Regional Transport Office, Bhanjanagar, Ganjam

Introduction

Background of this Hand-Book (Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-books?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (I)]

1. Aims & Objectives of the Organization:

   The R.T.O.Bhanjanagar  Ganjam is entrusted with the management of road transport activities including collection of MV Taxes in the Revenue Distirct of Ganjam covering Bhanjanagar subdivision.  This office is also responsible for collection of Motor vehicle revenue on account of taxes on motor vehicles from vehicles registered at bhanjanagar and other state vehicle entering . The main aim and objectives of the organization are to see the transport management such as patterns of passengers and frequent movements.

2. Mission/ Vision:

   Management of Road Safety Standards and pollution control measure taking effective ways of tracking down traffic offenders.

3. History & Background of Its Establishment:

   This office is part of  Commerce & Transport(Transport) Department. R.T.O., is the head of the office assisted by MVI, Junior MVI .Collector Ganjam is the Chairman of the RTA. Bhanjanagar

4. Allocation of Business:

   Registration of Motor Vehicles, issue of Permit, Fitness, Issue & Renewal of DL, Transfer of ownership of vehicles, HPA/ HPC,E-Challan.

5. Duties Performed:

   All staff of the office perform the tasks assigned to them and the combined efforts of all results in achieving the Mission.

6. Details of Services Rendered:

Registration of New Vehicles. Issue of Permit Fitness, New Driving License and Renew of D.L.

7. Citizen's interaction:

   The information on functioning of the office is open as per the provisions of Right to information Act and Odisha Rules.

8. Postal address of the office:

Regional Transport Office, Bhanjanagar, At/Po Bhanjagar, Ganjam, PIN 761126

9. Map of Office located:

The office is situated in Shree Bihar  Chheda bhumi  in front of Banabihar on Bhanjanagar_Phulbani road.

10. Public interaction if any:

Public queries are dealt with very courteously by the staff and officials as it is a public office.

11. Grievance Redressal Mechanism:

   A responsive grievance Redressal mechanism is being adopted.  The Grievance Cell of the Collector & District Magistrate functions on every Monday and every Saturday (Except 2nd Saturday). To ensure the reach the cell functions in different areas and the public grievances are promptly attended  by the concerned authorities.

12. Working Hours Both for Office & Public:

10.00 AM to 5.30 PM, Lunch Breaking from (1.30 PM to 2.00 PM) on all working days.
7.00 AM to 1.00 PM, (Summer time)

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl.

 

1

Designation

R.T.O.

Powers

Administrative

Head of the office

Financial

Drawing and disbursing officer

Statutory

Secretary, RTA

Registering Authority

Licensing Authority

Taxing officer

Tax Recovery officer

Others

 

Duties

 

2

Designation

A.R.T.O.

Powers

Administrative

Assist to RTO

Financial

 

Statutory

Asst. Secretary, RTA

Asst. Registering Authority

Asst. Licensing Authority

Taxing officer

Others

 

Duties

 

3

Designation

M.V.I.

Powers

Administrative

 

Financial

 

Statutory

Inspecting Authority

Others

Testing of Driving Skill

Duties

 

4

Designation

Addl. R.T.O. (enf.)

Powers

Administrative

Assist to RTO

Financial

 

Statutory

Asst. Secretary, RTA

Asst. Registering Authority

Asst. Licensing Authority

Taxing officer

Others

 

Duties

 

5

Designation

Junior M.V.I.

Powers

Administrative

 

Financial

 

Statutory

Inspecting Authority

Others

Testing of Driving Skill

Duties

 

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl.

Activity

Level of action

Time frame

1

2

3

4

1

Issue & Receipt of Letters

Diary Clerk

Same day

2

Receipt of statutory applications

Respective clerks

Same day

3

Marking of Daks

Senior Clerk

Same day

4

processing of the received letter in the log book 

D.A concerned

3 days

5

Approval or rejected

RTO/ 

1 day

6

To prepare final document

 

Same day

7

To sign & return  card

RTO/ ARTO

Same day

8

Deliver of document to applicant

D.A

Same day

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl.

