14 dt.30.04.2013to run the following three year Diploma courses with respective intake w.e.f the academic session2013-14. Also the Polytechnic has been affiliated to State Council for Technical Education& Vocational Training, Odisha under the Administrative control of Directorate of Technical Education and Training,(DTE&T) Odisha, Cuttack and Skill Development and Technical Education (SD&TE) Department, Govt. of Odisha, Bhubaneswar.
Duties of the Public Authority
1. Academic and Administrative management of the institution.
2. Promoting industry institute collaboration in the industry oriented training and developmental activities.
3. Promoting and coordinating continuing education activities.
4. Organizing and coordinating consultancy services with industries and other community.
Main activities of the Public Authority:
Administrative and academic control over the sections like establishment, accounts ,stores, training and placement, examinations and all the
departments of each engineering branches of the institute.
List of services being provided by the Public Authority:
The institution offers three years diploma engineering courses of branches like Civil Engineering, Electrical Engineering, Mechanical Engineering and Metallurgical Engineering, with intake capacity of 60, 60, 60 and 30 respectively.
Office hour of the public authority
Opening hour: 10.00 am
Closing hour: 5.00 pm
Morning (April-June)
Opening hour: 7.00 am
Closing hour: 1.00 pm
Expectation of public authority from the public for enhancing effectiveness and efficiency
Public authority expects a harmonious cooperation and coordination at all level from students, their parents and public in general
Organizational structure:
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
|
Sl. |
|
||
|
1 |
Designation |
Principal |
|
|
Power |
Administrative |
Head Of the institution |
|
|
Financial |
Drawing & Disbursing Power and sanctioning authority |
||
|
Others |
Public relation and interaction with parents & other local administrators |
||
|
Duties |
General administration work of institute |
||
|
Look into all the finical activities of the institution |
|||
|
Student counseling and continuing education programme |
|||
|
To contact with different local authorities for overall development work of the institution |
|||
|
2 |
Designation |
Senior Lecturer |
|
|
Power |
Administrative |
Departmental, administrative & academic activities and coordination of day to day works of the other staff of the department |
|
|
Financial |
Purchase of raw-material, maintenance of equipment, machine & tools of department and member in purchase committee |
||
|
Others |
Public relation and interaction with parents about the students' progress and performance. |
||
|
Duties |
Teaching of diploma level as per syllabus. Student counselling and continuing education programme. Purchase of raw materials, maintenance of equipment, machines and tools |
||
|
3 |
Designation |
Training Superintendent |
|
|
Power |
Administrative |
Co-ordination with industries/organization and CPC for placement of pass out students and to assist Principal in day to day activity. |
|
|
Financial |
|
||
|
Others |
Tracer study of all students |
||
|
Duties |
Co-ordination with industries/organization and CPC for placement of pass out students. Organizing study visit to different industries, technical seminar. Guiding and monitoring the students for their employment |
||
|
4 |
Designation |
Workshop Superintendent |
|
|
Power |
Administrative |
Planning, scheduling, organizing and monitoring of workshop activities. Designing, development and testing of instructional material and different task for skill up gradation training programme. |
|
|
Financial |
Member in Purchase Committee |
||
|
Others |
Public relation and interaction with parents about the students' progress and performance. |
||
|
Duties
|
Monitors workshop classes/jobs/assignment/instructions Managing and maintaining various equipment, tools, jigs, fixtures including preventive and breakdown maintenance schedules. Participating with professional developmental activities. Issue of raw materials, machines, instruments, tools etc. from the main store. |
||
|
5 |
Designation |
Lecturer |
|
|
Power |
Administrative |
Assisting to the Principal and Sr. Lect. of the department for general administration and overall development of the institute |
|
|
Financial |
|
||
|
Others |
Public relation and interaction with parents about the students' progress and performance. |
||
|
Duties
|
Teaching Diploma and courses along with conducting practical classe Organizing co-curricular and extra-curricular activities of the institute. |
||
|
6 |
Designation |
Lab. Assistant |
|
|
Power |
Others |
|
|
|
Duties
|
|
Conducting experiments in the laboratory for the learning of students. Arranging materials, samples, demonstrative charts, tools, and equipment required for laboratory work. Receiving tools and issue of materials required for Lab. Work and maintenance of tools and equipment. Act as custodian and help in physical verification from time to time. Storage and accounting of raw materials, tools and equipment |
|
|
Sl. |
|
|
|
7 |
Designation |
Librarian |
|
Power |
|
|
|
Duties
|
Distribution of books to the students/collecting backs the issued books and proper maintenance of books and periodicals. Planning and developing the library for effective utilization of library services. |
|
|
8 |
Designation |
Section Officer |
|
Power |
|
|
|
Duties
|
Maintaining personal files of staff members of the institute, putting up of increments sanction, allotment of quarters, keeping up Govt. Notification records, distribution of scholarships/stipends to students etc. Maintain all routine files and records, reply all correspondences relating to the institution. Maintain accounts and all Cash books and all records. Controlling all confidential records. |
|
|
9 |
Designation |
Junior Assistant |
|
Power |
|
|
|
Duties
|
Storing and maintaining of all items of stock and stores. Maintenance of budget allotment, bill register, pay acquaintances rolls, provisional pension, drawal of bills etc. Maintenance of G.I.R., stock register, dead stock register, issue of raw materials/tools/machines etc. through departmental indent. |
|
MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
The procedure followed in decision making process is done by the recommendation of different committee under guidance of Principal and Governing Body of this institution.
