District Audit Officer, Local Fund Audit, Jagatsinghpur

Introduction

Background of this Hand-Book ( Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-book?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Name of the Public Authority:

District Audit Officer, Local Fund Audit, Jagatsinghpur.

2. Address of the Main Office:

District Audit Office (LFA), Jagatsinghpur,
At-Nimain Bhawan,
1st floor of Town hall, Jagatsinghpur,PIN: 754103

3. Working Hours:

Morning Hour of the Office: 10.00 A.M.

Closing Hour of the Office: 5.30 P.M.

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section - 4(1) (b) (ii)]

Sl.

Designation

Power

Duties

Administrative

Financial

Statutory

Others

1

2

3

4

5

6

7

1

District Audit Officer 

Full Power

Full Power

Making Programs for audit& Issue of Surcharge for nore than Rs-50,000(Fifty Thousant )

Act 1st appellate authority under RTI Act

To Review & approve the DAR's submitted by Auditors

2

Additional District Audit Officer

Full Power

Nil

Supervision of audit work & Issue Surcharge up to Rs-50,000(Fifty Thousand)

Act As PIO

To Review  the DAR's submitted by Auditors

3

Audit Superientendent 

Nil

Nil

Supervision of audit work & Issue Surcharge up to Rs-50,000(Fifty Thousand)

Act As PIO

To Review  the DAR's submitted by Auditors

4

Auditor

Nil

Nil

 Audit Work

Nil

Attached to Different Office work  When Ever nesessary 

5

Senior Assistant (Finance)

Nil

Nil

Prepair bujjet ,Pay  Bill ,& Other Esstablishment Work 

Nil

Mentain Dairy & Despach work

6

Junior Assistant (Finance)

Nil

Nil

Prepair bujjet ,Pay  Bill ,& Other Esstablishment Work 

Nil 

Mentain Dairy & Despach work 

 

7

 

Peon

 

Nil

 

Nil 

 

To Attendent Official Work 

 

Nil 

Act As Process Server &  Attached With Treasury Work  

  MANUAL- 3 

Procedure Followed in Decision Making Process

[Section-4(1) (b) (iii)]

        The supreme authority of decision-making process lies with the District Audit Officer who is assisted by ADAO, Audit Supdt., Auditors, in discharging his duties as per prevailing Act & Rules.

 

  MANUAL- 4 

Norms for Discharge of Functions

[Section-4(1) (b) (iv)]

Conduct of audit in a time bound manner within the approved man days, approval of audit reports & issue show cause/surcharge notices under the relevant rule & ensure compliances from the local authority to settle the para on merit.

 

Sl.

Activity

Time Frame / Norms

Remarks

1

2

3

4

1

Diary at Letter

3 minutes per letter

 -

2

Dispatch of Letter

5 minutes per letter

Regd. documents including

3

Typed Job

30 Pages per day

-

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4(1) (b) (v)]

 

Odisha Local Fund Act, 1948.

Odisha Local Fund Audit Rules, 1951.

Odisha Local Fund Audit Amendment Act Of 1976, 2011, 2015 & 2020.

Sl.

Name/Title of the documents

Type of documents

Brief write up of the documents

From where one can get a copy of Rules, Ragulations, Instructions, Manual & records

Telephone No.

Fax

E-mail & other

Fee charged by the Department for a copy of Rules, Ragulations, Instructions, Manual & records (If any).

1

2

3

4

5

6

7

8

9

1

-

-

-

Finance Dept. (LFA) Branch

-

-

-

-

 

  MANUAL-6 

Categories of Documents Under Control

[Section-4(1) (b) (vi)]

 

      List of Office Orders, Circulars, Notifications, letters, Registers, resolutions, proceedings of the meetings, memorandums and other relevant documents etc.

 

Sl.

Category of the Documents

Name of the Documents and its Introduction in one line

Procedure to obtain the Documents

Held by/ Under control of

1

2

3

4

5

1

Cashbook

General Cashbook

Within 30 days

Sr. Asst.

2

Register

General Stock & Store

Within 30 days

Sr. Asst.

3

Register

TA Register

Within 30 days

Sr. Asst.

4

Register

RTI Register

Within 30 days

Audit Supdt.

5

Reports

DAR's (Draft Audit Reports)

Within 30 days

Auditor in Charge Prog. Section.

   MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

 

All the policy decisions are formulated by the DLFA(O), BBSR & Govt. in Finance Department from time to time which is adhered meticulously for better public services delivery.

   MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

 

8.Boards/Councils/Committees:

The following 3 Nos. of committees are constituted as per mandate.

Sl No.

Name of the Committee

Members

Functions

1

Internal Complaints Committee (ICC)

5

For prevention of sexual harassment at workplace

2

Local Purchase Committee (LPC)

5

To ensure transparency & accountability in procurement of goods for official use.