Activity

Time Frame/ Norm

Remarks

1

2

3

4

1

Issuance of driving license or Learners License in SCB card/ Paper

One day passing the test

-

2

Issuance of renewed Driving License or duplicate Driving license in PDF

One day

-

3

Issuance of upgraded driving license (up gradation to include additional categories of vehicle etc.)in PDF

One day passing the test

-

4

Issuance and/ or renewal of Trade certificate in security paper

Seven days

-

5

Issuance of duplicate Trade certificate 

One day

-

6

Issuance of Renewal of Regn. Certificate in PDF

Three days

-

7

Issuance of duplicate Regn. Certificate in PDF

Three days

-

8

Issuance of Regn. Certificates consequent to assignment of new registration mark in PDF

Three days

-

9

Issuance of Registration Certificates consequent to transfer of ownership.

Seven days

-

10

Issuance of Registration Certificates consequent to change of address in  PDF

Three days

-

11

Issuance of  Registration Certificates consequent to recording alteration in the registration certificate  in  SCB card

One day after inspection and certification of the vehicle  by the Inspector  of motor vehicles

-

12

Issuance of Registration Certificates consequent to endorsement/ cancellation of hire purchase/ lease/ hypothecation agreement  etc in PDF.

Three days-

-

13

Issuance / renewal of fitness certificate in PDF

One day after inspection and certification of the vehicle  by the motor vehicles

-

14

Temporary Registration

One day

-

15

N O C  in Form 28

3 days after getting police report

-

16

Conductor license

2 days

-

17

Tax entry in R.C

Same day

-

18

Issue of Temporary permit

Next day of application

-

19

Issue of Permanent permit

15 days

-

20

Issue of T.C.C

Same day

-

 

 MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl.

Name of Act, Rules Regulations etc.

Brief gist of contents

Reference No. if any

Price in case of priced publication

1

2

3

4

5

1

Motor Vehicle Act, 1988

-

-

-

2

Central Motor Vehicle Rules, 1989

-

-

-

3

Odisha Motor Vehicles Rule, 1993

-

-

-

4

Odisha Motor Vehicles Taxation Act, 1975

-

-

-

5

Odisha Motor Vehicles Taxation Rules, 1976

-

-

-

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl.

Nature of Record

Details of Information Available

Units/ Section  where Available

Retention Period  where Available

1

2

3

4

5

1

G.Rs

Concerned D.As

Concerned section

life

2

Permit Register

Concerned D.As

Concerned section

As per record manual

3

Off. Road Register

Concerned D.As

Concerned section

As per record manual

4

Fitness Register

Concerned D.As

Concerned section

As per record manual

5

LLR  Register

Concerned D.As

Concerned section

As per record manual

6

D.L. Register

Concerned D.As

Concerned section

As per record manual

7

V.C.R Register

Concerned D.As

Concerned section

As per record manual
   MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

While all efforts have been made to make this website as authentic as possible, I & PR deptt. and Luminous Infoways will not be responsible for authentication of proactive disclosure and annual report. Respective department and Public Authority is responsible for their information. Users are advised to verify/check any information with the relevant department(s) and/or other source(s), before acting on the information provided in the Portal.

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

Sl.

Name of the board/ councils/ committees

Details of member

Position in the committee

Whether the Minutes  are accessible to public

1

2

3

4

5

1

Regional Transport Authority

Collector & chairman

Chairman

Yes

Regional Transport Officer

Member Secretary

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl

Name

Designation

Mobile No.

E-mail

1

2

3

4

5

1

Sri Bhagirathi Naik

Regional Transport Officer

06821-241414

rto_bhanjanagar@yahoo.in

2

 Sri Kishor Kumar Dey MVI 06821-241414 DO

3

Amit Kumar Mohanty

Jr. Rev. Asst.