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
1. Infrastructures/ Equipment/ Staff aspects: - As per norms prescribed by AICTE
2. Financial Aspects: -As per Norms & Guidelines by Gov of Odisha.
3. Examination Aspects: - Norms & Guidelines by SCTE & VT. Odish Bhubaneswar.
4. Employees service aspects:- Norms and rules prescribed by Odisha Service Code, CCA rules, Cadre rules, pension rules and others set by Govt. of Odisha.
5. Admission aspects:-Centralized admission through online mod
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
1. List of Office Orders, Circulars, Notifications, letters, Registers, resolutions, proceedings of the meetings, memorandums and other relevant documents etc.
(Example: Register of Files, Register of Registers, Employee Attendance Register, Accounts related registers, RTI registers under Odisha RTI Rules).
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
|
Sl. |
Name |
Designation |
Office Phone No |
|
Address |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
Sri A.K. Rath |
Senior Lect. (MoM) & Principal I/C |
06654-220622 |
Govt. Polytechnic, Sonepur Badajhinki, Sonepur 767 017 |
|
|
2 |
Sri P.L. Behera |
Sr. Lect. (Civil) |
- |
- |
|
|
3 |
Sri D. Lenka |
Lect. (Civil) |
- |
- |
|
|
4 |
Miss P. Bhoi |
Sr. Lect. (Elect.) |
- |
- |
|
|
5 |
Sri K.K. Bhoi |
Lect. Stage-II (Elect.) |
- |
- |
|
|
6 |
Sri H. Nayak |
Lect. (Elect.) | |||
|
7 |
Sri G. Dalai |
Lect. (Elect.) |
- |
- |
|
|
8 |
Sri S.K. Biswal |
Sr. Lect. (Mech.) |
- |
- |
|
|
9 |
Sri B. Munda |
Sr. Lect. (Mech.) |
- |
- |
|
|
10 |
Sri A. Rana |
Lect. (Mech.) |
|||
|
11 |
Sri S.K. Nayak |
Sr. Lect. (Math) |
|||
|
12 |
Sri S.K. Nayak |
Lect. Stage-II (ETC) |
- |
- |
|
|
13 |
Sri T. Behera |
Lect. (ETC) |
- |
- |
|
|
14 |
Sri S. Mallick |
Lect. Stage-II (Physics) |
- |
- |
|
|
15 |
Smt. S. Das |
Sr. Lect. (Chem.) |
- |
- |
|
|
16 |
Sri J.S. Ekka |
Lect. (Eng.) |
- |
- |
|
|
17 |
Sri D.K. Barda |
Lect. (Comp. Sc.) |
- |
- |
|
|
18 |
Sri B.K. Nayak |
Lect. (Humn.) |
- |
- |
|
|
19 |
Sri S.K.Sahu |
Lab. Asst. (W/Shop) |
- |
- |
|
|
20 |
Sri B. Naik |
Lab. Asst. (Chem.) |
- |
- |
|
|
21 |
Sri H. Manikanta |
Lab. Asst. (Phy.) |
- |
- |
|
|
22 |
Sri L. Hembram |
Lab. Asst. (Mech.) |
- |
- |
|
|
23 |
Sri R.K. Gouda |
Lab. Asst. (Civil) |
- |
- |
|
|
24 |
Smt. R. Murmu |
Lab. Asst. (Elect.) |
- |
- |
|
|
25 |
Smt. S. Mallick |
Lab. Asst. (Metallurgy) |
- |
- |
|
|
26 |
Miss L. Sethy |
Librarian |
- |
- |
MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4 (1) (b) (x)]
|
Sl. |
Name |
Designation |
Pay |
Remarks |
|
1. |
Sri A.K. Rath |
Senior Lect. (MoM) & Principal I/C |
- |
Deployed from G.P. Balasore |
|
2. |
Sri P.L.Behera |
Sr. Lect. (Civil) |
74,000/- |
- |
|
3. |
Sri D.Lenka |
Lect. (Civil) |
52,000/- |
- |
|
4. |
Miss P. Bhoi |
Sr. Lect. (Elect.) |
74,000/- |
- |
|
5. |
Sri H. Nayak |
Lect. (Elect.) |
- |
Deployed from DTE&T, Odisha |
|
6. |
Sri K.K. Bhoi |
Lect. Stage-II (Elect.) |
56,100/- |
- |
|
7. |
Sri G. Dalai |
Lect. (Elect.) |
46,200/- |
Deployed to WSC, BBSR |
|
8. |
Sri S.K.Biswal |
Sr. Lect. (Mech.) |
74,000/- |
- |
|
9. |
Sri B. Munda |
Sr. Lect. (Mech.) |
74,000/- |
- |
|
10. |
Sri A. Rana |