3

District Level Audit Settlement & Monitoring Committee (DLASMC)

15

Settlement of outstanding audit Para on merit basing on the compliance furnished by local authority supported by relevant documents/ records.

 

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.

Name

Designation

Office
Ph. No.

Mobile No.

E-Mail

Address

1

2

3

4

5

6

7

1

Dewadutta Dhal

Dstrict Audit Officer

06724-296026

9437090080 

daojspur@gmail.com

Dist. Audit Office (LFA), Jagatsinghpur, At-Nimain Bhawan, 1st floor of Town hall, Jagatsinghpur, 754103,

2

 Sasmita Patra Audit Superintendent - 8260341425

- 

-do- 

3

Tapan Kumar Ray

Audit Superintendent

-

9437143350

-

-do-

4

Arjuna Kumar Nayak

Auditor

-

9556799155

-

-do-

5

Pryagyna Bharati Sethi

Auditor

-

8895551441

-

-do-

6

Manoj Kumar Sethi

 Auditor - 6371598637

-

-do-

7

Gayatri Tripathy

 Auditor

-

8249160954

-

-do-

8

Swati Sucharita Parida

 Auditor

-

9090012066

-

-do-

9

Subhadarshini Routray

Auditor

-

8249516436

-

-do-

10

Prasanta Kumar Muduli

 Auditor

-

7437068578

-

-do-

11

Satya Swarup Panda

Auditor

-

6371419708

-

-do-

12

Amulya Kumar Behera

Auditor

-

9337564253

-

-do-
13 Akash Nayak Auditor - 8917586129 - -do-
14 Rian Kumar Mallick Auditor - 9776121109 - -do-

15

 Lingaraj Prasad Das

Senior Assistant (Finance)

- 

9090414386

- 

-do- 

16

Samantara Aisurya Vinayak Das

Junior Assistant (Finance)

- 

7008941741

- 

-do-

17

Ashok Kumar Panda

Peon

-

9861692762

-

-do-

18

Chinmaya  Swain

Peon (Out Sourcing)

 -

7381984560 

- 

-do- 

19

Subramanyam Mallik

Peon (Out Sourcing )

- 

7205448729 

- 

-do- 

20

Santosh Kumar Kandi

Night-Watchman-Cum-Sweeper (Out Sourcing)

  -

9776012304

- 

-do- 

  MANUAL -10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.

Name

Designation

Gross Salary (in Rs.)

1

2

3

4

1

Dewadutta Dhal

District Audit Officer

Rs-101792/-

2

Sasmita Patra

Audit Superintendent

Rs-110600/-

3

Tapan Kumar Ray

Audit Superintendent

Rs-87216/-

4

Arjun Kumar Nayak

Auditor

Rs-60536/-

5

Pryagyna Bharati Sethi

Auditor

Rs-60536/-

6

Manoj Kumar Sethy

Auditor

Rs-56994/-

7

Gayatri Tripathy

Auditor

Rs-56994/-

8

Swati Sucharita Parida

 Audtior

Rs-58765/-

9

Subhadarshini Routray

 Audtior

Rs-56994/-

10

Prasant Kumar Muduli

 Audtior

Rs-56994/-

11

Satya Swarup Panda

Audtior

Rs-56994/-

12

Amulya Kumar Behera

Audtior

 Rs-56994/- 
13 Akash Nayak Audtior Rs-56994/- 
14 Rian Kumar Mallick Audtior Rs-58765/- 

15

Lingaraj Prasad Das

Senior Assistant (Finance)

Rs-57632/-

16

Samantara Aisurya Vinayak Das

Junior Assistant (Finance)

 Rs-32039/- 

17

Ashok Kumar Panda

Peon

Rs-57670/-

18

Chinmaya  Swain

Peon (Out Sourcing) 

Rs-13600/-

19

Subramanyam Mallik

Peon (Out Sourcing) 

Rs-13600/- 

20

Santosh Kumar Kandi

Night-Watchman-Cum-Swepper (Out Sourcing) 

Rs-12600/-

  MANUAL-11 

Budget Allocated to each Agency

[Section-(4) (1) (b) (xi)]

 