06821-241414

Do

4

B Rabindra Patro

Sr. Assistance (Transport)

06821-241414 

DO

5

Jitendra kumar murmu

Inspector of Traffic

 06821-241414  Deputed from RTO,  Koraput

6

Mohan Behera

OMVD Constable

 06821-241414  Deputed from RTO,  Sambalpur

7

S.K Ansuddin

Assistance Sub-inspector of Traffic

 06821-241414  Deputed from RTO,  Ganjam

8

Subhasis Moharana

Junior MVI

 06821-241414  RTO Bhanjanagar

 

 

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl

Name

Designation

Scale of Pay (in Rs.)

1

2

3

4

1

Suvendu Ranjan Ray

 RTO

Pay Level - 13 

2

Smt Sharmila Maharana

IMV

Pay Level - 12 

3

Netrananda Mishra

Jr. MVI Deputaion to RTO Cuttack

Pay Level - 9

4

Sunil kumar Pani

Jr. Assistance Transport

Pay Level - 4 

5

Jitendra Kumar Murmu

Inspector of Traffic

Pay Level - 10

6

Mohan Behera

OMVD Constable

Pay Level - 4  

7

S.K Ansuddin

Asst.Sub-inspector of Traffic

Pay Level - 7 

 

      

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Non-Plan Budget:

Sl.

Major Head

Activity to be performed

Sanctioned budget

Budget estimate

Revised estimate

Exp. For the last year

1

2

3

4

5

6

7

1

Demand No. 21-2041-00-101-1175-RTA

Pay

52,10,000

52,09,000

50,97,400

28,01,818

D P

60,000

-

60,000

8,15,496

D.A

15,07,000

12,15,000

12,71,000

14,17,496

H.R.A

100000

2,03,000

1,90,000

1,13,050

O.A

1500

4500

4100

3235

RCM

2000

10000

7000

53999

T.E

4000

100000

100000

10997

ELECTRICITY

30000

100000

100000

59000

WATER

2000

5000

5000

3000

Telephone

15000

20000

20000

24994

O.C

40000

80000

5,75,000

32,000

M.V

60,000

1,70,000

100000

50,000

Arrear Pay

5,00,000

22,00000

22,00000

6,08,625

Wages to NMR

80,000

2,90,000

9,15,000

70,230

2

D. No. 21-2041-00-102-1454-T.I

Pay

4,50,039

7,67,000

7,73,300

4,82,585

D P

-

-

-

2,59,262

D.A

1,69,300

2,06,000

1,94,000

1,68,760

H.R.A

26,000

38,000

34,560

12,165

Arrear Pay

1,30,000

5,00000

5,00000

1,62,903

T.E

-

7000

5,000

2000

3

D. No. 21-2045-00-104-1451- OTD

Pay

3,62,000

1,40,000

1,30,000

1,88,790

D P

-

-

-

69294

D.A

91000

40000

30000

1,21,167

H.R.A

10,000

10,000

7000

9236

Arrear Pay

25,000

52,200

52,200

65,540

O.A

1200

-

-

-

4

D.No-21-2041-00-101-1055-PD Cell

Pay

1,60,550

500000

4,87,500

70,439

D P

-

-

-

19,765

D.A

44000

1,28000

1,17,700

32,009

H.R.A

8000

18500

17000

391

Arrear Pay

30,000

1,85,000

1,85,000

34,776

T.E

-

3000

2000

500

RCM

-

5000

3000

500


 

Sl.

Major Head

Activity to be performed

Sanctioned budget

Budget estimate

Revised estimate

Exp. For the last year

1

2

3

4

5

6

7

5

D. No.- 21-2041-00-0368-ENF

Pay

17,70,000

18,95,000

8,53,800

9,29,723

D P

2,35,000

1,20,000

1,92,500

2,59,262

D.A

6,15,000

5,33,500

4,93,200

4,74,071

H.R.A

35,000

77,500

60,000

27,409

O.A

1500

1800

1800

3344

RCM

1500

7000

5000

-

T.E

5000

10000

7000

4955

ELECTRICITY

10,000

40,000

30,000

85,000

WATER

5000

7000

5000

1000

Telephone

20,000

30,000

20,000

3130

O.C

8000

30,000

3,20,000

6,965

M.V

50,000

70,000

2,50,000

1,62,750

Arrear Pay

3,50,000

16,00000

-

11,93,758

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

 

 

 

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

 

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

Sl.