Lect. (Mech.) |
50,500/- |
|
|
11 |
Sri S.K. Nayak |
Sr. Lect. (Math) |
74,000/- |
|
|
12. |
Sri S.K.Nayak |
Lect. Stage-II (ETC) |
59,500/- |
- |
|
13. |
Sri T. Behera |
Lect. (ETC) |
52,000/- |
- |
|
14. |
Sri S.Mallick |
Lect. Stage-II (Physics) |
59,500/- |
- |
|
15. |
Smt S.Das |
Sr. Lect. (Chem.) |
- |
Deployed from JES, Jharsuguda |
|
16. |
Sri J.S.Ekka |
Lect. (Eng.) |
56,900/- |
- |
|
17. |
Sri D.K.Barda |
Lect. (Comp. Sc.) |
52,000/- |
- |
|
18. |
Sri B.K.Nayak |
Lect. (Humn.) |
- |
Deployed from G.P, BBSR |
|
19. |
Sri S.K.Sahu |
Lab. Asst. (W/Shop) |
34,500/- |
- |
|
20. |
Sri B.Naik |
Lab. Asst. (Chem.) |
34,500/- |
- |
|
21. |
Sri H. Manikanta |
Lab. Asst. (Phy.) |
34,500/- |
- |
|
22. |
Sri L. Hembram |
Lab. Asst. (Mech.) |
34,500/- |
- |
|
23. |
Sri R. K. Gouda |
Lab. Asst. (Civil) |
34,500/- |
- |
|
24. |
Smt. R. Murmu |
Lab. Asst. (Elect.) |
26,300/- |
- |
|
25. |
Smt. S. Mallick |
Lab. Asst. (Metallurgy) |
- |
Deployed from G.P. Kalahandi |
|
26. |
Miss L. Sethy |
Librarian |
21,700/- |
- |
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
|
Sl. |
Name of the Scheme /Head |
Activity |
Starting date of Activity |
Planned end date of the activity |
Amount sanctioned |
Actual Expenditure Of the last year |
Responsible officer for the quality and the complete execution of the work |
|
|
Salaries (01003) |
|
01.04.2023 |
31.03.2024 |
|
|
DDO |
|
1 |
Pay |
|
-:do: - |
-:do: - |
14818170 |
14818170 |
-:do: - |
|
2 |
D.A. |
|
-:do: - |
-:do: - |
6466133 |
6466133 |
-:do: - |
|
3 |
H.R.A. |
|
-:do: - |
-:do: - |
111871 |
111871 |
-:do: - |
|
4 |
R.C.M. |
|
-:do: - |
-:do: - |
0 |
0 |
-:do: - |
|
5 |
O.A. |
|
-:do: - |
-:do: - |
0 |
0 |
-:do: - |
|
6 |
Arr. Pay |
|
-:do: - |
-:do: - |
380694 |
380694 |
-:do: - |
|
|
TOTAL SALARIES |
|
|
|
21776868 |
21776868 |
|
|
7 |
T.E. (06001) |
|
-:do: - |
-:do: - | 5000 | 2927 | -:do: - |
|
|
OFFICE EXPENSES (08001) |
|
|
|
|
|
|
|
8 |
I)Elect. Dues. (074) |
-:do: - | -:do: - | 900000 | 785221 | ||
|
9 |
II) M.V. (397) |
|
-:do: - |
-:do: - |
40000 |
39442 |
|
|
10 |
III) Other Contg. (506) |
|
-:do: - |
-:do: - |
50000 |
49999 |
-:do: - |
|
11 |
IV) Sudakshya |
|
-:do: - |
-:do: - |
1188800 |
1188800 |
-:do: - |
|
12 |
VI) Scholaship & Stipend |
|
-:do: - |
-:do: - |
10000 |
0 |
-:do: - |
|
13 |
VII) Mobilization of Girl & PW students |
|
-:do: - |
-:do: - |
90000 |
89975 |
-:do: - |
|
14 |
VIII) Materials & Supplies (33002) |
|
-:do: - |
-:do: - |
40000 |
39928 |
-:do: - |
|
15 |
IX) Maintenance Works (21033) |
|
-:do: - |
-:do: - |
15000 |
14995 |
-:do: - |
|
16 |
X) Affiliation Fee |
|
-:do: - |
-:do: - |
60000 |
60000 |
-:do: - |
|
17 |
XI) Wages |
|
-:do: - |
-:do: - |
17000 |
16990 |
-:do: - |
|
18 |
XII) P.P.S.S. (12006) |
|
-:do: - |
-:do: - |
1450000 |
1449400 |
-:do: - |
|
19 |
XIII) Improving Aspiration Level of Trainee |
|
-:do: - |
-:do: - |
18000 |
18000 |
-:do: - |
|
20 |
XIV) Professional Services |
|
-:do: - |
-:do: - |
1693610 |
1684376 |
-:do: - |
|
21 |
XV) OTHER CHARGES (20002) |
|
-:do: - |
-:do: - |
10000 |
9781 |
-:do: - |
|
22 |
XVI) Internet & Website |
|
-:do: - |
-:do: - |
1043500 |
1043120 |
-:do: - |
|
23 |
XVII) Information Education and Communication (IEC) |