Sl No Unit Allotment received during 2023-24 Total expenditure during 2024-25 Balance Amount surrender Remarks
1 PAY-136 Nil 5672305 Nil Nil Up to Feb-25
2 DA-156 Nil 2908267 Nil Nil Up to Feb-25
3 HRA-403 Nil 411341 Nil Nil Up to Feb-25
4 OA-523 Nil 1320 Nil Nil Up to Feb-25
5 RCM-516 20000 20000 Nil Nil  
6 TE-06001 288000 274345 13655 13655  
7 FC-397 84000 78591 5409 5409  
8 OC-506 1128000 1128000 Nil Nil  
9 TC-154 39000 39000 Nil Nil  
10 HQ(MV)943 269040 269040 Nil Nil  
11 S&S-33011 50000 50000 Nil Nil  
12 CC-78012 72000 72000 Nil Nil  
13 FA-560 Global Global Global Global  
14 RRT-09001 123692 123656 36 36  
15 HBA-48016 0 0 0 0  
16 MCA-48001 0 0 0 0  
17 UICF-78118 600000 600000 Nil Nil  
18 LTC-01003 0 0 0 0  
19 EC-074 40000 Nil 40000 40000  

 

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

 

The Programmes are governed under Annual Audit Plan for each Financial Year as per approval of DLFA.

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

 

Not Applicable.

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (l) (b) (xiv)]

 

Information can be accessed by visiting into the website https://www.lfaodisha.nic.in/login.php

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (l) (b) (xv)]

 

  1. Notice Board at the office
  2. Advertisements, tenders related notices are being published through local printed media
  3. Inspection of Records & supply of relevant documents in the Office is also available to the citizen as per provisions of Odisha RTI Rules.
  4. Proactive disclosure of 17 manuals under section-4(1)(b) of RTI Act, 2005 are published in the state RTI portal of Government of Odisha.
  5. Deliverables for each section is framed which is displayed in the concerned section for smooth & timely disposal of official work.

 

Sl.

Activities for which Electronic Date Available

Name of Information Available

Is it Available on Website or is being used as Back End Data Base

1

2

3

4

1

Notice board

Information related to tender / quotation

During office hour

2

Inspection Records in the Office

-

Office Hours

  MANUAL-16 

Names, Designations and other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl.

Name

Designation

Office Ph. No.

Mobile No.

Email

1

2

3

4

5

6

1

Sasmita Patra

Audit Superintendent

06724-296026 

8260341245

daojspur@gmail.com

 First Appellate Authority(FAA):

Sl.

Name

Designation

Office Ph. No.

Mobile No.

Email

1

2

3

4

5

6

1

Dewadutta Dhal

District Audit Officer

06724-296026

9437090080

daojspur@gmail.com

MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

 

Transfer Policy available with this Public Authority

Transfer Policy

Sl. No.

Notification No.

Notification Date

Attachment

 

 

 

 

 

Transfer Order issued by Public Authority

Transfer Orders

Sl. No.

Order No.

Order Date

Attachment

 

                                               Transfer Order issued by Public Authority

                                                          Transfer/ Relive Orders

SlNo.

Financial Year

Order No

Date

Subject

     Attachment

1

2023-2024

1251

06.07.2023

Relieve order of Sri Ananta Prasad Sethi, Auditor on transfer to DAO, Baripda vide DLFA Order No.2946/dtd.08.06.2023

 

2

2023-2024

1152

09.06.2023

Relieve order of Sthita Pragyan Swati, Auditor on transfer to AO, Bhubaneswar,  vide DLFA Order No.2547/dtd.20.05.2023

 

 

 

 

Procurement

Hardware, Software, AMC ,Manpower ,Outsource or any other Type of Procurement

Sl.No.

Financial Year

Invoice  No.

Date

Procurement Item

Amount

1

2022-23

SE256/2022-23

28.02.2023

Dell I3/4GB/w-10”led , Dell USB Keyboard , Dell USB Mouse, UPS Zebronics

39670

2

2023-24

Dash/844/2324

10.05.2023

VOLTAS SAC 185V VERTIS EMERALD, AUTO TAKE STABLIZER 4KVA/90V

51000

3

2023-24

SE212/2023-24

14.11.2023

HP Laserjet M126a Printer, HP Printer LJ M233DW

69200

4

2023-24

SE211/2023-24

14.11.2023

UPS ZEBRONICS

8100

5

2023-24

SE306/2023-24

26.02.2024

CANON 337X CATREDE, HP CARTREDGE 88A, HP LASERJET TONER CARTRIDGE 137A

22600

6

2023-24

SE308/2023-24

27.02.2024

APC 1100VA UPS

21900

7

2024-25

PC/GI-570/24-25

03.06.2024

Quick  Heal TOTAL shield standard 10 user

14900

8

2024-25

SE128/2024-25

11.09.2024

CABINET WITH SMPS CONSISTANT, COMPUTER FORMATING, CPU I3 3rd GEN, FRONTECH UPS BATTERY 12V 7 AH, HP M202dw Power PCB, Mother Board Consistent H61, Printer Repair and Service charge , RAM DDR3 4GB 1600, SMPS CONSISTANT