Activities for which electronic data available

Nature of information  available

Can it be shared with public

Is it available  on website or is being used as back end data base

1

2

3

4

5

1

Registration data of  vehicles

Details of owner & vehicle

Yes but partly

www.orissatransport.org

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl.

Facility  available

Nature of information available

Working Hours

1

2

3

4

1

Down loading of all types of MV forms

All informations regarding registration/ T.O/ HP/ Tax payment/ I.C/ F.C available

10 A.M to 5.30P.M

MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl No.

Name

Designation

Mobile No.

E-Mail

1

2

3

4

5

1

Smt Sharmila Maharana

MVI

8328919008

sharmila.maha.3811@gmail.com

First Appellate Authority (FAA):

Sl.

Name

Designation

Mobile No.

E-mail

1

2

3

4

5

1

Suvendu Ranjan Ray

R.T.O.

9438144755

suvenduranjanray@gmail.com

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)

Transfer policy availavle with with this Public Authority. (Not Applicable)
Transfer Policy
SL
 Notificatio No. Notification Date Attachment
1 NIl NIL NIL
Transfer Order issued by this Public Authority. (Not Applicable)
Transfer Orders
SL.
 Order No. Order Date Attachment
1 Nil Nil Nil
Procurement Hardware, Software, AMC, Manpower, Outsource or any other Type of Procurement  
Sl. No. Work Order No. Work Order date Procurement Name Attachment
1        
Public Private Partnership (Not Applicable)
SL
Company Name Agreement Date File Number Validuty from - to Public Private
Partnership Project Name		 Attachment
 1 Nil  Nil Nil  Nil   Nil Nil 
RTI Application
Years Total Number on Application Recived Total Number on Application Disposed Total Number on Application Transferred Total
Number on Application Rejected
FY 2022-23 10 8 1 1
 FY 2023-24 24 21 0 3
RTI 1st Appeals
Years Total Number on
Appeal Recived		 Total Number on
Appeal Disposed		 Total Number on
Appeal Rejected		  
FY 2022-23 0 0 0 0
 FY 2023-24 0 0 0 0

Sl.No.

IR No.

Para No.

 Subject

Complied

Received

Attachment

 

1

 

 

 

 

 92/2/2019-20

 

 

 

Part-II-A

Part-II-B

  

Yes / No

CAG / PAC

 

 

 A2

Cash Book of Management of cash 

 Yes

 CAG

 

 

 A3

Irregularities in account for Rs.89.50 lakh draw from Treasury 

 Yes

 CAG

 

 

 A-2

Non realisation of motor vehicles tax and additional tax from Goods Carriages

{Class-3 vehicles) 

 Yes

 CAG

 

 

 B-3

Short realisation of motor vehicles

tax/additional tax from stage carriages plying with valid route permit

 Yes

 CAG

 
 

B-4

Non realisation of motor vehicles tax and additional tax from Contract Carriages

{Class-4B vehicles)

 Yes

 CAG

  
 

B-5

Non realization of revenue due to non

issuance of Permanent Permits{PP) to

Tractor-Trailer combinations.