|
-:do: - |
-:do: - |
100000 |
99948 |
-:do: - |
|
24 |
XVIII) Computer Consumable |
|
-:do: - |
-:do: - |
15000 |
14990 |
-:do: - |
|
|
Grand Total |
|
|
|
30442778 |
30304757 |
|
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
MANUAL-16
Names, Designations & Other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
|
Sl. |
Name |
Designation |
Office Phone No. |
Office E-mail Id |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Sri H. Manikanta |
Lab. Asst. (Physics) |
06654-220622 |
Public Information Officer (PIO)
|
Sl. |
Name |
Designation |
Office Phone No. |
Office E-mail Id |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Sri J.S. Ekka |
Lect. (English) |
06654-220622 |
First Appellate Authority (FAA)
|
Sl. |
Name |
Designation |
Office Phone No. |
Office E-mail Id |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Sri A.K. Rath |
Sr. Lect. (MoM) & Principal I/C |
06654-220622 |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
Frequently asked questions by public (FAQ)
Q.No.1: What are the branches available in this institute along with their intake capacity?
Ans: The following branches like Civil Engineering-60, Electrical Engineering-60, Mechanical Engg-60 and Metallurgical Engg.-30.
Q.No.2: What is the duration of each branch?
Ans: Each branch of Engineering offers 3 years duration course.
Q.No.3: What is the admission procedure followed in your institute? Ans: Centralized admission is done through online mode (SAMS). Q.No.4: What is the annual fees and donation for the courses?
Ans: Admission fees – i) 5,900/- (for General)
iii) 600/- (for SC/ST having parents income less than 2.5Lakh)
Readmission fees i) 4,900/- (for General)
iii) Nil (for girl students under SUDAKHYA SCHEME)
Q.No.5: Whether there is any provision for hostel accommodation both for boys & girls?
Ans: Yes.
Q.No.6: Whether sufficient library books are available in the institute for the students?
Ans: Yes.
Q.No.7: Whether any first aid or medical facilities is available for the students?
Ans: Yes, first aid is available in the institution and medical facilities available at DHH, Sonepur.
Q.No.8: Whether any scholarship or stipend is awarded to the needy students?
Ans: Yes, the following types of scholarship/stipend are available.
1. Post-metric scholarship (PMS) as per the norms of the Gov of Odisha, Welfare Department.
2. Merit-cum-poverty(MCP) stipend to the meritorious and poor students.
3. National Scholarship for minority students.
4. Financial assistance for children of Building and Other Construction workers(BOC).
5. Financial assistance to the children of “Krishi Vidya Nidhi Yojana” beneficiar
6.Financial assistance for girls students under SUDAKHYA SCHEME.
7.Financial assistance for meritorious girl students under PRAGATI NATIONAL SHOLARSHIP SHECHEME.
8.Financial assistance for orphan students under SWANATH SCHOLARSHIP SCHEME.
9.Financial assistance for orphan students under BIJU SISHU SURAKHYA YOJANA (BSSY) SCHOLARSHIP SCHEME.
10.Financial assistance for physically handicapped students under SAKSHAM SCHOLARSHIP SCHEME.
11.Financial assistance for orphan students under GREEN PASSAGE SCHOLARSHIP SCHEME.