Assistant Executive Engineer, Additional Spillway Sub-Division-III, Hirakud, Sambalpur

Introduction

Background of this Hand-Book (Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-books?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (I)]

Office of the Assistant Executive Engineer, Additional Spillway Sub-Division-III, Hirakud, Sambalpur is located at Burla Sambalpur.
Address of the Office:
Assistant Executive Engineer, Additional Spillway Sub-Division-III, Hirakud
At/P.O.: Burla,
Dist.: Sambalpur (Odisha)
This Office comes under the Water Resources Department, Govt. of Odisha.
The main function of this institution is to look after the construction of Additional Spillway with stilling basin, construction of Spill Channel from RD 1440 m to RD 19-00 m (tail) of Additional Spillway Division, Hirakud along with check measurement of all Sub-Division work.

1. Duties of the Public Authorities:
To maintain the Sub-Division administration, technical guidance with check measurement of all Sub-Division works.

2. Address of the Main Office:
Assistant Executive Engineer, Additional Spillway Sub-Division-III, Hirakud
At/P.O.: Burla,
Dist.: Sambalpur

Sub Office:
3. Working Hours:
Opening Hour: 10.00 A.M.
Closing Hour: 05.00 P.M.

MANUAL-2

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl.

 

1

Name

PRAKASH CHANDRA MAHAKUL

Designation

Assistant Executive Engineer 

Power & Duties

To maintain the sub-division administration, technical guidance with check measurement of all Sub-Division works.

2

Name

Sri Anirudh Sahu

Designation

Assistant Engineer(Civil)

Power & Duties

To maintain the section administration and execution of work with in jurisdiction.

3

Name

Sri Suvendu Ku.Mishra

Designation

Junior Engineer(Civil)

Power & Duties

To maintain the section administration and execution of work with in jurisdiction.

4

Name

Sri Anil Ku. Singh

Designation

Junior Engineer(Civil)

Power & Duties

To maintain the section administration and execution of work with in jurisdiction.

 

MANUAL-3

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

The procedure can be described both in narrative form and through flow process chart. In narrative form the stages through which a proposal passes the levels at which at get examined and the final authority to which it has together approval may be explained. The flow process charts can give a comprehensive process as may be seen from the following illustration of preparing a food card.

Sl.

Activity

Level of Action

Time Frame

1

2

3

4

1

To receive application and put a diary number

Diarist

Same day

2

To mark application to Concern Inspector/ Dealing Assistant

Head Clerk/Senior Clerk

-do-

3

Senior/ Junior Clerk to put up to Executive Engineer, Additional Spillway Division, Hirakud for approval/ orders

Head Clerk/Senior/ Junior Clerk

1-3 days

4

To approve or reject

Executive Engineer, Additional Spillway Division, Hirakud

1-3 days

 

MANUAL-4

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl.

Activity

Time Frame/ Norm

Remarks

1

2

3

4

1

Diary of letter

3 minutes per letter

Registered dak including entry in messenger book

2

Dispatch of letter

5 minutes per letter

3

Typing job

20 pages per day

 

MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl.

Name of the Act, Rules, Regulation etc.

Brief Gist of the Contents

Reference No. if Any

Price in case of Priced Publications

1

2

3

4

5

1

Released Regulations

Odisha Irrigation Act, PWD code, P.W.A. Code, PaniPanchayat Act, R&R Policy, Environment policy, Forest Conservation Act, State Water Policy and working group guidelines of Government of India

-

Not available in this office for sale

2

Manuals

Schedule of rates of Irrigation Works Department, Hand book of specification for Construction of Irrigation Projects, Embankment manual, ISI codes etc. are followed

-

-do-

MANUAL-6

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

  1. Sl.

    Nature of Record

    Details of Information Available

    Unit/ Section where Available

    Retention Period, where Available

    1

    2

    3

    4

    5

    1

    Establishment

    Service particulars of employees

    Regular Establishment Section & Wages Establishment Section

    -

    2

    Payment

    Reimbursement of Salary, T.E., RCM etc. of Staff

    Cash Section

    -

    3

    Designs & Drawings

    Records related to Drawing & Design

    Estimating Branch

    -

    4

    Estimate, tender & other technical matter

    Sanction of estimate

    Estimating Branch

    -

    Approval of tender & agreement

    All correspondence on works

    5

    Accounts Branch

    All  kinds  of expenditure  and works budget, records and Unserviceable materials, sanction of survey report, allotment of Qrs, records of compilation of accounts, Compliance of S.V.P. Paras, I.R. Paras, PAC report

    Accounts Branch

    -

    6

    Letter receipt

    Letters received with No.

    Establishment Section

    -

    7

    Letter issue

    All correspondence of the letter With No. & Date

    -do-

    -

    8

    Confidential

    Correspondence on all confidential matter

    Head Clerk

    -

MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl.

Name

Designation

Office Phone No.

Mobile No.

E-Mail

1

2

3

4

5

6

1

 JITRAY BASKEY

ASSISTANT EXECUTIVE ENGINEER

-

 8249863342

-

2

 SUVENDU KUMAR MISHRA

ASSISTANT ENGINEER

-

 9438486268

-

3

 BALARAM JHADIA

NIGHT WATCHMAN

-

 7605902745

-

MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl.

Name

Designation

Monthly Remuneration (in Rs.)

1

2

3

4

1

Jitray Baskey

Assistant Executive Engineer

82400/-

 

2

SUVENDU KUMAR MISHRA

ASSISTANT ENGINEER

46200/-

 

3

BALARAM JHADIA

MIGHT WATCHMAN

21000/-

 

 

MANUAL-11

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

MANUAL-14

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl.

Facility available

Nature of Information available

Working Hours

1

2

3

4

1

Notice Board

All related with jurisdiction

10.00 A.M. to 05.00 P.M

MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Asst. Public Information Officer (APIO):

Sl.

Name

Designation

Mobile No.

E-Mail

1

2

3

4

5

1

HIMANSU BHUSAN BEHERA

ASSISTANT ENGINEER

9438404414

eeasdhirakud@gmail.com

Public Information Officer (PIO):

Sl.

Name

Designation

Mobile No.

E-Mail

1

2

3

4

5

1

Jitray Baskey

Assistant Executive Engineer

8249863342

eeasdhirakud@gmail.com

First Appellate Authority (FAA):

Sl.

Name

Designation

Mobile No.

E-mail

1

2

3

4

5

1

JYOTIRMAYA BEHERA

SUPERINTENDING ENGINEER

9437081327

eeasdhirakud@gmail.com

 

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

  • Seeking information from the Office: Any citizen can seek information from the office as per the provisions of RTI Act, 2005 and Odisha RTI Rules.
  • Other information on the functioning and services of public authority are also available with the office.