 Yes

 CAG

  
 

B-6

Non reakisation of compounding fee due to non-disposal of VCRs in respect of

Good Carriages carrying excess load

 Yes

 CAG

  
 

B-7

Short realisation of OTT & Penalty from Class-3 vehicles those GVW below 3000 Kgs

 Yes

 CAG

  
 

B-8

Non realisation of tax and penalty from Educational Institution Buses (Class-SB)

 Yes

 CAG

  

2

27/2022-23

1

  

Non realisation of motor vehicles tax and

additional tax from Goods Carriages

(Class-3 vehicles) for the year 2019-20,

2020-21, 2021-22

 Yes

 CAG

  
   

2

  

Public Harassment during enforcement

 Yes

 CAG

  
     

3

Leakage of revenue due to letting off Contract carriages intercepted by Enforcement who had defaulted payment of tax

 Yes

 CAG

  
     

4

loss of revenue due to short-collection of One Time Tax (OTT)

 Yes

 CAG

  
     

5

Non-realisation of OTT on Tractor and

Trailer

 Yes

 CAG

  
     

6

Same chassis/ engine number registered against multiple vehicle

 Yes

 CAG

  
     

7

Cash Book of Management of cash

 Yes

 CAG

  

3

23/2023-24

1

  

Irregularities in issue of permits and short realisation of tax

 Yes

 CAG

  
     

2

Non realisation of motor vehicles tax and additional tax from Goods Carriages

 Yes

 CAG

  
     

3

Non realisation of motor vehicles tax from Class-VI vehicles.

 Yes

 CAG

  
     

4

Leakage of revenue due to non-issue of challan for driving without valid Fitness Certificate which had expired since long

 Yes

 CAG

  
     

A

Non-issue of challan U/S 192 for using vehicle without valid Fitness(Non Transport Vehicles)

 Yes

 CAG

  
     

5

Leakage of revenue due to non-issue of challan for driving without valid Permit

 Yes

 CAG

  
     

6

Non consideration of homologation price led to the short realisation of MV tax

 Yes

 CAG

  
     

7

Irregular determination of sale value of vehicles and short realisation of MV tax ,

 Yes

 CAG

  
     

8

Non-deducation of Tax deducted at source under section 1941 and 194C of Income Tax Act for Rs.21,996/-

 Yes

 CAG

  
     

9

Realisation of tax from vehicle having no fitness certificate

 Yes

 CAG

  
     

10

Modernization /automation of Driving Tracks and issue of Driving Licence

 Yes

 CAG

  
     

11

Deficiencies in Cash Book and Management of Cash

 Yes

 CAG

  
     

(i)

Non-reconiliation of balance between Case Book and bank Account

 Yes

 CAG

  
     

(ii)

Delay in payment of revenue of the state into the Public Account

 Yes

 CAG

  
     

 

(iii)

Loss of interest due to imprudent fund management

 Yes

 CAG

  
     

(iv)

Non-Maintenance of Contibgent Register

 Yes

 CAG

  
     

(v)

Parking of Road Safety Fund

 Yes

 CAG

  
     

(vi)

Non-aderence of codal provisions in the maintenance of cash book

 Yes

 CAG

  

Sl No

Service Name

Tour Date

1

Vehicle Related

Registration, Permit, Fitness, Tax, Transfer of ownership, Hypothication, Termination, Hypothication addition, Duplicate RC, Change of address in RC, Renewal of Registration Certificate, RC Cancel, Issue of NOC, Converstion of vehicle class

2

Driving Licence related

Issue of LL, Issue of DL, Renewal of DL,Duplicate DL, Change of address DL, Change of Name

Discretonary & Non- Discretonary Grants

Sl No

Grant Name

Grant Type

Grant from Central

Grant value in Rs.

1

Pay

Salary Head

Central/ Global
Allotment

0

2

DA

 

 

0

3

HRA

 

 

0

4

Other Contingency (506)

Non Salary Head

 

75,000/-

5

Electricity (074)

45,000/-

6

Motor Vehicle(397) (Fuel & Hire)

5,88,776/-

7

Telephone Charges (154)

3,000/-

8

Water Charges (149)

1,500/-

9

Wages Salary (000)

17,21,416/-

10

Dividend from others (wages salary)

6,33,147 /-
Foreign Tours of the Chief Minister and the other Ministers of the State by Public Authorities under suo motu disclosure
SL.No. Honble Minister Tour Date Tour Place Tour Purpose of Visit
1
NIL NIL NIL NIL NIL