13950

9

2024-25

SE244/2024-25

22.10.2024

FT LED MONITOR MON-0001

3850

10

2024-25

199

17.02.2025

XEROX MACHINE, HP MONITOR

2,18,500

11

2024-25

SE/3100/2024-25

20.02.2025

OKAYA OPTT29066 260 AH BATTERY,OKAYA TSW 3050/24V, AIO TROLLY

67200

12

2024-25

B-2/24-25/00112

21.02.2025

OFFICE TABLE SIZE OF 3’*5’, GLASS 60”30” SMOKE , LAMINATED BED SIDE TABLE , EXECUTIVE CHAIR , VISITOR CHAIR, SUPREME COLOURS CHAIR , STEEL RACK 78”36”15”/6PCS SHELF , STEEL ALMIRAH 78”36”18” ONLY SHELF , BUCKET 25 LTR , DUST BIN

203310

13

2024-25

JSB/SQ2425/00054

21.02.2025

WATER COOLER

56000

14

2024-25

SE406/2024-25

28.02.2025

APC1100VA UPS, CANON 337X CATREDGE, HP LASER JET TONNER CATREDGE 137A

17300

15

2024-25

456

03.03.2025

DELL USB WIRE KEYBOARD AND MOUSE SET BLACK

1500

16

2024-25

VA/119/24-25

04.03.2025

NAY MICROFRESH SQUARE DINNER SET DLX 32PC, CELLO COPPER BOTTLE MOKSHA 1000, CELLO COPPER BOTTLE ESSENCE 1LTR, CELLO CASABLANCA GOODLINE TUNBLER 6PCS, YEAR TP -10 TUMBLER , BOROSIL LARAH CUP & SAUCER PREMIA 14 CL(12PCS) , BOROSIL LARAH FLUTED DINNER SET -63 PCS

52891

17

2024-25

PC/GI-2208/24-25

04.03.2025

HP ALL IN ONE PC CI5 16 GB RAM 512 GB SSD 27” DISPLAY , HP DESKTOP PC CI5 8GB RAM 512 SSWD 21.5” MONITOR , HP DESKTOP PC R3 8GB RAM 512 GB SSD 20” MONITOR

280000

18

2024-25

PC/GI-2223/24-25

05.03.2025

HP DESKTOP PC I5, 8GB RAM 12GB SSD 22” MONITOR

49750

19

2024-25

246

22.03.2025

LENOVO DESKTOP PC I5 12 GENERATION 8 GB RAM 512 SSD 20” MONITOR, LUMINOUS UPS ,600-VA HP PRINTER

10000

As and when required, different goods are being purchased/procured for official use. This is done as per Delegation of Financial Power Rules, 1978 and OGFR, 2023 u/s 221. As per recommendation of Local Purchase Committee, all necessary goods are being procured observing all formalities under different acts/rules/circulars in this regard.

 

SL No

Financial Year

Subject

Amount

Remarks

1

2022-23

Engagement of 3 nos of  outstanding persons i.e. 2 nos of peon and one sweeper for day to activities of office.

4,19,727.00

 

2

2023-24

-do-

4,69,666.00

 

3

2024-25

-do-

6,76,848.00

 

                                    Total

15,66,241.00

 

 

 

 

Public Private Partnership

Sl. No.

Company Name

Agreement Date

File Number

Validity from to

Public Private Partnership Project Name

Attachment

1

Nil

Nil

Nil

Nil

Nil

Nil

 

 

RTI Application

Years

Total Number of Applications Received

Total Number of Applications Disposed

Total Number of Applications Transferred

Total Number of Applications Rejected

FY 2022-23

14

14

0

0

FY 2023-24

10

10

0

0

FY 2024-25

12

11

0

0

RTI 1st Appeals

Years

Total Number of Applications Received

Total Number of Applications Disposed

Total Number of Applications Transferred

Total Number of Applications Rejected

FY 2022-23

0

0

0

0

FY 2023-24

1

1

0

0

FY 2024-25

1

1

0

0

 

 

CAG & PAC Paras

Sl. No.

IR No.

Para No.

Subject

Completed

Received

Attachment

1

Nil

Nil

Nil

Nil

Nil

Nil

Nil
               

 

Citizen Charter

Sl. No.

Service Name

Purpose for Diploma Students and ITI Trainees ( Services under Odisha Right to Public Services Act, 2012)

1

Nil

Nil

 

 

Discretionary & Non- Discretionary Grants

Sl. No.

Grant Name

Grant Type

Grant from Central

Grant Value in Rs.

1

Nil

Nil

Nil

Nil

 

 

Foreign Tours of the Chief Minister & the other Ministers of the State by Public Authorities under     suo motu disclosure

Sl. No.

Hon’ble Minister

Tour Date

Tour Place

Tour

Purpose of Visit

1

Nil

Nil

Nil

Nil

Nil